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ERPM Report Reviewer

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Harleen Quinzel
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12 views4 pages

ERPM Report Reviewer

Reviewer

Uploaded by

Harleen Quinzel
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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SLIDE 2, OVERVIEW

ERP projects aren’t just about installing software; they require clear strategic goals. A business
needs to figure out what benefits it hopes to achieve, such as saving money (tangible benefits) or
improving decision-making (intangible benefits). Identifying and balancing these benefits is
crucial for a successful ERP project.

SLIDE 3, INTRODUCTION: WHY ERP?

Why do businesses need ERP? In simple terms, ERP systems help businesses become more
efficient and competitive. But challenges arise when a company’s needs don’t match the ERP
system, which can lead to issues like wasted money and time. This presentation will explain how
businesses can overcome those challenges by properly planning ERP adoption.

SLIDE 4, STRATEGIC INTENT AND ALIGNMENT

Before implementing an ERP system, businesses need a clear plan. Their goals should match the
ERP system they choose, which is known as “strategic alignment.” Without this alignment,
companies risk the project failing. It’s crucial that businesses know what they want the ERP
system to do and ensure it fits their needs.

SLIDE 5, OBJECTIVES OF ERP ADOPTION: SETTING CLEAR GOALS

ERP systems can help businesses with two main types of goals: operational and strategic.
Operational goals are about improving the way the business runs daily, like increasing
efficiency. Strategic goals focus on long-term success, like expanding into new markets.
Companies that aim for both types of goals tend to benefit the most from their ERP system.

SLIDE 6: TYPES OF BENEFITS AND PERFORMANCE MEASURES

There are two kinds of benefits businesses gain from ERP systems: tangible and intangible.
Tangible benefits, like reducing costs, are easy to measure. Intangible benefits, like making
better decisions or improving customer satisfaction, are harder to measure but are just as
important. A good ERP strategy should focus on both to get the most value.

SLIDE 8:

ERP Product & Vendor Selection


● Picking the right ERP system and vendor is important for your business. The system you
choose should meet your company’s needs and have the features that make work easier.
It’s also smart to check the vendor’s reputation to ensure they provide good support over
time. A well-chosen ERP system and vendor can help avoid future problems and keep
everything running smoothly.

Alignment with Business Processes


● The ERP system should fit well with how your company already works. You can do a gap
analysis to find differences between the current processes and what the ERP system can
do. Gap analysis helps you see where the system may need adjustments or where your
processes might need to change. It’s better to avoid too much customization because it
can make the system harder to manage. By aligning the system with your business
processes, everything will work more efficiently.

Business Justification & Planning


● Before starting the ERP project, it’s important to have a clear plan that shows why your
company needs it. This plan should include the goals you want to achieve, the resources
required, and how to manage any risks. A good business plan helps get everyone on
board and keeps the project on track. It also ensures the ERP will bring real benefits to
the company.

Business Process Changes


● When the ERP is set up, some of your company’s processes may need to change to match
the system. This may mean adjusting workflows or retraining employees to use the new
system. While some customization may be needed, it’s best to keep it simple to reduce
risks. These changes can make the ERP more effective and improve the way your
business operates.

SLIDE 9

Change Management Culture


● Creating a culture that supports change is essential for ERP success. People often resist
changes, so it’s important to offer training and education to help them adjust.
Encouraging a mindset that embraces new systems can reduce pushback. When
employees understand the benefits of the change, they are more likely to support it.

Communication Management
● Good communication is key throughout the entire ERP implementation process. Clear
and consistent updates should be provided to all involved, ensuring everyone stays
informed. Engaging all stakeholders helps prevent misunderstandings and keeps the
project moving smoothly. Open communication can also help resolve issues faster.

ERP Strategy & Implementation


● Choose an implementation strategy that suits your company’s needs, whether it’s gradual
(phased) or all at once (big bang). It’s important to plan carefully and consider how the
system will be integrated without causing major disruptions. Post-implementation
support should also be factored in, ensuring help is available if any issues arise. A
well-planned strategy makes the transition smoother.

Data Management
● Managing data correctly is vital for the success of an ERP system. Ensure that the data is
accurate, compatible, and organized before it’s migrated to the new system. Data quality
should be maintained throughout the project to avoid issues later on. Planning for this
step helps to avoid data loss and ensures smooth operations after implementation.

SLIDE 10

Project Management
● Strong project management is crucial to successfully implementing an ERP system. This
involves setting clear goals, timelines, and resource needs at the beginning. Effective
management ensures that the project stays on track and within budget. Without proper
project management, there’s a higher risk of delays and cost overruns.

ERP Project Organization


● Building the right project team is important for success. A balanced team with both
technical and business expertise ensures that different aspects of the project are covered.
Empowering team members to make decisions helps keep things moving without
bottlenecks. A well-structured team can solve problems faster and deliver better results.

Performance Monitoring
● Defining metrics from the start helps track the project’s progress and performance.
Regular monitoring allows the team to make necessary adjustments along the way.
Feedback from these metrics can highlight areas that need improvement. By keeping a
close eye on performance, the project is more likely to stay on course.

Organizational Characteristics
● It’s important to assess if your organization is ready for an ERP implementation.
Consider past experiences with large-scale IT projects to understand potential
challenges. Organizational readiness helps determine how smoothly the ERP system will
be adopted. The more prepared the company is, the easier the transition will be.

SLIDE 11

Role of Project Champion


● A senior leader should be assigned to advocate for the project. This person helps reduce
resistance from others and ensures that the project’s benefits are well-communicated.
The project champion also supports decision-making processes. Their leadership helps
drive the project’s success.

Software Development Practices


● It’s important to establish quality assurance processes and testing protocols for the
software being implemented. This ensures that the system works properly and integrates
well with existing, legacy systems. By having strict development practices, potential
issues can be avoided early. Proper testing helps guarantee the system’s reliability.

Senior Management Support


● Senior leaders should be involved in the project’s key decisions. They ensure the
necessary resources are allocated and help resolve conflicts that might arise. Their
support is crucial in keeping the project on track. Involving senior management makes
sure the project aligns with broader company goals.

National Culture
● When implementing ERP systems, consider how national and organizational cultures
might affect adoption. Strategies need to be adjusted based on the specific cultural
context. This helps with smoother integration and better acceptance of the system.
Tailoring to local customs can improve the project’s success.

SLIDE 12

Country-Specific Requirements
● ERP systems must be adapted to meet the requirements of the country they’re being
used in. This includes factors like language and following local regulations. Making sure
the system complies with local needs ensures that it functions effectively within that
context. Customization avoids compliance issues and ensures user-friendliness.

On-Going Maintenance & Support


● It’s essential to plan for the system’s long-term maintenance and upgrades from the
start. This helps avoid interruptions or performance issues later on. Support strategies
should be established early in the project. Having a plan in place guarantees that the
system remains functional over time.

SLIDE 13

ERP adoption is a complex process that requires careful planning and alignment with the
company’s strategy. To succeed, critical success factors like leadership support, effective
communication, and proper training must be addressed early on. The system should balance
strategic goals with operational needs, ensuring it’s practical for everyday use while supporting
long-term growth. Continuous monitoring and adaptation are necessary to maintain the
system’s effectiveness over time, allowing for adjustments as the business evolves. By focusing
on these key elements, organizations can maximize the benefits of ERP implementation.

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