Instructions on How to Complete Pre-Course Site Orientation Assignment

● This form is to be completed under the supervision of the Head Instructor Guard or Pool
Supervisor prior to attending the TAS course.

● Please bring the completed and signed form to your TAS course.

● You cannot be certified in TAS until the Pre-Course assignment is completed, signed and
submitted.

Course Date:

Cluster:

Pool Chosen for Pre-Course Assignment

Instructor Guard (Print):

Instructor Guard (signature):

Date Completed Assignment:

Contact # : Cell: Hm. Phone #

Cluster:

Head Instructor Guard Name (print)

Head Instructor Guard (signature)

2 TAS Pre-Course Site Orientation Assignment: October 2021

Must see: OPERATING PERMIT

- The employee must What are the dates on the operating permit? (issue date & expiry date)
know & see the
posted location of
Where is the operating permit located?
the operating permit
for the pool.
What is the maximum bather load?

How many guards would be on deck if the maximum bather load was attained?

How long is the operating permit valid for?

Who issues the operating permit for the facility?

Must see: THE PUBLIC HEALTH ACT-SWIMMING POOLS & OTHER WATER RECREATIONAL
FACILITIES REGULATIONS
- Onsite public Health
Act. What is the date of this document?

- Review the What are the lifesaving station requirements?

lifesaving station 1.
requirements in the
public health act. 2. a)
b)
- Review qualification 3.
requirements.
After January 1, 2008 What are the minimum qualifications for a Province of Manitoba
- Ensure the Lifeguard? (Information in the Manitoba Public Health Act)
employee knows the a)
location of this
document. b)
c)
d)

What is the additional qualification required for Instructor Guards by the City of Winnipeg?

e)
f)

Must see: HEIGHT REQUIREMENT

- All height
requirement gauges
at the site.

3 TAS Pre-Course Site Orientation Assignment: October 2021

 What is the height requirement at this facility?
____________inches _____________cm

How does the clerk measure the height of patrons entering the facility?

How does the guard measure the height of patrons entering the facility?

Must see: ADMISSION ENTRY REQUIREMENTS

- Posted facility entry Public Admission requirements apply to all customers. There are additional requirements for
requirements in the school and group bookings.
pool area and in the
front lobby. What are the admission requirements for children under 7?
1.

2.

In addition to the public admission requirements, what are the requirements for schools wishing
to attend during public swim times?
1.

2.

3.

Must see: EMERGENCY CALL LIST (cluster specific)

- Cluster Emergency
list. Who is the Pool Supervisor of your cluster?

- Ensure you have a What is your Pool Supervisors cell number?

current posting

What is the Maintenance Emergency number?

Must see: LIFEGUARD ANALYSIS POSTER

- Lifeguard analysis What are the posted maximum lifeguards on duty at any one time?
posters.
- Review guard
rotation; zones and
any other pertinent When there are two guards on the pool deck, where are they situated?
information.

Must see: SITE SPECIFIC OPENING & CLOSING PROCEDURES

List 2 opening procedures:
- Posted procedures 1.
and checklists.
2.
- Review the checklist
in its entirety and
demonstrate how to List 2 Closing procedures:
complete each task. 1.

2.

4 TAS Pre-Course Site Orientation Assignment: October 2021

- Complete all check
lists in its entirety.

Must see: Early Morning / Opening Lifeguard Safety Equipment Check

- Refer to: posted After checking the phone and finding it does not work, what should be done?
procedures and
checklists.
Which item being checked requires that a number be recorded?
- Review the checklist
in its entirety and
demonstrate how to What do you do if something is not operational?
complete each task.

- Complete all check Do you now know how to complete the Early Morning Opening Lifeguard Safety Equipment
lists in its entirety check in its entirety?

Must see: TRAUMA BAG

- Trauma bag: do a What version of the Internal Medical Field report is currently being used?
thorough review of
the contents.
Take oxygen reading now, what is the PSI?
- Ensure staff knows
who to contact for
first aid supplies,
AED pads and O2. Where are the additional supplies to restock trauma bag stored?

Who is responsible to ensure the trauma bag is fully stocked after an emergency?

Must see: ALARMS; - ARM; DISARM; DECK MOTION SENSORS;EMERGENCY ALARM; SECURITY
ALARMS
- Alarms
How do you arm the Deck Motion Sensor?
- Provide a
demonstration of
each sound and
silencing each How do you silence the Deck Motion sensor?
alarm. EXCEPT
FIRE ALARMS
How do you silence the pool emergency alarms?

How many pool deck emergency alarms are in your facility?

Who can silence or reset a fire alarm?

Where is the facility fire alarm panel?

5 TAS Pre-Course Site Orientation Assignment: October 2021

Must see: EMERGENCY & FIRE EVACUATION PLAN

- Fire Warden Who is the Chief Fire Warden for this cluster?
Vest/badges

- Safety Plan
On the Fire Warden/Cashier what is the first thing the Clerk is instructed to do?
- Evacuation Report

Who is the Chief Fire Warden at this site right now?

Where is the evacuation report blank form located?

Where are the “Fire Warden” badges located at your site?

Where is the “Fire Warden” vest located at your site?

Must see: AQUATIC TIME OFF REQUEST AND CALL OUT FORM

- Time off guidelines. If an employee gives you a completed time off request can you authorize it?

- Instructor/Guard
Availability list.

- Ensure the process How many days in advance of the time off must the replacement be confirmed?
is reviewed in its
entirety.

Where is the completed time off request forms kept?

Where is the shift replacement board?

What is the process if someone phones in sick?

Who authorizes shift allocations to out of district spares?

Must see: Aquatics Unit INSTRUCTOR/GUARD Orientation CHECKLIST

- Instructor/Guard Who signs this form?

Orientation form.

- Review the form in How many times must an employee complete the “Instructor/Guard orientation form for a site?
its entirety.

- Ensure the How much does an out of district spare Instructor get paid to attend this orientation?
employee knows
the location of this
form and how to file
it for future Why is completion of this form fundamental to the safety of the patrons
reference.

6 TAS Pre-Course Site Orientation Assignment: October 2021

Must see: STAFF QUALIFICATIONS RECORD

- Posted staff Who maintains the staff qualifications records in your cluster?
qualifications

Where are the staff qualification monthly expiry lists posted?

What do you do if you notice a staff member’s award(s) are expired?

Must see: STAFF SIGN IN SHEET

- Sign in sheet. Complete this statement as it is written on the sign in sheet: The Supervisor Sign – Off says: By
initialing below I …
- Ensure the
employee
understands the Which 3 documents must coincide for payroll to be accurate?
implications of not
checking and sign
off on the sign in What is the purpose of the In Charge Guard signing the sign in sheet?
sheets

Who is the payroll person in this cluster?

Which shifts are eligible for NSP or WSP?

Must see: STAFF SCHEDULES

-Posted staff Where is the staff schedule posted?

schedules.

-Clearly identified in On the current schedule; what is the end date for the current session?
charge and back up
in charge
designations Who completes the site specific opening check lists on Saturdays?

Must see: FACILITY BOOKINGS

- On site process for Who is the facility reservation specialist in your cluster?
bookings
information. What is their phone number?

-Location of How do you know if a group has paid in advance or not?

unannounced group
bookings forms.
What is the difference between a contract and a casual user?
-Group/School
admission
requirements Explain the process for Groups arriving on site without a booking:

Where are the unannounced group bookings forms located?

Once completed, where do the unannounced group bookings forms get filed?

7 TAS Pre-Course Site Orientation Assignment: October 2021

Must see: SIGNAGE TO INDICATE WHOM IS IN CHARGE

- The supervisor-in Where is the supervisor –in charge sign located?

charge sign and
understands the
process to update Who is In Charge today?
the sign.

Must see: POOL FOULING PROCEDURES

- Pool fouling form. What is the first step if there is a pool fouling?

- sock application
information and
process of making a Who puts the sock on the Web site for Unexpected Closures?
sock

- Pool fouling kit. When you put up a sock, do you check to see if there are other Socks up? Yes or No

If there are other Socks up at the time when you put the sock up for your pool closure what is
the process to ensure those Socks remain on the Web page under the sock?

When a fouling occurs during program what is the current practice?

Who does the pool fouling report?

Must see: AQUATIC UNIT STAFF PERFORMANCE TRACKING

- Performance form Who completes and signs this form?

- Ensure employee
keeps all written When is the form reviewed with the employee?
documentation
private and
confidentiality is Once the form is completed, who receives the original copy, and in how many days is it to be
maintained sent to HR?

Must see: AQUATIC YEARLY PLANNER

- Aquatic planner When are the TAS courses this year?

-Review content
What is the program start date of the next session?

Must see: CLEANING DUTIES AND CLEANING STORAGE AREA

- Cleaning list.

- Refer to cleaning
storage area.

- Explain the
guideline for use of

8 TAS Pre-Course Site Orientation Assignment: October 2021

 the chemical “swish” What personal protective equipment is required for cleaning pool toys?
and other products.

What chemical is used to disinfect the deck?

Are you confident in using the chemical dispenser?

Must see: POLICY AND PROCEDURES MANUAL

- Policy Manual How many sections are in this manual?

- Ensure the
employee knows the Name one of the sections?
location of this
manual.

Must see: WORKPLACE, HEALTH & SAFETY

- M.S.D.S binder. Where is the M.S.D.S. Binder located at your site?

-“Red Tags” Where are the red “TAG OUT” cards located?

-Forms
If a staff is injured onsite what form do you complete?
-Procedure for
dealing with difficult
patrons If a patron is harassing an employee what is the process in dealing with the situation?

Must see: CUSTOMER SERVICE

-Procedure for
dealing with difficult Who has complete authority in the facility when it comes to dealing with difficult patrons?
patrons.

-Procedure in dealing
with answering If a patron has a concern or question what is the process in finding the answer for them?
patrons questions.

Must see: HUMAN RIGHT CONSIDERATIONS

-Procedure in What is the procedure if a patron complains about a woman breastfeeding on the pool deck?
answering patrons
questions regarding
human right
considerations. Can service animals go in the water?
-Procedure manual:
-breastfeeding
-service animals What is the new procedure regarding topless swimming?
-gendered
washrooms
-topless swimming
Must see: CHILD PROTECTIVE PROCEDURES

-Procedure Manual:

9 TAS Pre-Course Site Orientation Assignment: October 2021

-C3P procedures How often does staff sweep the change rooms and washrooms?
-locker room sweeps

What is the procedure in dealing with found items?

What happens if you find a suspicious device in the change room?

The Aquatic Services Division’s mandate is:

Leaders in Safe Aquatic and Active Living Opportunities

.

This orientation assignment is to ensure a consistent application of policies and procedures that are
required to safely operate all our Aquatic & Active Living facilities.

Currently the Aquatic Services Division has:

⮚ 12 Indoor Pools
⮚ 4 Aquatic Outdoor Water Play Parks:
▪ Transcona Kinsmen Centennial (TAP)
▪ Kildonan Park
▪ Westdale Outdoor Pool
▪ St. Vital Outdoor Pool
⮚ 5 Outdoor Pools
⮚ 81 Wading Pools
⮚ 21 Spray Pads

Thank-you
By taking the time to complete this pre-course assignment you have shown
that you are ready to learn new skills and take charge.
Please ensure you bring your completed form
to your TAS course.

10 TAS Pre-Course Site Orientation Assignment: October 2021