Majalah Bisnis & IPTEK

Vol 16, No. 1, April 2023, 26 – 34

ISSN Online: 2502-1559. DOI: https://doi.org/10.55208/bistek

Web-Based School Academic Information System

(Case Study at an MTs School in Bandung)

Wahyudin1, Heri Wahyudi2, Komarudin3

STMIK Mardira Indonesia1,2,3
E-mail: wahyudin17110166@stmik-mi.ac.id1, heriwahyudi@stmik-mi.ac.id2, komarudin@stmik-
mi.ac.id3

@ABSTRACT

Academic management activities are an essential part of the world of education related to the teaching
and learning process. Currently, the academic information system at one MTs school in Bandung is
still being done manually, such as recording student data, teacher data, subject data, scheduling data,
and class data. However, this method is considered less effective because it is prone to damage or
loss of data. This study aims to develop a system for data collection in teaching and learning activities.
In developing the academic system, the author uses a qualitative descriptive method, in which data
collection is carried out through triangulation, data analysis is inductive/qualitative, and research results
emphasize meaning rather than generalization, emphasizing use cases. The programming language
used to design and implement this academic information system is PHP with SSL, and the database
used is MySQL. The results of this research can assist Curriculum officers and teachers in managing
student data, teacher data, subject data, scheduling data, and class data more quickly and reduce the
risk of data damage or loss.

Keywords: Information System, Academic, Website

INTRODUCTION and more accessible data processing. (Prima et

al., 2019) Essential data such as personal,
The current era of globalization has led many
company, student, and other crucial information
people to consider using various electronic-based
must be securely stored. This condition also
tools. The main reason is to assist and improve
applies to the field of education, where web-
performance. Almost every company, institution,
based software is often used to support the
and field of work now utilize electronic-based web
performance of educators. (Aeni & Ekhsan, 2020)
platforms. This condition aims to facilitate faster

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Majalah Bisnis & IPTEK
Vol 16, No. 1, April 2023, 26 – 34
ISSN Online: 2502-1559. DOI: https://doi.org/10.55208/bistek

Academic Information System (SIAKAD) is a This research aims to develop a web-based

web platform that assists schools in processing academic information system that replaces the
academic data, including student data, teacher manual student grading and attendance system
data, personal data, and more. (Hapsari et al., with a computerized system. (Tella et al., 2020)
2020) The storage of this data is of great The software created in this study utilizes PHP
importance as it facilitates users to store their data programming language and MySQL as the
on the internet automatically. (Afnan et al., 2023) database server. It will be tested to ensure its
Various methods can be implemented to enhance effectiveness and efficiency as an academic
the security of the stored data, including data information system in one of the madrasah
encryption during transmission. schools in Bandung. Based on the above
One of the junior high schools in Bandung will descriptions, the author chose "SCHOOL
implement the School Academic System, setting ACADEMIC INFORMATION SYSTEM."
an example for other madrasah schools. This Aademics is a field that studies the curriculum
school's academic system aims to facilitate or learning, with one of its functions being to
access for educators and students to information improve knowledge in terms of educational
related to activities at the school. (Chandra & learning, which a school or educational institution
Harso Supangkat, 2020) However, the utilization can manage.
of this system still needs to be optimal in providing In theory and application, a system is a group
academic information within the school and in of physical and non-physical elements that exhibit
operating the program to facilitate its use by interconnectedness and interact toward one or
teachers. Therefore, it is expected that this more goals, objectives, or ends of a system.
academic information system will simplify the (Lestari et al., 2019)
teaching process for teachers while introducing Unified Modeling Language (UML) is a
students to technology-based learning, which is modeling language used for object-based
rapidly evolving. (Sukmawati et al., 2021) systems or software. UML is used to
Manually filling in grades in report books comprehensively design system models that are
consumes much time for teachers. The grade easy to learn and understand. Object-Oriented
entry process is done by hand, and the grades are Software Engineering (OOSE) is the software
calculated manually. The same applies to manual development methodology used to organize,
attendance records, which lack backup data in plan, and control the development process of a
case of loss or damage. system. The Object-Oriented Software
Engineering (OOSE) methodology is utilized and

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Majalah Bisnis & IPTEK
Vol 16, No. 1, April 2023, 26 – 34
ISSN Online: 2502-1559. DOI: https://doi.org/10.55208/bistek

visualized with UML in this system development.

(Syafariani & Devi, 2019) This object-oriented The present study employs a qualitative
approach focuses on the objects within the descriptive methodology. The descriptive
system, emphasizing the use of use cases. The methodology directs the investigation towards a
OOSE methodology comprises three stages: comprehensive and in-depth examination of the
1. Create requirements model and analysis. social situation under scrutiny to explore and
2. Design and implementation stage. depict it thoroughly.
3. The testing phase (model testing). The researcher chose the qualitative
The system can be interpreted as a collection descriptive research design to give a more
of subsystems and components that work thorough, transparent, and in-depth description of
together with the same goal to produce a the observed field conditions.
predetermined output. (Iksora et al., 2022) An The waterfall methodology is an initial
information system is an organized set of approach within the software development life
procedures that provides information, decision- cycle (SDLC) employed for software
making, and control within an organization. development. The waterfall methodology adheres
Academic is a field of study related to to a linear progression, commencing with the
curriculum or learning, one of which is to increase system's planning, analysis, design, and
knowledge in education and learning that a school implementation phases.
or educational institution can manage. The waterfall methodology comprises a series
The system can be interpreted as a collection of sequential stages: requirements, design,
of subsystems and components that work implementation, integration and testing, and
together with the same goal to produce a operation and maintenance.
predetermined output. An information system is The waterfall methodology offers the benefit
an organized set of procedures that provides of facilitating departmentalization and control
information, decision-making, and control within throughout the development process. This
an organization. method is achieved by sequentially developing
Academic is a field of study related to each model phase, reducing the likelihood of
curriculum or learning, one of which is to increase errors.
knowledge in education and learning that a school
or educational institution can manage. RESULTS and DISCUSSION

METHOD SYSTEM ANALYSIS

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Vol 16, No. 1, April 2023, 26 – 34
ISSN Online: 2502-1559. DOI: https://doi.org/10.55208/bistek

Ongoing Analysis No Functional Responsibilites

System analysis aims to facilitate understanding Requirements
of the components of a system to identify and evaluate 1 Administrator a. Function to enter
problems related to system development based on and exit the
existing needs. This analysis aims to find the best system
solution that can be implemented. b. Setting
information about
students
c. Setting
information about
teachers
d. Setting
information about
subjects
e. Setting
information about
value
f. Setting
information
regarding
attendance
absences
g. Class information
settings
Academic Information System Architecture Design
h. Setting
information about
the room
i. Arrangement of
information
regarding
teaching
schedules
2 Teacher a. Login/Logout
function
Table of Functional Requirements

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Vol 16, No. 1, April 2023, 26 – 34
ISSN Online: 2502-1559. DOI: https://doi.org/10.55208/bistek

b. Check
Attendance
Absence
c. Preparing
Materials and
Assignments
d. Preparing
Quizzes and
Exam Questions
e. Give time in
discussion forums
f. Prepare teaching
materials
Aktor Use Case
g. Check student
No Actor Description
grade reports
1 Admin Perform full access
3 Student a. Login/Logo
settings on the
function
system responsible
b. Perform
for managing data on
Absences
schedules, teachers,
c. Check Materials
classes, students,
and Tasks
subjects, users, and
d. Conduct Self
deleted data. It can
Assessment
also view teacher
e. Do a Friend rating
attendance data and
f. Check Quizzes
student grades and
and Exams
make
Use Case Diagram
announcements to all
users.
2 Operator Has the authority to
manage the system
for setting data
schedules, teachers,
classes, students,
subjects, and users,
viewing teacher

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Vol 16, No. 1, April 2023, 26 – 34
ISSN Online: 2502-1559. DOI: https://doi.org/10.55208/bistek

attendance data and SYSTEM PLANNING

student grades, and a. Login Diagram Flow Design
making
announcements to all
users.
3 Teacher Individuals with
access rights are
responsible for
entering student
grade data and
taking attendance
according to a
specified schedule.
4 Student People who have
access rights to the b. Database Design
system to view class
schedules and
student grades.
Activity Diagrams
Login Activity Diagrams

Admin Table
Nama Type Ukuran Keterangan
Field Data
idadmin char 3 NotNull
username varchar 8 NotNull
Pass varchar 8 NotNull
Ket varchar 255 Null
akses char 1 NotNull
Tingkatan char 20 Null

Teacher Data Table

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Vol 16, No. 1, April 2023, 26 – 34
ISSN Online: 2502-1559. DOI: https://doi.org/10.55208/bistek

Type
Nama Field Ukuran Keterangan
Data
nip varchar 18 NotNull
pass varchar 8 Null
nik varchar 18 NotNull
nama_guru varchar 20 NotNull
date_lahir date Null
tmpt_lahir string 40 Null
Jenis_kelamis int 5 Null
nuptk varchar 12 NotNull
Id_status-Peg int 5 NotNull
jenis_ptk int 5 NotNull
id_agama int 5 NotNull
alamat varchar 255 Null
rt varchar 5 NotNull Dashboard View
rw varchar 5 NotNull

Admin Page Design

Login View Design

Display Add Teacher Data

Dashboard Display Design

From the test results above, it can be

concluded that Admin teachers are prosperous in

System Implementation using an academic information system where

The system implementation stage is where teachers can log in, input data, and view value

the web system is explained in detail to prepare it data. Based on this, the results of testing the

so it is ready to run. system with teacher access rights were 100%

Login View
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Vol 16, No. 1, April 2023, 26 – 34
ISSN Online: 2502-1559. DOI: https://doi.org/10.55208/bistek

successful, being able to input data, and the end Problem Solving Ability. IJORER :
of this project was saving it into the database. International Journal of Recent Educational
Research, 4(1), 45–58.
CONCLUSION https://doi.org/10.46245/ijorer.v4i1.271
Chandra, Y. U., & Harso Supangkat, S. (2020).

Based on research on the School Academic Smart Community Model using TOGAF to

Information System at a madrasa in Bandung, the Help Higher Education Students on

results show that the system facilitates the Internship Program. 2020 International

processing of personal data of students, parents, Conference on ICT for Smart Society

teachers, and the head of the Madrasa. Equipped (ICISS), 1–6.

with academic data reports, this system can be https://doi.org/10.1109/ICISS50791.2020.9

accessed through a website to make it easier for 307551

teachers and administrative staff to manage and Hapsari, A. M. S., Aji, H. K., & Betri, T. J. (2020).

communicate academic information. Teachers Development of Online Examination

can enter subject data and learning schedules per Application in Junior High Schools of

semester and generate related reports. Value Surakarta City. Proceedings of the 4th

assessment is carried out using the format Sriwijaya University Learning and Education

provided on the website. Students can also International Conference (SULE-IC 2020).

access academic information through the https://doi.org/10.2991/assehr.k.201230.10

website. 4
Iksora, Arafah, B., Syafruddin, S., Muchtar, J., &
Lestari, P. A. (2022). Typos’ Effects on Web-
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