LATHA MATHAVAN ENGINEERING

COLLEGE

KIDARIPATTI, ALAGARKOIL, MADURAI-625 301.

GE3361 PROFESSIONAL
DEVELOPMENT LABORATORY

Regulation : 2021
Branch : B.E. – EEE
Year : II - YEAR
Semester : III - Semester
 LATHA MATHAVAN ENGINEERING COLLEGE
KIDARIPATTI, ALAGARKOIL, MELUR TALUK
MADURAI - 625 301

Department of __________________________________Engineering Laboratory Record

NAME: _____________________________________________ CLASS________________

REGISTER NO: ____________________________________________________________

Certified that this is bonafide record of work done by the above student of the GE3361-
PROFESSIONAL DEVELOPMENT LABORATORY during the year 2023 - 2024 (Even
Semester)

Signature of Lab-in-Charge Signature of Head of the Department

Submitted for the Practical Examination Held on _________________________

INTERNAL EXAMINER EXTERNAL EXAMINER

GE3361 PROFESSIONAL DEVELOPMENT LABORATORY

LIST OF EXPERIMENTS:
1. MS WORD: PAGE NO.
1.1. Create and format a document
1.2. Working with tables
1.3. Working with Bullets and Lists
1.4. Working with styles, shapes, smart art, charts
1.5. Inserting objects, charts and importing objects from other office tools
1.6. Creating and Using document templates
1.7. Inserting equations, symbols and special characters
1.8. Working with Table of contents and References, citations
1.9. Insert and review comments
1.10. Create bookmarks, hyperlinks, endnotes footnote
1.11. Viewing document in different modes
1.12. Working with document protection and security
1.13. Inspect document for accessibility
2. MS EXCEL:
2.1. Create worksheets, insert and format data
2.2. Work with different types of data: text, currency, date, numeric etc.
2.3. Split, validate, consolidate, Convert data
2.4. Sort and filter data
2.5. Perform calculations and use functions: (Statistical, Logical, Mathematical,
date, Time etc.,)
2.6. Work with Lookup and reference formulae
2.7. Create and Work with different types of charts
2.8. Use pivot tables to summarize and analyse data
2.9. Perform data analysis using own formulae and functions
2.10. Combine data from multiple worksheets using own formulae and built-in
functions to generate results
2.11. Export data and sheets to other file formats
2.12. Working with macros
2.13. Protecting data and Securing the workbook
3. MS POWERPOINT:
3.1. Select slide templates, layout and themes
3.2. Formatting slide content and using bullets and numbering
3.3. Insert and format images, smart art, tables, charts
3.4. Using Slide master, notes and handout master
3.5. Working with animation and transitions
3.6. Organize and Group slides
3.7. Import or create and use media objects: audio, video, animation
3.8. Perform slideshow recording and Record narration and create presentable
videos
GE3361 PROFESSIONAL DEVELOPMENT

1. MS WORD:

1.1. Creating and Formatting a Document in MS Word

Aim:
To learn the basics of creating and formatting a document using Microsoft Word.

Materials:
- Computers with Microsoft Word installed
- Printer (optional)

Experimental Procedure:

1. Introduction:
- Open Microsoft Word.
- Explain the importance of document formatting.
- Discuss the relevance of Microsoft Word in various settings such as education, business, and personal
use.

2. Basic Document Creation:

- Click on "File" > "New" > "Blank Document."
- Type a simple document (e.g., a paragraph).
- Introduce basic text editing tools such as cut, copy, paste, and undo.

3. Text Formatting:
- Select text and experiment with font styles, sizes, and colors.
- Demonstrate how to make text bold, italic, or underlined.
- Explain the use of text highlighting and font effects.

4. Paragraph Formatting:
- Experiment with alignment (left, center, right, justify).
- Adjust line spacing and indentation.
- Show how to create bulleted or numbered lists.

5. Page Formatting:
- Adjust margins (narrow, normal, wide).
- Change page orientation (portrait, landscape).
- Explore page size options (letter, legal, A4).

6. Inserting Objects:
- Insert images, shapes, or tables.
- Resize and move objects as needed.
- Discuss the importance of visuals in document design.

7. Headers and Footers:

- Add headers and footers to the document.
- Include page numbers, document titles, or dates in headers/footers.
8. Hyperlinks and Cross-References:
- Insert hyperlinks to external websites or email addresses.
- Create cross-references within the document (e.g., linking to a table of contents or another section).

9. Spell Check and Proofreading:

- Run spell check to identify and correct spelling errors.
- Discuss the importance of proofreading for accuracy and professionalism.

10. Saving and Printing:

- Save the document by clicking on "File" > "Save As."
- Optionally, print the document by clicking on "File" > "Print."
- Explore printing options such as page layout, color settings, and number of copies.

11. Sharing and Collaboration:

- Discuss methods for sharing documents electronically (email, cloud storage, file sharing platforms).
- Introduce collaborative editing features in Microsoft Word for teamwork.

12. Conclusion:
- Summarize key concepts learned.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Save work periodically to prevent data loss.
- Provide assistance if participants encounter difficulties.
- Remind participants to follow proper ergonomic practices while using computers.
1.2. Working with Tables in Microsoft Word

Aim:
To understand the basics of creating and formatting tables in Microsoft Word for organizing and presenting
data effectively.

Materials:
- Computers with Microsoft Word installed
- Printer (optional)

Experimental Procedure:

1. Introduction:
- Open Microsoft Word.
- Discuss the importance of tables in organizing data and improving readability in documents.

2. Creating a Basic Table:

- Click on the "Insert" tab.
- Select "Table" and choose the desired number of rows and columns.
- Alternatively, draw a table by selecting "Draw Table" and sketching the table shape.

3. Entering Data:
- Type sample data into the table cells.
- Discuss the importance of clear labeling and consistent formatting within the table.

4. Formatting the Table:

- Select the table and explore formatting options in the "Table Design" and "Table Layout" tabs.
- Adjust cell borders, shading, and text alignment.
- Experiment with different table styles to enhance visual appeal.

5. Merging and Splitting Cells:

- Demonstrate how to merge adjacent cells to create larger cells.
- Show how to split cells to divide them into smaller units.

6. Sorting and Filtering Data:

- Insert sample data into the table.
- Show how to sort data alphabetically or numerically.
- Demonstrate filtering to display specific rows based on criteria.

7. Adding and Deleting Rows/Columns:

- Explain how to insert new rows and columns into the table.
- Demonstrate deleting unwanted rows or columns.

8. Formulas in Tables:
- Introduce basic formulas for calculating totals or averages within the table.
- Show how to use the "Formula" option to insert formulas automatically.

9. Table Design Options:

- Explore advanced design options such as alternating row colors and header rows.
- Discuss the importance of consistency and readability in table design.
10. Importing Data from Excel:
- Show how to copy data from Excel and paste it into a Word table.
- Discuss considerations for formatting when importing data from external sources.

11. Saving and Printing:

- Save the document by clicking on "File" > "Save As."
- Optionally, print the document by clicking on "File" > "Print."
- Discuss printing options such as page layout and scaling for tables.

12. Conclusion:
- Summarize key concepts learned about working with tables.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Save work periodically to prevent data loss.
- Provide assistance if participants encounter difficulties.
- Remind participants to follow proper ergonomic practices while using computers.
1.3. Working with Bullets and Lists in Microsoft Word

Aim:
To familiarize participants with creating and formatting bulleted and numbered lists in Microsoft Word for
organizing information and enhancing document readability.

Materials:
- Computers with Microsoft Word installed
- Printer (optional)

Experimental Procedure:

1. Introduction:
- Open Microsoft Word.
- Discuss the importance of using bulleted and numbered lists for presenting information clearly and
concisely.

2. Creating Bulleted Lists:

- Click on the "Home" tab.
- Select the text that you want to turn into a bulleted list.
- Click on the "Bullets" button in the Paragraph group.

3. Customizing Bulleted Lists:

- Demonstrate how to change bullet styles by clicking the drop-down arrow next to the "Bullets" button.
- Show how to increase or decrease the indent level to create nested lists.

4. Creating Numbered Lists:

- Select the text that you want to turn into a numbered list.
- Click on the "Numbering" button in the Paragraph group.

5. Customizing Numbered Lists:

- Explore different numbering formats by clicking the drop-down arrow next to the "Numbering" button.
- Show how to change the starting number or use different numbering styles (e.g., Roman numerals, letters).

6. Multilevel Lists:
- Demonstrate how to create multilevel lists with both bulleted and numbered items.
- Show how to increase or decrease the indent level to create sub-items.

7. Formatting Lists:
- Discuss formatting options such as font style, size, and color for list items.
- Explain how to adjust line spacing and indentation for improved readability.
8. Converting Text to Lists:
- Show how to convert existing paragraphs into bulleted or numbered lists.
- Discuss considerations for when to use lists versus paragraphs for organizing information.

9. Adding Symbols and Images:

- Explain how to insert symbols or images as list bullets.
- Demonstrate how to customize list bullets with images from the symbol library or external sources.

10. Saving and Printing:

- Save the document by clicking on "File" > "Save As."
- Optionally, print the document by clicking on "File" > "Print."
- Discuss printing options such as page layout and formatting for lists.

11. Conclusion:
- Summarize key concepts learned about working with bulleted and numbered lists.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Save work periodically to prevent data loss.
- Provide assistance if participants encounter difficulties.
- Remind participants to follow proper ergonomic practices while using computers.
1.4. Working with Styles, Shapes, SmartArt, and Charts in Microsoft Word

Aim:
To explore and understand the use of styles for consistent formatting, incorporating shapes for visual
elements, creating SmartArt for graphical representations, and inserting charts for data visualization in
Microsoft Word.

Materials:
- Computers with Microsoft Word installed
- Printer (optional)

Experimental Procedure:

1. Introduction:
- Open Microsoft Word.
- Discuss the importance of consistent formatting, visual elements, and data representation in documents.

2. Applying Styles:
- Introduce the "Styles" gallery in the "Home" tab.
- Demonstrate how to apply different styles to text (Heading 1, Heading 2, etc.).
- Discuss the advantages of using styles for consistent document formatting.

3. Creating Shapes:
- Click on the "Insert" tab.
- Select "Shapes" and choose a shape to insert into the document.
- Discuss how to resize, move, and format shapes using the "Format" tab.

4. Using SmartArt:
- Click on the "Insert" tab.
- Select "SmartArt" and choose a graphic to represent information (e.g., process, cycle, hierarchy).
- Enter text and customize SmartArt using the "SmartArt Tools" tab.

5. Inserting Charts:
- Click on the "Insert" tab.
- Select "Chart" and choose the type of chart (bar, line, pie, etc.).
- Enter data in the Excel spreadsheet that appears and observe how it updates the chart.

6. Formatting Charts:
- Discuss formatting options for charts, including color schemes, legends, and labels.
- Demonstrate how to modify chart elements for better visualization.

7. Linking Charts and Data:

- Explain the link between charts and data in Excel.
- Modify data in the linked Excel sheet and observe changes reflected in the linked chart in Word.
8. Grouping and Layering Objects:
- Show how to group multiple objects (text boxes, shapes) together.
- Demonstrate layering objects to control their placement on the page.

9. Saving and Printing:

- Save the document by clicking on "File" > "Save As."
- Optionally, print the document by clicking on "File" > "Print."
- Discuss printing options and considerations for documents with visual elements.

10. Conclusion:
- Summarize key concepts learned about styles, shapes, SmartArt, and charts.
- Emphasize the importance of visual elements in enhancing document presentation.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Save work periodically to prevent data loss.
- Provide assistance if participants encounter difficulties.
- Remind participants to follow proper ergonomic practices while using computers.
1.5. Inserting Objects, Charts, and Importing Objects from Other Office Tools in Microsoft Word

Aim:
To learn how to insert various objects into a Word document, including charts, and to understand the process
of importing objects from other Microsoft Office tools for seamless integration.

Materials:
- Computers with Microsoft Word installed
- Microsoft Excel (for importing data)
- Other Microsoft Office tools if available (e.g., PowerPoint, Excel)

Experimental Procedure:

1. Introduction:
- Open Microsoft Word.
- Discuss the relevance of inserting objects and charts for creating dynamic and informative documents.

2. Inserting Pictures:
- Click on the "Insert" tab.
- Select "Pictures" and choose an image to insert into the document.
- Demonstrate resizing and positioning the image.

3. Inserting Online Pictures:

- Explore the option to insert online pictures.
- Search for an image using Bing Image Search or insert an image from an online source.

4. Inserting Shapes:
- Click on the "Insert" tab.
- Select "Shapes" and choose a shape to insert.
- Customize the shape's color, size, and position.

5. Inserting Text Boxes:

- Click on the "Insert" tab.
- Select "Text Box" and draw a text box on the document.
- Enter text and format the text box as needed.

6. Inserting Charts (Review from Previous Topic):

- Revisit the process of inserting charts using the "Insert" tab.
- Choose a chart type and enter data in the linked Excel spreadsheet.

7. Importing Objects from Excel:

- Open Microsoft Excel.
- Create a simple table or chart.
- Copy the table or chart.
- Return to Microsoft Word and paste the copied object into the document.

8. Importing Objects from PowerPoint:

- Open Microsoft PowerPoint.
- Create a slide with content (text, images, shapes).
- Copy the slide or elements.
 - Return to Microsoft Word and paste the copied objects into the document.

9. Importing Objects from Excel (Linking):

- Repeat the process of importing an object from Excel.
- Explore the option to link the Excel object to the Word document.

10. Saving and Printing:

- Save the document by clicking on "File" > "Save As."
- Optionally, print the document by clicking on "File" > "Print."
- Discuss printing options and considerations for documents with inserted and imported objects.

11. Conclusion:
- Summarize key concepts learned about inserting objects, charts, and importing objects from other Office
tools.
- Emphasize the seamless integration capabilities across Microsoft Office applications.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Save work periodically to prevent data loss.
- Provide assistance if participants encounter difficulties.
- Remind participants to follow proper ergonomic practices while using computers.
1.6. Creating and Using Document Templates, Inserting Equations, Symbols, and Special
Characters in Microsoft Word

Aim:
To understand the concept of document templates, and to learn how to insert mathematical equations,
symbols, and special characters for enhanced document functionality.

Materials:
- Computers with Microsoft Word installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Word.
- Introduce the concept of document templates and their role in standardizing document formats.

2. Creating a Document Template:

- Click on "File" > "New."
- Select "Blank document" or choose from available templates.
- Demonstrate how to modify and save a document as a template (*.dotx).

3. Using Document Templates:

- Open a new document based on the template created.
- Discuss the advantages of using templates for consistent document formatting.

4. Inserting Equations:
- Click on the "Insert" tab.
- Select "Equation" and choose a mathematical expression from the gallery.
- Alternatively, use the "Alt" + "=" shortcut to insert an equation.

5. Editing Equations:
- Demonstrate how to edit equations using the equation tools.
- Explain the importance of proper equation formatting for clarity.

6. Inserting Symbols:
- Click on the "Insert" tab.
- Select "Symbol" and choose a symbol from the dropdown menu.
- Show how to insert special characters, accents, and mathematical symbols.

7. Creating Custom Symbols:

- Explore the "Symbol" dialog box for more options.
- Discuss how to create and insert custom symbols.

8. Inserting Special Characters:

- Click on the "Insert" tab.
- Select "Special Characters" to insert characters such as copyright symbols, trademarks, etc.

9. Formatting Special Characters:

- Demonstrate formatting options for special characters.
- Show how to adjust the font, size, and color of special characters.
10. Saving and Using Templates:
- Save the document by clicking on "File" > "Save As."
- Save it as a template (*.dotx) for reuse.
- Open a new document based on the saved template.

11. Creating a Custom Template Folder:

- Discuss the benefits of organizing templates in a dedicated folder.
- Create a folder for custom templates and save templates there.

12. Saving and Printing:

- Save the document by clicking on "File" > "Save As."
- Optionally, print the document by clicking on "File" > "Print."
- Discuss printing options for documents with equations and special characters.

13. Conclusion:
- Summarize key concepts learned about document templates, equations, symbols, and special characters.
- Highlight the importance of templates for consistent formatting.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Save work periodically to prevent data loss.
- Provide assistance if participants encounter difficulties.
- Remind participants to follow proper ergonomic practices while using computers.
1.7. Working with Table of Contents and References, Citations, and Inserting and Reviewing
Comments in Microsoft Word

Aim:
To explore the features of creating a Table of Contents, managing references and citations, and using
comments for collaborative editing in Microsoft Word.

Materials:
- Computers with Microsoft Word installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Word.
- Discuss the importance of Table of Contents, references, citations, and comments in academic and
collaborative writing.

2. Creating a Table of Contents:

- Click where you want to insert the Table of Contents.
- Go to the "References" tab and select "Table of Contents."
- Choose a style or format for the Table of Contents.

3. Formatting the Table of Contents:

- Demonstrate how to update the Table of Contents.
- Discuss options for customizing the appearance of the Table of Contents.

4. Inserting Citations:
- Click where you want to insert a citation.
- Go to the "References" tab and select "Insert Citation."
- Choose a source from the bibliography or add a new source.

5. Managing References:
- Open the "Manage Sources" dialog.
- Add, edit, or delete sources in the source manager.

6. Creating a Bibliography:
- Click where you want to insert the bibliography.
- Go to the "References" tab and select "Bibliography."
- Choose a style for the bibliography.

7. Inserting Footnotes/Endnotes:
- Click where you want to insert a footnote or endnote.
- Go to the "References" tab and select "Insert Footnote" or "Insert Endnote."

8. Navigating Footnotes/Endnotes:
- Discuss how to navigate between footnotes and endnotes.
- Show how to modify footnote/endnote formatting.

9. Inserting Comments:
- Select the text where you want to insert a comment.
 - Go to the "Review" tab and select "New Comment."
- Enter the comment text.

10. Reviewing Comments:

- Explore the "Review" tab to navigate and manage comments.
- Show how to resolve or delete comments.

11. Track Changes:

- Introduce the "Track Changes" feature for collaborative editing.
- Show how to turn on/off track changes and accept/reject changes.

12. Saving and Printing:

- Save the document by clicking on "File" > "Save As."
- Optionally, print the document by clicking on "File" > "Print."
- Discuss printing options for documents with references, citations, and comments.

13. Conclusion:
- Summarize key concepts learned about Table of Contents, references, citations, and comments.
- Emphasize the importance of proper citation and collaborative editing tools.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Save work periodically to prevent data loss.
- Provide assistance if participants encounter difficulties.
- Remind participants to follow proper ergonomic practices while using computers.
 1.8. Creating Bookmarks, Hyperlinks, Endnotes, and Footnotes in Microsoft Word
Aim:
To understand and practice creating bookmarks for document navigation, inserting hyperlinks for easy access
to external content, and incorporating endnotes and footnotes for proper citation and additional information.

Materials:
- Computers with Microsoft Word installed
Experimental Procedure:

1. Introduction:
- Open Microsoft Word.
- Discuss the importance of bookmarks, hyperlinks, endnotes, and footnotes for document organization and
citation.

2. Creating Bookmarks:
- Select the text or location where you want to create a bookmark.
- Go to the "Insert" tab and click on "Bookmark."
- Provide a name for the bookmark and click "Add."

3. Navigating with Bookmarks:

- Discuss how to navigate to bookmarks within a document.
- Use the "Insert" tab and select "Go To" to jump to a specific bookmark.

4. Inserting Hyperlinks:
- Select the text or object you want to turn into a hyperlink.
- Go to the "Insert" tab and click on "Link."
- Choose "Existing File or Web Page" for external links or use "Place in This Document" for internal links.

5. Formatting Hyperlinks:
- Demonstrate how to format the appearance of hyperlinks.
- Discuss best practices for hyperlink text and color.

6. Creating Endnotes:
- Place the cursor where you want to insert an endnote.
- Go to the "References" tab and click on "Insert Endnote."
- Enter the endnote text.

7. Navigating Endnotes:
- Discuss how to navigate between endnotes in the document.
- Show how to modify endnote formatting.

8. Creating Footnotes:
- Place the cursor where you want to insert a footnote.
- Go to the "References" tab and click on "Insert Footnote."
- Enter the footnote text.

9. Navigating Footnotes:
- Discuss how to navigate between footnotes in the document.
- Show how to modify footnote formatting.
10. Hyperlinking to Endnotes/Footnotes:
- Create hyperlinks from the main text to corresponding endnotes or footnotes.
- Discuss the benefits of hyperlinking for efficient navigation.

11. Saving and Printing:

- Save the document by clicking on "File" > "Save As."
- Optionally, print the document by clicking on "File" > "Print."
- Discuss printing options for documents with hyperlinks, endnotes, and footnotes.

12. Conclusion:
- Summarize key concepts learned about bookmarks, hyperlinks, endnotes, and footnotes.
- Emphasize the importance of proper citation and document navigation.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Save work periodically to prevent data loss.
- Provide assistance if participants encounter difficulties.
- Remind participants to follow proper ergonomic practices while using computers.
1.9. Working with Document Protection and Security in Microsoft Word

Aim:
To understand the features of document protection and security in Microsoft Word and learn how to apply
them to safeguard sensitive information and control access to documents.

Materials:
- Computers with Microsoft Word installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Word.
- Discuss the importance of document protection and security in maintaining confidentiality and integrity
of information.

2. Applying Document Encryption:

- Click on "File" > "Info."
- Select "Protect Document" and choose "Encrypt with Password."
- Enter a password to encrypt the document.

3. Restricting Editing:
- Click on "Review" > "Restrict Editing."
- Choose options to restrict formatting and editing changes.
- Set a password to enforce restrictions if desired.

4. Marking as Final:
- Click on "File" > "Info."
- Select "Mark as Final" to make the document read-only and discourage editing.

5. Applying Digital Signatures:

- Click on "File" > "Info."
- Select "Protect Document" and choose "Add a Digital Signature."
- Follow the prompts to add a digital signature to the document.

6. Adding Watermarks:
- Go to the "Design" tab.
- Click on "Watermark" and choose a predefined watermark or create a custom one.
- Discuss how watermarks can deter unauthorized copying or distribution.

7. Protecting Sections of a Document:

- Click where you want to start or end a protected section.
- Go to the "Review" tab and select "Restrict Editing."
- Choose "Allow only this type of editing" and specify options for the selected section.
- Set a password to enforce section protection if desired.

8. Removing Personal Information:

- Click on "File" > "Info."
- Select "Check for Issues" > "Inspect Document."
 - Choose "Remove All" to delete personal information and metadata from the document.

9. Saving and Printing Secured Documents:

- Save the document by clicking on "File" > "Save As."
- Optionally, print the document by clicking on "File" > "Print."
- Discuss printing options for secured documents.

10. Testing Document Security:

- Attempt to edit, copy, or access restricted sections of the document.
- Demonstrate how the applied security measures prevent unauthorized actions.

11. Conclusion:
- Summarize key concepts learned about document protection and security.
- Emphasize the importance of safeguarding sensitive information.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Ensure participants are aware of the importance of choosing strong passwords.
- Remind participants to store passwords securely and not to share them with unauthorized individuals.
- Caution against accidental encryption or restriction of documents without proper backup procedures in
place.
1.10. Inspecting a Document for Accessibility in Microsoft Word

Aim:
To learn how to use the accessibility checker in Microsoft Word to identify and address potential accessibility
issues in a document, ensuring it is usable by individuals with disabilities.

Materials:
- Computers with Microsoft Word installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Word.
- Discuss the importance of creating accessible documents for a diverse audience.

2. Understanding Accessibility Guidelines:

- Briefly introduce key accessibility guidelines, such as those provided by the Web Content Accessibility
Guidelines (WCAG).

3. Adding Alternative Text to Images:

- Identify images in the document.
- Right-click on each image, select "Format Picture," and add descriptive alternative text in the "Alt Text"
tab.

4. Heading Structure:
- Review the document's heading structure.
- Ensure that headings are used hierarchically (Heading 1, Heading 2, etc.) for proper document structure.

5. Descriptive Links:
- Check links in the document.
- Ensure that links have descriptive text instead of generic phrases like "click here."

6. Accessible Tables:
- Inspect tables in the document.
- Verify that tables have proper headers and captions for screen reader compatibility.

7. Color Contrast:
- Review the document's color contrast.
- Ensure that text has sufficient contrast with the background for readability.

8. Check Reading Order:

- Use the accessibility checker to check the reading order of elements.
- Verify that the reading order follows a logical sequence for screen reader users.

9. Handling Lists:
- Inspect lists in the document.
- Ensure that lists are properly formatted using numbered or bulleted lists.
10. Run the Accessibility Checker:
- Go to the "Review" tab.
- Click on "Check Accessibility" in the "Accessibility" group.
- Review and address the issues identified by the accessibility checker.

11. Document Metadata:

- Inspect document metadata.
- Remove any unnecessary or sensitive information in the document properties.

12. Testing with Screen Reader:

- If available, use a screen reader to test the document's accessibility.
- Verify that the document is navigable and understandable for individuals using screen readers.

13. Saving and Printing:

- Save the document by clicking on "File" > "Save As."
- Optionally, print the document by clicking on "File" > "Print."

14. Conclusion:
- Summarize key concepts learned about inspecting a document for accessibility.
- Emphasize the importance of creating documents that are inclusive and accessible.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to follow accessibility best practices for an inclusive and user-friendly document.
- Encourage awareness and understanding of diverse needs when creating accessible content.
2. MS EXCEL:

2.1. Creating Worksheets, Inserting and Formatting Data in Microsoft Excel

Aim:
To learn the basics of creating worksheets, inserting data, and formatting data in Microsoft Excel for effective
data management and presentation.

Materials:
- Computers with Microsoft Excel installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Excel.
- Discuss the importance of Excel in organizing and analyzing data.

2. Creating a New Worksheet:

- Click on the "+" icon or navigate to "File" > "New" to create a new workbook.
- Explain the concept of worksheets within a workbook.

3. Naming Worksheets:
- Double-click on the worksheet tab to rename it.
- Provide a descriptive name for the worksheet.

4. Inserting Data:
- Select a cell where you want to insert data.
- Type the data into the cell.
- Continue inserting data into adjacent cells.

5. Navigating and Selecting Cells:

- Demonstrate how to navigate through cells using the arrow keys or mouse.
- Show how to select multiple cells using click-and-drag or keyboard shortcuts.

6. Formatting Data:
- Select the cells or range of cells to format.
- Use the formatting options in the Home tab to apply formatting such as font style, size, color, and
alignment.

7. Formatting Numbers:
- Select the cells containing numeric data.
- Use the Number Format dropdown in the Home tab to format numbers as currency, percentage, date, etc.

8. Formatting Cells:
- Explore additional cell formatting options such as borders, fill color, and cell protection.
- Discuss the importance of consistent and clear formatting for data presentation.

9. Inserting Rows and Columns:

- Right-click on a row or column header where you want to insert.
- Select "Insert" to insert a new row or column.
10. Deleting Rows and Columns:
- Right-click on a row or column header you want to delete.
- Select "Delete" to remove the row or column.

11. Saving the Workbook:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the workbook.
- Select the appropriate file format (e.g., .xlsx) and click "Save."

12. Conclusion:
- Summarize key concepts learned about creating worksheets, inserting and formatting data in Excel.
- Emphasize the importance of data organization and clear presentation.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to save their work periodically to prevent data loss.
- Caution against accidental deletion of important data and encourage careful review before performing
deletion operations.
2.2. Working with Different Types of Data in Microsoft Excel: Text, Currency, Date, Numeric, etc.

Aim:
To understand and practice handling various types of data, including text, currency, date, numeric, etc., in
Microsoft Excel for effective data manipulation and analysis.

Materials:
- Computers with Microsoft Excel installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Excel.
- Discuss the importance of understanding different data types for accurate data analysis and presentation.

2. Entering Text Data:

- Select a cell where you want to enter text data.
- Type the text data directly into the cell.

3. Formatting Text Data:

- Use the formatting options in the Home tab to format text data, such as font style, size, color, and
alignment.

4. Entering Numeric Data:

- Select a cell where you want to enter numeric data.
- Type the numeric data directly into the cell.

5. Formatting Numeric Data:

- Use the Number Format dropdown in the Home tab to format numeric data as currency, percentage, etc.

6. Entering Date and Time Data:

- Select a cell where you want to enter date or time data.
- Type the date or time data directly into the cell using the appropriate format (e.g., "mm/dd/yyyy" for
dates).

7. Formatting Date and Time Data:

- Use the Number Format drop down in the Home tab to format date and time data according to the desired
date or time format.

8. Handling Mixed Data Types:

- Demonstrate how to handle cells containing mixed data types (e.g., cells containing both text and numeric
data).

9. Using Formulas with Different Data Types:

- Introduce basic formulas for working with different data types, such as SUM for numeric data and
CONCATENATE for text data.

10. Sorting and Filtering Data:

- Select the range of cells containing the data.
 - Use the Sort and Filter options in the Data tab to sort and filter data based on different criteria.

11. Performing Calculations:

- Explore basic arithmetic calculations with numeric data using formulas such as SUM, AVERAGE, MAX,
MIN, etc.

12. Using Conditional Formatting:

- Apply conditional formatting rules to highlight cells based on specific conditions, such as data ranges,
duplicates, etc.

13. Saving the Workbook:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the workbook.
- Select the appropriate file format (e.g., .xlsx) and click "Save."

14. Conclusion:
- Summarize key concepts learned about working with different types of data in Excel.
- Emphasize the importance of understanding and properly handling data types for accurate analysis.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to save their work periodically to prevent data loss.
- Caution against accidental deletion of important data and encourage careful review before performing
deletion operations.
2.3. Managing Data in Microsoft Excel: Splitting, Validating, Consolidating, and Converting Data

Aim:
To learn various techniques for managing and manipulating data in Microsoft Excel, including splitting data
into different columns, validating data entries, consolidating data from multiple sources, and converting data
formats.

Materials:
- Computers with Microsoft Excel installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Excel.
- Discuss the importance of data management and manipulation skills for effective data analysis.

2. Splitting Data into Different Columns:

- Select the column containing the data to be split.
- Go to the "Data" tab and select "Text to Columns."
- Choose the delimiter (e.g., comma, space) to split the data and specify the destination for the split data.

3. Validating Data Entries:

- Select the cells where you want to apply data validation.
- Go to the "Data" tab and select "Data Validation."
- Choose the validation criteria (e.g., whole number, list) and set any necessary parameters.

4. Consolidating Data from Multiple Sources:

- Open a new worksheet for consolidation.
- Go to the "Data" tab and select "Consolidate."
- Choose the data sources (e.g., ranges, worksheets) to consolidate and specify the function for consolidation
(e.g., SUM, AVERAGE).

5. Converting Data Formats:

- Select the cells containing the data to be converted.
- Go to the "Home" tab and use the formatting options to convert data formats (e.g., date, number, text).

6. Using Text Functions to Manipulate Data:

- Explore text functions such as LEFT, RIGHT, MID to manipulate text data.
- Demonstrate how to use text functions to extract specific substrings from text data.

7. Cleaning and Standardizing Data:

- Identify and remove duplicates, blank cells, or errors in the data.
- Use functions such as TRIM, CLEAN to clean and standardize text data.
8. Performing Data Conversion Operations:
- Convert data between different units (e.g., currency conversion, unit conversion) using appropriate
conversion factors or formulas.

9. Using Lookup Functions for Data Validation:

- Introduce lookup functions such as VLOOKUP, HLOOKUP for data validation and cross-referencing.

10. Saving the Workbook:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the workbook.
- Select the appropriate file format (e.g., .xlsx) and click "Save."

11. Conclusion:
- Summarize key concepts learned about managing data in Excel.
- Emphasize the importance of data validation, consolidation, and conversion for accurate analysis.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to save their work periodically to prevent data loss.
- Caution against accidental deletion of important data and encourage careful review before performing
deletion operations.
2.4. Sorting and Filtering Data in Microsoft Excel

Aim:
To learn how to effectively sort and filter data in Microsoft Excel for better organization and analysis.

Materials:
- Computers with Microsoft Excel installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Excel.
- Discuss the importance of sorting and filtering data for data analysis and presentation.

2. Sorting Data:
- Select the range of cells containing the data to be sorted.
- Go to the "Data" tab and click on "Sort."
- Choose the column to sort by and select the desired sorting order (ascending or descending).

3. Sorting by Multiple Columns:

- Select the range of cells containing the data.
- Go to the "Data" tab and click on "Sort."
- Specify the primary sorting column and additional sorting columns if needed.

4. Sorting with Custom Sort Order:

- Go to the "Data" tab and click on "Sort."
- Choose "Custom Sort" and specify the custom sort order for the selected column.

5. Filtering Data:
- Select the range of cells containing the data to be filtered.
- Go to the "Data" tab and click on "Filter."
- Use the filter dropdowns in the column headers to filter data based on specific criteria.

6. Filtering by Text, Number, or Date:

- Click on the filter dropdown in the column header.
- Choose from options such as text filters, number filters, or date filters to filter data accordingly.

7. Applying Multiple Filters:

- Apply multiple filters to different columns simultaneously to narrow down the data based on multiple
criteria.

8. Clearing Filters:
- Click on the filter dropdown in the column header.
- Select "Clear Filter" to remove the filter for that column.
- Use "Clear" to remove all filters applied to the dataset.
9. Advanced Filter Options:
- Explore advanced filter options such as filter by color, filter by condition, or filter by selection.

10. Using AutoFilter:

- Enable AutoFilter by selecting the range of cells containing the data.
- Go to the "Data" tab and click on "Filter."

11. Saving the Workbook:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the workbook.
- Select the appropriate file format (e.g., .xlsx) and click "Save."

12. Conclusion:
- Summarize key concepts learned about sorting and filtering data in Excel.
- Emphasize the importance of organizing data for effective analysis.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to save their work periodically to prevent data loss.
2.5. Performing Calculations and Using Functions in Microsoft Excel

Aim:
To learn how to perform calculations and utilize various functions, including statistical, logical,
mathematical, date, and time functions, in Microsoft Excel for data analysis and manipulation.

Materials:
- Computers with Microsoft Excel installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Excel.
- Discuss the importance of performing calculations and using functions for data analysis and manipulation.

2. Performing Basic Arithmetic Operations:

- Enter numerical data into cells for calculation.
- Use basic arithmetic operators (+, -, *, /) to perform addition, subtraction, multiplication, and division
operations.

3. Using Built-in Functions:

- Introduce the concept of functions in Excel.
- Explore the functions library by going to the "Formulas" tab and clicking on "Insert Function."

4. Statistical Functions:
- Explore statistical functions such as SUM, AVERAGE, MAX, MIN, COUNT, etc., for analyzing
numerical data.

5. Logical Functions:
- Introduce logical functions such as IF, AND, OR, NOT for making logical comparisons and decisions.

6. Mathematical Functions:
- Explore mathematical functions such as SQRT, POWER, ABS, ROUND, etc., for performing
mathematical operations.

7. Date and Time Functions:

- Introduce date and time functions such as DATE, TIME, TODAY, NOW, DAY, MONTH, YEAR, etc.,
for working with date and time data.

8. Text Functions:
- Explore text functions such as CONCATENATE, LEFT, RIGHT, MID, LEN, FIND, REPLACE, etc., for
manipulating text data.
9. Using Function Arguments:
- Demonstrate how to enter function arguments and specify range references or values for function inputs.

10. Combining Functions:

- Show how to combine multiple functions within a formula to perform complex calculations or
transformations.

11. Using Named Ranges:

- Introduce named ranges for referencing cell ranges with meaningful names in formulas.

12. Error Handling:

- Discuss common errors in Excel formulas (e.g., #DIV/0!, #VALUE!, #REF!) and methods for error
handling.

13. Saving the Workbook:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the workbook.
- Select the appropriate file format (e.g., .xlsx) and click "Save."

14. Conclusion:
- Summarize key concepts learned about performing calculations and using functions in Excel.
- Emphasize the importance of functions for data analysis and manipulation.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to save their work periodically to prevent data loss.
2.6. Working with Lookup and Reference Formulas in Microsoft Excel

Aim:
To understand and practice using lookup and reference formulas in Microsoft Excel for retrieving and
analyzing data from different parts of a worksheet or workbook.

Materials:
- Computers with Microsoft Excel installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Excel.
- Discuss the importance of lookup and reference formulas for extracting and analyzing data efficiently.

2. Understanding Lookup Functions:

- Introduce the concept of lookup functions for searching and retrieving specific data based on criteria.

3. VLOOKUP Function:
- Explain the VLOOKUP function for vertical lookup.
- Demonstrate how to use VLOOKUP to search for a value in the leftmost column of a table and return a
corresponding value from a specified column.

4. HLOOKUP Function:
- Introduce the HLOOKUP function for horizontal lookup.
- Demonstrate how to use HLOOKUP to search for a value in the top row of a table and return a
corresponding value from a specified row.

5. INDEX and MATCH Functions:

- Introduce the INDEX and MATCH functions for more flexible lookup operations.
- Show how to use INDEX and MATCH together to perform both vertical and horizontal lookup.

6. LOOKUP Function:
- Explain the LOOKUP function for approximate or exact matching lookup.
- Demonstrate how to use LOOKUP to search for a value in a range and return a corresponding value from
the same position in another range.

7. Reference Formulas:
- Introduce reference formulas for referencing data from different parts of a worksheet or workbook.

8. INDIRECT Function:
- Explain the INDIRECT function for returning a reference specified by a text string.
- Demonstrate how to use INDIRECT to dynamically reference cells based on other cell values.
9. ADDRESS Function:
- Introduce the ADDRESS function for returning a cell address as a text string.
- Show how to use ADDRESS to generate cell references dynamically.

10. OFFSET Function:

- Explain the OFFSET function for returning a reference to a range that is offset from a starting cell.
- Demonstrate how to use OFFSET to create dynamic ranges for calculations.

11. Combining Lookup and Reference Formulas:

- Show examples of combining lookup and reference formulas to create dynamic and interactive data
analysis tools.

12. Saving the Workbook:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the workbook.
- Select the appropriate file format (e.g., .xlsx) and click "Save."

13. Conclusion:
- Summarize key concepts learned about lookup and reference formulas in Excel.
- Emphasize the importance of these formulas for data analysis and reporting.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to save their work periodically to prevent data loss.
2.7. Creating and Working with Different Types of Charts in Microsoft Excel

Aim:
To learn how to create various types of charts in Microsoft Excel and effectively work with them for data
visualization and analysis.

Materials:
- Computers with Microsoft Excel installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Excel.
- Discuss the importance of data visualization through charts for better understanding and analysis.

2. Creating a Chart:
- Select the data range you want to include in the chart.
- Go to the "Insert" tab and choose the desired chart type from the Charts group (e.g., Column, Bar, Line,
Pie).

3. Choosing the Right Chart Type:

- Explain the different types of charts available in Excel and their suitable use cases (e.g., Column charts
for comparing data, Pie charts for showing proportions).

4. Customizing Chart Elements:

- After creating the chart, explore the various elements such as titles, axes, legends, and data labels.
- Show how to customize these elements using the Chart Tools tabs (Design, Layout, Format).

5. Changing Chart Type:

- Demonstrate how to change the chart type after creating it by selecting the chart and going to the "Design"
tab > "Change Chart Type."

6. Adding Data Labels:

- Show how to add data labels to the chart to display the values of data points.
- Discuss the importance of data labels for clarity in data interpretation.

7. Formatting Charts:
- Explore formatting options such as colors, styles, and effects in the "Format" tab under Chart Tools.
- Demonstrate how to change the color scheme, font, and other visual aspects of the chart.

8. Creating Combination Charts:

- Show how to create combination charts that combine different chart types (e.g., Column and Line chart)
to visualize multiple data series.

9. Working with Chart Elements:

- Discuss how to resize, move, or delete chart elements to improve the chart's appearance and clarity.

10. Adding Trendlines:

- Show how to add trendlines to charts to visualize trends in the data.
 - Discuss different types of trendlines (e.g., linear, exponential) and their interpretation.

11. Saving and Inserting Charts:

- Save the workbook by clicking on "File" > "Save As."
- Optionally, save the chart as an image by right-clicking on the chart and selecting "Save as Picture."
- Show how to insert charts into other Office applications (e.g., Word, PowerPoint) for presentations and
reports.

12. Conclusion:
- Summarize key concepts learned about creating and working with different types of charts in Excel.
- Emphasize the importance of effective data visualization for data analysis and communication.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to save their work periodically to prevent data loss.
2.8. Using Pivot Tables to Summarize and Analyze Data in Microsoft Excel

Aim:
To learn how to create pivot tables in Microsoft Excel and utilize them for summarizing and analyzing large
datasets efficiently.

Materials:
- Computers with Microsoft Excel installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Excel.
- Discuss the importance of pivot tables for summarizing and analyzing large datasets.

2. Preparing Data for Pivot Table:

- Ensure that the data is organized in a tabular format with headers for each column.
- Remove any blank rows or columns within the dataset.

3. Creating a Pivot Table:

- Select any cell within the dataset.
- Go to the "Insert" tab and click on "PivotTable."
- Choose the range of data to analyze and select whether to place the pivot table in a new worksheet or
existing worksheet.

4. Configuring the Pivot Table Fields:

- Drag and drop fields from the field list (e.g., rows, columns, values) to the appropriate areas in the
PivotTable Field List pane.
- Arrange the fields to define the structure of the pivot table.

5. Summarizing Data:
- Use the values area of the pivot table to summarize data using functions such as SUM, AVERAGE,
COUNT, etc.
- Experiment with different summary functions to analyze data in various ways.

6. Grouping Data:
- Group data within the pivot table to organize it into meaningful categories.
- For example, group dates by months or years to analyze trends over time.

7. Filtering Data:
- Use filters to focus on specific subsets of data within the pivot table.
- Filter data by values, labels, or conditions to perform targeted analysis.

8. Sorting Data:
- Sort data within the pivot table to arrange it in ascending or descending order based on specific criteria.
- Sort data by values, labels, or other custom criteria to gain insights from the data.

9. Customizing Pivot Table Layout:

- Experiment with different layouts and designs to customize the appearance of the pivot table.
- Adjust row and column labels, apply formatting, and change styles to improve readability.
10. Refreshing Pivot Table Data:
- If the underlying data changes, refresh the pivot table to reflect the updated data.
- Right-click on the pivot table and select "Refresh" or use the "Refresh All" button in the "Data" tab.

11. Saving the Workbook:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the workbook.
- Select the appropriate file format (e.g., .xlsx) and click "Save."

12. Conclusion:
- Summarize key concepts learned about using pivot tables to summarize and analyze data in Excel.
- Emphasize the importance of pivot tables for efficient data analysis and decision-making.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to save their work periodically to prevent data loss.
2.9. Performing Data Analysis Using Custom Formulas and Functions in Microsoft Excel

Aim:
To learn how to perform data analysis using custom formulas and functions created by users in Microsoft
Excel.

Materials:
- Computers with Microsoft Excel installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Excel.
- Discuss the importance of custom formulas and functions for tailoring data analysis to specific
requirements.

2. Identifying Analysis Goals:

- Define the goals of the data analysis to determine the types of custom formulas and functions needed.

3. Creating Custom Formulas:

- Write custom formulas using Excel's formula syntax to perform specific calculations or manipulations on
the data.
- Examples may include combining multiple datasets, calculating derived metrics, or performing complex
transformations.

4. Using Named Ranges:

- Define named ranges for data ranges or specific cells to make formulas more readable and easier to
manage.
- Use named ranges in custom formulas to reference data dynamically.

5. Creating User-Defined Functions (UDFs):

- Introduce the concept of User-Defined Functions (UDFs) in Excel.
- Write custom VBA (Visual Basic for Applications) code to create user-defined functions tailored to
specific analysis needs.

6. Adding Error Handling:

- Include error handling in custom formulas and UDFs to manage potential errors and ensure accurate
results.
- Use error-checking functions such as IFERROR, ISERROR, or custom error-handling logic.

7. Testing Formulas and Functions:

- Test custom formulas and functions with sample data to verify their accuracy and effectiveness.
- Iterate and refine formulas as needed based on testing results.
8. Documenting Formulas and Functions:
- Document custom formulas and functions with clear comments and descriptions to aid understanding and
future maintenance.
- Include explanations of input parameters, expected output, and any assumptions made.

9. Applying Formulas and Functions to Data:

- Apply custom formulas and functions to the dataset or relevant data ranges to perform the desired analysis.
- Review the results and adjust formulas as necessary.

10. Visualizing Analysis Results:

- Create charts or pivot tables based on the results of the analysis to visualize trends, patterns, or insights.
- Use Excel's charting and visualization features to enhance the presentation of analysis results.

11. Interpreting Analysis Results:

- Interpret the analysis results in the context of the original goals and objectives.
- Draw conclusions and insights from the data analysis to inform decision-making or further actions.

12. Saving the Workbook:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the workbook.
- Select the appropriate file format (e.g., .xlsx) and click "Save."

13. Conclusion:
- Summarize key concepts learned about performing data analysis using custom formulas and functions in
Excel.
- Highlight the flexibility and power of custom formulas and functions for tailoring data analysis to specific
needs.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to save their work periodically to prevent data loss.
2.10. Combining Data from Multiple Worksheets in Microsoft Excel Using Custom Formulas and
Built-in Functions

Aim:
To learn how to combine data from multiple worksheets in Microsoft Excel using both custom formulas and
built-in functions to generate comprehensive analysis results.

Materials:
- Computers with Microsoft Excel installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Excel.
- Discuss the importance of combining data from multiple sources for comprehensive analysis and
reporting.

2. Preparing Data Worksheets:

- Ensure that data in each worksheet is organized in a tabular format with consistent headers.
- Rename worksheets to reflect the data they contain.

3. Identifying Common Data Points:

- Identify common data points or key fields that will serve as the basis for combining data from different
worksheets.

4. Using Built-in Functions for Data Consolidation:

- Explore built-in functions such as VLOOKUP, INDEX/MATCH, and SUMIFS for consolidating data
from multiple worksheets.
- Demonstrate how to use these functions to retrieve and summarize data across worksheets based on
common criteria.

5. Creating Custom Formulas for Data Combination:

- Write custom formulas using Excel's formula syntax to combine data from different worksheets.
- Examples may include using CONCATENATE to merge text data, or SUM to aggregate numeric data.

6. Handling Data Mismatch and Errors:

- Implement error handling mechanisms within custom formulas to manage data mismatch or errors
gracefully.
- Use functions like IFERROR to handle potential errors and ensure accurate results.

7. Referencing Data from Different Worksheets:

- Use worksheet references within formulas to dynamically pull data from different worksheets.
- Demonstrate how to reference cells or ranges in other worksheets using cell references or named ranges.
8. Consolidating Data Using Pivot Tables:
- Create pivot tables to consolidate data from multiple worksheets into a single, comprehensive summary.
- Use pivot table features to group, filter, and analyze the consolidated data effectively.

9. Testing and Validating Results:

- Test the combined data results against sample datasets to verify accuracy and completeness.
- Validate results by cross-referencing with original data sources to ensure consistency.

10. Visualizing Combined Data:

- Create charts or graphs based on the combined data to visualize trends, patterns, or relationships.
- Use Excel's charting tools to create visually appealing and informative visualizations.

11. Saving the Workbook:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the workbook.
- Select the appropriate file format (e.g., .xlsx) and click "Save."

12. Conclusion:
- Summarize key concepts learned about combining data from multiple worksheets in Excel.
- Highlight the importance of using both built-in functions and custom formulas for data consolidation.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to save their work periodically to prevent data loss.
2.11. Exporting Data and Sheets to Other File Formats in Microsoft Excel

Aim:
To learn how to export data and sheets from Microsoft Excel to other file formats for sharing, collaboration,
and further analysis.

Materials:
- Computers with Microsoft Excel installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Excel.
- Discuss the importance of exporting data to other file formats for sharing and collaboration purposes.

2. Selecting Data to Export:

- Identify the data or sheets within the workbook that need to be exported to other file formats.

3. Exporting to PDF:
- Go to "File" > "Save As."
- Choose the location and provide a filename for the PDF file.
- Select "PDF (*.pdf)" as the file format and click "Save."
- Discuss the advantages of exporting to PDF for sharing documents while preserving formatting.

4. Exporting to CSV (Comma-Separated Values):

- Go to "File" > "Save As."
- Choose the location and provide a filename for the CSV file.
- Select "CSV (Comma delimited) (*.csv)" as the file format and click "Save."
- Explain that CSV is a common format for exporting data to be imported into other applications or
databases.

5. Exporting to Excel Template:

- Go to "File" > "Save As."
- Choose the location and provide a filename for the Excel template file.
- Select "Excel Template (*.xltx)" as the file format and click "Save."
- Discuss the use of Excel templates for standardizing document formats and layouts.

6. Exporting to Text (Tab Delimited):

- Go to "File" > "Save As."
- Choose the location and provide a filename for the text file.
- Select "Text (Tab delimited) (*.txt)" as the file format and click "Save."
- Explain that tab-delimited text files are useful for exporting data to be imported into other applications or
databases.
7. Exporting to Microsoft Word:
- Select the data or sheets to export.
- Copy the selected content.
- Open Microsoft Word.
- Paste the content into a Word document.
- Discuss the advantages of exporting to Word for creating reports or documents with additional formatting
options.

8. Exporting to PowerPoint:
- Select the data or sheets to export.
- Copy the selected content.
- Open Microsoft PowerPoint.
- Paste the content into a PowerPoint slide.
- Discuss the advantages of exporting to PowerPoint for creating presentations with data visualization.

9. Exporting to Image Formats:

- Select the chart or range of cells to export as an image.
- Right-click on the selection and choose "Copy" or use the "Copy" function.
- Open an image editing software or Microsoft Word/PowerPoint.
- Paste the copied content into the image editing software or Word/PowerPoint.
- Save the image file in the desired format (e.g., JPEG, PNG).

10. Conclusion:
- Summarize key concepts learned about exporting data and sheets to other file formats in Excel.
- Highlight the importance of choosing the appropriate file format based on the intended use of the exported
data.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to save their work periodically to prevent data loss.
2.12. Working with Macros in Microsoft Excel

Aim:
To learn how to create, record, edit, and use macros in Microsoft Excel to automate repetitive tasks and
improve efficiency.

Materials:
- Computers with Microsoft Excel installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Excel.
- Discuss the concept of macros and their importance in automating repetitive tasks.

2. Enabling Developer Tab:

- Go to "File" > "Options."
- In the Excel Options dialog box, select "Customize Ribbon."
- Check the box next to "Developer" in the list of main tabs on the right-hand side.
- Click "OK" to enable the Developer tab in the ribbon.

3. Recording a Macro:
- Click on the "Developer" tab in the ribbon.
- Click on "Record Macro" in the "Code" group.
- Provide a name for the macro, choose a shortcut key (optional), and select where to store the macro (e.g.,
This Workbook).
- Click "OK" to start recording the macro.
- Perform the series of actions you want to automate.
- Click on "Stop Recording" in the "Code" group on the "Developer" tab when done.

4. Running a Macro:
- Click on the "Developer" tab in the ribbon.
- Click on "Macros" in the "Code" group.
- Select the macro you want to run from the list and click "Run."
- Alternatively, use the shortcut key assigned to the macro (if any) to run it.

5. Editing a Macro:
- Click on the "Developer" tab in the ribbon.
- Click on "Macros" in the "Code" group.
- Select the macro you want to edit from the list and click "Edit."
- Make changes to the macro code in the Visual Basic for Applications (VBA) editor.
- Save the changes and close the VBA editor.
6. Assigning a Macro to a Button:
- Insert a button from the "Developer" tab (Insert > Button).
- In the Assign Macro dialog box, select the macro you want to assign to the button and click "OK."
- Click on the button to run the assigned macro.

7. Writing Custom Macros:

- Open the Visual Basic for Applications (VBA) editor by clicking on "Visual Basic" in the "Code" group
on the "Developer" tab.
- Write custom VBA code to perform specific actions or automate tasks.
- Test the custom macros by running them from the VBA editor.

8. Saving the Workbook:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the workbook.
- Select the appropriate file format (e.g., .xlsm for macro-enabled workbook) and click "Save."

9. Conclusion:
- Summarize key concepts learned about working with macros in Excel.
- Highlight the benefits of using macros for automating repetitive tasks and improving efficiency.
- Encourage further practice and exploration.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to be cautious when running macros from unknown or untrusted sources to avoid
potential security risks.
2.13. Protecting Data and Securing the Workbook in Microsoft Excel

Aim:
To learn how to protect sensitive data and secure the workbook in Microsoft Excel to prevent unauthorized
access, modification, or distribution.

Materials:
- Computers with Microsoft Excel installed

Experimental Procedure:

1. Introduction:
- Open Microsoft Excel.
- Discuss the importance of protecting data and securing workbooks to maintain confidentiality and
integrity.

2. Protecting Worksheets:
- Select the worksheet(s) you want to protect.
- Go to the "Review" tab in the ribbon.
- Click on "Protect Sheet" in the "Changes" group.
- Set a password (optional) and specify the actions users are allowed to perform (e.g., select locked cells,
format cells).
- Click "OK" to apply the protection.

3. Protecting Workbook Structure:

- Go to the "Review" tab in the ribbon.
- Click on "Protect Workbook" in the "Changes" group.
- Set a password (optional) to prevent users from adding, deleting, or renaming worksheets, or modifying
the workbook's structure.
- Click "OK" to apply the protection.

4. Protecting Cells or Ranges:

- Select the cells or range you want to protect.
- Right-click and choose "Format Cells."
- Go to the "Protection" tab in the Format Cells dialog box.
- Check the box next to "Locked" to prevent changes to the selected cells when the worksheet is protected.
- Go to the "Review" tab in the ribbon and click on "Protect Sheet."
- Optionally, set a password to protect the sheet.
- Click "OK" to apply the protection.
5. Sharing Workbooks:
- Go to the "Review" tab in the ribbon.
- Click on "Share Workbook" in the "Changes" group.
- Check the box next to "Allow changes by more than one user at the same time."
- Optionally, set advanced sharing options such as tracking changes or enabling merge updates.
- Click "OK" to apply the sharing settings.

6. Encrypting the Workbook:

- Go to "File" > "Info."
- Click on "Protect Workbook" and choose "Encrypt with Password."
- Enter a password to encrypt the workbook.
 - Confirm the password and click "OK" to apply encryption.
- Save the workbook to finalize encryption.

7. Restricting Access with Digital Signatures:

- Go to "File" > "Info."
- Click on "Protect Workbook" and choose "Add a Digital Signature."
- Follow the prompts to create and add a digital signature to the workbook.
- Digital signatures can help ensure the authenticity and integrity of the workbook.

8. Unprotecting Worksheets or Workbooks:

- To unprotect a worksheet or workbook, go to the "Review" tab and click on "Unprotect Sheet" or
"Unprotect Workbook."
- Enter the password (if required) and click "OK" to remove protection.

9. Saving the Workbook:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the workbook.
- Select the appropriate file format (e.g., .xlsx) and click "Save."

10. Conclusion:
- Summarize key concepts learned about protecting data and securing workbooks in Excel.
- Highlight the importance of maintaining data confidentiality and integrity.
- Encourage adherence to security best practices when working with sensitive information.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to use strong and secure passwords to protect sensitive data.
- Caution participants against sharing passwords or sensitive information with unauthorized individuals.
3. MS POWERPOINT

3.1. Selecting Slide Templates, Layouts, and Themes in Microsoft PowerPoint

Aim:
To learn how to choose appropriate slide templates, layouts, and themes in Microsoft PowerPoint to create
visually appealing and cohesive presentations.

Materials:
- Computers with Microsoft PowerPoint installed

Experimental Procedure:

1. Introduction to Slide Design:

- Discuss the importance of slide design in creating engaging and effective presentations.
- Explain how slide templates, layouts, and themes contribute to the overall visual appeal and coherence of
a presentation.

2. Opening PowerPoint and Creating a New Presentation:

- Open Microsoft PowerPoint.
- Click on "File" > "New" to create a new presentation.

3. Choosing a Slide Template:

- Browse through the available slide templates provided by PowerPoint.
- Hover over each template to preview its design.
- Select a template that aligns with the topic and tone of the presentation.

4. Selecting Slide Layouts:

- After choosing a template, explore the available slide layouts within that template.
- Consider the type of content you plan to include on each slide (e.g., text, images, charts) when selecting
layouts.
- Choose layouts that provide adequate space and organization for your content.

5. Customizing Slide Themes:

- Go to the "Design" tab in the ribbon.
- Explore the different slide themes available in the "Themes" group.
- Hover over each theme to preview its effects on the presentation.
- Select a theme that complements the chosen template and enhances the overall visual appeal.

6. Applying Color Schemes:

- Within the "Design" tab, click on the "Variants" dropdown in the "Themes" group.
- Explore the different color schemes available for the selected theme.
- Choose a color scheme that matches the branding or desired aesthetic of the presentation.
7. Experimenting with Fonts:
- Still within the "Design" tab, click on the "Fonts" dropdown in the "Themes" group.
- Preview and select different font combinations provided by PowerPoint.
- Choose fonts that are clear, readable, and consistent with the overall design.

8. Applying Transitions and Animations (Optional):

- If desired, go to the "Transitions" tab to apply slide transitions between slides.
- Experiment with different transition effects to add visual interest to the presentation.
- Additionally, explore animation options within the "Animations" tab to animate objects within slides.

9. Saving the Presentation:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the presentation.
- Select the appropriate file format (e.g., .pptx) and click "Save."

10. Conclusion:
- Summarize key concepts learned about selecting slide templates, layouts, and themes in PowerPoint.
- Emphasize the importance of visual coherence and consistency in presentation design.
- Encourage further experimentation and practice with different design elements.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to save their work periodically to prevent data loss.
3.2. Formatting Slide Content and Using Bullets and Numbering in Microsoft PowerPoint

Aim:
To learn how to format slide content effectively and use bullets and numbering to enhance the readability and
organization of presentations in Microsoft PowerPoint.

Materials:
- Computers with Microsoft PowerPoint installed

Experimental Procedure:

1. Introduction to Slide Content Formatting:

- Discuss the importance of formatting slide content for clarity, readability, and visual appeal.
- Explain how bullets and numbering can help organize information and highlight key points in
presentations.

2. Opening PowerPoint and Accessing Slide Content:

- Open Microsoft PowerPoint.
- Open an existing presentation or create a new one to work on.

3. Formatting Text:
- Select the text you want to format on a slide.
- Utilize the formatting options in the "Home" tab of the ribbon to change font style, size, color, alignment,
and other text properties.
- Experiment with different formatting combinations to achieve the desired look for your text.

4. Using Bulleted Lists:

- Place the cursor where you want to insert a bulleted list on a slide.
- Click on the "Bullets" button in the "Paragraph" group of the "Home" tab in the ribbon.
- Start typing to create bulleted items.
- Press "Enter" to create a new bullet point for each item.
- Press "Enter" twice to exit the bulleted list.

5. Customizing Bulleted Lists:

- Select the bulleted list you've created.
- Use the "Increase Indent" and "Decrease Indent" buttons in the "Paragraph" group to adjust the indentation
of bulleted items.
- Experiment with different bullet styles and sizes using the "Bullets" dropdown menu.

6. Using Numbered Lists:

- Place the cursor where you want to insert a numbered list on a slide.
- Click on the "Numbering" button in the "Paragraph" group of the "Home" tab in the ribbon.
- Start typing to create numbered items.
- Press "Enter" to create a new numbered point for each item.
- Press "Enter" twice to exit the numbered list.

7. Customizing Numbered Lists:

- Select the numbered list you've created.
 - Use the "Increase Indent" and "Decrease Indent" buttons in the "Paragraph" group to adjust the indentation
of numbered items.
- Experiment with different numbering formats and styles using the "Numbering" dropdown menu.

8. Using Bullets and Numbering in Text Boxes:

- Insert a text box onto a slide from the "Insert" tab if needed.
- Apply bullets or numbering to the text within the text box using the same steps as above.

9. Experimenting with Additional Formatting Options:

- Explore other formatting options such as line spacing, text effects, and text boxes to further enhance the
presentation's visual appeal.
- Experiment with different slide layouts to find the most suitable layout for your content.

10. Saving the Presentation:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the presentation.
- Select the appropriate file format (e.g., .pptx) and click "Save."

11. Conclusion:
- Summarize key concepts learned about formatting slide content and using bullets and numbering in
PowerPoint.
- Emphasize the importance of clear and organized presentation content for effective communication.
- Encourage further experimentation and practice with formatting options.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to save their work periodically to prevent data loss.
3.3. Inserting and Formatting Images, SmartArt, Tables, and Charts in Microsoft PowerPoint

Aim:
To learn how to insert and format various visual elements, including images, SmartArt, tables, and charts, to
enhance the clarity and visual appeal of presentations in Microsoft PowerPoint.

Materials:
- Computers with Microsoft PowerPoint installed
- Images, data for tables, and charts (if necessary)

Experimental Procedure:

1. Introduction to Visual Elements:

- Discuss the importance of incorporating visual elements to enhance the effectiveness of presentations.
- Explain the role of images, SmartArt, tables, and charts in conveying information and engaging the
audience.

2. Opening PowerPoint and Creating a New Slide:

- Open Microsoft PowerPoint.
- Open an existing presentation or create a new one to work on.

3. Inserting Images:
- Go to the slide where you want to insert an image.
- Click on the "Insert" tab in the ribbon.
- Click on "Pictures" to insert an image from your computer, or "Online Pictures" to search for images
online.
- Select the image file or search for an image and click "Insert" to add it to the slide.
- Resize and position the image as needed.

4. Formatting Images:
- Select the inserted image.
- Use the formatting options in the "Picture Format" tab to adjust properties such as brightness, contrast,
and transparency.
- Experiment with different picture styles, borders, and effects to enhance the appearance of the image.

5. Inserting SmartArt:
- Go to the slide where you want to insert SmartArt.
- Click on the "Insert" tab in the ribbon.
- Click on "SmartArt" to choose from various SmartArt graphic options.
- Select a SmartArt graphic that best suits your content and click "OK" to insert it.
- Enter text into the SmartArt shapes to create a visual representation of your information.

6. Formatting SmartArt:
- With the SmartArt graphic selected, use the options in the "SmartArt Design" and "SmartArt Format" tabs
to customize the colors, styles, and layouts.
- Experiment with different SmartArt styles and layouts to find the most suitable design for your content.

7. Inserting Tables:
 - Go to the slide where you want to insert a table.
- Click on the "Insert" tab in the ribbon.
- Click on "Table" and choose the desired number of rows and columns.
- Enter data into the table cells to populate it with information.

8. Formatting Tables:
- With the table selected, use the options in the "Table Design" and "Table Format" tabs to format the table's
appearance.
- Customize properties such as borders, colors, and styles to make the table visually appealing and easy to
read.

9. Inserting Charts:
- Go to the slide where you want to insert a chart.
- Click on the "Insert" tab in the ribbon.
- Click on "Chart" to choose from various chart types such as column, pie, line, or bar chart.
- Enter data into the Excel spreadsheet that appears, or use an existing data source.
- Click "OK" to insert the chart onto the slide.

10. Formatting Charts:

- With the chart selected, use the options in the "Chart Design" and "Chart Format" tabs to customize its
appearance.
- Adjust properties such as chart style, colors, labels, and data series to make the chart visually appealing
and easy to understand.

11. Arranging Visual Elements:

- Arrange the inserted images, SmartArt, tables, and charts on the slide to create a visually balanced and
engaging layout.
- Use alignment guides and gridlines to align and distribute objects evenly on the slide.

12. Saving the Presentation:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the presentation.
- Select the appropriate file format (e.g., .pptx) and click "Save."
13. Conclusion:
- Summarize key concepts learned about inserting and formatting images, SmartArt, tables, and charts in
PowerPoint.
- Highlight the importance of using visual elements effectively to enhance the clarity and impact of
presentations.
- Encourage further experimentation and practice with different visual elements and formatting options.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Remind participants to respect copyright laws when using images obtained from online sources.
3.4. Utilizing Slide Master, Notes Master, and Handout Master in Microsoft PowerPoint

Aim:
To understand and effectively use Slide Master, Notes Master, and Handout Master features in Microsoft
PowerPoint to create consistent, professional-looking presentations, speaker notes, and handouts.

Materials:
- Computers with Microsoft PowerPoint installed

Experimental Procedure:

1. Introduction to Master Views:

- Explain the concept of Master Views in PowerPoint and their significance in maintaining consistency and
efficiency in presentation design.
- Introduce the three main master views: Slide Master, Notes Master, and Handout Master.

2. Accessing Master Views:

- Open Microsoft PowerPoint.
- Go to the "View" tab in the ribbon.
- Click on "Slide Master" to access the Slide Master view.
- Similarly, access the "Notes Master" and "Handout Master" from the "View" tab.

3. Customizing Slide Master:

- In the Slide Master view, edit the slide layouts, backgrounds, fonts, colors, and placeholders.
- Make global changes that apply to all slides in the presentation, ensuring consistency in design and layout.

4. Creating Custom Slide Layouts:

- Customize existing slide layouts or create new ones in the Slide Master view.
- Add placeholders for text, images, charts, and other content as needed.
- Rename or rearrange slide layouts to suit the presentation's requirements.

5. Formatting Notes Master:

- Switch to the Notes Master view.
- Customize the layout and formatting of speaker notes, including fonts, colors, and placeholders.
- Add headers, footers, or logos to the notes pages for branding purposes.

6. Formatting Handout Master:

- Navigate to the Handout Master view.
- Customize the layout and formatting of handout pages, including number of slides per page, headers,
footers, and placeholders.
- Add additional information, such as presenter's contact details or copyright information, if necessary.
7. Applying Changes:
- After making desired modifications in Slide Master, Notes Master, and Handout Master views, return to
Normal View.
- Check how the changes appear on slides, notes pages, and handouts to ensure consistency and readability.

8. Saving the Presentation:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the presentation.
- Select the appropriate file format (e.g., .pptx) and click "Save."

9. Conclusion:
- Summarize key concepts learned about utilizing Slide Master, Notes Master, and Handout Master i n
PowerPoint.
- Emphasize the importance of maintaining consistency and professionalism across slides, speaker notes,
and handouts.
- Encourage further exploration and experimentation with advanced customization options.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- None specific to this experiment.
3.5. Exploring Animation and Transitions in Microsoft PowerPoint

Aim:
To learn how to use animation and transitions effectively in Microsoft PowerPoint to enhance the visual
appeal and engagement of presentations.

Materials:
- Computers with Microsoft PowerPoint installed

Experimental Procedure:

1. Introduction to Animation and Transitions:

- Discuss the role of animation and transitions in adding visual interest and guiding the flow of information
in presentations.
- Explain how appropriate use of animation and transitions can help emphasize key points and maintain
audience engagement.

2. Opening PowerPoint and Creating a New Slide:

- Open Microsoft PowerPoint.
- Open an existing presentation or create a new one to work on.

3. Adding Transitions to Slides:

- Select the slide where you want to add a transition.
- Go to the "Transitions" tab in the ribbon.
- Browse through the available transition effects and hover over each to preview how it will look on the
slide.
- Click on a transition effect to apply it to the selected slide.

4. Customizing Transitions:
- With the slide transition selected, adjust its duration and other settings using the options in the
"Transitions" tab.
- Experiment with different transition speeds and styles to find the most suitable effect for the presentation.

5. Adding Animation to Objects:

- Select the object (text box, shape, image, etc.) you want to animate on a slide.
- Go to the "Animations" tab in the ribbon.
- Choose an animation effect from the "Animation" gallery.
- Click on the animation effect to apply it to the selected object.

6. Customizing Animation Effects:

- With the animated object selected, use the options in the "Animations" tab to customize the animation
effect.
- Adjust properties such as duration, delay, and direction to fine-tune the animation.

7. Using Animation Pane:

- Access the Animation Pane from the "Animations" tab.
- The Animation Pane allows you to manage and control the sequence of animations on the slide.
- Reorder animations, adjust timing, and add additional effects using the Animation Pane.
8. Previewing Animations and Transitions:
- Use the "Preview" button in the "Transitions" and "Animations" tabs to preview how the transitions and
animations will look in the presentation.

9. Applying Animation and Transitions to Multiple Slides:

- To apply the same transition to multiple slides, select the slides in the Slide Sorter view or the Slides pane,
then choose the desired transition from the "Transitions" tab.
- Similarly, to apply the same animation to multiple objects, select the objects and choose the animation
effect from the "Animations" tab.

10. Saving the Presentation:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the presentation.
- Select the appropriate file format (e.g., .pptx) and click "Save."

11. Conclusion:
- Summarize key concepts learned about working with animation and transitions in PowerPoint.
- Emphasize the importance of using animation and transitions judiciously to enhance presentations
without overwhelming the audience.
- Encourage further experimentation and practice with different animation effects and transitions.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- None specific to this experiment.
3.6. Organizing and Grouping Slides in Microsoft PowerPoint

Aim:
To learn how to effectively organize and group slides in Microsoft PowerPoint to streamline the presentation
creation process and enhance overall presentation management.

Materials:
- Computers with Microsoft PowerPoint installed

Experimental Procedure:

1. Introduction to Slide Organization:

- Discuss the importance of organizing slides to maintain a logical flow and structure in presentations.
- Explain how grouping slides can facilitate easier navigation and management of complex presentations.

2. Opening PowerPoint and Accessing Slide Sorter View:

- Open Microsoft PowerPoint.
- Open an existing presentation or create a new one to work on.
- Click on the "View" tab in the ribbon.
- Click on "Slide Sorter" to switch to the Slide Sorter view.

3. Rearranging Slides:
- In the Slide Sorter view, drag and drop slides to rearrange them in the desired order.
- Use this feature to organize slides chronologically, by topic, or any other logical sequence.

4. Grouping Slides:
- Select multiple slides that you want to group together.
- Right-click on one of the selected slides.
- Choose "Group" from the context menu, then select "Group" again.
- This action groups the selected slides together, making it easier to manage them as a cohesive unit.

5. Ungrouping Slides:
- To ungroup slides, select the grouped slides.
- Right-click on one of the selected slides.
- Choose "Group" from the context menu, then select "Ungroup."
- This action breaks the grouping, allowing you to manage individual slides again.

6. Using Sections to Organize Slides:

- In the Slide Sorter view, right-click on a slide where you want to add a section break.
- Choose "Add Section" from the context menu.
- Enter a name for the section.
- Use sections to divide the presentation into logical segments for easier navigation and management.
7. Navigating Between Sections:
- Click on the section headers in the Slide Sorter view to navigate between different sections of the
presentation.
- Use this feature to quickly jump to specific parts of the presentation during editing or rehearsal.

8. Renaming Sections:
- Right-click on a section header in the Slide Sorter view.
- Choose "Rename Section" from the context menu.
- Enter a new name for the section.
- This feature helps in organizing and identifying sections more effectively.

9. Saving the Presentation:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the presentation.
- Select the appropriate file format (e.g., .pptx) and click "Save."

10. Conclusion:
- Summarize key concepts learned about organizing and grouping slides in PowerPoint.
- Emphasize the importance of organizing slides to maintain a clear and logical structure in presentations.
- Encourage further experimentation and practice with slide organization features.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- None specific to this experiment.
3.7. Importing, Creating, and Utilizing Media Objects: Audio, Video, and Animation in Microsoft
PowerPoint

Aim:
To learn how to import, create, and effectively utilize media objects such as audio, video, and animation in
Microsoft PowerPoint to enhance presentations and engage the audience.

Materials:
- Computers with Microsoft PowerPoint installed
- Audio files, video files, and animation files (if needed)

Experimental Procedure:

1. Introduction to Media Objects:

- Discuss the role of media objects in enhancing presentations and capturing audience attention.
- Explain the different types of media objects, including audio, video, and animation, and their potential
applications.

2. Inserting Audio Files:

- Open Microsoft PowerPoint and the presentation where you want to add audio.
- Go to the slide where you want to insert the audio.
- Click on the "Insert" tab in the ribbon.
- Click on "Audio" and choose "Audio on My PC" to insert an audio file from your computer.
- Select the audio file and click "Insert" to add it to the slide.

3. Adjusting Audio Settings:

- With the audio file selected, go to the "Playback" tab in the ribbon.
- Use the options in the "Audio Options" group to adjust playback settings, such as starting automatically
or playing across slides.

4. Inserting Video Files:

- Follow similar steps as inserting audio files, but choose "Video on My PC" to insert a video file from your
computer.
- Select the video file and click "Insert" to add it to the slide.

5. Adjusting Video Settings:

- With the video file selected, go to the "Playback" tab in the ribbon.
- Use the options in the "Video Options" group to adjust playback settings, such as starting automatically
or looping until stopped.

6. Creating and Using Animation:

- To create animations, go to the slide where you want to add animation.
- Select the object (text box, shape, image, etc.) you want to animate.
- Go to the "Animations" tab in the ribbon.
- Choose an animation effect from the "Animation" gallery.
- Customize animation settings, such as duration and direction, using the Animation Pane.

7. Combining Media Objects:

- Experiment with combining audio, video, and animation effects to create dynamic and engaging
presentations.
 - For example, use audio narration with animated slides or incorporate video clips with accompanying
animations.

8. Previewing Media Objects:

- Use the "Slideshow" mode to preview how the media objects will appear and behave during the actual
presentation.
- Ensure that timing, synchronization, and playback settings are adjusted appropriately.

9. Saving the Presentation:

- Click on "File" > "Save As."
- Choose a location and provide a filename for the presentation.
- Select the appropriate file format (e.g., .pptx) and click "Save."

10. Conclusion:
- Summarize key concepts learned about importing, creating, and utilizing media objects in PowerPoint.
- Highlight the potential applications of audio, video, and animation in enhancing presentations and
engaging the audience.
- Encourage further experimentation and practice with different media objects and their combinations.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Ensure that any media files used comply with copyright laws and regulations.
- Use caution when embedding media objects to avoid excessively large file sizes, which may impact
presentation performance.
3.8. Performing Slideshow Recording and Creating Narrated Videos in Microsoft PowerPoint

Aim:
To learn how to record a slideshow and narration in Microsoft PowerPoint and create presentable videos for
sharing or distribution.

Materials:
- Computers with Microsoft PowerPoint installed
- Microphone (for narration recording)
- Presentation slides

Experimental Procedure:

1. Introduction to Slideshow Recording:

- Discuss the benefits of recording a slideshow, including creating self-paced presentations or sharing
presentations with narration.
- Explain how slideshow recording can enhance audience engagement and accessibility.

2. Preparing the Presentation:

- Open the presentation in Microsoft PowerPoint.
- Review the slides and ensure they are organized and ready for recording.
- Consider adding speaker notes to guide the narration.

3. Recording Slideshow:
- Go to the "Slide Show" tab in the ribbon.
- Click on the "Record Slide Show" option.
- Choose whether to start recording from the beginning or from the current slide.
- Optionally, select the "Record from Beginning" or "Record from Current Slide" option.

4. Performing Slideshow Recording:

- Narrate the presentation as you advance through the slides.
- Speak clearly and confidently, referring to speaker notes if necessary.
- Use the mouse or keyboard shortcuts to navigate through the slides.

5. Pausing and Resuming Recording:

- If needed, pause the recording by pressing the "Pause" button in the recording toolbar.
- To resume recording, click on the "Resume Recording" button.

6. Ending Slideshow Recording:

- To end the recording, navigate to the last slide or click on the "End Show" button in the recording toolbar.
- Confirm that you want to end the recording.

7. Reviewing and Saving Recording:

- After ending the recording, review the recorded slideshow and narration.
- Make any necessary adjustments or edits.
- Save the presentation to preserve the recording.

8. Creating Narrated Videos:

- After recording the slideshow, go to the "File" tab in the ribbon.
- Click on "Export" > "Create a Video."
 - Choose the video quality and resolution options.
- Optionally, set the timing for slides and narrations.
- Click on "Create Video" to generate the narrated video file.

9. Saving the Narrated Video:

- Choose a location and provide a filename for the narrated video file.
- Select the appropriate video format (e.g., .mp4) and click "Save."

10. Previewing and Sharing the Video:

- Open the saved video file to preview the narrated slideshow.
- Share the video with intended audiences via email, cloud storage, or video sharing platforms.

11. Conclusion:
- Summarize key concepts learned about slideshow recording and creating narrated videos in PowerPoint.
- Highlight the potential applications of narrated videos for presentations, tutorials, training materials, and
more.
- Encourage further experimentation and practice with recording and video creation features.
- Provide resources for additional learning (tutorials, online courses, etc.).

Safety Considerations:
- Ensure that the microphone is set up correctly and that the recording environment is free from excessive
noise or distractions.
- Respect copyright laws and regulations when using third-party content in the presentation.