Tender for Procurement of

Wind Turbine Unit

Tender Enquiry No: IITJMU/ME/SP-26/2020-21 Dated: 31.08.2020

IIT Jammu
Jagti, PO Nagrota,
NH-44, Jammu - 181 221 J&K, India
procurement@iitjammu.ac.in,
satya.bhogilla@iitjammu.ac.in

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 Notice Inviting Quotation (E-Procurement Mode)
Sub: Notice Inviting Tender for procurement of Wind Turbine Unit

Indian Institute of Technology Jammu invites tenders from reputed Manufacturers/ Authorized Dealers
/ Tenderer for procurement of above-mentioned item.

All interested vendors are requested to send their bid for supply of the above item as per details technical
specification given and Price Bid as per BOQ. Hard copies in spiral binding of all the documents
submitted in the online technical bid is to be submitted through courier/speed post at the address
mentioned below: Tender Box, 104-South Block IIT Jammu Jagti, PO Nagrota, NH-44, Jammu -
181221 J&K, India it should reach before the date of opening of the technical bids. The envelope
should be clearly marked “technical bid for purchase of “Wind Turbine Unit” and this may not
contain any price information. The Important information related to tender are as follows:

SCHEDULE
Date of Issue/Publishing 31.08.2020 (14:00 Hrs)
Document Download/Sale Start Date 31.08.2020 (14:00 Hrs)
Document Download/Sale End Date 21.09.2020 (14:00 Hrs)
Last Date and Time for Uploading of Bids 21.09.2020 (14:00 Hrs)
Last Date and Time for receipt of queries 09.09.2020 (14:00 Hrs)
Date & Time of Opening of Technical Bids 22.09.2020 (14:00 Hrs)
Date of Opening of Commercial Bids will be informed later
EMD Rs. 16,000/- (Rupees Sixteen Thousand Only)
Bank details are as under:
Bank Name: State Bank of India
Branch: Nagrota
(J&K) 181221
Account Holder: Indian Institute of
Technology Jammu Account No.
37289408176
IFSC: SBIN0003938
MICR: 180002014 (This is mandatory that UTR
Number is provided)
Performance Security 10% of the contract value
Warranty 02 Years from the date of installation
No. of Covers (1/2/3/4) 02

Bid Validity days 90 days

procurement@iitjammu.ac.in
Email Address
satya.bhogilla@iitjammu.ac.in

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2. Instructions to Bidders
Instructions for Online Bid Submission
Department of Expenditure has issued the directive to publish the tender document on the Central Public
Procurement Portal (URL:http://eprocure.gov.in/eprocure/app). The bidders are required to submit soft copies of
their bids electronically on the CPP Portal using valid Digital Signature Certificates. Below mentioned
instructions are meant to guide the bidders for registration on the CPP Portal, prepare their bids in accordance
with the requirements and submitting their bids online on the CPP Portal. For more information, bidders may
visit the CPP Portal http://eprocure.gov.in/eprocure/app. Tender document can also be downloaded from IIT
Jammu Website (www.iitjammu.ac.in/)

2.1 Registration Process

a) Bidders to enroll on the e-Procurement module of the portal http://eprocure.gov.in/eprocure/app
by clicking on the link “Click here to Enroll”. Enrolment on the CPP Portal is free of charge.
b) The bidders to choose a unique username and assign a password for their accounts. Bidders are advised to
register their valid email address and mobile numbers as part of the registration process. These would be used
for any communication from the CPP Portal.
c) Bidders to register upon enrolment their valid Digital Signature Certificate (Class II or Class III Certificates
with signing key usage) issued by any Certifying Authority recognized by CCA India with their profile.
d) Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure
that they do not lend their DSCs to others which may lead to misuse. Foreign bidders are advised to refer “DSC
details for Foreign Bidders” for Digital Signature requirements on the portal.
e) Bidder then logs in to the site through the secured login by entering their user ID / password and the password
of the DSC / eToken.

2.2 Tender Documents Search

a) Various built in options are available in the CPP Portal to facilitate bidders to search active tenders by several
parameters. These parameters include Tender ID, organization, location, date, value, etc.
b) There is also an option of advanced search for tenders, wherein the bidders may combine a number of search
parameters such as organization name, form of contract, location, date, other keywords etc. to search for a tender
published on the CPP Portal.
c) Once the bidders have selected the tenders they are interested in; they may download the required documents
/ tender schedules. These tenders can be moved to the respective ‘My Tenders’ folder. This would enable the CPP
Portal to intimate the bidders through SMS / e-mail in case there is any corrigendum issued to the tender
document.
d) The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain
any clarification / help from the Helpdesk.

2.3 Bid Preparation

a) Bidder should take into account any corrigendum published on the tender document before submitting
their bids.
b) Please go through the tender advertisement and the tender document carefully to understand the documents
required to be submitted as part of the bid.
c) Please note the number of covers in which the bid documents have to be submitted, the number of
documents - including the names and content of each of the document that need to be submitted. Any
deviations from these may lead to rejection of the bid.
d) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document
/ schedule and generally, they can be in PDF / XLS / RAR / DWF formats. Bid documents may be scanned
with 100 dpi with black and white option.
e) To avoid the time and effort required in uploading the same set of standard documents which are required
to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card
copy, annual reports, auditor certificates etc.) has been provided to the
bidders. Bidders can use “My Space” area available to them to upload such documents. These documents
may be directly submitted from the “My Space” area while sub- mitting a bid, and need not be uploaded
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 again and again. This will lead to a reduction in the time required for bid submission process

2.4 Bid Submission

a) Bidder to log into the site well in advance for bid submission so that he/she upload the bid in time i.e. on
or before the bid submission time. Bidder will be responsible for any delay due to other issues.
b) The bidder to digitally sign and upload the required bid documents one by one as indicated in the tender
document.
c) Bidder to select the payment option as “on-line” to pay the tender fee/ EMD wherever applicable and enter
details of the instrument.
d) A standard BOQ format has been provided with the tender document to be filled by all the bidders. Bidders
to note that they should necessarily submit their financial bids in the pre- scribed format and no other
format is acceptable.
e) The server time (which is displayed on the bidders’ dashboard) will be considered as the standard time
for referencing the deadlines for submission of the bids by the bidders, open- ing of bids etc. The bidders
should follow this time during bid submission.
f) All the documents being submitted by the bidders would be encrypted using PKI encryption techniques
to ensure the secrecy of the data, which cannot be viewed by unauthorized per- sons until the time of bid
opening.
g) The uploaded tender documents become readable only after the tender opening by the authorized bid
openers.
h) Upon the successful and timely submission of bids, the portal will give a successful bid submission
message & a bid summary will be displayed with the bid no. and the date & time of submission of the bid
with all other relevant details.
i) Kindly add scanned PDF of all relevant documents in a single PDF file of compliance sheet.

2.5 Assistance to Bidders

a) Any queries relating to the tender document and the terms and conditions contained therein should be
addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the
tender.
b) Any queries relating to the process of online bid submission or queries relating to CPP Por- tal in general
may be directed to the 24x7 CPP Portal Helpdesk. The contact number for the helpdesk is 1800 233 7315.

2.6 General Instructions to the Bidders

1. The tenders will be received online through portal https://eprocure.gov.in/eprocure/app. In the
Technical Bids, the bidders are required to upload all the documents in .pdf format.
2. Possession of Valid Class II/III Digital Signature Certificate (DSC) in the form of smart card Token in the
company’s name is a prerequisite for registration and participating in the bid submission activities through
https: //eprocure.gov.in/eprocure/app. Digital Signature Certificates can be obtained from the authorized
certifying agencies, details of which are available in the web site https://eprocure.gov.in/eprocure/app under
the link `Information about DSC’. Bidders are advised to follow the instructions provided in the `Instructions
to the Bidders for the e- Submission of the bids online through the Central Public Procurement Portal for e-
Procurement at https://eprocure.gov.in/eprocure.

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Online Bid Submission: BID SUBMISSION
The Online bids (complete in all respect) must be uploaded online in two Envelops as explained below. It is
MANDATORY to number all the pages of the .PDF file and mention the supporting page numbers in the table
below.

Envelope – 1
(Following documents to be provided as single PDF file and all page of the bid should be numbered)
Sl. Submitted Supporting Page
No. Content
(Yes / No) Number of bid

1 Index / Table of Content

UTR No. of payment of EMD. In case of exemption from submission of

2
Bid security, proof of registration with NSIC/ MSME.
3 Copy of GST Certificate and PAN.
Technical literature/ leaflets and complete specifications of quoted
4
model(s) along with commercial terms and conditions.
5 Technical Compliance as per Annexure – I
Non Blacklisting of Supplier on Non-Judicial Stamp paper as per
6
Annexure – II

Reference Purchase Order copy. List of Govt. Organization/ Dept. &

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User List as per Annexure-III

8 Manufacturer’s Authorization Letter as per Annexure-IV

Mandate Form for Electronic Fund Transfer / RTGS Transfer as per

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Annexure-V

10 Training Requirement Annexure VII

11 Document w.r.t. eligibility criteria

Unpriced bid with details terms and conditions, Country of Origin, HSN
Code along-with quotation number, date and model quoted. (It should
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not contain any price information The price should be submitted in BoQ
only i.e. in .xls format)
The tenderer shall submit the copy of the tender document and addenda
13 thereto, if any, with each page should be signed and stamped to confirm
the acceptance of the entire term & conditions of the tender.
The tenderer viz. the Indian Agents and / or the foreign firms should
furnish a certificate that the rates quoted by the tenderer are not more
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than those quoted to any other Institution in India or aboard during the
last one year, with supporting documents.

Financial statements with net profit, duly audited / certified by Chartered

15 Accountant (CA) of the last three financial years along with the copies of
Income Tax Return (ITR) must be enclosed with the technical bid

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 Envelope – 2
Sl. File Type
TYPES Content
No.
1. Financial Bid Price bid as per BOQ format only. .XLS

FINANCIAL BID (PRICE-BID): The Financial Bid (Price Bid) shall be submitted in electronic form only in conformity with
the tender specifications on the portal only by the time & date as specified in NIT. The financial cover shall contain pricebid in
the enclosed “Price Bid format” i.e. in BOQ format. Submission of the Financial Bid (Price Bid) by any other means
shall not be accepted by the Institute in any circumstances. In case, if any cell is left blank and no rate is quoted
against any of the item(s) by the Bidder, rate of such item(s) shall be treated as “0” (Zero) and considered included in the
cost of the bid and no separate claim whatsoever will be entertained on this account. Online submission of the bid will not
be permitted on the portal after expiry of submission time and the Bidder shall not be permitted to submit the same by any
other mode.

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 Institute of Technology Jammu Jagti,
PO Nagrota, NH-44 Jammu-181221

3. Invitation for Tender Offers for Procurement of Wind Turbine Unit

Indian Institute of Technology Jammu invites online Bids (Technical bid and Commercial bid) from eligible and
experienced OEM (Original Equipment Manufacturer) OR OEM Authorized Dealer for Procurement, of Wind
Turbine Unit (warranty period as stated at “Schedule”) on site comprehensive warranty from the date of receipt of
the material as per terms & conditions specified in the tender document, which is available on CPP Portal
http://eprocure.gov.in/eprocure/app

3.1. TECHNICAL SPECIFICATION:

Sl.
Components Sub-Components Specifications
No.
1 Generating unit Generator

Type PMSG (Permanent Magnetic

Synchronous Generator) (3 phase)
Power rating 250 or more (W)
Rotor
No. of blades 3 or more
Rotor diameter 1.1 m or more
Swept area 1 or more (m2)
Performance parameter
Rated wind speed 10 or more (m/sec)
Power generation at rated speed 250 or more (W)
Cut-in speed 3 or more (m/sec)
Blade
Material Carbon fiber
2 Artificial Wind generating Induction motor
unit Power rating 7.5 or more (HP)
Generated wind speed range 0-12 m/sec
3 Control Unit Battery
Capacity 36 or more (Ah)/12V
Inverter
Rated power 600 or more (VA)

Input voltage 10-13(V )

Charge controller
Rated power 350 or more (W)
Rated load voltage 12 (V )
DC voltmeters/ammeter
AC voltmeters/ammeter
Power analyzers

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 Power rating 1KVA
Tachometer with sensor
Anemometer
4 Accessories Manual

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4. GENERAL TERMS & CONDITIONS
4.1 Due date: The tender has to be submitted online on or before the due date. The offers received after the
due date and time will not be considered.

4.2 Preparation of Bids: The offer/bid should be submitted in two bid systems (i.e.) Technical bid and
financial bid. The technical bid should consist of all technical details along with commercial terms and
conditions. Financial bid should indicate item wise price for the items mentioned in the technical bid.
Financial Bids to be submitted in BOQ format. The Technical bid and the financial bid should be
submitted Online.

4.3 EMD (if applicable): The Bidder should submit an EMD in the form of NEFT/RTGS from any of the
Commercial Banks in the name of “Indian Institute of Technology Jammu” payable at Jammu. The
Technical Bid without EMD would be considered as UNRESPONSIVE and will not be accepted. The EMD
will be refunded without any interest to the unsuccessful Bidders after the award of contract. Refer to
Schedule (at page 2 of this document) for its actual place of submission.
NSIC / MSME registered bidders must submit copy of valid NSIC / MSME Registration Certificate
for exemption of EMD & Tender fee.

4.4 Refund of EMD: The EMD will be returned to unsuccessful tenderers only after the Tenders are
finalized. In case of successful Tenderer, it will be retained till the successful and complete installation of the
equipment.

4.5 Opening of the tender: The online bid will be opened by a committee duly constituted for this purpose.
Online bids (complete in all respect) received along with EMD (if any) will be opened as mentioned at
“Annexure: Schedule” in presence of bidder’s representative if available. Only one representative will be
allowed to participate in the tender opening. Bid received without EMD (if present) will be rejected straight
way. The technical bid will be opened online first and it will be examined by a technical committee (as per
specification and requirement). The financial offer/bid will be opened only for the offer/bid which
technically meets all requirements as per the specification, and will be opened subsequently for further
evaluation.

4.6 Acceptance/ Rejection of bids: The Institute reserves the right to reject any bid not fulfilling the eligibility
criteria.

4.7 Eligibility Criteria:

(i) Tenderer should be the manufacturer / authorized dealer. Letter of Authorization from original
equipment manufacturer (OEM) specific to the tender should be enclosed.
(ii) An undertaking from the OEM is required stating that they would facilitate the tenderer on a
regular basis with technology/product updates and extend support for the warranty as well. (Ref.
Annexure-II)
(iii) Non-compliance of tender terms, non-submission of required documents, lack of clarity of the
specifications, contradiction between tenderer specification and supporting documents etc. may lead
to rejection of the bid.
(iv) In the tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself
can bid but both cannot bid simultaneously for the same item/product in the same tender.
(v) If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid
on behalf of another Principal/OEM in the same tender for the same item/product.
(vi) User list: Brochure detailing technical specifications and performance, list of industrial and
educational establishments where the items enquired have been supplied must be provided. (Ref.
Annexure-III).

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4.8 Performance Security: The supplier shall require to submit the performance security in the form of
irrevocable bank guarantee issued by any commercial bank for an amount which is stated at the “Schedule”
of the tender document within 21 days from the date of receipt of the purchase order/LC and should be kept
valid for a period of 60 days beyond the date of completion of warranty period.

4.9 Force Majeure: The Supplier shall not be liable for forfeiture of its performance security, liquidated damages
or termination for default, if and to the extent that, it’s delay in performance or other failure to perform its
obligations under the Contract is the result of an event of Force Majeure.
(i) For purposes of this Clause, "Force Majeure" means an event beyond the control of the Supplier and not
involving the Supplier's fault or negligence and not foreseeable. Such events may include, but are not limited
to, acts of the Purchaser either in its sovereign or contractual capacity, wars or revolutions, fires, floods,
epidemics, quarantine restrictions and freight embargoes.
(ii) If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing of such
conditions and the cause thereof. Unless otherwise directed by the Purchaser in writing, the Supplier shall
continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all
reasonable alternative means for performance not prevented by the Force Majeure event.

4.10 Risk Purchase Clause: In event of failure of supply of the item/equipment within the stipulated delivery
schedule, the purchaser has all the right to purchase the item/equipment from the other source on the total
risk of the supplier under risk purchase clause.

4.11 Packing Instructions: Each package will be marked on three sides with proper paint/indelible ink, the
following:
(i) Item Nomenclature
(ii) Order/Contract No.
(iii) Country of Origin of Goods
(iv) Supplier’s Name and Address
(v) Consignee details
(vi) Packing list reference number

4.12 Delivery and Documents:

Delivery of the goods should be made within a maximum of 30 days from the date of placement of purchase
order. Within 24 hours of shipment, the supplier shall notify the purchaser and the insurance company by
cable/telex/fax/e mail the full details of the shipment including contract number, railway receipt number/
AAP etc. and date, description of goods, quantity, name of the consignee, invoice etc. The supplier shall mail
the following documents to the purchaser with a copy to the insurance company:
(i) 4 Copies of the Supplier invoice showing contract number, goods' description, quantity
(ii) unit price, total amount;
(iii) Insurance Certificate if applicable;
(iv) Manufacturer's/Supplier's warranty certificate;
(v) Inspection Certificate issued by the nominated inspection agency, if any
(vi) Supplier’s factory inspection report; and
(vii) Certificate of Origin (if possible by the beneficiary);
(viii) Two copies of the packing list identifying the contents of each package.
(ix) The above documents should be received by the Purchaser before arrival of the Goods (except where
the Goods have been delivered directly to the Consignee with all documents) and, if not received, the Supplier
will be responsible for any consequent expenses.

4.13 Liquidated Damages (L.D):

If a supplier fails to execute the order in time as per the terms and conditions stipulated therein, it will be
open to the purchaser to recover liquidated damages for delay in delivery and installation from the supplier

10
 at the rate 0.5% of the value of the order per week subject to a maximum of 10% of the total order value.
The L.D charges can be increased in case of gross violation of the Purchase Order terms as decided by the
Director of the Institute.

4.14 Prices: The price should be quoted in BoQ format only. The offer/bid should be exclusive of taxes and
duties, which will be paid by the purchaser as applicable. However, the percentage of taxes & duties shall
be clearly indicated. The price should be quoted without custom duty and excise duty, since IIT Jammu is
exempted from payment of Excise Duty and is eligible for concessional rate of custom duty. Necessary
certificate will be issued on demand.

4.15 Progress of Supply: Wherever applicable, supplier shall regularly intimate progress of supply, in writing, to
the Purchaser as under:
(i) Quantity offered for inspection and date;
(ii) Quantity accepted/rejected by inspecting agency and date;
(iii) Quantity dispatched/delivered to consignees and date;
(iv) Quantity where incidental services have been satisfactorily completed with date;
(v) Quantity where rectification/repair/replacement effected/completed on receipt of any communication
from consignee/Purchaser with date;
(vi) Date of completion of entire Contract including incidental services, if any; and
(vii) Date of receipt of entire payments under the Contract (In case of stage-wise inspection, details
required may also be specified).

4.16 Resolution of Disputes: The dispute resolution mechanism would be as follows:

(i) In case of Dispute or difference arising between the Purchaser and a domestic supplier relating to
any matter arising out of or connected with this agreement, such disputes or difference shall be settled in
accordance with the Indian Arbitration & Conciliation Act, 1996, the rules there under and any statutory
modifications or re-enactments thereof shall apply to the arbitration proceedings. The dispute shall be
referred to the Director, Indian Institute of Technology (IIT) Jammu and if he is unable or unwilling to act,
the sole arbitration of some other person appointed by him willing to act as such Arbitrator. The award of
the arbitrator so appointed shall be final, conclusive and binding on all parties to this order.
(ii) In the case of a dispute between the purchaser and a Foreign Supplier, the dispute shall be settled
by arbitration in accordance with provision of sub-clause (i) above. But if this is not acceptable to the supplier
then the dispute shall be settled in accordance with provisions of UNCITRAL (United Nations Commission
on International Trade Law) Arbitration Rules.
(iii) The venue of the arbitration shall be the place from where the order is issued.

4.17 The place of jurisdiction would be Jammu (J&K)

4.18 Right to Use Defective Goods

If after delivery, acceptance and installation and within the guarantee and warranty period, the operation or
use of the goods proves to be unsatisfactory, the Purchaser shall have the right to continue to operate or use
such goods until rectifications of defects, errors or omissions by repair or by partial or complete
replacement is made without interfering with the Purchaser’s operation.

4.19 Transfer and Subletting: The supplier shall not sublet, transfer, assign or otherwise part with the
acceptance to the tender or any part thereof, either directly or indirectly, without the prior written
permission of the Purchaser.

4.20 Supplier Integrity

The Supplier is responsible for and obliged to conduct all contracted activities in accordance with the

11
 Contract using state of the art methods and economic principles and exercising all means available to
achieve the performance specified in the contract.

4.21 Installation & Demonstration

The supplier is required to do the installation and demonstration of the equipment within two weeks of the
arrival of materials at the IIT Jammu, site of installation, otherwise the penalty clause will be the same as
per the supply of materials.

In case of any damage to equipment and supplies during the carriage of supplies from the origin of
equipment to the installation site, the supplier has to replace it with new equipment/supplies immediately
at his own risk. Supplier will settle his claim with the insurance company as per his convenience. IIT Jammu
will not be liable to any type of losses in any form.

4.22 Insurance (if applicable): For delivery of goods at the purchaser’s premises (IIT JAMMU), the insurance
shall be obtained by the supplier from "warehouse to warehouse" (final destinations) on “All Risks" basis
including War Risks and Strikes. The insurance shall be valid for a period of not less than 3 months after
installation and commissioning.

4.23 Warranty:
(i) Warranty period shall be (as stated at “Schedule “of this tender) from date of installation of Goods and
acceptance at IIT Jammu. The Supplier shall, in addition, comply with the performance and/or consumption
guarantees specified under the contract. If for reasons attributable to the Supplier, these guarantees are not
attained in whole or in part, the Supplier shall at its discretion make such changes, modifications, and/or
additions to the Goods or any part thereof as may be necessary in order to attain the contractual guarantees
specified in the Contract at its own cost and expense and to carry out further performance tests. The warranty
should be comprehensive on site. (ii)The Purchaser shall promptly notify the Supplier in writing of any claims
arising under this warranty. Upon receipt of such notice, the Supplier shall arrange to repair or replace the
defective goods or parts within 3 days free of cost in IIT Jammu. The Supplier shall take over the replaced
parts/goods at the time of their replacement. No claim whatsoever shall lie on the Purchaser for the replaced
parts/goods thereafter. The period for correction of defects in the warranty period is 03 days. If the supplier
having been notified fails to remedy the defects within 03 days, the purchaser may proceed to take such
remedial action as may be necessary, at the supplier’s risk and expenses and without prejudice to any other
rights, which the purchaser may have against the supplier under the contract.
(iii) The warranty period should be clearly mentioned. The maintenance charges (AMC) under
different schemes after the expiry of the warranty should also be mentioned. The comprehensive warranty
will commence from the date of the satisfactory installation/commissioning of the equipment against the
defect of any manufacturing, workmanship and poor quality of the components.

4.24 Governing Language

The contract shall be written in English language. English language version of the Contract shall govern its
interpretation. All correspondence and other documents pertaining to the Contract, which are exchanged by
the parties, shall be written in the same language.

4.25 Applicable Law

The Contract shall be interpreted in accordance with the laws of the Union of India and all disputes shall
be subject to place of jurisdiction.

4.26 Notices
(i) Any notice given by one party to the other pursuant to this contract/order shall be sent to the other
party in writing or by cable, telex, FAX or e mail and confirmed in writing to the other party’s address.
(ii) A notice shall be effective when delivered or on the notice’s effective date, whichever is later.

12
4.27 Taxes
Suppliers shall be entirely responsible for all taxes, duties, license fees, octroy, road permits, etc., incurred
until delivery of the contracted Goods to the Purchaser. However, GST in respect of the transaction between
the Purchaser and the Supplier shall be payable extra, if so stipulated in the order.

4.28 Duties
IIT Jammu is exempted from paying custom duty under notification No.51/96 (partially or full) and
necessary “Custom Duty Exemption Certificate” can be issued after providing following information and
Custom Duty Exemption Certificate will be issued.
IIT Jammu is exempted from paying Excise Duty and necessary Excise Duty Exemption Certificate will be
provided for which following information are required.
(i) Quotation with details of Basic Price, Rate, Tax & Amount on which ED is applicable.
(ii)Supply Order Copy
(iii) Performa-Invoice Copy.

4.29 Payment:
(i) For Indigenous supplies, 100% payment shall be made by the Purchaser against delivery, inspection,
successful installation, commissioning and acceptance of the equipment at IIT Jammu in good condition and
to the entire satisfaction of the Purchaser and on production of unconditional performance bank guarantee
as specified in Clause 4.8 of tender terms and conditions.
(ii) GST Deduction at source as per Order/ notification of the Govt.
(iii) GST No of IIT Jammu is 0IAABTI4921M1ZT
(iv) HSN/SAC No of the items must be clearly mentioned in the quotation along with GST No.
(v) As per Notification No. 45/2007- Central Tax (Rate) dated 14.11.2017 and 47/2017-Integrated Tax
(Rate) dated 14.11.2017, issued by Ministry of Finance, IIT Jammu will avail 5% GST rate, on the items,
as mentioned in the Notification.

4.30 Manuals and Drawings:

(i) Before the goods and equipment are taken over by the Purchaser, the Supplier shall supply operation and
maintenance manuals. These shall be in such details as will enable the Purchaser to operate, maintain, adjust
and repair all parts of the works as stated in the specifications.
(ii) The Manuals shall be in the ruling language (English) in such form and numbers as stated in the contract.
(iii) Unless and otherwise agreed, the goods equipment shall not be considered to be completed for the
purposes of taking over until such manuals and drawing have been supplied to the Purchaser.

4.31 Application Specialist: The Tenderer should mention in the Techno-Commercial bid the availability and
names of Application Specialist and Service Engineers in the nearest regional office. (Ref. to Annexure-
III)

4.32 Site Preparation: The supplier shall inform to the Institute about the site preparation, if any, needed for
the installation of equipment, immediately after the receipt of the purchase order. The supplier must provide
complete details regarding space and all the other infrastructural requirements needed for the equipment,
which the Institute should arrange before the arrival of the equipment to ensure its timely installation and
smooth operation thereafter. The supplier may visit the Institute and see the site where the equipment is to
be installed and may offer his advice and render assistance to the Institute in the preparation of the site and
other pre- installation requirements.

4.33 Spare Parts

The Supplier may be required to provide any or all of the following materials, notifications, and
Information pertaining to spare parts manufactured or distributed by the Supplier. Such spare parts as the

13
 Purchaser may elect to purchase from the Supplier, providing that this election shall not relieve the Supplier
of any warranty obligations under the Contract; and In the event of termination of production of the spare
parts; Advance notification to the Purchaser of the pending termination, in sufficient time to permit the
Purchaser to procure needed requirements; and following suctermination, furnishing at no cost to the
Purchaser, the blueprints, drawings and specifications of the spare parts, if requested. Supplier shall carry
sufficient inventories to assure ex-stock supply of consumable spares. Other spare parts and components shall
be supplied as promptly as possible but in any case within six months of placement of order.

4.34 Defective Equipment: If any of the equipment supplied by the Supplier is found to be substandard,
refurbished, un-merchantable or not in accordance with the description/specification or otherwise faulty,
the committee will have the right to reject the equipment or its part. The prices of such equipment shall be
refunded by the Supplier with 18% interest if such payments for such equipment have already been made.
All damaged or unapproved goods shall be returned at sup- pliers cost and risk and the incidental expenses
incurred thereon shall be recovered from the sup- plier. Defective part in equipment, if found before
installation and/or during warranty period, shall be replaced within 7 days on receipt of the intimation from
this office at the cost and risk of sup- plier including all other charges. In case supplier fails to replace above
item as per above terms & conditions, IIT Jammu may consider "Banning" the supplier.

4.35 Termination for Default

(i) The Purchaser may, without prejudice to any other remedy for breach of contract, by written notice of
default sent to the Supplier, terminate the Contract in whole or part:
a. If the Supplier fails to deliver any or all of the Goods within the period(s) specified in the order, or
within any extension thereof granted by the Purchaser; or
b. If the Supplier fails to perform any other obligation(s) under the Contract.
c. If the Supplier, in the judgment of the Purchaser has engaged in corrupt or fraudulent practices in
competing for or in executing the Contract.
(ii) For the purpose of this Clause:
a. “Corrupt practice” means the offering, giving, receiving or soliciting of anything of value to
influence the action of a public official in the procurement process or in contract execution.
b. “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process
or the execution of a contract to the detriment of the Borrower, and includes collusive practice among
Tenderer (prior to or after bid submission) designed to establish bid prices at artificial non- competitive levels
and to deprive the Borrower of the benefits of free and open competition;’”
(iii) In the event the Purchaser terminates the Contract in whole or in part, the Purchaser may procure, upon
such terms and in such manner, as it deems appropriate, Goods or Services similar to those undelivered, and
the Supplier shall be liable to the Purchaser for any excess costs for such similar Goods or Services. However,
the Supplier shall continue the performance of the Contract to the extent not terminated.

4.36 Shifting: Once our new Academic Block will be ready, the supplier has to shift and reinstall the instrument
free of cost (if required).

4.37 Downtime: During the warranty period, not more than 1% downtime will be permissible. For every day
exceeding permissible downtime, penalty of 1/365 of the 1% contract value will be imposed. Downtime
will be counted from the date and time of the filing of complaint with in the business hours. Supplier should
clearly mention about their service set up in India (preferably in Northern part of India) for prompt service
support. The manufacturer and/or their Indian representative must have at least three qualified and factory
trained service engineer in India to be able to attend to service at IIT Jammu within 48 hours on submitting
a complaint. Training certificates from the manufacturer have to be provided with the tender. During the
warranty period, only factory trained and certified engineers are acceptable to attend the service.
In case the Equipment / System remains non-operational for more than 5 days then warranty period will be
extended for the equivalent period for which Equipment /System remained non- operational. Warranty

14
 extension in such case shall be done without prejudice to any other Term & condition of the contract.
IIT Jammu would like to enter in service agreement through which IIT Jammu will receive re- placement
of defective spares/part (if any, that are not covered under warranty) immediately so as to minimize the
down time. Order, if any, required to be placed for such spares/parts will be done by IIT Jammu in due
course of time.

4.38 Training of Personnel (if applicable): The supplier shall be required to undertake to provide the technical
training to the personnel involved in the use of the equipment at the Institute premises, immediately after
completing the installation of the equipment if applicable.

4.39 Compliancy certificate: This certificate must be provided indicating conformity to the technical
specifications. (Annexure-I)

4.40 Genuine Pricing: Vendor is to ensure that quoted price is not more than the price offered to any other
customer in India to whom this particular item has been sold. Copy of the latest price list for the quoted
item, applicable in India, must be enclosed with the offer (particularly to IIT/Institutes and other
Government Organization).

4.41 Comparison of Bids

Comparison of prices will be done only on the bids submitted for the main equipment and anything asked
as Optional in the specifications is not be included for overall comparison

1. To evaluate a Price Bid, the Purchaser shall only use all the factors, methodologies and criteria
defined below. No other criteria or methodology will be used. The price bids shall be evaluated on
the basis of final landing cost which shall be arrived as under:

i) The price of the goods quoted Ex-works

ii) GST which will be payable on the goods if the contract is awarded.
iii) The charges for installation, commissioning, training charges, inland transportation, insurance,
packing and forwarding charges and other local services required for delivering the goods at
the desired destination as specified in the price schedule form.

4.42 Award of Contract

IIT Jammu shall award the contract to the eligible bidder whose technical bid has been accepted and
determined as the lowest evaluated commercial bid based on the criteria mentioned in point 4.41. However,
IIT Jammu reserves the right and has sole discretion to reject the lowest evaluated bid.

In case more than one bidder happens to quote the same lowest price, IIT Jammu reserves the right to decide
the criteria and further process for awarding the contract, decision of IIT Jammu shall be final for awarding
the contract.

15
 ANNEXURE-I
COMPLIANCE SHEET
(Mandatory to mention Pg. No.)
 Name of item: Wind Turbine Unit
 Qty: 01
 Make:
 Model:

Comply Bid
Sl.
Components Sub-Components Specifications (Yes / NO) supporting
No.
Page No.
1 Generating unit Generator

Type PMSG (Permanent Magnetic

Synchronous Generator) (3 phase)
Power rating 250 or more (W)
Rotor

No. of blades 3 or more

Rotor diameter 1.1 m or more
Swept area 1 or more (m2)
Performance parameter
Rated wind speed 10 or more (m/sec)
Power generation at rated 250 or more (W)
speed
Cut-in speed 3 or more (m/sec)
Blade
Material Carbon fiber
2 Artificial Wind Induction motor
generating unit
Power rating 7.5 or more (HP)

Generated wind speed 0-12 m/sec

range
3 Control Unit Battery
Capacity 36 or more (Ah)/12V

Inverter
Rated power 600 or more (VA)

Input voltage 10-13(V )

Charge controller

Rated power 350 or more (W)

16
 Rated load voltage 12 (V )

DC voltmeters/ammeter
AC voltmeters/ammeter
Power analyzers
Power rating 1KVA
Tachometer with sensor
Anemometer
4 Accessories Manual

I have also enclosed all relevant documents in support of my claims, (as above) in the following pages.

Signature of Tenderer
Name:
Designation:
Organization Name:
Contact No.:

17
 ANNEXURE-II
<< Organization Letter Head >>
DECLARATION SHEET

We, hereby certify that all the information and data furnished
by our organization with regard to these tender specifications are true and complete to the best of our
knowledge. I have gone through the specifications, conditions and stipulations in details and agree to comply
with the requirements and intent of specification.

This is certified that our organization has been authorized (Copy attached) by the OEM to participate in Tender.
We further certify that our organization meets all the conditions of eligibility criteria laid down in this tender
document. Moreover, OEM has agreed to support on regular basis with technology / product updates and
extend support for the warranty.

We, further specifically certify that our organization has not been Black Listed/De Listed or put to any Holiday
by any Institutional Agency/ Govt. Department/ Public Sector Undertaking in the last three years.

The prices quoted in the financial bids are subsidized due to academic discount given to IIT Jammu.

NAME & ADDRESS OF

THE Vendor/ Manufacturer / Agent
Phone
Fax
E-mail
Contact Person Name
Mobile Number
TIN Number
PAN Number
(In case of on-line payment of EMD)

UTR No. (For EMD)

(Signature of the Tenderer)

Name:

Seal of the Company

ANNEXURE-III

18
 LIST OF GOVT. ORGANIZATION/DEPARTMENT.

List of Government Organizations for whom the Tenderer has undertaken such work during
last three years (must be supported with work orders)
Name of the organization Name of Contact Person Contact No.

Name of application specialist / Service Engineer who have the technical competency to handle
and support the quoted product during the warranty period.
Name of the organization Name of Contact Person Contact No.

Signature of Tenderer Name:

Designation:
Organization Name:
Contact No.:

19
 ANNEXURE- IV

MANUFACTURERS' AUTHORIZATION FORM

[The Tenderer shall require the Manufacturer to fill in this Form in accordance with the Instructions indicated.
This letter of authorization should be on the letterhead of the Manufacturer and should be signed by a person with
the proper authority to sign documents that are binding on the Manufacturer]
.
Date: [insert date (as day, month and year) of Bid Submission]
Tender No.: [insert number from Invitation for Bids]

To: [insert complete name and address of Purchaser]

WHEREAS

We [insert complete name of Manufacturer], who are official manufacturers of [insert type of goods
manufactured], having factories at [insert full address of Manufacturer’s factories], do hereby authorize [insert
complete name of Tenderer] to submit a bid the purpose of which is to provide the following Goods, manufactured
by us [insert name and or brief description of the Goods], and to subsequently negotiate and sign the Contract.

We hereby extend our full guarantee and warranty in accordance with Clause 4.23 of the Terms and Conditions,
with respect to the Goods offered by the above firm.

Signed: [insert signature(s) of authorized representative(s) of the Manufacturer]

Name: [insert complete name(s) of authorized representative(s) of the Manufacturer]
Title: [insert title]

Duly authorized to sign this Authorization on behalf of: [insert complete name of Tenderer]

Dated on day of , [insert date of signing]

20
 ANNEXURE-V

MANDATE FORM FOR ELECTRONIC FUND TRANSFER/RTGS TRANSFER

Date: / /

The Registrar

Indian Institute of Technology Jammu

Sub: Authorization for release of payment / dues from Indian Institute of Technology Jammu through Electronic Fund
Transfer/RTGS Transfer.

1. Name of the Party/Firm/Company/Institute:

2. Address of the Party:
City Pin
Code

E-Mail ID
Mob No:
Permanent Account Number
3. Particulars of Bank
Bank Name Branch Name
Branch Place Branch City
PIN Code Branch Code
MICR No
(9 Digit number appearing on the MICR Bank of the Cheque supplied by the Bank, Please attach a Xerox
copy of a cheque of your bank for ensuring accuracy of the bank name , branch name and code number)
IFS Code:(11 digit alphanumeric code)

Account Type Savings Current Cash Credit

Account Number:

DECLARATION

I hereby declare that the particulars given above are correct and complete. If any transaction delayed and not
effected for reasons of incomplete or incorrect information I shall not hold Registrar, Indian Institute of
Technology Jammu responsible. I also undertake to advise any change in the particulars of my account to
facilitate updating of records for purpose of credit of amount through NEFT/RTGS Transfer.
Place:
Date:

Signature & Seal of the Authorized Signatory of the Party

Certified that particulars furnished above are correct as per our records

Bankers Stamp: Date:

Signature of the Authorized Official from the Bank

N.B: Please fill in the information in CAPITAL LETTERS, computer typed; please TICK wherever it is
applicable.

21
 ANNEXURE VI
Covering Letter
(Required on the Letter head of the Bank)

To
Indian Institute of Technology Jammu
Jagti, PO Nagrota, NH-44, Jammu -181221 (INDIA)

Dear Sir / Madam,

Guarantee Number
Date of Issue
Guarantee Amount
Date of Expiry
Date of Claim
Applicant Name:

We confirm having issued/ Extended the captioned Bank Guarantee in your favour on behalf of our above
named constituent and the same signed by the officers of the bank.

Yours faithfully,

Authorized Signatory

Name
Email id

(Signed and Stamped)

22
 Format of Bank Guarantee
(To be typed on Non-judicial stamp paper of the value of Indian Rupees of One Hundred)
(TO BE ESTABLISHED THROUGH ANY OF THE NATIONAL BANKS (WHETHER SITUATED AT JAMMU OR OUTSTATION)
WITH A CLAUSE TO ENFORCE THE SAME ON THEIR LOCAL BRANCH AT JAMMU OR ANY SCHEDULED BANK (OTH- ER
THAN NATIONALISED BANK) SITUATED AT JAMMU. BONDS ISSUED BY CO-OPERATIVE BANKS ARE NOT ACCEPTED.)

To,
Indian Institute of Technology Jammu,
Jammu-181221

India

LETTER OF GUARANTEE

WHEREAS Indian Institute of Technology Jammu, Jammu (Buyer) have invited Tenders vide Tender
No……………………………………………………dt…………………………………. for purchase of
........................................................ against PO Number ___________________________ Dated:
________________ and whereas the said tender document requires that any eligible successful tenderer
(seller) wishing to supply the equipment /machinery etc. in response thereto shall establish an irrevocable
Performance Guarantee Bond in favor of “Indian Institute of Technology Jammu,” in the form of Bank
Guarantee for Rs ................................ and valid till warranty period + 60 days grace period from the date of
issue of Performance Bank Guarantee may be submitted within 21 (Twenty-One) days from the date of
acceptance as a successful tenderer.

NOW THIS BANK HEREBY GUARANTEES that in the event of the said tenderer
(seller) failing to abide by any of the conditions referred in tender document / purchase order / performance of the
equipment / machinery, etc. this bank shall pay to Indian Institute of Technology, Jammu on demand and without
protest or demur Rs ........................ (Rupees......................................).

This bank further agrees that the decision of Indian Institute of Technology, Jammu (Buyer) as to whether the
said Tenderer (Seller) has committed a breach of any of the conditions referred in ten- der document / purchase
order shall be final and binding.

We, .......................................... (name of the bank & branch) hereby further agree that the guarantee herein
contained shall not be affected by any change in the constitution of the Tenderer (Seller) and/ or Indian Institute
of Technology Jammu, Jammu(Buyer).

Notwithstanding anything contained herein:

1. Our liability under this Bank Guarantee shall not exceed Rs. ......................... (Indian Rupees only).
2. This Bank Guarantee shall be valid up to ..........................(date) and
3. We are liable to pay the guaranteed amount or any part thereof under this bank guarantee only and only
if Institute serve upon us a written claim or demand on or before .................(date).

23
This Bank further agrees that the claims if any, against this Bank Guarantee shall be enforceable at our branch
office at ........................................ situated at .............................. (Address of local branch).

Yours truly,

Signature and seal of the guarantor: Name

of Bank:

Address:

Date:

Instruction to Bank:
Bank should note that on expiry of Guarantee Period, the Original Guarantee will not be returned
to the Bank. Bank is requested to take appropriate necessary action on or after expiry of bond
period.

SSMS to be sent to our bank for BG issuance as per following details:

BANK NAME: HDFC BANK
IFSC CODE: HDFC0000413
SWIFT CODE: HDFCIMDBXXX

24
 ANNEXURE -VII

Training Requirement
1.
Product Description Wind Turbine Unit
2.
No of Attendees 10
3.
No. of Days 1-3 Days

a. Operational Training
4.
b. End User Training
Type of Training
c. Maintenance Training

25