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POLO Documentary Requirements

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23 views1 page

POLO Documentary Requirements

Uploaded by

judyanncgarcia
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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DOCUMENTARY REQUIREMENTS STATUS POLO REMARKS

1 POLO Application Form (ORIGINAL) – Use/download POLO-


SKILLED-Application Form 02
2 Manpower Request (ORIGINAL) addressed to PRA and containing
necessary details as shown in POLO sample document- Download
Sample here
4 Salary Scheme (ORIGINAL) – Indicating the Basic Monthly Salary;
Approximate Deductions; Take Home/Net Pay and Other Benefits as
may be applicable (use/download POLO-SKILLED-Form01-2019v1)
List of Duties & Responsibilities of the worker AND List of
Criteria/Qualifications Required for the position (ORIGINAL)
– Use/download the POLO-SKILLED-Form 02-2019v1
• DUTIES – Actual work assignment/duties of the worker, should be specific/detailed
• CRITERIA/QUALIFICATIONS – Such as academic requirement, skills/expertise
needed, number of work experience needed, age requirement, etc.
5 Master Employment Contract (ORIGINAL)
• With original signatures and hanko on ALL pages of the authorized Representatives
of the Company and PRA
• Details of the worker/employee is not yet required, leave it blank
• Contains all POEA mandatory provisions. If the company has a standard contract,
make sure to incorporate all POEA mandatory provisions.
• NOTE: If the contract is not signed by the Company President/CEO. An
Authorization Letter (SPA) must be submitted for this purpose. The Authorized
signatory must be listed on the Tokibo Tohon.
• For DIRECT Employer & DISPATCH Company (download POLO-SKILLED-PRADirect-
2019v1)
• For PLACEMENT Company (download POLO-SKILLED-PRAPlacement-2019v1)
6 Recruitment Agreement (ORIGINAL)
• With original signatures and hanko on ALL pages of the authorized Representatives
of the Company and PRA
• Should be notarized in JAPAN (kosho yakuba)
• Should contain all minimum provisions required by POEA
(http://poea.gov.ph/agency/files/recr_agreement.pdf)
• NOTE: The PRA signatory should be the person registered/reflected on the POEA
database. Any person other than this will not be accepted.
• Japanese companies are strictly required to directly coordinate or communicate
with the authorized representative of the PRA. POLO may require proof of direct
communication (such as teleconference).
7 Passport COPY (or any valid government-issued ID) of the
Employer/Company Representative
• Must be colored copy
• If the contract is not signed by the Company President, provide passport copy of
both the Company President and the Person who signed the contract
• Copy of Residence Card is required for non-Japanese Company Representative
• Government-issued ID must have English translation
8 Passport COPY (or any valid government-issued ID) of the Official
Representative of the PRA
• Must be colored copy
9 COPY of the valid POEA license of the PRA – Must be colored copy
10 Company Profile (ORIGINAL) – Use/download POLO-SKILLED-Form
03-2019v1 (if details in the guide are already included in the
company brochure then there’s no need to make company profile)
11 Company Registration/Tokibo Tohoun (ORIGINAL)
• ORIGINAL must be submitted (Japanese) taken within the last 3 months
• Provide original English Translations bearing the name, signature and/or inkan of
the translator.
• If hired by a Sole Proprietorship Enterprises, submit the copy of Business permit with
English translation and; Most recent tax declaration with English translation.
• Additional for Restaurants/Hotels: Copy of Business Permit with original English
translation bearing name, signature and/or inkan of the translator.
• NOTE: Generally, Company should already be in full operation for at least 1
year Dispatch Company or Placement Company should already have at least 1
year experience in local dispatching or placement business (local workers within
Japan)
12 Company Brochure/Pamphlets/Flyers (ORIGINAL)

POLO-TOKYO (not for sale)

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