Procure to Pay (P2P) Cycle In Oracle

Procure to pay is the process of requisitioning, purchasing, receiving, paying for

and accounting for goods and services. It gets its name from the ordered sequence
of procurement and financial processes, starting with the first steps of procuring a good
or service to the final steps involved in paying for it.

To do P2P cycle the following Responsibilities are required

 System administrator
 Inventory, vision operations (USA)
 Purchasing, vision operations (USA)
 Payables, vision operations (USA)
 General Ledger, vision operations (USA)

(Assign those Responsibilities to your user before starting to do if it is not assigned previously)

To create Item

Go to Inventory, vision operations (USA) Responsibility

Navigation Items Master Items

when you double click master items below screen will popup choose V1 there and click ok
when you double click V1 below screen will popup
Enter the following details in the appropriate fields

 Item -- Enter your desired item name

 Description -- Enter your desired description
Now you need to assign the template for your item

click on tools from the menu

Tools -- copy from

when you double click copy from below screen will popup choose Purchased item here
click on apply & Done

Click the purchasing tab

Enter

List value -- as you wish

Now click the arrow which is in the right corner where you clicked purchasing and
go to General planning
Enter

Make or buy - Buy

Type -- supplier

Then press Save button

Now one table is affected in the backend

MTL_SYSTEM_ITEMS_B

Select * from MTL_SYSTEM_ITEMS_B where segment1 = ' your item name';

(Note out the Inventory_item_id and also note that query will show only one row )
from menu

click on Tools -- organization assignments

when you double click organization assignments below screen will popup

choose -- m1 seattle manufacturing here (click on check box)

click on save

now if you check the back end table it will show 2 rows

Select * from MTL_SYSTEM_ITEMS_B where segment1 = ' your item name';

(Note the query will show two rows with same Inventory_item_id )
now you need to change the organization to m1
now you need to add the quantity in your item
 Go to Transactions Miscellaneous Transactions

when you double click Miscellaneous Transactions below screen will popup

Choose type as Miscellaneous Receipt

click ok

now click on Transactions Lines button

when you click Transactions Lines button below screen will popup

Enter the following

Item -- your Item Name

Subinventory -- choose stores from the list

Quantity -- how much you need

Account -- choose any one from the list

click on save

Now one table is affected MTL_ONHAND_QUANTITIES_DETAIL

Select * from MTL_ONHAND_QUANTITIES_DETAIL

where Inventory_item_id = ( inventory item id you noted previously)

To check the onhand quantity in the front end follow the same step you did in 02C cycle

Go to Purchasing, vision operations (USA) Responsibility

(To navigate through Responsibility you use the HAT symbol in the screen)

Navigation Requsitions Requsitions

when you double click Requsitions below screen will popup

Enter

Type – when you click on type ‘GOODS’ will generate automatically

Name – item name you want to purchase

Quantity - how much you need

Price - as you wish

Need by date – choose some date

Click on Distributions
Click on charge Account and wait for the Account number to generate automatically

Then click on save and close the Distributions screen

Note down the auto generated Requisitions Number in number field

And click on Approve

Click ok

Now to table is affected

PO_REQUISITIONS_HEADRES_ALL and PO_REQUISITIONS_LINES_ALL

Select * from PO_REQUISITIONS_HEADRES_ALL where segment1 =

(segment1 Requisition number you noted)

Note the Requisition_header_id

Select * from PO_REQUISITIONS_LINES_ALL where Requisition_header_id=

To verify the requisition in front end

Navigation Requsitions Requsitions summary

Click ok

When a new screen is popup

Enter

Requisition number – enter the requisition number you noted down and find and click ok
Check and close
Now we are Requesting For Quotations(RFQ)

Navigation
When u double RFQ below screen will popup

Enter

Type --- choose Standard RFQ

Status – change to active

Close date – choose some future date

In items tab

Enter

Type – goods(auto generate)

Item – item name you choose to previously (as same as in 1st step)

Click on currency button and choose USD and click done

Then click on terms button

Fill the details as same as in the image and close

\then click on price breaks

Enter the quantity you need to buy click on save button

Note down the auto generated RFQ number in the NUMBER field

Then click on supplier

Choose the any existing supplier site field will be auto generate

And click save

Now three tables are affected

SELECT * FROM PO_HEADERS_ALL

WHERE SEGMENT1 = RFQ number you noted

AND TYPE_LOOKUP_CODE ='RFQ';

Note the po_header_id

SELECT * FROM PO_LINES_ALL WHERE PO_HEADER_ID = ;

Note the po_line_id

SELECT * FROM PO_LINE_LOCATIONS_ALL WHERE PO_LINE_ID = ;

Now we create the Quotation

From the same RFQ window

Tools copy Document

Choose the supplier and click ok

Note down the quotation document number from the poup woindow and press ok

Once you click ok below screen will popup

check that number field is your quotation number and RFQ field

Check the currency , terms as same as you Entered for the RFQ
Click on price breaks button

Click on approve once you click on approve below screen will popup

Enter fields as same as in the image and click ok

Click approve in the above screen

Once you click on approve below screen will popup

Enter fields as same as in the image and click ok again click ok

Now three tables are affected

SELECT * FROM PO_HEADERS_ALL

WHERE SEGMENT1 = Quotation number you noted

AND TYPE_LOOKUP_CODE ='Quotation';

Note the po_header_id

SELECT * FROM PO_LINES_ALL WHERE PO_HEADER_ID = ;

Note the po_line_id

SELECT * FROM PO_LINE_LOCATIONS_ALL WHERE PO_LINE_ID = ;

Now we need to do the purchase order

Navigation

When you double click purchase orders below screen will open
Enter

Types – Goods(auto generate)

Item - Item name

Quantity - how much you need to purchase

Promised – future date

Need by date - future date

And save note down the auto generated po number in PO,REV field
Click on currency check the currency field usd and click on done
Click on terms and enter fields as per the below screen then save and close

Click on shipments check the details is as per you entered

Click on the distributions button

Choose subinventory as stores

Save and close

Click on approve

Then click ok on the new popup screen

Now three tables are affected

SELECT * FROM PO_HEADERS_ALL

WHERE SEGMENT1 = POx number you noted

Note the po_header_id

SELECT * FROM PO_LINES_ALL WHERE PO_HEADER_ID = ;

Note the po_line_id

SELECT * FROM PO_LINE_LOCATIONS_ALL WHERE PO_LINE_ID = ;

Now we need to create the receipt

Navigation
When you double click Receipts below screen will open

Choose m1 here
Enter
Purchase order number and click on find
when you click find above screen will open
drag and move the Receipt header window aside
you will see the below screen
Enter the quantity , item (name) and destination type

Click on save

Once you save the receipt number will auto generate in the receipt header window which you moved
asside
Once you got the receipt number then only your onhand quantity will increase
Check mtl_onhand_quantities_detail to check your onquantity is increased or not

Now we need to create the invoice

Change the Responsibility to payables , vision operation(usa)
Navigation
When you double click on invoice below screen will prompt

Enter
Po number
Invoice amount – exact amount
Invoice number -- as you wish
Then click line 2 tab
Enter
Po number
Invoice amount – exact amount

And go to general 1
Now click on actions
Click on validate and ok

Note that status changed to validated

Again click on actions
Create accounting final post and click ok
Again click on ACTION1

Choose pay in full and click ok

0
Enter
As per in below screen
Click on ok
Create accounting final post and click ok
After Click On Ok..Account Created Succesfully.Payment Also Successfully Done..

Change The Responsibility To General Ledger Vision Operations(USA)

p2p cycle completed

http://dj-oracleapps.blogspot.com/2014/08/p2p-cycle-flow-with-tables-in-oracle-
r12_26.html