08-08-22 Mobile Interpreter App User Guide iOS
08-08-22 Mobile Interpreter App User Guide iOS
iOS
User Guide – August 2022
Mobile Interpreter provides state of the art and a reliable system to ensure that we provide the best
experience possible for our Clients and Interpreters. The Mobile Interpreter app will help to connect the
Client, the Limited English Proficient (LEP) caller and you in the most effective way possible, allowing you
to process the call quickly and efficiently.
Learning Objectives
At the end of this training you will be able to receive and process interpretation calls using the Mobile
Interpreter app including:
Listening
Calls can come in from different sources, your key to success will be to listen for instructions from the
Client or Customer Agent before taking any action.
This guide has the steps to successfully install the Mobile Interpreter app for iOS. Below are detailed steps
you will need to perform on the device you will be using to take calls.
Follow the instructions of each of the 4 sections in sequential order to install and log into the correct
version of Mobile Interpreter for iOS. DO NOT skip any sections or steps in any of the sections.
9. Warning screen 10. TAP Install 11. TAP Done 12. TAP Settings to go
TAP Install back to General
Profile has been
installed
Do Not background the mobile app at any time while logged in to take
calls. Backgrounding the app while on a call will result in an unsatisfactory
performance rating and could affect your employment with the company.
• It is the first time you log into the app after installation.
• You have not logged in after 30 consecutive days.
• You delete and reinstall the app.
CONTACT the IHD for any questions or issues with the login process.
App Navigation
In order to be able to receive calls on the Mobile Interpreter app your mobile device needs to meet ALL
4 requirements:
It is always recommended to have your device plugged in during your shift. If you fail to meet any of
these requirements the app will display Device Not Ready pop-ups.
1. SWIPE up from 2. TAP the Airplane Mode button. 3. If Wi-Fi disables, TAP the Wi-Fi
the bottom of the screen to icon to have both Airplane mode
bring up Control Center. and Wi-Fi turned on.
1. TAP the State Bar. 2. TAP Available. 3. You are Available and
the app gives you a Tip
of the Day.
The state now displays Available and the bar has changed to green. You are now ready to take calls.
Do Not background the mobile app at any time while logged in to take
calls. Backgrounding the app while on a call will result in an unsatisfactory
performance rating and could affect your employment with the company.
• Per Call Mode: Requieres you to TAP the “Answer” button on the screen to connect the Client.”
• Continiuos Mode: You are automatically connected to the Client.
• Answer the call in a timely manner. Your state will change to Unavailable - Refused if you fail to
answer the call on the first ring. This will affect your adherence.
• The device will ring or vibrate when the call comes in. If the ringer and/or vibrate modes are turned
off the device will not ring or vibrate.
o The Incoming Call dialog will still be visible.
o TAP the “Answer” button to connect with the Client.
• After tapping the “Answer button”, you may or may not hear the “Zip Tone” before connecting to the
Client. Each Clients configuration determines whether you hear a “Zip Tone”.
Note: Some of the images in this guide do not display the updated Opening Stantement Disclousure.
Review the Opening Statement Disclouse section of this document for the updated information.
✓ The greeting will display the Opening Statement Disclosure when it must be mentioned.
✓ The script will contain your first name, Interpreter ID and Language.
✓ The branding in the greeting will change with each call depending on the Client.
“I am proud to serve you. This call may be monitored for training and quality assurance purposes.”
Important notes:
✓ Calls are ONLY being monitored, NOT recorded. DO NOT confuse recorded for monitored.
✓ This disclosure does not replace any other medical or legal disclosures that are required for
specific industries. You must say this one AND any other required disclosure.
o However, if the Client is requesting you to say their disclosure and it is similar to the LLS
disclosure, you do not need to say both. Only state the Client’s disclosure to the LEP.
✓ When making a dial-out, be certain to stick strictly to the Citi group dual-party consent
statement. Never use the LanguageLine Opening Statement Disclosure at any time during Citi
Calls.
Disclosure for training and quality Client and LEP Most calls You will hear a whisper prompt:
assurance purposes. Interpreter, do not say the
opening statement disclosure on
this call.
Dial-Outs
You have the ability to perform dial-outs for the Client. You can offer a dial-out by using the following
script: Is your customer with you or do you need me to call them for you?
There are 2 types of dial-outs you can make for our Clients: single dial-out or multiple party dial-out.
✓ Single dial-out means dialing one person at a time to connect with you and the Client.
✓ Multiple party dial-out means dialing multiple parties at the same time.
1. TAP the 2. ENTER the number 3. The Client is placed 4. The dial-out was successful
dial-out bar. exactly as provided by on hold and the dial-out and has been automatically
the Client and TAP dial. takes place. conferenced with the Client.
4. Introduce yourself to the LEP who answered the phone by using the following script in language:
Hi, I am a (language) interpreter. I have (Client’s name) on the line. One moment please…
Note: Include the LLS Opening Statement Disclosure when applicable. Please refer to the
Opening Statement Disclosure section in this guide.
For example:
✓ A Client calls and notifies you he needs to contact 8 patients. The Client provides the phone number
for the first patient, call takes place, call ends and the Client provides you with the next phone
number to call.
Follow these steps when the Client is requesting dial-outs to different LEPs on the same call:
1. Once the call ends with the LEP, TAP the x to disconnect.
2. ENTER the number for the next LEP.
3. Process the dial-out as you normally would.
Follow the instructions for a single dial-out. After having successfully connected to the first party follow
these steps to add the following parties:
1. TAP the 2. ENTER the number 3. The next dial-out 4. The dial-out was successful
dial-out bar. exactly as provided by takes place. and has been automatically
the Client and TAP dial. conferenced with the other
parties.
Once the Client specifies a party is no longer needed on the call, you are able to drop
them.
The party is now disconnected from the call and the number will no longer display in the
Connections area.
End of Call
The End Call button is used to disconnect ALL parties on the line. It should be used when the Client
requests you to leave the call or if the Client does not end the call by hanging up on their end.
1. TAP the More button. 2. TAP the End Call button. 3. TAP OK. 4. You are Available
for your next call.
Note: CLICK Cancel if you DO NOT want to disconnect ALL parties and return to the main screen.
The bar that displays your State will either be Red, Yellow, Green, or Blue depending on the state you
are in.
Important Note for Contractors ONLY: You must completely log out of the Mobile Interpreter
application when you need to take a break or stop taking calls. TAP the Logout button whether you are
currently on a call or not. If you are on a call, the logout process will complete automatically when the
call ends.
Take Break/Lunch
Logout
The following are the reasons why you will need to log out of the system:
• At the end of your shift.
• To attend training.
• To take a health Break.
1. TAP the state bar. 2. TAP Logout. 3. You will be taken back to
the initial login screen.
Note: You can tap the Logout button while on a call. Once the current call ends, the logout process will
complete automatically.
✓ A warm transfer gives you the opportunity to provide details about the Client’s situation to the
Customer Agent (CA) while the Client is still on hold. This provides your colleague with the
information needed to better assist the Client as soon as you complete the transfer.
The Get Assistance button will show the department where a call can be transferred to.
You will need to transfer the Client to a Customer Agent (CA) if:
1. TAP the Get 2. TAP Customer Agent. 3. A pop-up displays 4. Connected with
Assistance button. Customer Agent. Customer Agent.
• Once the Call Agent answers the call introduce yourself by using the following script:
o This is (your name), (language) interpreter. I’m transferring a call to you, because it is for a
different language, needs opposite gender, has billing questions, etc.
Please refer to the table below for the categories and sub-categories:
Categories Sub-Categories
1. Problems at the start of the call • Received a call and nobody was there
• LEP Call
• Wrong language
2. Audio or video problem • The Customer couldn’t hear me
• Static on the line
• Too much background noise
• Poor video quality
3. It’s something else • Something else happened
• Report Safeguarding Concerns
4. Call ended mid-conversation • Call UNEXPECEDTLY ended mid-conversation
• Customer never returned from hold (followed hold time
policy)
• Customer said they no longer needed interpretation
5. Did not service call • Dial-out didn’t work at all
• Difficult Client or LEP
• Difficult Vocabulary or Terminology
• Test Call
Important Notes:
• Calls received only in the last 24 hours are listed to submit a Report Call. If you would like to
view the details of previously submitted call reports, this can be viewed in the Interpreter Portal.
• You will not be able to submit reports during your Breaks or Lunch. The Report Call button is not
displayed while in an Unavailable state.
• If you receive a new call while you are in the process of submitting a call report, it will be
automatically submitted if you selected the call, the category was selected, and any additional
details were entered in the Comments section, if required. If it’s not complete, the report will be
discarded.
The following screenshots show how to submit a Report Call when in Available state.
1. TAP Report Call located at the lower right corner of the screen. TAP the call you would like to submit
a Report Call for. The 5 main categories display. TAP to select the main category for the call issue.
2. The main category stays displayed with the option to return to the main category list. TAP the
sub category. Note: The Submit button may or may not be enabled depending on if required
comments are needed for the selected issue. TAP Submit. A confirmation message will display your
report has been received. You will return to the Available screen.
The following screenshots show how to submit a Report Call while on a client call.
1. TAP on the 3 dots located in the lower right corner of the screen. TAP Report Call.
2. TAP the call you would like to submit a Report Call for. The 5 main categories will display. TAP to
select the main category for the call issue. Note: You will see a flag icon next to a call if a report has
been submitted.
The message feature will appear on your mobile screen and will be used to keep you updated on critical
system issues, training, adherence, and other important reminders. The message will not go away on its
own, unless it’s no longer relevant.
Important Notes:
• Messages will not come through while you are on a call. The message only displays while you are
in Available state.
• If you receive more than one message at the same time, the messages
will appear in severity order. The most critical message will show first,
you will then TAP on Dismiss to view the next message.
The message you receive will indicate the level of importance as well as state what the message is in
reference to and if additional action is required.
The notification has three levels to help you identify the message’s importance. These are:
1. Informational - Blue
2. Warning - Yellow
3. Critical – Red
PIN Specifications
PIN number specifications:
A. Six digits
B. Cannot contain three or more sequential numbers (e.g., 123456 is not allowed)
The app will notify you when you’ve been logged out due to a
lost internet connection.
The system will give an error message according to the reason of the failure.
Unexpected Situations
If you have an unexpected situation and cannot continue to work your shift according to your schedule,
follow these steps:
Some examples include a delivery at your door, a health need such as dry throat, cough, sneezing,
restroom, or background noise.
If you are unable to continue your shift due to an emergency situation, please report your absence to
the IHD.
Knowledge Check
1. You will hear a zip tone when you receive an incoming call.
a. True
b. False
2. You can process as many dial-outs as the Client needs.
a. True
b. False
3. You can make international dial-outs with the app.
a. True
b. False
4. While logged in and Available, can you use other apps?
a. True
b. False
5. There is an app tutorial you can review at any time.
a. True
b. False