HRDCORP CLAIM HELPER

CLAIM SUBMISSION(SCHEMES)
• SKIM BANTUAN LATIHAN KHAS (SBL-KHAS) – TRAINING
PROVIDER
DATE: DD MM YYY
Purpose : To submit the claim of approved grant applications
Claims need to be submitted by employers after the approval of grants and
training completion.

Effective 1st August 2019, training claims must be submitted within six (6) months
after training completion.

• Claims for SBL-Khas must be submitted by Training Providers before the

employers’ submission of claims.
• Training Providers must ensure that the trainee attendance is accurate, as
employers cannot amend it once approved.

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(1) Login to Training Provider’s eTRiS account

(2) Click Applications

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(3) Click Claim

(4) Select Submit Claim With Grants - TP

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(5) Click Claim at the Action Column
(Only approved grant with completed trainings/events will be displayed)

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(6) Provide the contact details of the Officer to be Contacted or select Others if the
name is not in the record system and then click Next

(7) Verify the information (pre-populated from Grant application) then click Next

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(8) Fill in Trainer Information (updated by Training Provider) then click Next

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(9) Key in Trainee Attendance (updated by Training Provider) then click Next

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(10) Update trainee attendance (75%) by clicking Edit and select Yes and click Update, after
updating, click Save then click Save

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(11) There is two (2) options to upload the daily attendance data:

Option 1
- By selecting the training date in calendar and click Search

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- then, please ensure that only trainee attended was update to “present”, and “absent” for those not
attended, then Save The Attendance Data, please make sure the listing was upload for everyday
training and please attach the attendance T3 form and click Next

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Option 2
- By selecting the training date in Selective Date (press Ctrl button at keyboard if you want to
highlight all training dates)
- Click Download Trainee Attendance List

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- System will generate the trainee attendance list in excel format (please open and save the excel
in the desktop)

- Tick Upload Excel File to Yes, browse the excel file save in desktop and click Add Attachment

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- System will upload trainee information based on the excel file, please ensure that only trainee
attended was update to “present”, and “absent” for those not attended, then Save The
Attendance Data, please make sure the listing was upload for everyday training and please
attach the attendance T3 form and click Next

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(12) Fill in the training provider declaration form and attach the documents as per required then click
Save & Submit to submit application

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 SUPPORTING DOCUMENTS FOR ITEMS CLAIMED
COST CLAIMED SUPPORTING DOCUMENTS
JD/14 Form
Course Fees (YPL / YUR)
Invoice (Attention to HRDCORP)
Trainee Attendance T3 Form
System Generated Attendance Report
(declare by both Training Provider and
Trainee Attendance (Remote Online Learning)
Employer with signature, name,
designation, company stamp & date)
*refer to next slide on above documents requirement

❖ HRDF may request for any other relevant documents for verification/ confirmation purposes.

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IMPORTANT DOCUMENT REQUIREMENT

JD/14
• JD/14 Form only can be approved by MANAGER level and above
• JD/14 Form only can be approved after training completion.

FORM
• JD/14 Form MUST be filled in by Training Provider completely as per requirement
and submit to employer for declaration

T3
• T3 form must be filled in by Training Provider and ensure that trainees sign
the form on daily basis

FORM
• For remote online training, all trainee information need to fill up but physical
signature is not necessary
• T3 Form must be declared by the Training Provider and fulfill the form requirement

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 INVOICE
• Invoice must address to Pembangunan Sumber Manusia Berhad @ Human
Resource Development Corporation
• Invoice description must stated (Employer name, training program title, training
date)
• Training Provider must indicate SST number in the invoice

ATTENDANCE REPORT
• System generated attendance report must generate from the online training platform system
• System generated attendance report must show each trainee’s training date, time log-in and time log-out or
total duration of training
• System generated attendance report must be sign by both training provider and employer with person name,
designation, company stamp and date
• If training provider unable to generate attendance report (due to some circumstances allowed), training
provider need to provide confirmation letter from employer and copy of Certificate of each trainee

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DIGITAL SIGNATURE & DIGITAL
COMPANY STAMP
• Digital signature and digital company stamp is allow ONLY during MCO due to some employer practiced
working from home (WFH)
• Training provider is required to get confirmation letter/ official email from employer confirming the digital
signature and the company stamp and explaining the reason for not able to give physical declaration.
• The confirmation letter / official email need to upload and attach during claim submission

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Claims have been successfully submitted after clicking the Save & Submit button.

The submission of claims will be reviewed and checked within five (5) working
days.

Letter of approval will be sent to Training Providers via email after the claims have
been approved.

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THANK YOU