INVOICE BEFORE GOODS ISSUE

IN EWM
 INVOICE BEFORE GOODS ISSUE IN EWM

Table of Contents
BUSINESS PROCESS OVERVIEW .................................................................................................................... 2
ECC settings: SPRO ........................................................................................................................................ 3
1. Logistics Execution -> Extended Warehouse Management Integration -> Billing Settings ->
Determine Invoice Before Goods Issue (IBGI) Indicator ............................................................................ 3
2. Logistics Execution -> Shipping->Basic Shipping Functions -> Output Control -> Define Print
Profiles; Here defined a print profile ensuring that the same print profile # is maintained in EWM. ....... 3
3. Logistics Execution -> Extended Warehouse Management Integration -> Billing Settings -> Assign
Output Types and Printer to Print Profiles ................................................................................................ 3
4. Copy control settings- VTFL ............................................................................................................... 4
EWM settings: ............................................................................................................................................... 5
1. Extended Warehouse Management -> Interfaces -> ERP Integration -> General Settings -> Set
Control Parameters for ERP Version Control ............................................................................................. 5
2. Extended Warehouse Management -> Goods Issue Process -> Outbound Delivery -> Manual
Settings -> Define Document Types for Outbound Delivery Process ........................................................ 5
3. Extended Warehouse Management -> Goods Issue Process -> Outbound Delivery ->Print -> Define
Print Profiles for Delivery Processing......................................................................................................... 6
4. Extended Warehouse Management -> Goods Issue Process -> Outbound Delivery ->Print -> Define
Print Profile Determination for Goods Issue Process ................................................................................ 7
SCENARIO TEST.............................................................................................................................................. 7
1. Create sales order in ECC- VA01 txn code in ECC .............................................................................. 7
2. Create Outbound delivery – VL01N in ECC ........................................................................................ 8
3. Check the ODO in EWM-/SCWM/PRDO txn code .............................................................................. 9
4. Picking the product in EWM .............................................................................................................. 9
5. Creating Outbound delivery (OD) in EWM- /SCWM/PRDO txn code............................................... 11
6. Request for Invoice-OD document- in EWM ................................................................................... 11
7. Checking the delivery document flow in ECC- Billing document ..................................................... 12

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BUSINESS PROCESS OVERVIEW

Sometimes during export Scenario you need Invoice for Custom Clearance or during direct
delivery pick up process you want your buyer to pay immediately before goods issue. This is
Similar to pro-forma invoice. You do this by sending Invoice request from EWM to Either ERP or
CRM billing.
Process flow:

ERP and EWM flows:

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ECC settings: SPRO

1. Logistics Execution -> Extended Warehouse Management Integration -> Billing Settings
-> Determine Invoice Before Goods Issue (IBGI) Indicator

Here I maintained IBGI relevancy as "D- Allowed but not Mandatory" for my sales document type
& Sales org

2. Logistics Execution -> Shipping->Basic Shipping Functions -> Output Control -> Define
Print Profiles; Here defined a print profile ensuring that the same print profile # is
maintained in EWM.
Application – V3

3. Logistics Execution -> Extended Warehouse Management Integration -> Billing Settings
-> Assign Output Types and Printer to Print Profiles

Assigned application V3 to this print profile and used std RD00

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 INVOICE BEFORE GOODS ISSUE IN EWM

Here assigned the output type with print profile defined in step-2 above

4. Copy control settings- VTFL

Update the copy control as 011- both header and item

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EWM settings:

1. Extended Warehouse Management -> Interfaces -> ERP Integration -> General
Settings -> Set Control Parameters for ERP Version Control
Selected the option Invoice before goods issue possible.

2. Extended Warehouse Management -> Goods Issue Process -> Outbound Delivery ->
Manual Settings -> Define Document Types for Outbound Delivery Process
Here in required document type of doc.cat FDO choose option " A Billing document on request”

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The ODO also should allow Invoice before goods issue.

3. Extended Warehouse Management -> Goods Issue Process -> Outbound Delivery -
>Print -> Define Print Profiles for Delivery Processing
Created a print profile# same as that of the one created in ECC-step 2

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4. Extended Warehouse Management -> Goods Issue Process -> Outbound Delivery -
>Print -> Define Print Profile Determination for Goods Issue Process
Assigned print profile to wh#

Access sequence-

SCENARIO TEST

1. Create sales order in ECC- VA01 txn code in ECC

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2. Create Outbound delivery – VL01N in ECC

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3. Check the ODO in EWM-/SCWM/PRDO txn code

Invoice before goods issue is allowed

4. Picking the product in EWM

Confirming the warehouse task-

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Warehouse order confirmed-

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5. Creating Outbound delivery (OD) in EWM- /SCWM/PRDO txn code

Select the line item and click on outbound delivery

6. Request for Invoice-OD document- in EWM

Click on the Coin icon-

Request invoice and save-

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We can see the invoice status as requested

7. Checking the delivery document flow in ECC- Billing document

Invoice is created

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