1.

Create Vendor [Screenshot of the screen after the last step]

Joyce Hausman
(Contract Manager)

[Record]
Vendor Master Number : 1003181
[Answer]
1) How many BP Roles are there ?
There are 129 BP roles.

Name 3 “unusual” roles in your group’s opinion.

TR0110 Prospect
BEA001 Billing Unit
BKK030 Correspondence Recipient
2) What kind of tax category do Denmark, South Korea, and
Thailand have ?
3) List out the 13 Payment Terms.

Payment Terms
1 0001 Payable immediately Due to net
within 14 days 2 % cash discount, within 30 days Due
2 0002
net
within 14 days 3 % cash discount, within 20 days 2 %
3 0003
cash discount, within 30 days Due net
Payable immediately Due net, Baseline date on End of
4 0004
the month
Payable immediately Due net, Baseline date on 10 of
5 0005
next month
Before the End of the month 4 % cash discount, Before
6 0006 15 of the next month; 2 % cash discount, Before 15 in 2
months Due net
For incoming invoices until 15 of the month, Before 15
of the next month ;; 2 % cash discount, Before the End
of the next month ;; Due net, For incoming invoices until
7 0007
the End of the month, Before the End of the next
month; 2 % cash discount, Before 15 in 2 months Due
net
For incoming invoices until the 15 of the month, within
14 days 2 % cash discount, within 30 days 1.5 % cash
discount, within 45 days Due net, Baseline date on 30
8 0008 of the month, For incoming invoices until the End of the
month, within 14 days 2 % cash discount, within 30
days 1.5 % cash discount, within 45 days Due net,
Baseline date on 15 of next month
Payable in 3 partial amounts, 1 installment: 30.000 %
with payment term 0001, 2 installments: 40.000 % with
9 0009
payment term 0001, 3 installments: 30.000 % with
payment term 0001
10NT00Payable upon receipt
11NT30Net due in 30 days
12NT45Net due in 45 days
13NT60Net due in 60 days
 4) What does “Check Double Invoice” mean ?
System checks the duplicate invoices based on the below:
- Vendor
- Currency
- Company code
- Gross amount of the invoice
- Reference document number
- Invoice document date.
If the invoice dates are different, systems throw only warning
messages, not the error message.
Users have to check the warning messages while doing Non - PO
postings instead of ignoring the warning messages.
5) How many currency does SAP support ?
There are 221 currencies that SAP supports.

2. Create Material [Screenshot of the screen after the last step]

Sandeep Die
(Warehouse
Supervisor)
[Record]
Material Number: CHLK1001
[Answer]
6) List out the Product Type Group.
There are 3 Product Type Groups in SAP including:
- Product Type Group 1: Bundle Product (BUND)
- Product Type Group 2: Service product (SERV)
- Product Type Group 3: Subscription Sharing Prd. (SUBC),
Subscription Partner Prd. (SUBP) and Subscription
Product (SUBS)

7) How many ISO codes for Base Unit does SAP support ?
There are 187 ISO codes for the Base Unit that SAP supports.
8) List out the 5 Sales Organizations in GBI.
5 Sales Organizations in GBI are
- DB00: Germany Bavaria
- DN00: Germany North
- DS00: Germany South
- UE00: US East
- UW00: US West

9) What does “Negative Stocks” mean in SAP ?

Negative stocks are required if, for example, goods issues are
entered before the corresponding goods receipts for organizational
reasons and the material is already physically located in the
warehouse.
 If the first movement of a material is an outward movement, in
Customizing for Inventory Management, you can activate the
automatic creation of storage location data at goods issue for plant
and movement type.
Once the goods receipts have been posted, the book inventory
balance must correspond to the physical stock, that is, the book
inventory balance must no longer be negative.
To work with negative stocks, you have to:
- Explicitly allow this in the Customizing system for each
valuation area and storage location.
- Set the indicator Neg. Stocks in plant in the material master
record of the individual materials (storage data)
Negative stocks are allowed for special stocks if you have
activated negative stocks in the valuation area and for the special
stock concerned in the plant. You do not need to activate negative
stocks in each material master record.
Negative stocks always indicate that physical movements must be
entered into the system at a later stage.
Example: 1000 pieces of material are delivered. Due to
insufficient time, the goods receipt still needs to be entered into
the system.
Physical stock: + 1000 pieces
Book inventory balance: 0 pieces
The material is needed urgently, and 100 pieces are withdrawn
from the warehouse. The goods issue is entered into the system
straight away.
Physical stock: + 900 pieces
Book inventory balance: - 100 pieces
The goods receipt of 1000 pieces is posted at the end of the day.
Physical stock: + 900 pieces
Book inventory balance: + 900 pieces
10) Differentiate TG00 and FG00.
 TG00 FG00

Trading Goods Finished Goods

Trading goods means the company Which are the products

will not manufacture those goods, they produced or
will purchase the goods from the manufactured on the
vendor then they will supply to the company premises
customer. (These can also be finished itself.
products but not manufactured by the
company).

Here production will not take place so Here production will

there is no need to maintain take place so need to
production planning data in the maintain production
material master. planning data in the
material master.

E.g.: Helmet, Shirt,... E.g.: Bike,...

11) Differentiate a moving average price and a standard price.

STANDARD PRICE
Valuation using a standard price has the following features:
● All inventory postings are carried out at the standard price
● Variances are posted to price difference accounts
● Variances are updated
● Price changes can be monitored
If a material is assigned a standard price (S), the value of the material is
always calculated at this price. If goods movements or invoice receipts
contain a price that differs from the standard price, the differences are
posted to a price difference account. The variance is not taken into
account in valuation.
MOVING AVERAGE PRICE
Valuation using a moving average price results in the following:
● Goods receipts are posted at the goods receipt value.
● The price in the material master is adjusted to the delivered price.
● Price differences occur only in exceptional circumstances.
● Manual price changes are usually unnecessary. However, they are
possible.
If a material is assigned a moving average price (MAP), the price is
automatically adjusted in the material master record when price variances
occur. If goods movements or invoice receipts are posted using a price
 that differs from the moving average price, the differences are posted to
the stock account; as a result, the moving average price and the value of
the stock change.

3. Change Material [Screenshot of the screen after the last step]

Sergey Petrov
(Warehouse
Employee)

4. Display Stock [Screenshot of Stock overview]

Wilton Saban
(Inventory
Supervisor)

[Answer]
12) Differentiate the 10 types of stock shown
Unrestricted-Use Stock: This type of stock is general in nature and can be
employed for any work purpose.

Blocked Stock: This type of stock has been put on hold temporarily due to
some condition or restriction imposed on it.

Quality Inspection Stock: This type of stock is reserved for the purpose of
quality inspection and testing before usage or sale.

Restricted-Use Stock: This type of stock can be used under certain

 limitations or conditions which are specific.

Returns Stock: This type of stock is all those goods returned to the
company by clients and are undergoing inspection or waiting to be
restocked.

Stock in transit: This stock is still in movement between two places and so
cannot be readily deployed.

Tied Empties Stock: These stocks are empty packaging or containers

which have been tied to the production or supply chain.

Transfer Stock (Plant): This stock is moving from one plant to another but
is still within the same plant or facility.

Transfer Stock (Storage Location): This stock is moving from one storage
location to another but is still within the same organization.

5. Create Purchase [Screenshot of Purchase Requisition Overview]

Requisition
Wilton Saban
(Inventory
Supervisor)

[Record] Purchase Requisition Number : 10000133

6. Manage Stock [Screenshot of Stock History]
Alberto Conti
(Inventory Assistant)

7. Create RFQ [Screenshot of New RFQ General Information tab and Bidder tab]
Aura Maxwell
(Purchasing Agent 2)

[Record] RFQ Number for Mid-West Supply : 1003181

RFQ Number for Dallas Bike Basics : 103001
RFQ Number for Spy Gear : 107001
8. Create Quotation [Screenshot of the Request for Quotation screen > Quotation area after the
from Vendor last step]
Alberto Conti
(Inventory Assistant)

[Record] Quotation Number for Mid-West Supply : 8000000281

Quotation Number for Dallas Bike Basics : 8000000282
Quotation Number for Spy Gear : 8000000283

9. Price Based Bid [Screenshot of the Compare Supplier Quotation screen after the last step]
Evaluation
Wilton Saban
(Inventory
Supervisor)
10. Create a [Screenshot of the Request for Quotation screen > Process Flow area after
Purchase Order the last step]
Referencing an
RFQ
Alberto Conti
(Inventory Assistant)

[Record] Standard PO Number : 4500000083

11. Display [Screenshot of Purchase Order overview]

Purchase Order
Aura Maxwell
(Purchasing Agent 2)
12. Post Goods [Screenshot of Delivery Completed screen]
Receipt for
Purchase Order
Tatiana Karsova
(Good Receipt
Clerk)

[Record] Material Document Number: 5000000112/2024

13. Check Received [Screenshot of Transfer Stock Completed screen]
Goods Sandeep Die
(Warehouse
Supervisor)

[Record] Material Document Number : 4900038088/2024

[Answer]
13) Between the documents generated in step 12 and step 13,
which one is the output for the Goods Receipt step ?
=> The document generated in step 12 is the output for the Goods Receipt
step.
14. Check Physical [Screenshot of Stock overview]
Goods Receipt
Tatiana Karsova
(Goods Receipt
Clerk)

15. Create and Post [Screenshot of Supplier Invoice screen]

the First Supplier
Invoice
Silvia Cassano (AP
Accountant)
 [Record] Supplier Invoice Number : 5105600281/2024

16. Display [Screenshot of Supplier Invoice screen]

Purchase Order
History
Wilton Saban
(Inventory
Supervisor)

[Answer]
14) When does this step occur ?
=> This step occurs when the purchase order has been carried out, the
goods receipt has been confirmed, supplier invoice has been created.
17. Display [Screenshot of Process Flow screen]
Document Flow
Wilton Saban
(Inventory
Supervisor)

18. Post Goods [Screenshot of Delivery Completed screen]

Receipt for
Purchase Order
Tatiana Karsova
(Goods Receipt
Clerk)

[Record] Material Document Number : 5000000224/2024

19. Check Physical [Screenshot of Stock overview]

Goods Receipt
Tatiana Karsova
(Goods Receipt
Clerk)

[Answer]
 15) How does the second delivery differ from the first delivery?
=> The second delivery does not require the step of Transfer Stock-In
Plant and the procedure is simpler than the first one.

20. Create and Post [Screenshot of Supplier Invoice screen]

the Second Supplier
Invoice
Silvia Cassano (AP
Accountant)

[Record] Supplier Invoice Number : 5105600315/2024

21. Post Outgoing [Screenshot of Journal Entry View]

Payment
Silvia Cassano (AP
Accountant)

[Record] Journal Entry Number : 1500000076

22. Display Vendor [Screenshot of Supplier Balances]
Balance
Shuyuan Chen (Head
of Accounting)

[Answer]
16) Explain the numbers on the balance using T account. (Hint:
the balance is a shortcut display of the transactions in steps 15,
20, 21)
=> Steps 15 and 20 generate invoices from Mid-West Supply for
$6,400.00 for the existing purchase orders and received products. This
amount is allocated to an existing expenditure account in the general
ledger, resulting in a credit of $6,400.00.
In step 21, the $6,400.00 liability is cleared by posting the outgoing
payment, which reflects the debit and credit in Supplier Balances.
23. Display [Screenshot of Purchase Order overview, Goods Receipt overview, and
Purchase Order Supplier Invoice overview]
History
Wilton Saban
(Inventory
Supervisor)
24. Display Balance [Screenshot of Financial Statement screen]
List and Line Item
List
Shuyuan Chen (Head
of Accounting)

[Answer]
17) Which general ledger accounts did you use in the previous 23
steps?
=> The main general ledger accounts used in the previous 23 steps were
Merchandise Inventories, GR/IR (Goods Receipt/Invoice Receipt), and
Trade Payables. Furthermore, there are several general ledger accounts
were used:
- Accounts Payable, such as account number 1810000 in the case
study, were debited when goods receipts were submitted in steps
15 and 20 to reflect the amount of inventory received from the
supplier. It was then credited in Step 21 after the payment was
processed.
- The Inventory Account was credited in steps 15 and 20 to reflect
 the rise in inventory value when products were received.
- To record the cash drop, the bank account was credited in Step 21
when payment was made to the seller.
- When a customer's invoice was generated, the Revenue Account
was deducted.
- When inventory is spent via a sales order, the cost of goods sold is
credited.
- Expense accounts can be debited for any purchase order charges,
such as freight.
18) Which steps are of absolute criticality according to the
Process-To-Pay?
=> The steps which are significant, crucial, and critical in the Process-To-
Pay cycle are:
- Step 15: Create and Post the First Supplier Invoice
- Step 20: Create and Post the Second Supplier Invoice
- Step 21: Post Outgoing Payment
These steps above are indispensable and essential since they entail the
firm paying vendors for products and services supplied. If these stages are
not followed correctly, the firm risks incurring late payment penalties,
causing damage to supplier relationships, and facing legal consequences.

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