Technical assignment

Name: Mariam Hisham Nabil

ID: 8410
 Progress report on Ibn Al Haytham website development project

Date: January 1, 2024.

To: The Dean of the faculty of engineering, Alexandria University.

From: Mariam Hisham, Engineering student.

Re: Progress report on Ibn Al Haytham website development

1. Introduction
1.1 Purpose

This report provides the current status of Ibn Al Haytham website development project.
1.2. Background
On December 6, 2023, I proposed a report to address a common concern among students regarding
the current state of our Ibn Al Haytham website. Many users have reported issues such as slow
response times and, in some cases, complete functionality breakdowns. You accepted my proposal
as submitted on December 9, 2023. The proposed solution for Ibn Al Haytham website's
performance issues involves optimizing server resources, implementing efficient database queries,
and utilizing caching mechanisms to enhance response times.
1.3. Scope
This status report provides my current assessment of the project as of December 13, 2024.The
statement of work included the following tasks:
Task 1: Investigate whether the issue is related to the server, database, or application code and
check for error logs and performance metrics to pinpoint the source.
Task 2: Assess server resources such as CPU, memory, and disk usage. Ensure that the server is
adequately provisioned to handle the registration system’s load.
Task 3: Examine database queries and indexes for efficiency. Optimize SQL queries and ensure
that database indexes are appropriately configured to enhance response times.
Task 4: Inspect the registration system’s code for any inefficiencies or bottlenecks. Optimize code,
particularly focusing on critical sections responsible for registration processing.
Task 5: Implement caching mechanisms for frequently accessed data to reduce the need for
repeated database queries, improving response times.

Task 6: Enhance error handling mechanisms to provide meaningful error messages to users. This
helps in quick issue resolution and provides a better user experience.
Task 7: Set up monitoring tools to continuously track system performance. Configure alerts for
abnormal behavior, allowing proactive identification and resolution of potential issues.
Task 8: Gather feedback from users experiencing registration issues. Analyze user-reported
problems to identify specific scenarios or patterns that can guide troubleshooting efforts
Task 9: Ensure that the application, database, and server components are up to date with the latest
patches and updates. This helps in addressing known performance issues and security
vulnerabilities.
Task 10: Maintain comprehensive documentation for the registration system, including
configurations, optimizations, and troubleshooting steps. This aids in future maintenance and
troubleshooting efforts.
Task 11: Communicate with relevant stakeholders, including students, administrators, and IT
support, to keep them informed about the issue resolution progress and gather additional insights.
Task 12: After implementing changes, conduct thorough testing to validate that the registration
system is functioning correctly and that the response times have improved.

2. Status
2.1 Tasks completed

Task 1: The software developers successfully discovered whether the issue is related to the server,
database, or application code and checked for error logs and performance metrics to pinpoint the
source on December 13, 2023. That was without any difficulty.
Task 2: The IT professionals successfully assessed server resources such as CPU, memory, and
disk usage and ensured that the server is adequately provisioned to handle the registration system’s
load on December 20, 2023. That was without any difficulty.

Task 3: The software developers successfully examined database queries and indexes for
efficiency, optimized SQL queries and ensured that database indexes are appropriately configured
to enhance response times on December 23, 2023. That was initially a little difficult.
Task 4: The software developers successfully inspected the registration system’s code for any
inefficiencies or bottlenecks and optimize code, particularly focusing on critical sections
responsible for registration processing on December 26, 2023. That was initially a little difficult.
Task 5: The software developers successfully implemented caching mechanisms for frequently
accessed data to reduce the need for repeated database queries, improving response times on
December 28, 2023. That was without any difficulty.
Task 6: The software developers successfully enhanced error handling mechanisms to provide
meaningful error messages to users on December 30, 2023. Initially, they had difficulty enhancing
errors.
2.2 Tasks remaining
Task 7: This task is partially completed. The IT professionals started setting up monitoring tools
to continuously track system performance on December 31, 2023. They are now planning to
configure alerts for abnormal behavior, allowing proactive identification and resolution of
potential issues. This task will be completed by January 2,2024.
Task 8: This task isn’t completed, although they have been gathering feedback from users
experiencing registration issues. This task will be completed by January 10,2024.
Task 9: This task isn’t done yet. However, ensuring that the application, database, and server
components are up to date with the latest patches and updates is essential. This task will be
completed by January 12, 2024.
Task 10: This task isn’t completed. However, maintaining comprehensive documentation for the
registration system, including configurations, optimizations, and troubleshooting steps aids in
future maintenance and troubleshooting efforts. This task will be completed by January 16, 2024.

Task 11: I have already started to communicate with relevant stakeholders, including students,
administrators, and IT support, to keep them informed about the issue resolution progress and
gather additional insights. This task will be completed by January 20, 2024.
Task 12: This task isn’t done yet. It’s to conduct thorough testing to validate that the registration
system is functioning correctly and that the response times have improved. This task will be
completed by February 13, 2024.

3.Conclusion
3.1 Assessment
I am pleased with the project to date as it is being done well. Most of the tasks has been completed.
The project will be completed in its time which is 2 months since start of work.

3.2 Contact
For more information, please e-mail me at www.engineers@gmail.com, or phone 01111456288.