Admin Audit Checklist

Admin. Audit Checklist

Sl# Checkpoint YES NO NA Remarks
Do you have Physical Security
1.   
Policy?
Are there periodic reviews to update
security policies and guidelines for
2.   
relevancy and emerging topics? If
yes, describe the frequency.
Have employees been instructed to
challenge ICS strangers or
3.   
unescorted visitors in non-public
areas?
Are there periodic spot-checks of
users' workspaces to monitor
4.   
compliance with the information
protection program.
Are access / exit controls employed
5.   
in your business facility?
When employees leave, do you
1) Check to see if they have
sponsored accounts or badges for
6. guests?   
2) Question them on continued
need?
3) Assign new sponsors?
Are ID badges issued to all working
7. personnel (Permanent, contractor,   
agency temps, visitors)?
Are personnel required to display
8.   
their ID badges?
Do ID badges have to be
9. periodically renewed? (e.g. every 12   
months)
Do you have visitor control
procedures (i.e. are they logged in
10.   
and out, and are they escorted
within computer areas?
Are fire detection / suppression
11.   
systems required in your buildings?
Are your premises protected by
intrusion detection systems e.g.
CCTV?
12.   
If yes, identify type of system and
specify if systems are alarmed to a
central control point.
Do you require security guards on all
13. of your sites keeping business   
critical data?
If yes to 12, do guards at entrances /
exits randomly conduct spot checks
14.   
to prevent unauthorized items from
entering / leaving the building?
Are physical security breaches
15.   
logged and investigated?

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 Admin Audit Checklist
Are there random out of hours’
16. security inspections of the work   
place?
Are results of security inspections of
17. the work place reported to senior   
management?
Is there a preventive maintenance
program in effect for all
18.   
environmental and protection
systems?
Is there a process to restrict access
19. to computer centers only to people   
who have a business need?
Do you periodically review the list of
people who have access to the
20.   
computer center? If yes, state the
frequency?
Do outside signs and building
directories avoid making reference
21.   
to computer centers or their
locations?
Are there established guidelines
detailing what security is needed in
22.   
areas where servers are (e.g.
access control logs)?
Do you have documented
23. procedures for removing equipment   
from your facility?
Do you have methods for the secure
24. disposal of unwanted equipment? If   
yes, give details.
Do you ensure overall security &
Firefighting arrangements of the
25.   
Company in co-ordination with
security agencies?
Have you defined responsibilities for
arranging stationery &
26. Housekeeping items through local   
purchase after fulfilling purchase
formalities?
Do you facilitate all arrangements for
catering needs, coffee/tea/snacks
27. etc. and also drinking mineral water   
for the employees? If Yes, Describe
how?
Have you defined responsibilities for
looking after all the printing
28.   
requirements of both ICS & Infinite
India?
Are you arranging sufficient
medicines in the first aid box and its
29.   
replenishment, ensuring security of
the cupboard /room keys etc.?

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 Admin Audit Checklist
Are you arranging courier services
for incoming & outgoing
requirements both domestic &
30. international and entering into   
agreement with agencies on yearly
basis and its renewal & proper
maintenance of its records?
Are you handling of petty cash for
various misc., day to day & also for
unforeseen requirements of urgent
31.   
purchases strictly in accordance with
the laid down norms? If yes,
Describe, how?
Negotiations/interaction with various
vendors for company requirements
32.   
from time to time strictly as per the
company laws?
Hospitality management of
33.   
domestic/foreign guests/visitors?
Have you defined responsibilities for
compilation of general purchases &
34.   
bills, like tenders/quotations &
comparative statement etc.?
Management & co-ordination of
35. company functions /events as &   
when required?
Are you ensuring proper
maintenance of office and
36. housekeeping equipments and infra   
structure by engaged agencies? If
Yes, Describe How?
Transit accommodation of
37. employees and maintenance of its   
records?
Do you have a process to maintain
38. the Company guesthouse and its   
properties?
Are you taking care of transport
requirements as per company policy
39. & proper maintenance of records of   
movement of vehicles &requirement
of diesel etc.?
Are you Ensuring proper handling of
Xerox machine & its regular
40.   
maintenance/ taking care of spiral
binding & associated requirements?
Supervision of incoming/outgoing
41.   
couriers with proper records?
Scheduling security/Housekeeping
staff, trimming them for proper
42. discipline & ensuring cleanliness in   
the office and its infra structure
befitting to the standards?

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 Admin Audit Checklist
Maintenance of visitors’ record,
43. incoming out going men every day   
and on holidays?
Do you maintain a record of
incoming & outgoing materials,
44.   
returnable & non-returnable
materials?
Entering contract agreement with
various agencies viz. for House
Keeping, Security, Courier Services,
45.   
Food & Cafeteria & drinking water
requirements etc. according to the
demand of the time?
Do have a process for arranging for
46.   
local travel?
Maintenance (General & Electrical)
Sl# Checkpoint YES NO NA Remarks
Is there a process for laisoning & co-
47. ordination for better execution of   
various technical jobs?
Do you have proper record of all
electrical equipments, machineries
viz. AC/Diesel Generator, Fire Alarm
48.   
System, UPS and general lighting
requirements & its replenishments
wherever required?
Taking proper care & ensuring
maintenance of all office
49. equipments (technical) like Xerox,   
Fax, Shredder, Vacuum cleaner
etc?
Is maintenance and execution of
50. interior/carpentry/plumbing/electrical   
work requirements done?
Do you ensuring proper
maintenance of equipments entered
51. into AMC contract as per the   
agreement laid down therein?
Are SLAs defined & documented?
Are AMC contracts renewed time to
52. time of such machineries and   
equipments?
Have you defined the
53. responsibilities for installation of   
new DOT lines?
Do you remind various agencies
entered into contract for initiating
54. timely maintenance in conformity to   
the requirements laid down therein
for proper & timely implementation?

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 Admin Audit Checklist
Do you ensure Cleanliness of
Cafeteria and its adjoining areas &
55. maintenance of furniture /infra   
structure & plantation arrangement
etc?
Have the electrical risk management
of critical equipment (UPS, 1000
56. KVA DG set, Server room AC   
equipment) done as specified in the
process? (TL9000)
Does the rectification status report
informed to concerned functionaries
57.   
every two hours till the equipment is
rectified? (TL9000)
Do you have proper record of all
electrical equipments, machineries
viz AC/Diesel Generator, Fire Alarm
58.   
System, UPS and general lighting
requirements & its replenishments
wherever required? (TL9000)

EICC Specific
Sl# Checkpoint YES NO NA Remarks
Have you established adequate and
effective Policies and procedures
59. which covers EICC Code of   
Conduct, A) Health & Safety
B) Environment
An adequate and effective
compliance process to monitor,
identify and ensure compliance with
60. applicable laws and regulations and   
customer legal contracts pertaining
to: A) Health & Safety
B) Environment is established
An adequate and effective
performance management process
for A) Health & Safety,
61.   
B) Environment including setting
performance (improvement)
objectives and targets exists
Developing and implementing
improvement plans, regularly
reviewing progress toward
62.   
achieving targets, and making
appropriate adjustments if needed
is in place
An adequate and effective risk
management process to identify,
assess, and
63.   
minimize/mitigate/control its risks in
the areas of: A) Health & Safety
B) Environment is in place

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 Admin Audit Checklist
An adequate and effective training
process is established for all
managers/workers on all
64. policy/procedures/job related   
aspects and performance targets
related to A) Health & Safety
B) Environment
All incidents related to EICC
components A) Health & Safety
65.   
B) Environment are reported,
tracked and monitored to closure
An effective first aid process and
adequate number of trained first
66. responders are available to provide   
initial medical treatment for injured
or ill workers is in place

Checked by: ____________________________ Date: ____________________

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