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Resolution 2

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16 views3 pages

Resolution 2

Uploaded by

pameluft
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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GOVERNMENT RESOLUTION 2.

1. NEED OF GR 2.0 :

• GR Version Control: Ensuring a single GR for the same subject with a clear revision history and
preventing confusion by distinguishing the latest GR.
• Accessibility: Granting departments access to publish GRs easily.
• GR Standardization: Maintaining consistency in the format of GRs for clarity and coherence.

2. CURRENT GR PROCESS :
SR. Current GR Process Description
1. Approval for Uploading GR The department obtains approval from its competent
authority to publish the GR. The draft GR is sent to DIT for
final publishing.
2. Reference Number Generation Before issuing a new GR, a unique reference number is
generated through the GR Portal.

3. GR Publishing The GR is uploaded to the GR Portal by DIT GR Team and


subsequently published.

3. GR 2.0 PROCESS :
The GR 2.0 Portal introduces distinct interfaces for citizens and each government departments:
A. Citizen Interface: Provides User Friendly and open access to GRs.

B. Department Interface:
a) Enables every department to publish GRs via multi-factor authentication, ensuring controlled
access. Key Features of Department Login Interface:
1. Issue New GR
2. Revision in GR
3. Archive GR

b) Download GR Template:
The portal enables departments to download the GR Template for drafting the GR.
With these tailored interfaces, the GR 2.0 Portal is set to revolutionize GR management, offering
a comprehensive solution for administrative needs.

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4. PROCESS FLOW

4.1 PORTAL ACCESS:


Every departments will have portal access to publish GRs via multi-factor authentication and have
two login:
1. Maker:
• Maker will have provision to initiate the application of GR Publish.
• Designation of Maker should be Under Secretary and Above.

2. Checker:
• Checker will be the final approving authority to scrutiny and publish the GR.
• Designation of Checker should be Deputy Secretary and Above.

4.2 NEW GR PROCESS:


SR. Step Description
1. New GR Application Maker Clicks on New GR Application Tab

2. GR Template Input Maker fills GR details in template and previews


before submission.
3. Approval Upload Maker uploads approval note from concerned
approving authority before submission in GR Portal.
4. Maker Submission Submitted GR moves to Checker’s bucket for final
approval.
5. Checker Approval Checker’s Reviews the GR and approves it.

6. Reference Number Generation & Publishing Once Approved, Unique reference number (RN-N)
is generated, and Checkers publishes the GR using
Digital Signature

4.3 REVISION IN GR PROCESS:


SR. Step Description

1. Revision in GR Application Maker Clicks on GR Revision Tab

2. Search GR Maker locates GR using reference number or

keywords and selects revision option.

3. Revision Details Maker Edits or Amends specific sections of the GR

and fills in details at Revision Table (mandatory

section).

4. Approval Upload Maker uploads approval from concerned

approving authority before submission in GR

Portal.

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5. Maker Submission Submitted GR moves to Checker’s bucket for final

approval.

6. Checker Approval Checker’s Reviews the GR and approves it.

7. Reference Number Generation & Publishing Once Approved, Unique reference number is

generated (RN-R1), and Checkers publishes the GR

using Digital Signature

4.4 REVISION DETAILS:


Single Revised GR for the same subject with a clear revision history
Sr.no. Date Section and Page no. Original Content Revised Content

1. 1/2/23 Section 5 of Page no 6 XXX qualification criteria YYY qualification criteria

2. 7/8/22 Section 1 of Page no 2 AAA qualification criteria AAA qualification criteria

deleted

4.5 GR Archival:
• Old GRs after Revision will be archived (temporarily) for one year.
• Departments can request access to Old GRs after Revision for one year with proper justification.
• After one-year, Old GRs after Revision will be deleted permanently and will no longer be
accessible to departments or citizens.

4.6Mobile Application:
 Mobile Application will be available to view GR and download GR in Android and IOS.

Note:
 Note at the end of GR note will be shown stating “Please review the latest GR on the GR Portal
prior to making any decisions regarding this GR.”

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