STORES/MCF/ RBL

TENDER DOCUMENT
Tender No: 05241036A Closing Date/Time: 05/08/2024 11:30

PCMM acting for and on behalf of The President of India invites E-Tenders against Tender No 05241036A Closing
Date/Time 05/08/2024 11:30 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only.
Manual offers are not allowed against this tender, and any such manual offer received shall be ignored.

1. NIT HEADER

Bidding type Two Stage Reverse Auction Template Normal

Contract type Goods Contract Category Expenditure
Tender No 05241036A Tender Type Open - Indigenous
Evaluation Criteria Itemwise Bidding System Two Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section 05
Inspection Agency TPI Agency Publishing Date / Time 05/07/2024 11:27
Bidding to be Done on IREPS
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 05/08/2024 11:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 2000000.00

Initial Financial Offer Auto Elimination rules For all vendors

Yes
Required applicable (Bulk/developmental)
Initial Cooling Off Period Subsequent Cooling Off
02:00 00:30
(HH:MM) Period (HH:MM)
Succesive Lots Closing
30 Minimum Decrement (%) 0.10
Interval (Min.)
Vendor Categories Bulk/Developmental Item Category General
Allow Next Bid Lower
Current Lowest Bid (Subject to Min. Decrement)
Than

Tender Title SET OF PANELS FOR LHB EOG NON AC COACHES.

2. ITEM DETAILS

S.No. PL Code Item Type Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock For Eval Agency Agency Allowed Rate
1 33642000 Goods (Y) Stock --- Yes TPI INR
Agency
Description :SET OF PANELS FOR LHB EOG NON AC COACHES as per Specification No. EDTS 355, Rev-
1, AM-1 to 6 with MCF/RBL Annex-1 and RDSO Modification sheet no. RDSO/PE/MS/TL/0090-2023, Rev-0. Pa
cking Instruction - SPI146. [ Warranty Period: 30 Months after the date of delivery ]
Consignee Furnishing Depot, MCFRBL Uttar Pradesh 1396.00 Set

3. T AND C

F.O.R

Description
Destination

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 05241036A Closing Date/Time: 05/08/2024 11:30

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Commencement : Within 1 Days of issue of Contract, Completion : First 150 sets within 45
On or before 15-JAN-26 days of PO followed by
150 sets per months.
NOTE: DP is tentative
and MCF/RBL
reserves the right to
give DP based upon
actual requirements
while finalization of
Case.

Payment Terms

S.No Description
Payment Terms
1 100% payment against receipt, inspection and acceptance of material by the consignee at destination.
2 95% payment against inspection certificate issued by the nominated inspection agency as specified in the
contract, and proof of dispatch/delivery of the material to consignee, and balance 5% after receipt, inspection and
acceptance of the goods by the consignee. In case of despatch by rail, unqualified Railway Receipt/Parcel Way
Bill will be taken as the proof of despatch. In case of despatch by other means such as road transport, receipted
challan signed by the gazetted officer at consignee's end will be taken as proof of delivery.

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in
respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery
period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account.
Only such variation shall be admissible which takes place after the submission of bid. No claim on account of
statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his
offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be
admissible on account of misclassification by the supplier/ contractor.

Option Clause

S.No Description
1 Purchaser reserves the right to increase the ordered quantities of each description of stores shown in the
contract up to 30 percent at the same price, terms and conditions anytime during the currency of the contract i.e.,
any time within the stipulated or extended delivery period, such that the contractor has reasonable time/notice for
executing such increase. The purchaser shall be entitled to exercise plus 30 percent option in one or more than
one installment as long as the total variation in quantity does not exceed the limit of 30 percent of ordered
quantity. The increase in quantity (upto 30%) with respect to the tender quantity can be done even at the time of
ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer.

Standard Governing Conditions

S.No Description
1 The tender/contract shall be governed by latest version (along with all correction slips) of IRS Conditions of
Contract, all other terms and conditions incorporated in the Tender Document, terms and conditions incorporated
in the documents uploaded with the Tender Document and Bid Document Ver. 25 along with CS. In case of any
contradiction in the terms and conditions, the order of precedence shall be the Tender Document, followed by the
Special Conditions of Tender if any uploaded with Tender Document, followed by the related
Specification/Drawing mentioned in/attached with Tender Document, followed by the Bid Document Ver. 25 along
with CS, followed by latest version (along with all correction slips) of IRS Conditions of Contract. The Bid
Document Ver.25 along with CS and IRS Conditions of Contract can be accessed by clicking the link VIEW
IREPS DOCUMENTS on IREPS website.

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 05241036A Closing Date/Time: 05/08/2024 11:30

4. ELIGIBILITY CONDITIONS

All documents uploaded and remarks / confirmation entered by the bidders against any eligibility condition
Important :
shall be opened as part of technical bid only

Special Eligibility Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 The eligibility criteria for the purpose of placement of Bulk/Development Yes Yes Allowed
order shall be governed by Clause no. 5.0 of Section-II of Bid Document (Optional)
Ver. 25 along with CS. The estimated value of the tender is Rs.
23,73,20,000/-.

5. COMPLIANCE CONDITIONS

All documents uploaded and remarks / confirmation entered by the bidders against any compliance
Important :
condition shall be opened as part of technical bid only.

Check List

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Before Submitting the Bid, bidders are advised, in their interest, to kindly go No No Not Allowed
through the CHECKLIST (that can be accessed by clicking VIEW IREPS
DOCUMENT tab).

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 The estimated value of case exceeds Rs. 10 crore, the local supplier are Yes Yes Allowed
required to provide a certificate from the statutory auditor or cost auditor of (Mandatory)
the company (in the case of companies) or from a practicing cost
accountant or practicing chartered accountant (in respect of suppliers other
than companies) giving the percentage of local content and attach the
same with the offer.
2 The tendered item(s) fall(s) within the ambit of clause 3(a) of Public Yes Yes Allowed
Procurement (Preference to Make in India) Order, No.: P- 45021/2/2017- (Optional)
PP(BE-II) dated:16.09.2020 issued by DPIIT, Ministry of Commerce and
Industry. This implies that there is sufficient local capacity and competition
in supply of the tendered item(s) of required quality, and therefore public
procurement of the item is restricted to Class-I local suppliers only (having
local content equal to or more than 50% as defined under the Para 2 of the
above order) and the vendor(s), who do not qualify to be class I local
supplier(s), is/are not allowed to bid in this tender and their offer shall not be
considered for any ordering. In case any vendor, who does not qualify to be
class-I local supplier for the tendered item, but participates in the tender, it
does so at its own risk and cost and Railways shall not be liable for any
loss or damage caused to the vendor
3 HSN Code must be mentioned during quoting of tender. Yes Yes Allowed
(Mandatory)
4 Firm should mention place of inspection. In case of procurement from Yes Yes Allowed
approved sources, place of inspection mentioned in vendor directory (Mandatory)
available on UVAM shall be followed.
5 Please enter the percentage of local content in the material being offered. No Yes Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items. (Optional)
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 05241036A Closing Date/Time: 05/08/2024 11:30

General Instructions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Drawings/ Specifications if any can be downloaded from No No Not Allowed
www.mcf.indianrailways.gov.in

Other Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Warranty :- Clause 20.0 of Section -II of Bid Document Ver. 25 along with Yes Yes Not Allowed
CS regarding warranty shall be applicable.
2 Packing Instruction (SPI146)- EACH UNIT SHALL BE SUITABLY Yes Yes Not Allowed
COVERED WITH POLYTHENE OF APPROPRIATE THICKNESS TO
PREVENT ANY INGRESS OF MOISTURE. EACH UNIT TO BE
PACKED IN WOODEN CAGE OF SUITABLE DIMENSIONS MADE OUT
OF WOODEN PLANKS OF MINIMUM SIZE 20MM(T)X100MM(W). THE
GAP BETWEEN EACH PLANK SHOULD NOT BE MORE THEN
100MM. THE BOTTOM FRAME OF THE CAGE TO BE MADE OF
WOODEN PLANKS OF MINIMUM 20 MM THICKNESS & SHOULD
HAVE SUPPORT OF AT LEAST 3 WOODEN PLANKS OF MINIMUM
SIZE 100MMX100MM OF SUITABLE LENGTH TO FACILITATE LIFTING
BY FORK LIFTER. THE PACKING SHALL BE PROPERLY
SECURED/FASTENED WITH STEEL STRIPS SEPRATED BY
ADEQUATE DISTANCE ALONG THE LENGTH OF CAGE. A LIST
SHOULD BE PASTED ON EACH WOODEN CAGE SHOWING ORDER
NO., PL NO., BRIEF DESCRIPTION OF THE ITEM, QTY, FIRMS NAME,
ETC.

Special Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Pre decided split ordering as per Clause 18.0 of Section-I of Bid Document No No Not Allowed
Ver. 25 shall be applicable.
2 Firm qualifying for Development Order based on CCA shall be required to No No Not Allowed
make the payment of prescribed fee to RITES and submit the application
form in the prescribed format for carrying out CCA to the Purchaser along
with the documentary proof of having submitted fees to RITES within 21
days of the issue of LOA. In case the same is not received within the
aforesaid period, the LOA shall be cancelled as per terms and conditions of
the tender unless the purchaser decides otherwise to extend the period.
3 It will be presumed that the firms who have submitted the e-bid have gone No No Not Allowed
through and accepted all the terms and conditions of tender, until and
unless firms specify the deviations from those conditions and so indicated
specifically, under the headings - "Technical Deviation Statement" and
"Commercial Deviation Statements". And if space available is not
adequate, tenderers can upload a Statement of Deviations and a reference
of uploaded deviation statement shall be given in "Technical or Commercial
Deviation Statement". If there is any contradiction between any techno
commercial terms and conditions quoted in e-offer and documents
attached along with the e-offer, the terms & conditions quoted in e-offer will
prevail over that of quoted in attached documents. Tenderers in their own
interest are advised not to quote any techno commercial terms &
conditions in attached documents.
4 Purchaser reserves the right to change the inspection agency or to accept No No Not Allowed
the material based on WTC at post contract stage, in case of extreme
emergencies/urgencies.

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 05241036A Closing Date/Time: 05/08/2024 11:30

Undertakings

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Passing the benefits of ITC: I hereby confirm following: "We hereby declare No No Not Allowed
that in quoting the above price, we have taken into account the full effect of
Input Tax Credit (ITC) available under GST. We, further agree to pass on
any financial gain/benefit as may become available in future under GST
scheme, in respect of all the inputs used in the manufacturing and/or
supply of the final goods and service on the date of supply by way of
reduction in price and advise the purchaser accordingly. We also
undertake that we are aware of the provisions of section 171 of the CGST
Act and consequences thereof if we fail to comply with the same."
2 Restrictions under Rule 144(xi) of GFRs-2017: a)I have read the clause No No Not Allowed
15.0 of Section-I of Bid Document Ver. 25 regarding Restrictions under
Rule 144(xi) of GFRs-2017 on procurement from a bidder of a country
which shares a land border with India. b)I certify that this bidder is not from
such a country or, if from such a country has been registered with the
Competent Authority. c)I hereby certify that this bidder fulfils all
requirements in this regard and is eligible to be considered. [Wherever
applicable, evidence of valid registration by the competent authority shall
be attached]. Note: If the tenderer is not agreeable to above declarations,
they have to categorically mention about the disagreement in Techno
Commercial Deviation.
3 The bidder confirms that rates and other financial terms quoted in relevant No No Not Allowed
fields of financial bid will only be ruling terms for acceptance, and any
financial term quoted anywhere else would be ignored by the purchaser for
purpose of evaluation of offer to determine the inter-se ranking of the offer,
unless otherwise specified in the tender document.
4 I/We declare that I/We are not a part of cartel with other vendors and have No No Not Allowed
offered competitive rates in the tenders. In the event of my/our offer
suspected to be of collusive bidding and cartel formation, I/We understand
that purchaser reserves the right to summarily reject the offer and to ban
my/our firm from dealing with Railway. In the event of my/our offer
confirming to any aspect of the definition of Cartel as per The Competition
Act 2002 (12 of 2003), I/We understand that the purchaser reserves the
right to refer the matter to the Competition Commission of India (CCI),
which is a statutory body constituted under this Act, for providing
necessary relief to the purchaser who represent Central Government
Organization serving the public. In addition, I/We are aware of the Chapter
VI of the Act, which deals with penalties. I/We understand that this will be in
addition to other rights and remedies available to the Railway
Administration under the Contract and the Law of the land.
5 I/We also confirm that if any information and document submitted is found No No Not Allowed
to be false/fake/forged/manipulated/incorrect at any time, purchaser may
cancel my/our Bid and action as deemed fit may be taken against me/us,
including termination of the contract, forfeiture of Earnest Money, Security
Deposit and banning/delisting suspension of our firm and all partners of the
firm.
6 With reference to para 2500 of IRS conditions of contract, I/We declare that No No Not Allowed
I/We do not have conflict of interest with other vendors and certify that the
integrity of bidding process is not affected in any way.
7 I/We have gone through the all clauses of this tender document and other No No Not Allowed
documents uploaded with the tender document including special condition
of tenders, technical specification etc. I/we are fully aware of all the clauses
of the above said documents and undertake to abide by submitting this
offer.

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 05241036A Closing Date/Time: 05/08/2024 11:30

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

No Document Attached

7. RESPONSIVENESS

S.No. Description
1 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address &
email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the
GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of
GFR regarding procurement through GeM.

Digitally Signed By

Dy.CMM/HQ ( DEEPAK KUMAR )

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