HSE PLAN

HEALTH, SAFETY & ENVIRONMENT PLAN

PREPARED & ISSUED BY HOD-HSE

APPROVED BY G.I MANAGEMENT

ISSUED TO ALL EMPLOYEES OF G.I

DATE OF ISSUE 01.01.2024

Doc # MR-ISP-B

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 HSE PLAN Rev # 00

TABLE OF CONTENTS Date: 01/01/2024

TABLE OF CONTENTS

S. NO. DOC. REF # PROCEDURES

1. MR-ISP-A Facing Page

2. MR-ISP-B Table of Contents

3. MR-ISP-C Record of Revisions

4. MR-ISP-D HSE Policy

5. MR-ISP-E Purpose, Scope and Organogram

6. MR-ISP-F Roles and Responsibilities

7. MR-ISP-03 Hazard Identification, Risk Assessment & Risk Control

8. MR-ISP-05 Incident Reporting & Investigation Procedure

9. MR-ISP-06 Emergency Preparedness & Response Procedure

10. MR-ISP-07 General Safety Rules & General Safety Working Practices

11. MR-ISP-09 Competence, Training & Awareness Procedure

12. MR-ISP-10 Environmental Aspects Impact Identification Procedure

13. MR-ISP-11 Waste Management Procedure

14. HSE - WI Work Instructions

Doc # MR-ISP-C

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 HSE PLAN Rev # 00

RECORD OF REVISION Date: 01/01/2024

DOC. NO/PROC.NO. Revision No. Date of Revision DETAILS OF REVISION

Doc # MR-ISP-D
HSE PLAN
Rev # 00

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 HSE POLICY Date: 01/01/2024

Doc # GI/HSEP/D
HSE PLAN
Rev # 00

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 PURPOSE, SCOPE AND ORGANOGRAM Date: 01/01/2024

1.0 Purpose, scope and users:

The purpose of the Project Plan is to clearly define the objectives of the Occupational Health & Safety
Management System (OH&SMS) implementation project, procedures, and roles and responsibilities in the
project.
The Project Plan is applied to all activities performed in the project.
Users of this document are members of the project team.

1.1 Project objective:

To implement the Occupational Health & Safety Management System in accordance with the ISO 45001
standard.

1.2 Project results:

During the project, the following documents will be used:

 HSE Policy
 Purpose, Scope and Organogram
 Roles and Responsibilities
 Internal Audit / Control of Non-conformity / Correction / Corrective Action
 Determining Risk and Opportunities
 Hazard Identification, Risk Assessment & Risk Control
 Legal & Other Requirements Identification, Compliance and Evaluation Procedure
 Incident Reporting & Investigation Procedure
 Emergency Preparedness & Response Procedure
 General Safety Rules & General Safety Working Practices
 Planning Objectives Procedure
 Competence, Training & Awareness Procedure
 Environmental Aspects Impact Identification Procedure
 Waste Management Procedure

1.3 Project Organogram:

Project
Manager

Logistics Field Safety

Coordinator Supervisor Supervisor

ID Coordinator Drivers Technicians Helpers

Doc # GI/HSEP/E
HSE PLAN
Rev # 00
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 ROLES AND RESPONSIBILITIES Date: 01/01/2024

Responsibilities for health and safety:

The following responsibilities have been assigned to competent people to enable us to meet the objectives of our
Health and safety policy.

Project Manager:
 Responsible for the implementation and enforcing the HSE Plan at site.
 Responsible for ensuring the safe execution of all work performed by CONTRACTOR.
 Personnel and Subcontractors working on the project.
 Arrange for first-aid facilities to be used by all (site first-aid facility and other general facilities).
 Ensure that a system is organized in the event of an emergency for first-aid response and calling
an ambulance.
 Provide supplementary HSE orientation and training for all site personnel.
 Manage the HSE incentive program.
 Encourage and provide a HSE attitude for all persons at all levels working on the project.

Supervisors /Foreman:
 Responsible for enforcing the HSE at site
 Responsible for controlling the safe execution of all work performed by the CONTRACTOR
personnel and Subcontractors working on the project.
 Identify and classify high risks work categories and develop procedures to mitigate these risks
together with Subcontractors Construction Department.
 Review and approve execution plans and job risk analysis for high risk work activities.
 Instruct, monitor and enforce Subcontractors to adhere to the applicable job HSE procedures.
 Encourage and provide a HSE attitude for all persons at all levels working on the project.
 Attend to HSE meetings, toolbox meetings and initiate them if necessary.

HSE Team:

The HSE TEAM is responsible for, in addition to any duties set out in this document or elsewhere, the day
to day management of health and safety and ensuring that the objectives of the health and safety policy
are implemented, and in particular.
 Ensuring that health and safety is considered prior to the implementation of new processes.
 Ensuring that suitable policies and procedures are provided and implemented to meet the
objectives of the health and safety policy.
 Ensuring that there is a training policy in place so that employees are competent for their
respective roles and their health and safety responsibilities.
 Ensuring that arrangements are in place for the elimination or control of risks in relation to
health and safety.
 Ensuring suitable emergency arrangements are in place in relation to fire, accidents and first
aid.
 Ensuring suitable controls are in place for the effective management of contractors.
 Ensure that reports and recommendations provided by enforcement bodies, external
consultants and other such bodies are evaluated and action without delay.

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  Monitoring performance in relation to health and safety and reporting to the General Manager
and the Board of progress against the objectives of the health and safety policy.
 Reviewing accidents and other incidents in relation to health and safety and reporting to the
General Manager and the Board on the outcome of these investigations.

Employees:

It is the duty of all employees to take all reasonable care for the health and safety of themselves, and any
other persons who may be affected by their acts or omissions at work. They must also co-operate with
senior managers and other employees in fulfilling our objectives and statutory duties. In particular, they
must:
 Comply with the training, information and instruction they have been given.
 Not attempt to carry out hazardous work or use hazardous machinery unless they have been
trained and authorized to do so.
 Carry out their work safely and without undue risk to themselves, colleagues and others who
may be affected by their actions, and not intentionally interfere, misuse or ignore
arrangements, controls and items provide for health and safety purposes.
 Check tools and equipment before using them, and not to use equipment which they know to
be faulty.
 Ensure that any damaged equipment is reported immediately to their manager/supervisor and
removed from service until it is repaired.
 Not bring any equipment, tools, radios, etc. onto company premises without first obtaining
permission from their supervisor/manager.
 Conduct themselves in a responsible manner while on company business, be alert for hazards
and refrain from any form of horseplay.
 Comply with the arrangements for emergencies and fire as they have been instructed.
 Use the personal protective equipment, clothing or safeguards provided and ensure that
personal protective equipment is stored correctly and kept in good condition.
 Co-operate with management, colleagues, safety representatives and advisors promoting safe
working practices.
 Keep their work areas tidy and clear of hazards.
 Report accidents/ incidents they observe to their manager.

HSE PLAN DOC # MR-ISP-03

REV # 00

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 HAZARD IDENTIFICATION, RISK ASSESSMENT &
RISK CONTROL PROCEDURE DATE: 01/01/2024

1. PURPOSE
The purpose of this procedure is to ensure that effective management system is in place to identify the
Occupational Health & Safety risks for new projects / jobs and existing facilities to reduce the risk to
acceptable levels. Therefore, this is to define the methods for on-going hazard identification, risk assessment
and determination of necessary controls.

2. SCOPE
This procedure is applicable to all activities covered by General Industries Co. Ltd. within the country.

3. RESPONSIBILITY
It shall be the responsibility of the Management Representative / Project In-Charge to conduct the Hazard
Identification, Risk assessment and define the risk control measures in accordance with the procedure
requirements.

4. DEFINITION
 Event: Event is Exposure to hazard.
 Hazard: the potential to cause harm.
 Risk: Combination of the likelihood of an occurrence of a hazardous event or exposure(s) and severity of
injury.
 Hazard identification: process of recognizing that a hazard exists and defining its Characteristics.
 Risk Assessment: it is the technique of evaluating not just the likelihood of an event occurring, but also what
the outcome will be in terms of injury, loss damage or harm.

5. PROCEDURE
5.1. This procedure regulates the responsibilities and actions to be taken with regards to perform, systematically,
workplace Hazard Identification & Risk Assessments. Following are the steps for performing Hazard
Identification & Risk Assessments;
a) Identify various tasks within the process or activity.
b) Identify hazards for the individual tasks.
c) Assess Risk for the identified hazard.
d) Identify controls to eliminate, reduce or sustain hazards.
e) Complete the documentation and records.
f) Implement the risk control measures.
g) Review the process at least annually, or when changes happened, as applicable.
h) Re-assessed for the reduced risk when required.
i) Further review, identify and implement controls to eliminate, reduce or sustain hazards.

5.2. Hazard identification, risk assessment and risk control measures for all the activities undertaken by the
company are carried out in accordance with the steps given in clause 5.1 of this procedure. This document
shall be distributed and explained to all the employees at different levels of the organization, contractors and
other visitors as applicable.

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5.3. Employees working for or on behalf of Company, visitors and any other person in the workplaces shall be
considered while assessing the risk involved and implementation of risk control measures.
5.4. All applicable local authorities Approvals, Licenses, and Permits for Risk assessments shall be identified. Local
regulatory requirements on Risk assessments shall be included in the relevant management system
procedures and shall be complied. (Reference document # Legal Requirements identification and Compliance
Evaluation Procedure (MR-ISP-007).
5.5. Especially for chemical substances the fundamental requirement is must to decide whether chemicals are
hazardous, we have to:
a. Decide what kinds of hazard the chemical has; and
b. Describe the hazard by allocating a risk phrase.

All chemicals to classify before proceeding with anything else.

5.6. The level and extent of derail of the risk assessment process will be proportionate to the risk i.e. the higher the
risk, the greater the derail.

5.7. IDENTIFICATION OF HAZARDS:

In order to ensure that all hazards are considered, relevant information will need to be examined, and this can
be obtained by:
Social factors and leadership and the culture in the organization routine and non-routine activities and
situations infrastructure, equipment, materials, substances and the physical conditions of the workplace
product and service design, research, development, testing, production, assembly, service delivery,
maintenance and disposal human factors past relevant incidents, internal or external to the organization,
including emergencies, and their causes potential emergency situations people those with access to the
workplace and their activities, including workers, contractors, visitors and other persons people those in the
vicinity of the workplace who can be affected by the activities of the organization workers at a location not
under the direct control of the organization the design of work areas, processes, installations,
machinery/equipment, operating procedures and work organization, including their adaptation to the needs
and capabilities of the workers involved situations occurring in the vicinity of the workplace caused by work-
related activities under the control of the organization situations not controlled by the organization and
occurring in the vicinity of the workplace that can cause injury and ill health to persons in the workplace actual
or proposed changes in organization, operations, processes, activities and the OH&S management system
changes in knowledge of, and information about, hazards

Look for hazard that could results harm in an area, activity, process or equipment that are being used. Hazard
may be physical, chemical, biological or agronomical in nature.

Physical Hazard: Hazards include the potential to harm posed by inadequate or excessive lighting,
temperature, height, noise/vibration, pressure, humidity, and radiation.
Chemical Hazard: Hazards are associated with those solids, liquids, gases, fumes...etc. The potential to cause
inquiry or hard to those exposed.
Biological Hazard: Hazards are more specialized but include moulds, fungus, spores…etc. (legionella, wails,
disease…
Ergonomics Hazard: hazards are the potential to harm due to poor work place design. The consideration of
the man/machine interface e.g. computer workstations, lifting and handling, slipping and tripping…etc.

5.8. EVALUATION OF THE RISK: After the hazards have been identified by the working group, judgment on task will
be made based on knowledge and experience of the activities within the work place. They identify relative
importance of the risk by determining:

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  What is the severity of injury could be?
 The likelihood of an incident occurring when faced with the specific hazards.
 What existing control, measures are in place to reduce those risks.

5.9. Identified risks shall be evaluated as per the evaluation criteria given below and results shall be documented in
Risk Assessment Sheet (MR-FRM-015).
5.9.1. Severity of Risk: The severity is expressed in terms of the effect on the person/property, whether
injury or ill health/damage and ranging from minor to catastrophic. Factors affecting the severity of
the effects include.
• The number of people who may be affected
• Any individuals particularly at risk because of disabilities or medical conditions
• The properties of materials, speeds, heights and weights
• The amount and type of energy involved.
Severity can be classified in to five categories based on the effect on Occupational Health & Safety of. Thus,
severities are based upon an increasing level of severity to an individual’s health.
1. Delay
2. Minor-Injury requiring First Aid Only, Property loss
3. Moderate-Injury, Illness resulting in temporary disability, Property loss
4. Major-Injury, Illness resulting in permanent disability, Property loss
5. Catastrophic-Death, Property loss

5.9.2. Likelihood of Risk: The likelihood should be based on the worst case scenario, ranging from a remote
possibility to the inevitable. Factors affecting the likelihood include
• Number of times the situation occurs
• Location of the hazard
• Duration of the exposure
• Environmental conditions
• Competence of the people involved and
• The condition of equipment

Similarly, likelihood can be classified in to five categories based on the effect on Occupational Health & Safety
of.
1. Very Unlikely to Happen
2. Unlikely to Happen
3. Likely to Happen
4. Very Likely to Happen
5. Certain to Happen

5.9.3. Risk Rating: It is the combination of the likelihood of an event and the severity of its consequences,
expressed as Low, Moderate, High or Extreme Risks by multiplying the scores for the severity and
likelihood, the risk is given a rating ranging from 1 (no severity and very unlikely to happen) to 25 (just
waiting to happen with disastrous and wide spread results).

Risk Rating (R) = Severity Index (S) X Likelihood Index (L )

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 5.10. DETERMINATION OF CONTROLS
The risk control process starts by considering the highest ranked risks, working down to the least significant.
Each risk should be examined having regard to the "hierarchy of controls". This provides a method of
systematically evaluating each risk to determine, firstly, if the causal hazard can be eliminated and otherwise,
to find the most effective control method for each risk.
The "Hierarchy of Controls" should be used at all times when implementing controls to eliminate the hazard or
reduce the risk of a hazard causing loss.
The hierarchy of controls is as follows:
 Eliminate the hazard.
 Substitute with a lesser hazard.
 Use engineering controls to reduce the hazard
 Administrative controls such as workplace procedures
 Personal Protective Equipment.
In many cases, it will be necessary to use more than one control method. Back-up controls (such as personal
protective equipment and administrative controls) should only be used as a last resort or as a support to
other control measures.
Both Elimination and Substitution control the hazard itself. They are, therefore, more effective in reducing risk
than controls which reduce exposure and which therefore do not reduce the hazard itself (such as
modification or isolation).
Engineering controls consider the question: 'Is it possible to use engineering controls such as lockout
procedures, process changes, presence-sensing systems, ventilation or machine guarding to reduce the risk.
Back-up controls may take the form of administrative controls or provision of personal protective equipment.
Administrative controls involve the use of management systems to minimize risk and promote workplace
safety. At any workplace, the primary administrative control, which should be in place at all times, is the use of
safe work practices. This should include the use of written procedures to indicate:
 How tasks are to be undertaken;
 Who is permitted in the work area;
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  What the requirements for operating different types of equipment are;
 Operator competencies; and
 Any training and supervision needed.
Personal Protective Equipment (PPE) involves some form of equipment being worn by workers who may be
exposed to hazards, to shield their bodies from harm. For the most part, PPE should not be used as a primary
means of protection, but only as a back-up to support other control measures.
Documenting risk control: The risk control process should be fully documented and these records kept with
other relevant risk management records.
5.11. Upon taking the risk control measures the severity and/or probability of the risk involved will be reduced
thereby the risk level will be minimized. The residual risk that would exist if all control measures are
implemented, is assessed using the Risk Rating in Risk Assessment Sheet (MR-FRM-015). The severity
and probability of the residual risk are assessed but not recorded.
5.12. Client’s safety requirements, guidelines and legal requirements shall be taken into consideration to
finalize the control measures. Safety department maintains the safety procedures / guidelines of main
Clients for reference.
6. ASSOCIATED DOCUMENTS
Hazard Identification, Risk Assessment & Control Sheet MR-FRM-015

Doc # MR-ISP-05
HSE PLAN
Rev # 00
INCIDENT REPORTING &
Date: 01/01/2024
INVESTIGATION PROCEDURE

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1. PURPOSE:
To establish a procedure for reporting, documenting and investigating work related incidents. This procedure
assists in determining underlying OH&S deficiencies and other factors that might be causing or contributing to
the occurrences of incidents, thus this procedure regulates the responsibilities and actions to be taken with
regard to the reporting, documentation and investigation of OH&S incidents.

This procedure aims at:

 All the incidents are reported on time.
 Injured and ill health employees receive medical treatment on time.
 All the incidents are investigated and root causes are identified.
 Corrective actions effectively implemented.
 Incident reports are closed without unjustified delays.

2. SCOPE
This procedure is applicable to all activities covered by General Industries Co. Ltd. within Kingdom of Saudi
Arabia.

3. RESPONSIBILITY
It shall be the responsibility of the Management Representative, QHSE Officers, Work Shop Supervisors, Time
Keepers and Coordinators to have effective implementation of this procedure.

4. DEFINITION
 Incident: Any event that could have, or did, result in injury damage or loss.
 Accident: Any event that has resulted in injury, damage or loss.
 Near Miss, near hit, close call, dangerous occurrence : Any incidents, which could have. But did not. Result in
injury, damage or loss.
 Occupational Illness: Any work related abnormal condition or disorder, other than one resulting from a work
injury caused by prolonged exposure to a hazardous substance or environment factor.
 Loss time Injury (LTI): The sum of Fatalities, Permanent Total disabilities, Permanent Partial disabilities and
Lost Workdays Cases.

5. PROCEDURE
5.1 Incident Scène Préservation
Sequence of immediate response actions:
 Protect your health and safety.
 Protect the health and safety of others.
 If necessary, provide aid to any injured persons involved in the incident.
 If necessary, call for first aider.
 If necessary, call emergency services.
 If applicable, call company security to coordinate access for emergency services in the area.
 If applicable, take essential action to make the site safe or to prevent a further incident made aware of the
Facility emergency response plans and procedures.
The scene of the incident must not be disturbed until a full investigation has been concluded, except when the
scene must be disturbed or made safe for the purpose of protecting the health and safety of a person, aiding
an injured person involved in an incident, taking action to make the site safe or to prevent a further
occurrence of an incident.

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 5.2 Incident Investigation and Documentation
When an incident has been reported, an investigation must be carried out within 24 hours of the event by the
MR together with the concerned area In-Charge.

All events leading up to the incident shall be reviewed. The investigation shall:
 Identify causes or contributing factors including design, environment, behavioral or management
factors;
 Identify problem areas or particular hazards;
 Recommend corrective action;
 Provide information that can be used to formulate preventive actions;
 Provide information that can be used to analyse the need for training programs.

Company and sub-contractor’s supervisor shall complete an incident report form for any incident, injuries or
illnesses that occurred. The person completing the incident report form shall forward it to their local
supervisor or the manager of the work area for acknowledgement of the Incident Report and further action.

All investigations must be documented, where “Incident Register Log” will be maintained at each company
facility. Identified corrective actions and opportunities for preventive actions shall be documented and
assessed prior to implementation.

5.3 Investigation Process :

The OHS Supervisor shall ensure formal incident investigation is completed for H&S incidents & near misses
and illness & injury if the risk rating is medium, high or very high. The formal investigation shall identify and
include:
 Behavioural causes (substandard practices) that led to the incident occurring
 Management systems (procedural) deficiencies that led to the behavioural causes (substandard practices)
 Physical causes (substandard conditions) that led to the incident occurring
 Management systems (procedural) deficiencies that led to the (physical causes) substandard conditions.
An immediate inspection of the site/scene should be conducted. Inspection should provide an
objective assessment of the severity of the incident.
Establishment of the events leading up to the incident. This may include:
 What was the system of work being carried out?
 What were the instructions given for the work?
 Were there any variations from instructions or safe work systems?
 What were the workplace conditions such as lighting, floor surface, stair treads, warning signs, and weather
conditions if the incident occurred outside?
 What was the exact location of the incident?
 What materials were used or handled?
 What type of transport or equipment was used?

Facts of the incident itself

 The state of the systems and the actions that occurred at the moment of the incident.
 Who were the persons directly involved and those involved at a distance, if any?
 What tools, equipment, material and fixtures were directly concerned?
 Time of the incident.

Relevant facts of what occurred immediately after the incident

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  The injury or damage directly resulting from the incident
 The events leading to consequential injury or damage
 The persons involved, including those rendering first aid
 Any problems in dealing with the injuries or damage

Recommendations to Avoid Recurrence

Recommendations should identify corrective measures for as many of the listed causes as possible.
Such recommendations may relate to;
 Eliminating the causes.
 Minimize, possible consequences
 Improving rescue or damage containment measures.

All recommendations should identify the person who is responsible for implementing the
improvement and give effective date for implementation.
Accidents occurring at Client’s premises shall be attended to as per client’s regulations. In case
Accident Reports are to be prepared in the Clients’ formats, they shall be prepared by the OHS
Officer, and submitted to the Client.

1. ASSOCIATED DOCUMENTS
Near Miss Report MR-FRM-017
Incident Memo MR-FRM-018
Incident / Accident Report MR-FRM-019
Incident Register Log MR-FRM-020

DOC # MR-ISP-06
HSE PLAN
REV # 00
EMERGENCY PREPAREDNESS AND RESPONSE
DATE: 01/01/2024
PROCEDURE

1. PURPOSE
The purpose of this procedure is to provide for prompt and effective response to and control of
emergency situations in order to reduce losses and the consequences of natural and man-made
disasters. This procedure aims at:

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  Emergency situations are identified.
 Emergency plans are established.
 Persons responsible for handling emergency situations are identified.
 Equipment required to handle emergency situations are identified and available.
 Emergency plans established are tested for responses.
 Effectiveness of the responses is ensured.

2. SCOPE
a. This procedure is applicable to the emergency situations resulting out of accidents occurred to
Company employees, Contract employees and visitors, damage to the Company property,
vandalism and acts of sabotage.
b. In case the client has issued an Emergency Preparedness Plan to be followed by and shall follow
such a plan and shall ensure that its employees are familiar with such plan.

2. RESPONSIBILITY
a.It is the responsibility of the direct MR and direct Supervisors on the job to act and handle the
emergency situation according to their capability. Accordingly, they must inform those concerned
at the earliest in accordance with this procedure.
b.It is the responsibility of the Emergency Situation Management Team (ESMT) to handle and resolve
the situation if possible to bring it to normal. If the situation cannot be resolved, then the ESMT
shall take all necessary action to minimize casualties and damage.
c. It is the responsibility of all the employees to adhere to the company rules and regulations and
obey the instructions of their concern Emergency Team in the event of an emergency.
d.It is the responsibility of the Management Representative or Assigned Personnel to make the
employees aware of steps to be taken during an emergency situation. Safety awareness sessions
shall address the details of such a situation and the appropriate actions to be taken.

2. DEFINITION
 Emergency: An emergency is a situation which poses an immediate risk to health, life, property
or environment. Such a situation may arise due to a large fire, technical fault, operational
malfunction, multiple casualties, unusual gathering of labors, vandalism, acts of sabotage, etc.
 Emergency preparedness and response: identification of potential accidents and emergency
situations and appropriate responses
 Mock drill: periodic test of emergency preparedness and response procedure and plans.
 Compliance: Fulfilment of legal and other requirements

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 3. PROCEDURE
a.First Aid Facility:
i. The HSE department shall maintain a list of those personnel trained and currently qualified to
provide first aid. Such persons are normally distributed within the organization to best suit the
work requirements at any given time.
ii. Where a Client operated medical clinic is not provided, at least one first-aid kit shall be positioned
and maintained at such sites. This shall include workshop, garage, store and office locations. The
HSE department shall ensure that such first aid facilities are available for all sites.

b.Emergency Assembly Locations:

i. Emergency assembly locations are identified for the Head Office and Workshop and are shown in
the Location Plan of Emergency Marshalling Point / Evacuation Plan (MR-FRM-024).
ii. Employees working at site and Client premises shall be familiar with the emergency assembly
locations at the respective site/premises.

c. Identification of Potential Emergency Situation

Management representative shall identify all the possible / potential Emergency Situations and
will defined the planned interval of individual situation, for practicing or training in Emergency
Response Plan (MR-FRM-021).

d.Review and Changes to the Emergency Preparedness and Response Procedure

MR in coordination with concerned department head shall review this procedure at every Six
month as minimum and also when any emergency occurred within or outside the organization
facility. The review and changes, may be required with in this procedure, as a result review shall
be recorded and maintained as per the procedure Control of Document Procedure (MR-ISP-001).

e.Emergency Equipment
Emergency equipment needs shall be identified and provided adequately. Such equipment shall
be tested periodically to ensure continuing operability, and calibrated, if required. Emergency
equipment shall include, but not limited to: Alarm systems, Emergency lighting and power
source/supply, Escape means/route, first aid (medical) equipment (including eye/hand wash
stations, first aid kits, etc.) and, communications facilities.

f. Fire Alarm System and Fire Extinguishers:

i. Fire alarm system is installed in the Head Office and employee camp buildings; locations of
fire/smoke detectors are shown in Location Map of Fire Detectors (MR-FRM-025).
ii. Fire extinguishers are installed in the office building, and various locations at workshop, garage,
store and site as addressed in the Location Plan of Fire Extinguishers (MR-FRM-026).
iii. The OHS Department shall arrange to verify the adequacy, condition, and status of fire alarm
system and fire extinguishers. Fire alarm system is inspected annually and fire extinguishers are
checked every six months. Records of fire extinguisher inspection shall be maintained using Fire
Extinguisher Inspection Report (MR-FRM-022).
iv. Employees working at sites and Client premises shall be familiar with the fire alarm and firefighting
systems installed at the respective site/premises. OHS Dept. shall conduct awareness sessions and
ensure their awareness.

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 v. Fire Extinguishers are classified by the type of fire and they shall be used based on their suitability
for the type of fire to be extinguished.
Class A: Ordinary combustibles such as wood, paper, cloth, rubber and many other
plastics. One fire extinguisher for this class uses water stored under pressure as fighting
agent. The water puts Class A fire by cooling the fuel.
Class B: Flammable liquids and gases such as oil, greases, tars, oil-based paints, lacquers
and some plastics. Fire extinguishers for Class B generally use dry chemicals which break
down the chemical chain reaction of fire and isolate the fuel from fire.
Class C: Energized electrical equipment such as wiring, fuse boxes, circuit breakers,
machinery and appliances. You can use Class C fire extinguisher on live electrical
equipment without receiving electric shock. Class C fire extinguisher use carbon dioxide
(CO2) which reduces the amount of oxygen in the air, smothering the fire. Dry chemical
can also be used.

g. Emergency Response on noticing Fire and Evacuation Mock Drills

1. Upon hearing a fire alarm in Head Office all employees shall:
 Stop the work and alert others.
 Rush to the assembly point through the nearest emergency exit.
 Close the door behind you.
 Report to designated wardens.
 Wait for further instructions.
 Fire wardens shall:
 Check everyone has left the building (All rooms shall be checked if possible)
i. Rush to the assembly point; conduct a head count and report persons not accounted for (shall keep
a list of all zone members)
ii. Do not allow persons to go back to the building until “ALL CLEAR” announcement.
iii. Shall inform the fire force (Phone No 999).
iv. Compliance to applicable local CIVIL DEFENSE regulation, OHS Department shall conduct Mock
drills according to a pre-determined schedule or as required to ensure that all personnel are
familiar with the response and preparedness on emergency situations. Where reasonable and
feasible, participation of external emergency services and other interested parties such as
contractors and neighbours shall be encouraged. Records of drills shall be maintained, wherever
applicable, in Mock Drills (MR-FRM-023).

h. Emergency Situations arising from Accidents and Fire:

i. An accident which occurs to any person at premises where operations are in progress shall be
immediately brought to the notice of the direct Supervisor and / or concern Supervisor.
ii. In case injuries are minor, the injured shall be given first aid treatment and shall be allowed to
continue on duty. Accident Report will be prepared in accordance with the Incident Reporting
Procedure (MR-ISP-009).
iii. In case injuries are major an ambulance shall be requested and the injured shall be immediately
taken to hospital for medical treatment.
iv. In case of an emergency associated with fire or any other major accidents immediate
action/response shall be in accordance with the Emergency Communication Scheme (MR-FRM-
027). This shall be displayed at locations where there is a potential of fire, explosion, gas or water
leak.

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 v. The person first noticing a fire, gas or water leak, or explosion shall immediately notify the people
in the surrounding area and inform the area Supervisor.
1. If the fire is small enough and the person has been trained, a fire extinguisher may be used
to put out the fire. If in doubt evacuate.
2. The Supervisor shall immediately instruct the people to evacuate the area and inform the
Fire Service and ESMT.

i. Emergency Situations arising from Natural Disasters:

1. Anyone hearing of a natural disaster warning or situation should inform the Supervisor in
the area.
2. The Supervisor shall assess the situation and if required he shall instruct the people to
evacuate and assemble at a safe location.
3. If thunder storms, hurricanes or potential flood pose a hazard the Supervisor shall consider
shutting off all computers and electrical equipment and shall dismiss all personnel early
prior to the occurrence of the storm.

j. Emergency Situations arising from Vandalism, Sabotage, Strikes etc.:

1. Anyone having any knowledge of an illegal activity affecting shall advise the Supervisor or
directly the Management.
2. Upon noticing any of these situations, the Supervisors shall act with utmost care and
maturity to avoid any sort of damage to the company property.
3. To handle the emergency situations effectively the Company has constituted an Emergency
Situation Handling Team details of which are mentioned on the Emergency Situation
Communication Scheme.
4. The Supervisor shall immediately contact the Emergency Situation Handling Team and
inform the correct details regarding the situation prevailing. The details shall also be
informed to the Management.
5. The Team members shall coordinate with the local Police, Fire, Hospital or any other
authorities as required for the situation.
6. The HR & Admin. Manager shall investigate the matter and take disciplinary action against
the employees. The HR & Admin. Officer shall submit the details to the Management.

k. Dealing with an Acid Spill:

1. Acid shall be stored and handled with utmost care. In case of a spill following measures
should be taken immediately:
2. Wear safety shoes, gloves and safety goggles before dealing with the spill.
3. Stop or control the spill.
4. Pour excess sodium bicarbonate on and around the acid until bubbling stops.
5. Use the plastic dustpan to scoop the acid-damp material into a plastic bucket.
6. Re-sprinkle more sodium bicarbonate on the spill area to ensure neutralizing, and scoop up.
7. Wash the affected area with excess water.
8. Clean up and leave area dry.
9. Dispose the neutralized damp solid as chemical waste in accordance with the legal
requirements.
10. In case spill kit is maintained, neutralize, collect and dispose the acid as per the instructions.

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 l. Dealing with an Oil Spill:
Garage store handle hydraulic oil, engine oil and other lubricants for the operation and
maintenance of machineries and vehicles, which shall be stored and handled with utmost
care. In case of a spill following measures should be taken immediately:
1. Wear safety shoes, gloves and safety goggles before dealing with the spill.
2. Stop or control the spill.
3. Pour absorbent materials like sand or saw dust to darn up and absorb the oil. Start on the
outer perimeter, surround the spill and work inwards, scooping oil-soaked material into
buckets as it becomes saturated.
4. For large spills, place soaked material in doubled garbage bags. Seal the inner bag tightly
and separately from the outer garbage bag.
5. Fuel oil is combustible. Until the spill is completely controlled and collected, keep all sources
of ignition away from the area.
6. Clean up and leave area dry.
7. In case spill kit is maintained, collect and dispose the oil as per the instruction.

m.Dealing with Electrical Shock:

1. Anyone noticing an electric hazard shall first make sure that the power is turned off before
approaching the person who is in contact with the electrical equipment.
2. Cardiopulmonary Resuscitation (CPR) shall be administered by a trained person for
treatment of an electric shock victim

n. Dealing with Heart Attacks:

1. If the person is unconscious, check if he is breathing. Look at the patient's chest to see if it is
rising and falling. Check if he has a pulse, place two fingers on one or other side of the
person's voice box in their throat to feel if they have a carotid pulse.
2. If the patient has a pulse but is not breathing, it could be because of suffocation. Feel inside
the mouth with a finger to see if there is anything blocking it or the windpipe and remove
any food or other objects. Provided that dentures are not broken, it is better not to remove
them.
3. Call for help immediately, stating that the casualty is not breathing, and provide
resuscitation until the patient begins to breathe or the ambulance arrives. If there is no
breathing or pulse, the patient has had a cardiac arrest.

What help is needed?

4. If possible, raise the legs up 12 to 18 inches to allow more blood to flow towards the heart
5. Immediately place the palm of your hand flat on the patient's chest just over the lower part
of the sternum (breast bone) and press your hand in a pumping motion once or twice by
using the other hand. This may make the heart beat again.
6. If these actions do not restore a pulse or if the subject doesn't begin to breathe again call
for help, stating that the casualty is having a cardiac arrest but stay with the patient.
7. Ensure that ambulance arrives and patient is shifted to the hospital at the earliest.

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 o. Dealing with Heat Stress:
1. Mild Disorders
Fainting: this can indicate that the body is having difficulty coping with the heat.
First aid: keep the person lying down; place the person on his side in case of vomiting. Get
medical help if the person does not fully recover in a few minutes.

Cramps: affects the muscles that do the hardest work

First aid: move the person to a cool place and give ½ glass of water every 15 minutes for an hour.
Stop giving fluids and get medical help if the person starts to vomit.

2. Heat Exhaustion
Heavy sweating, clammy skin, weakness, dizziness, nausea, pale or flushed complexion.

First aid: Move the person to a cool place, lay the person on his back with their feet elevated, fan
the person and sponge him with cool water. Offer a conscious person ½ glass of water every 15
minutes and immediately call for medical help.

3. Heat Stroke
No sweating (in some cases the victim may sweat profusely), high temperature, hot, dry, flushed
skin; confused, delirious behaviour, loss of consciousness or coma
First aid: While waiting for medical help move the person to a cool place, cool the person as
quickly as possible with water or by fanning. Offer a conscious person ½ glass of water every 15
minutes
Heat Stroke shall be considered as a medical emergency and immediate medical help shall be
called for.

4. ASSOCIATED DOCUMENTS
Emergency Response Plan (MR-FRM-021)
Fire Extinguisher Inspection Report (MR-FRM-022)
Mock Drills (MR-FRM-023)
Location Plan of Emergency Marshalling Point (MR-FRM-024)
Location Map of Fire Detectors (MR-FRM-025)
Location Plan of Fire Extinguishers (MR-FRM-026)
Emergency Communication Scheme (MR-FRM-027)
Incident Reporting Procedure (MR-ISP-009)

DOC # MR-ISP-07
HSE PLAN
REV # 00
GENERAL SAFETY RULES & GENERAL SAFETY
DATE: 01/01/2024
WORKING PRACTICES

1. PURPOSE
To ensure that all personnel behave safely during the course of carrying out their daily work on the company
premises, facilities or properties, certain basic safety rules must be obeyed.

If any of these rules is broken, disciplinary action will be taken, in line with the schedule of penalties as laid down in
disciplinary procedures.

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2. SCOPE
This procedure applies to all, Contractor and Subcontractor personnel. QHSE requirements, regulations, and rules
shall apply to all company personnel and installations.

3. RESPONSIBILITY
Respective Managers are responsible for ensuring all personnel under their control on premises shall comply with
policies and procedures within the Integrated Management System.

It is the responsibility of all personnel on premises to comply with the policies and procedures within the Integrated
Management System.

All visitors, visiting to work location shall comply with the procedures.

4. GENERAL SAFETY RULES

4.1 Discipline
 All persons working within the company premises, facilities or properties shall behave properly
and responsibly at all times.
 Procedures and instructions shall be followed strictly
 Safety warning signs shall be strictly observed.
 All incidents shall be reported to the Supervisor immediately; in case of an injury, first aid or
medical help will be asked for immediately.
 Horseplay and practical jokes is strictly forbidden.
 All personnel have a responsibility to keep their working place, during and after finishing their
job, in a clean and tidy condition and free from any potential hazards that would otherwise be
generated. No work should be conducted in an unsafe manner.
 No person may leave his location of work without the permission of his Supervisor.
 Unauthorized use of process equipment, machinery, vehicles or tools is strictly forbidden.

4.2 Work Permit

All non-operational work carried out within the Fence of the company premises, facilities or
properties must be carried out under the “Permit-to-Work” procedure.

4.3 Dress
Loose fitting clothing, loose chains, bracelets and neck-ties shall not be worn by any person
entering the working areas, except when they stay on roads or offices.

4.4 Personal Protective Equipment

All persons working in, or visiting, working areas MUST wear Safety Helmets, and Safety Footwear.
Unless specifically required by the Permit to Work, these requirements will not apply to roads or
offices.

Overalls MUST be worn by working persons No rings, necklaces etc. should be worn when working
around rotating equipment. Long hair must be covered by a close fitting net.

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 It is important that the correct types of gloves are worn for the job being carried out. For work on
acid, caustic or other chemicals, proper protective clothing must be worn. (PVC, rubber gloves,
goggles/face shield shall be worn).
Some areas require that ear plugs are worn. Signs are displayed in high noise areas where such
equipment is required to be worn.

4.5 SMOKING
Smoking is only allowed in the designated areas.

4.6 SUBCONTRACTOR WORK

4.6.1 In all contractual agreements with any subcontractor, to carry out work within the
company's activities, the following paragraph must be included:
All work must be carried out in accordance with the terms of Quality,
Health & Safety Requirements and with statutory requirements.
4.6.2 The Division Heads responsible for the work of a subcontractor must ensure that the
subcontractor's representative discusses with the Management Representative,

4.7 ROAD SAFETY

4.7.1 Vehicles shall not be brought into the working areas without inspection and permission
from OHS Department.
4.7.2 Over speed is not accepted under any circumstances.
4.7.3 It’s mandatory to wear the seat belt.
4.7.4 Vehicles shall only be driven by those holding a valid driving license or certificate of
competency for the type of vehicle being driven.
4.7.5 Specialized vehicles, such as tractors, forklifts, crane trucks or those categorized as Heavy
Equipment, etc., may be driven/operated only by those who have been trained and
certified to drive such vehicles/equipment.
4.7.6 Vehicles are not permitted to leave the recognized roads and parking places in the
restricted areas unless covered by a permit.
4.7.7 Vehicles may be parked only in approved parking places.
4.7.8 Road traffic must be followed all the time
4.7.9 It is forbidden to carry passengers on specialist vehicles such as dump carts, forklifts,
crane trucks, tractors, track mobiles etc. where these are not provided with a passenger
seat.

4.8 ROAD WORKS

4.8.1 Work permit should be issued prior to the start of excavation or closing roads, barriers,
lights, etc. while working or involved in road works should be provided.
4.8.2 Barricades shall be installed on all sides of the whole, trench or pavement cuts.
4.8.3 A flagman equipped with a safety vest and a red flag shall be posted at least 50 meters (165
feet) from the work at the entrance barricade and another flagman at the exit barricade.
4.8.4 The flagmen shall control the flow of traffic in a safe manner. Both shall be in sight of each
other, otherwise a third man shall be positioned where he can see and be seen by the other
two men.

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 4.8.5 All personnel are required to wear high visibility work vests while working and/or involved
in road works. Fluorescent orange is the preferred colour.
4.8.6 At night, flagmen shall wear light-reflecting vests and gloves, and use reflective signs or
flags. They shall position themselves in an illuminated area.
4.8.7 During darkness, the work area shall be marked by lights spaced 2 feet apart and 3 feet
above the ground. Warning lights shall be water proof.
4.8.8 Warning devices must not be put in place until they are needed to avoid creating a traffic
hazard. They must be promptly removed when work is complete.
4.8.9 Before any barriers and markers are removed, the surface of the road (street or sidewalk)
shall be level and in good condition.

4.9 Industrial Injuries/Illness

Any injury arising from an accident at work shall be reported to the Supervisor who must inform
safety officer. This shall be done immediately after the injury is sustained regardless of the severity.

4.10 House Keeping

All access points must be clear (aisles, walkways, stairs, emergency exits, etc.). Accesses to emergency
equipment i.e. escape routes, stairways, fire extinguishers, safety showers, etc. must not be blocked.

DOC # MR-ISP-09
HSE PLAN
REV # 00

COMPETENCE, TRAINING ANDAWARENESS DATE: 01/01/2024

1. PURPOSE:

General Industries Co. Ltd. Conducts Safety Orientation training to minimize the impact of the hazards
that might be encountered in the type of work undertaken by the Company for its various Clients.

General Industries Co. Ltd. also conducts safety and job skills to ensure that Company personnel are
adequately trained to perform their duties in the safest manner possible to prevent incidents or
injuries.

2. SCOPE:

This Policy covers all Company Personnel.

3. RESPONSIBILITIES:

The responsibilities of the personnel involved in this Program are as follows:

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  The MR is responsible for supervising the overall implementation of this Safety Training & Job Skills
Training Program
 The MR is also responsible for issuing the Safety Training Plan & matrix yearly.
 Each Manager is responsible for overseeing the assessment of his Division’s training needs and
communicating those needs to the MR.
 The assigned person is responsible for conducting the orientation sessions according to this Program.
 The MR is responsible to document and follow up the orientation/induction training.
 In each project, an appointed Manager is responsible for ensuring that all new employees are given this
orientation before being assigned to their respective tasks.

4. PROCEDURES:

Orientation Training

All newly hired employees, sub-contractor employees and visitors shall be given Safety
Orientation/Induction that includes, but is not limited to, the following Safety topics:
 Safety Policy
 General Safety Rules and Regulations
 Reporting Procedures
 Personal Protective Equipment
 Fire Prevention and Protection
 Emergency Response Procedures
 Electrical Safety
 Work Permits
 Driving Safety

Any specific Safety information for a certain workplace shall be given to all employees assigned to
work at before they start working at the workplace.

All visitors to a workplace shall be given the Safety information relevant to the workplace prior to
entering it.
The Safety Orientation records of the employee are considered part of his hiring documents, and
therefore shall be checked and maintained by the HR Department.

Safety Training
The MR should issue the Safety Training Plan yearly including training topics, number of trainees,
whether the training is delivered in-house or by third-party, and the agreed dates.
 Records are kept of all relevant internal and external training, including:
 The dates of the training
 The description of the training
 Copies of all qualification certificates obtained
 Who is the trainer
 Is it an internal or external trainer?
 The training evaluation

Refresher Training: Refresher Training for all kind of training should be provided every 24 months.

The Safety Training topics shall include the following:

 Integrated Policy
 Reporting Procedures
 Work Permits

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  Working at Heights
 Electrical Safety
 Struck By
 Caught in/Between
 Hand and Eye Safety
 Manual Lifting
 Foot Safety

Job Skills Training

All Managers should fill the training needs assessment form after conducting a Risk Assessment
session. Training Plan should be issued yearly including training topics, the designated trainee and the
agreed dates.

Records are kept of all relevant internal and external training, including:
 The dates of the training
 The description of the training
 Copies of all qualification certificates obtained
 Who is the trainer?
 Is it an internal or external trainer?
 The training evaluation

Refresher Training
Refresher Training for all kind of training should be provided every 24 months.

Job Skills Training shall cover job-specific topics such as:

 Welding
 Material Handling Equipment
 Hand and Power Tools
 H2S

Tool Box Talks

‘Tool box talks’ will be held on a daily basis for all members of the work force ensuring that each
person receives at least one talk each week. The constantly changing work patterns and areas of
working can be discussed and reviewed at these sessions.

It is envisaged that the duration of the talks would be approximately 10 minutes. The meeting should
take place as close to the work place as possible so that any examples of QHSE practices or proposed
changes are more easily viewed at the time.

‘Tool box talks’ will normally be given by workplace Supervision, however, members of the Safety
Department will also provide assistance as required.

Recording of Training & Education

When the safety training or education has been performed, trainer in charge shall complete and
maintain the records of training and education. The training activities shall be recorded and retained.

5. RECORD KEEPING

The documentation/forms to be maintained for this Safety Training Program are:

1. Attendees Sheet
2. Toolbox talk

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 DOC # MR-ISP-10
HSE PLAN
REV # 00
ENVIRONMENTAL ASPECTS IMPACT
DATE: 01/01/2024
IDENTIFICATION PROCEDURE

1. PURPOSE
a. To define the process for the identification the environmental aspects of its activities and services within the
defined scope of the environmental management system.
b. To define the criteria for the significance of the identified Environmental Aspect and to evaluate the
significance of the identified Environmental Aspects so that relevant objectives or procedures can be developed
for those considered to be significant.

2. SCOPE
c. This procedure is applicable to all the facilities and locations covered by operations within Kingdom of Saudi
Arabia.
d. The procedure covers the identification of environmental impacts, determination of significant
environmental impacts and periodic update of the register of environmental impacts.

3. RESPONSIBILITY
It shall be the responsibility of the Executive Director, QA/QC Manager & Management Representative to have
effective implementation of this procedure.

4. DEFINITION
 Environmental Aspect: Environmental Aspect is an element of an organization’s activities, products or services
that can interact with the environment.
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  Environmental Impact: Any change to the environment, whether adverse or beneficial, wholly or partially
resulting from an organization’s activities, services.
 Significant Aspect: Environmental aspect that has or can have a significant environmental impact.

5. PROCEDURE
e. Environmental aspects, which have a direct or indirect impact on the environment, are initially identified by
Manager and individual site Officer by a number of means, e.g. study of individual processes, site investigation,
environmental audits, questionnaires, interviewing the people, etc. Initial identification of the aspects can be
recorded in Initial Aspect Identification Form (MR-FRM-028) as initial feedback from the concern function.
Environmental aspects are identified in the following areas;
 Emissions to air (Release of Toxic / harmful gases from plant and from vehicles),
 Releases to water (Disposition of Waste Water or Solid particles with Waste Water to the Water draining).
 Releases to land (Disposition of Waste Chemicals, other solid waste or waste water to the land),
 Use of raw materials and natural resources. (Water Consumption, Use of Paper products, Wood Products)
 Use of energy (Fuel Consumption, Electricity Consumption)
 Energy emitted, e.g. heat, radiation, vibration
 Waste and by-products,
 Physical attributes, e.g. size, shape, colour, appearance.
 Noise, odor, dust, vibration, heat, and visual impact.

f. The probability and severity criteria are set out by the organization for determining whether the identified
aspect is linked to a significant environmental impact or not.

g. The impact associated with environmental impairment for any given situation is comprised of two
parameters;
1. Probability of Occurrence: (likelihood)
 L (1) – Extremely infrequent event: Frequency will be more than 30 days.
 M (2) – Moderately frequent event: Frequency is between 8 days to thirty days.
 H (3) – Frequent event: Frequency in between 1 to 7 days
2. Severity of the Consequences:
 L – (1) Low Impact: No complaint from outside the organization. Laws not breached, impact short
duration but have some effect on environment in some way.
 M– (2) Medium Impact: Regulation not breached and no complaints are received from clients.
Environmental performance can be improved by implementing additional measures.
 H – (3) Long term damage to the environment, serious breach of regulations, violation of client
requirements, wide-ranging implications may arise from incident, public has serious concern over the
issue, serious risk to health, court case may arise.
Assessment Matrix for Environmental Aspect Evaluation is given below in figure 5.3.3.1 and 5.3.3.2.
ASSESSMENT MATRIX (Figure 5.3.3.1.)

(SIGNIFICANCE = PROBABILITY X SEVIRITY)

PROBABILTIY (LIKELIHOOD)
L (1) M (2) H (3)

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 H (3) SIGNIFICANT SIGNIFICANT SIGNIFICANT
SEVERITY (3) (6) (9)
OF THE M (2) INSIGNIFICANT SIGNIFICANT SIGNIFICANT
CONSEQUENCES (2) (4) (6)
L (1) INSIGNIFICANT INSIGNIFICANT SIGNIFICANT
(1) (2) (3)

(Figure 5.3.3.2.)

RISK (R = S X P) DESCRIPTION ACTION

1-2 INSIGNIFICANT Acceptable: No major further controls required.
3-4 SIGNIFICANT Extensive Action required with planned approach. Action taken
must be documented in Environmental Aspect / Impact Register
(MR-FRM-029)
6-9 SIGNIFICANT Immediate Extensive Action required with planned approach.
Action taken must be documented in Environmental Aspect /
Impact Register (MR-FRM-029)

h. The Environmental Aspect Evaluation should be carried out for activities under the following conditions;
 Normal: This covers the usual activity level within the organization, Steady state activities.
 Abnormal: Conditions may vary and certain conditions are classed as abnormal. Dust generation due to
heavy wind, Office relocation causing high paper waste levels are examples.
 Emergency Conditions: Water or fuel tank leakages, flooding, fires, toxic releases due to accident are
examples of emergency situations.

i. The environmental impacts of these situations must be recognized so actions can be carried out to minimize
or to eliminate the impact to the environment.
j. A listing of all environmental impacts with the Environmental Aspect Impact Assessment and control
measures are recorded in Environmental Aspect / Impact Register (MR-FRM-029). This document shall be
distributed and explained to all the employees at different levels of the organization, contractors and other
visitors as applicable.
k. Involvement of workforce shall be ensured for the environmental aspects identification & impact
assessments and defining and implementing the control measures.
l. Environmental aspects and impacts of any new process/activity shall be assessed and evaluated for their
significance. As a result, any additional controls required will be introduced and Environmental Aspect / Impact
Register (MR-FRM-29) shall be updated.
m. Legal requirements with respect to the identified aspect shall be identified, recorded and evaluated.

6. ASSOCIATED DOCUMENTS
Initial Aspect Identification Form MR-FRM-28
Environmental Aspect / Impact Registre MR-FRM-29

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 HSE PLAN DOC # MR-ISP-11
REV # 00
WASTE MANAGEMENT PROCEDURE
DATE: 01/01/2024

1. PURPOSE
To define the processes by which waste is managed by the General Industries Co. Ltd. hereinafter referred to as
the Organization.

2. SCOPE
This procedure relates to the production, handling, keeping, safe Storage, transport, collection and disposal of all
waste generated on the Organization’s workplace.

Waste Types Covered Include:

 Infectious clinical waste  Waste from maintenance activities

 Hazardous medicinal waste and Cytotoxic  Builders waste rubble
substances / Contaminated materials
 Non-hazardous medicinal waste  Waste oils and misc. engineering fluids
 Paper  Mercury
 Cardboard / packaging / wood  Catering waste
 Domestic waste  Confidential waste
 Toner cartridges  Redundant IT equipment
 Other office waste  Metals
 Chemical waste  Radioactive waste

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  Genetically modified organism waste  Scrap furniture, machinery and
equipment (non-electrical)
 Hazardous waste electrical and electronic  Non-hazardous waste electrical and
equipment electronic equipment
o Refrigeration & A/C plant o Mains appliances
o Rechargeable batteries o Battery appliances
o Lamps & fluorescent tubes
o TVs / monitors

The above list is not exhaustive but covers the main types produced, handled and disposed of within the
Organization.

The Duty of Care covers the:

• Import
• Carriage
• Storage
• Treatment
• Disposal

3. DEFINITIONS
Waste is defined as:
Any substance or object which the holder discards or intends to, or is required to discard, or any substance or
object included in the list below;
a) Production or consumption residues not otherwise specified below. Off-specification products.
b) Products whose date for appropriate use has expired.
c) Material spilled, lost or having undergone other mishap, including any materials equipment etc.
contaminated as a result of the mishap.
d) Materials contaminated or soiled as a result of planned actions (e.g. residues from cleaning operations,
packaging materials, containers etc.).
e) Unusable parts (e.g. reject batteries, exhausted filters etc.).
f) Substances which no longer perform satisfactorily (e.g. contaminated acids, contaminated solvents etc.).
g) Residues from pollution abatement processes (e.g. spent filters etc.).
h) Machining or finishing residues (e.g. lathe turnings, mill scales, wood dust/shavings etc.) Adulterated
materials (e.g. oils contaminated with PCBs etc.).
i) Any materials, substances or products whose use has been banned by law.
j) Products for which the holder has no further use (e.g. agricultural, household, office, commercial and
other shop discards etc.).
k) Contaminated materials, substances or products resulting from remedial action with respect to land.

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 Controlled waste - clinical, household, industrial and commercial wastes.
Household wastes - wastes from a domestic property, caravan, residential home, educational
establishment, hospital or nursing home.
Industrial wastes - waste from factory or any premises used for or in connection with the provision of public
transport, the public supply of gas, water, sewerage or electricity services, the provision to the public of postal
or telecommunications services.
Commercial wastes - waste from premises used for trade or business, i.e. the Organization, or for the
purposes of sport, recreation or entertainment.
Clinical waste - waste from human or animal tissue, blood, excretion, body fluids, pharmaceutical products,
swabs, dressings, syringes, needles, sharps, or any other waste that may cause the infections of persons coming
into contact with.
Difficult waste - waste which is difficult to handle (hazardous under normal operating conditions which are
physically difficult to handle i.e. liquids or wet sludge).
Hazardous waste - The regulatory requirements for transporting hazardous wastes from a producing site are
outlined in the Hazardous Waste Regulations. Regulatory guidance on the Interpretation of the definition and
classification of hazardous waste can be found from the Environment Agency.
Hazardous wastes produced by the Organization may include:
 Infectious clinical wastes
 Waste chemicals
 Certain waste medicines and cytotoxic substances
 infected sharps and sharps contaminated with medicines
 Batteries (e.g. lead acid batteries or significant volumes of batteries containing mercury or cadmium)
 Lamps, fluorescent tubes containing mercury (in significant quantities)
 Refrigerants (such as CFCs, HCFCs)

A medicinal product.
Extraneous articles - articles placed in a waste container not covered by the description of waste cited on the
waste transfer note.
Hazardous Waste Consignment Note and Controlled Waste Transfer Note - The regulations require that
all producers, transporters and receivers of waste must complete, sign and keep a transfer note that
contains an accurate description of the waste to enable the contractor to handle the waste correctly and
lawfully. There is an additional regulatory requirement to keep a copy of the description of the waste that is
transferred for a period of 3 years.

4. RESPONSIBILITIES

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  The President is ultimately responsible for ensuring that waste is managed in accordance with legislative
requirements.
 Representative Managers are responsible for compliance with this procedure
 Each Department is responsible for notifying the Waste Management Department by telephone, or in
writing of the existence, location and serial numbers (if appropriate) of redundant equipment or scrap
materials, which require disposal, and for labelling the equipment accordingly.
 The Respective Manager is responsible for arranging the disposal of redundant equipment in accordance
with the provisions of this procedure.
 Contractors have a responsibility to ensure that all waste they produce during their activities on the
Organization’s sites is managed safely and in accordance with legislative requirements.
 It is the responsibility of all employees to segregate and store waste in the appropriate containers at
designated areas.
 It is the responsibility of employees when planning to undertake, activities likely to generate an additional
waste burden to pre-notify the Concerned Manager.

5. PROCEDURES:
Waste Production :
 Waste produced by routine office activities shall be minimized through re-use and recycling wherever
practicable.
 Waste produced from plant and equipment shall be minimized through its efficient operation and
maintenance in accordance with manufacturers' instructions.
 Waste from refurbishment and other construction activities will be minimized by appropriate design
specifications.
 The volume of waste produced on sites shall be monitored through visual inspection of the content of
waste containers and recording of waste quantity produced by type of waste.
 Activities likely to produce additional or non-routine waste will be pre-notified to the Concerned
Manager, giving as much notice as possible.

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 Waste Handling and Storage :
 Items classified as waste will be handled with a duty of care in accordance with legislative requirements.
 Waste produced through the routine management of outside areas shall be minimized through the
prevention of litter accumulation, and through on–site composting of ground waste, wherever
practicable.
 Wherever practicable, waste should be compacted before placing in a storage container for off-site
disposal/recycling.
 All waste will be stored in a safe and secure manner pending collection by third party contractors for
recovery, recycling or disposal.
 All waste will be stored in a manner that prevents its escape.
 Liquid wastes shall be stored in containers appropriate for the properties of the waste. Such containers
will be stored in a suitably bounded area.
 Waste produced by contractors will be stored in designated areas and in dedicated sealed containers as
provided by the contractor, unless otherwise agreed by the respective Manager. Contractors will
demonstrate a duty of care over any waste produced by them on the site.
 Redundant IT equipment shall be appropriately labelled and stored securely pending disposal and
arrangements for its collection must be directed towards the Procurement Department.
 At locations where provision is made for the segregation of waste for recycling the containers will be
clearly and appropriately labelled.
Transportation, Disposal and Collection :
 Waste produced on site by the Organization, will only be transported off site by a registered waste
carrier. A copy of the waste carrier’s valid registration certificate must be obtained. Historical records of
waste transfer should be retained for three years.
 Copies of valid waste management licenses for the final destination of all wastes shall be maintained on
sites and records retained for three years.
 Controlled waste will be segregated at source, into wastes requiring disposal and those for which
recycling has been arranged. An estimate of the weekly volume of waste for off-site disposal/recycling
will be recorded. The estimate will be based on a visual examination of the quantity of waste in waste
storage containers prior to their removal off-site.
 Containers will be inspected for extraneous articles within at least 24 hours before collection, where
possible and practical. Extraneous articles will only be removed where it has been identified that it is safe
to do so.
 All waste transferred off-site will be accompanied by a waste transfer note, completed and containing
information in accordance with the relevant regulatory requirements and codes of practice. For regular
collections from the same source, a ‘season ticket’ may be used to cover all such transfers during a period
not exceeding 12 months. Copies of waste transfer notes will be available at all times and retained for
three years.
Audit trail
An Audit Trail of waste production, storage and disposal will be completed on a periodic basis to establish
regulatory compliance in line with the Duty of Care requirements.
Waste hierarchy
As far as is reasonably practicable, waste management and waste minimization will be practiced through the
following waste hierarchy approach:

Avoid and Minimization

Reuse
Recycling
Recovery
Disposal
Maximization Conservation of
Resources
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 Doc # GI/WI

WORK INSTRUCTIONS Rev # 00

Date: 01/01/2024

FOR WORK INSTRUCTIONS PLEASE REFER TO WORK INSTRUCTION PROCEDURE.

WORK INSTRUCTION PROCEDURE CAN BE SHARED AS PER CLIENT

REQUIREMENT.

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