Cycle: 3

Excel and Power point

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 Cycle 3: Excel and Power point
Aim: To know about MS Excel and create documents using it.

MS Excel is a Microsoft Office application developed by Microsoft. The Excel Spreadsheet

Software supports multiple operating systems such as Windows, Mac OS, Android, Ios, and
iPad OS. It is used to perform calculations and computations using various functions and
formulas present in Excel. Users can store and analyze the data whenever they needed.

Example use areas:

1. Data analytics
2. Project management
3. Finance and accounting

Excel is typically used for:

• Analysis
• Data entry
• Data management
• Accounting
• Budgeting
• Data analysis
• Visuals and graphs
• Programming
• Financial modeling

Get started with MS Excel:

To start MS Excel on Computer, the steps to be followed are:

Step 1: Click on Start Button
Step 2: Choose All Programs
Step 3: Click MS Office
Step 4: Choose MS Excel Application. The MS Excel application will open.

The several features in MS Excel format and edit the data based on the requirement.

The several features in MS Excel format and edit the data based on the requirement.

File: It helps you with a set of operations to navigate your existing file, to print, save or
create a new sheet.

Home: The Home option consists of tabs such as Clipboard, Font, Alignment, Number,
Styles, Cells, and Editing.

Insert: The Insert tab consists of Tables, Illustrations, Charts, Links, and Text.

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Formulas: The Formulas consist of Function Library, Defined Names, Formula Auditing and
Calculation
Data: The Data consists of Get External Data, Connections, Sort &Filter, Data Tools, and
Outline.

Review: The review tab consists of Proofing, Comments, and Changes.

View: The View tab consists of Workbook Views, Show/Hide, Zoom, Window, and Macros.

VLOOKUP and HLOOKUP Functions This document explains the functions of

VLOOKUP and HLOOKUP and how to use them in a spreadsheet.
It can be used in all versions of Microsoft Excel.

VLOOKUP and HLOOKUP are functions in Excel that allow you to search a table of data
and based on what the user has supplied and give appropriate information from that table.

If you have a table of Student ID numbers, Student Names and Grades, you can set up Excel
so that if a Student ID number is supplied by the user, it will look through the table and
output the student's name and grade.

VLOOKUP allows you to search a table that is set up vertically. That is, all of the data is set
up in columns and each column is responsible for one kind of data. In the Student Record
example, there would be a separate column of data for Student Names, one for Student ID
numbers, etc.

HLOOKUP is the exact same function, but looks up data that has been formatted by rows
instead of columns

The format of the VLOOKUP function is: VLOOKUP (lookup _value, table _array, col
_index _num, range _lookup) The lookup _value is the user input.

This is the value that the function uses to search on. If you are searching a table by the
Student ID number, then the lookup _value is the cell that contains the inputted Student ID
number being looked up. The table _array is the area of cells in which the table is located.

This includes not only the column being searched on, but the data columns for which you are
going to get the values that you need. Back to the example, the table_array would not only
include the Student ID number column, but the columns for the Student Names and Grades as
well. The col _index _num is the column of data that contains the answer that you want.

Note, this requires that the column containing the lookup _value be formatted in ascending
order.
To use the Function Wizard to insert a VLOOKUP function:

1. Select the cell that will contain the answer to the VLOOKUP and select Insert -> Function.

2. Under the Function Category, choose either All or Lookup & Reference.

BH23 ITWORKSHOP Lab Department of CSE 24WH1A05____

3. Under the Function Name, select VLOOKUP, and hit OK

4. The Function Wizard for VLOOKUP will then display. The 4 values talked about above
(lookup range_lookup) are required by the function. Each line for each value required. If you
put the cursor into the first line for lookup down below it explains what the lookup Similar
information is displayed when the cursor is in any of the other fields.

5. Enter in the lookup _value by typing in and selecting the cell on the worksheet.

6. Enter in the table _array by typing in the numbers for the cells, or, by selecting the group
of cells on the worksheet.

7. Enter in the number for column which contains the data that you obtain in the col _index
_num area. The Function Wizard for VLOOKUP will then display. The 4 values talked about
above (lookup _value, table _array, col _index range_lookup) are required by the function.
Each line for each value put the cursor into the first line for lookup down below it explains
what the lookup _value is for your reference.
Similar information is displayed when the cursor is in any of the other Enter in the
lookup_value either by typing in the number for the cell, or, by selecting the cell on the
worksheet. Enter in the table _array by typing in the numbers for the cells, or, by selecting the
group of cells on the worksheet. Enter in the number for column which contains the data that
you obtain in the col _index _num area. The Function Wizard for VLOOKUP will then
display. The 4 values _index _num, range_lookup) are required by the function. Each line for
each value put the cursor into the first line for lookup _value, _value is for your reference.
Similar information is displayed when the cursor is in any of the other the number for the
cell, or, Enter in the table _array by typing in the numbers for the cells, or, Enter in the
number for column which contains the data that you wish to.

8. Enter into the range _lookup field the value TRUE if the function should accept the closest
value to your lookup _value without going over or FALSE if an exact match is required.

9. Hit OK when ready.

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BH23 ITWORKSHOP Lab Department of CSE 24WH1A05____
 AIM: To create PowerPoint Presentations

Microsoft PowerPoint is a computer application program written by Microsoft. It mainly used

to Design for Presentation.

Features of PowerPoint
There are three main features of the Microsoft PowerPoint window that you need to focus
upon while learning PowerPoint. These features are Microsoft Office Button, Quick Access
Toolbar and Ribbon.

Steps for creating a basic presentation:

• Pick a theme.
• Pick a layout for your slides.
• Add text.
• Add a picture.
• Add transitions between slides.
• Present your slide show.
• Share your presentation online.
• Print your slides.
The main components of PowerPoint window are the following:
1. Quick Access Toolbar: allows you to customize commands to have them at
hand. You only have to select it and go to "More commands."
2. Title Bar: shows you the name of your file and other "Suggested options"
like Slide Master View. These options will vary depending on the use you give
to the commands.
3. File Tab: you will see the Home Menu (PowerPoint backstage) by selecting
it. There, you can create a new presentation, save it, print it, export it, and many
other options.
4. The Ribbon: it's where PowerPoint tabs and tools are. These tools can also
be called "commands" or “features.”
5. More Button or Down Arrow: these arrows allow you to view more tools or
layout options in PowerPoint.

BH23 ITWORKSHOP Lab Department of CSE 24WH1A05____

6. Slides Pane: shows your slides in thumbnail size. By right-clicking, you can
access additional options for customizing each slide. Perfect for PowerPoint
beginners!
7. Slide: PowerPoint's blank canvas and the frame to be seen when presenting
the file.
8. Placeholders: they are dotted boxes that will store your content.
9. Status Bar: allows you to view the slide number, grammatical errors,
speaker notes, and the comments on your file.
10. Zoom: allows you to enlarge or minimize your PowerPoint workspace. The
range goes from 10 to 400%.

The tabs in powerpoint are

• Home Tab

• Insert Tab

• Design Tab

• Transitions Tab

• Animations Tab

• Slide Show Tab

• Review Tab

• View Tab

• Recording Tab

• Help Tab

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Sample PPT:

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