WINDOWS EXPLORER

(2000 model)
Windows explorer can be said to be the windows equivalent of the dir command and its suffixes of DOS,
windows explorer or simply explorer allows us as the name itself suggest to explore what is in our computer
everything in the computer is represented by the help of icon there are icons to represent the drive the folder sub
folders files etc, we can figure out it any folder has a sub folder or not just by looking it there is a plus(+) symbol
preceding the folder name or not, and we can see what is inside a folder by selecting it (the folder icon changes and
gives the impression of being open ) on the right penal of the windows the files or sub folders insides the selected
folder is shown when a particular folder is open the plus symbols changes to a minus (-) symbol. The explorer
window has an address bar to show where the user is currently working or exploring by showing the path. The menu
bar and tool bar functions such as moving or copying a particular file from one place to another, the status tool bar
shows how many files or folders (object) are there inside a selected folder and also the size of the folder in bytes,
kilobytes, megabytes.
1. To create a new folders  Click on file menu
 Click on file menu  Click on exit
 Click on new 8. To rename a folder/text document
 Click on folder  Right click on the folder/text document
2. To open a folder  Click on rename
 Select the folder by clicking on it  Type the new name
 Click on file menu 9. To delete a folder
 Click on open  Select a folder
3. To create a sub-folder  Click on file menu
 First time open the folder  Click on delete
 Click on file menu 10. To restore any folder/file
 Click on new  First time open the recycle bin on the
 Click on folder desk top
4. To create a text document inside a folder  Select the folder/ file
 First time open the folder  Click on file menu
 Click on file menu  Click on restore
 Click on new 11. To send to desk top any folder
 Click on text document  Select the folder
5. To write inside a text document  Click on file menu
 Open the text document  Click on send to
 Type the text  Click on short cut desk top
6. To save the text document 12. To open any folder in the desk top
 Click on file menu  Right click on the folder
 Click on save  Click on open from popup menu
7. To close text document 13. To rename any folder in the desk top
  Right click on the folder  Click on background tab / desktop tab
 Click on rename from popup menu  Select the desire back ground
 Type the new name  Click on apply
14. To change the icon of any folder in the desk top  Click on ok
 Right click on the folder 16. To apply screen sever
 Click on properties  Right click on the desk top
 Click in change icon button  Click on properties
 Select the desire icon  Click on screen sever tab
 Click on apply  Select the desire screen sever
 Click on ok  Select the design screen setting
15. To change appearing desk top (wallpaper)  Click on apply
 Right click on the desk top  Click on ok
 Click on properties
XXX
Microsoft Word (2000)
A Microsoft word is word processing application software. A word processing have is to create any document
letter, article or anything that uses text or word with the help of Ms word we can provide different writing style with
different word is powerful that if even allow as to correct our spelling and grammar before printing the save.
When we open Ms Word for the first time the application by default open a file for us to word in the file in
word is called a document. The application by default provides an extension name. Doc to every file in Ms Word any
other windows application file name can be 256 character long they can start and contain any alphabet or number
but no special symbol.
( ~ ` ! , ?, { }, [ ], (), @, #, & ,^ , % , * , < , > , - , + , \ , | , $ , / , “ , : , ; etc. )
Ms word contain as any other windows application tool bar contains tool which are actually command to
perform specific function which have been represent graphically to make It easier for the user to execute the
command. The two command toolbars are the standard tool bar contain tool which are actually the command the
perform the operation of opening closing printing viewing copying pasting etc.
The menu bar contain menus the menus are collection of common categories with particular name for the
functioning in perform. The status bar shows the position of the cursor well as the current page or location of the
document that the user is vacating.

Some commands and functions in Ms Word:

1. To create a new file  Select the file name
 Click on file menu  And click on open button
 Click on new 5. To save the changes made to a file
 Click on blank document / ok  Click on file menu
2. To save a file for the first time  Click on save
 Click on file menu 6. Exit the word environment
 Click on save as  Click on file menu
 Give the file name  Click on exit / word
 Click on save button 7. To copy same text one copy to another place
3. To close a file  Select the text
 Click on file menu  Click on edit menu
 Click on close  Click on copy
4. To open an existing file  Select the new location
 Click on file menu  Click on edit menu
 Click on open  Click on paste

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8. To move same text one place to another place  Click on insert
 Select the text 18. To insert word art
 Click on edit menu  Click on insert menu
 Click on cut  Click on picture
 Select the new location  Click on word art
 Click on paste  Select the word art style
9. To delete any text or object  Click on ok
 Select the text or object  Type the text
 Click on edit menu  Click on ok
 Click on clear contains del 19. To insert difference shapes and design
10. To undo any action  Click on insert menu
 Click on edit menu  Click on picture
 Click on undo clear  Click on auto shape from the resulting tool
11. To redo any action bar
 Click on edit menu  Select the difference shapes and design
 Click on redo  And draw the shapes
12. To change or provide a difference font 20. To create columns
style,/font,/underline, /size,/ bold,/Italic,/ effect and  Click on format menu
special effect.  Click on columns
 Select the text to change  Select the desire column option
 Click on format menu 21. To draw a table
 Click on font  Click on table menu
 Select the desire effect  Click on draw table
 Click on ok button  And draw the table
13. To provides bullets and numbering 22. To insert a table
 Click on format menu  Click on table menu
 Click on bullet and numbering  Click on insert table
 Select the require tab  Given the number of row and columns
 Select the require bullet or number style 23. To delete a table
 Click on ok  Place the cursor in the table
14. To see the print preview of the document  Click on table menu
 Click on file menu  Click on delete table
 Click on print preview 24. To delete a row or columns of table
15. To provide border and shading  Place the cursor on the desire location
 Click on format menu  Click on table menu
 Click on border and shading  Select row or column
 Select the require tab  Click on table menu
 Select the desire style  Click on delete row or column
 Click on ok 25. To split cells of a table
16. To change the cash style  First time draw the table
 Select the text  Select the cell
 Click on format menu  Click on table menu
 Click on change cash  Click on split cells
 Select the desire option  Given the row or columns
 Click on ok  Click on ok
17. To insert picture clip-art 26. To merge cells of a table
 Click on insert menu  Select the cells
 Click on picture  Click on table menu
 Click on clip art  Click on merge cells
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27. To text direction  Select active windows
 First time draw the table  Select the desire fill and click on ok
 Click on format menu  Save data source file with name
 Click on text direction  Select edit data source
 Select the text direction  Enter the desire number of a records
 Click on ok  Click on ok
28. To provide header and footer in a document  Place the cursor on desire position on the
 Click on view menu resulting mail merge tool bar
 Click on header and footer  Click on insert merge field
 Select the desire effect from header footer  And insert the field
tool bar  And click on view result
29. To make mail merge document (2000 model)  And click on merge to new document
 First time type the letter or document 30. For the page setup
 Click on tool menu  Click on file menu
 Click on mail merge  Click on page setup
 Click on create under mail document and  Select the require tab
select from letters  And select the desire option
 Click on get data under data source and  Click on ok
select create data source

Some short cut keys in Microsoft word :

 Ctrl + N = New file  alt + F4 = file close
 Ctrl + S = file save  ctrl + O = open an exiting
 Ctrl + A = select all  F12 = file save as
 Ctrl + X = cut  ctrl + C = copy
 Ctrl + Z = undo or alt + space  ctrl + V = paste
 Ctrl + B = Bold  ctrl + Y = redo or alt + enter
 Ctrl + U = underline  ctrl + I = Italic
 Shift + F3 = change cash  ctrl + shift + > = grow font size (ctrl + ])
 ctrl + E = align center  Ctrl + shift + < = shrink font size (ctrl + [ )
 Ctrl + L = align left  Ctrl + L = align left
 ctrl + R = align right  ctrl + R = align right
 Ctrl + J = justify  Ctrl + J = justify
 Ctrl + P = Print  alt + F4 = shut down
 alt + shift + P = insert page number  Alt + left arrow = Back
 Alt + shift + T = insert time  alt + right arrow = forward
 ctrl + shift + D = Double underline  Alt + F4 = application exit
 Ctrl + D = format font  alt+ F10 = application window maximize
 ctrl + = sub script  Alt + F5 = application window minimize,
 Ctrl + shift + - = super script
XXX
Resources @ the Library and Online
Microsoft Word 2007
Microsoft Word for beginners [text (large print)] (2008) by Web Wise Seniors, Inc.
Call number: 005.369 MIC/LGPR.
Microsoft Office Word 2007 Plain & Simple (2007) by Jerry Joyce and Marianne Moon.
Call number: 005.52 JOY.
Microsoft Office Word 2007 Inside Out (2007) by Katherine Murrey, Mary Millhollon, Beth Melton. Call
number: 005.52 MUR.
Microsoft Office Word 2007 step by step (2007) by Joyce Cox and Joan Peppernau.
Call number: 005.52 COX.
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Microsoft Office Word 2007 on demand (2007) by Steve Johnson.
Call number: 005.52 JOH.
Teach yourself visually Word 2007 (2007) by Elaine J. Marmel. Call number: 005.52 MAR.
Word 2007 : beyond the manual (2007) by Connie Morrison. Call number: 651.842 MOR.
First look 2007 Microsoft Office system (2006) by Katherine Murray. Call number: 005.5 MUR.
Office 2007 for dummies (2007) by Wallace Wang. Call number: 005.5 WAN.
Teach yourself visually Microsoft Office 2007 (2007) by Sherry Willard. Call number: 005.5 KIN.
Websites – Free Tutorials
HP Learning Center - Microsoft Word 2007: http://h30187.www3.hp.com/
Microsoft Website - Microsoft Word 2007:
http://office.microsoft.com/en-us/training/CR100654561033.aspx
Baycon Group - Microsoft Word 2007: http://www.baycongroup.com/wlesson0.htm
Florida Gulf Coast University – Microsoft Word 2007:
http://www.fgcu.edu/support/office2007/Word/index.asp

(Microsoft Excel - 2000)

Microsoft Excel is a spreadsheet application software. A spreadsheet program allows us to work with number as
well as to create budget pay roll and income tax. Basically we can say that a spreadsheet program is used to do
different kinds of scientific calculation.
Ms Excel is a part of Ms Office software package that include Ms Word Ms Power point. A file in excel is
known as work book it workbook by default contain 3 (three) workbooks contain a number of rows and columns
which inter set to from cells. These cells are plays where we can input data or to different kinds of scientific
calculation each worksheet in Ms Excel contains 65,536 rows and 256 columns. The rows are name from 1 to 65536
and columns are name from a to z and again from Aa to Iv.

Normally view in Ms Excel :-

Workbook

Sheet1 Sheet2 Sheet3

Command and function in Ms Excel:-

1.

2. To create a workbook  Give them any file name

 Click on file menu  Click on save button
 Click on new 5. To insert new row , column or cell
 Click on ok / black document  Select the location
3. To open on existing file  Click on insert menu
 Click on file menu  Click on row or column or cell
 Click on open 6. To delete row , column or cell
 Select the file name  Select the desire row or column
 Click on open button  Click on edit menu
4. To save a workbook for first time  Click on delete
 Click on file menu  Select the desire option
 Click on save as  Click on ok
Page 5
7. To hide unhide and rename a sheet  Select the cell
 Select the desire sheet  Click on fill
 Click on format menu  Click on series
 Click on sheet  Select the desire option -> click on ok
 Select the desire effect 11. To provide protection to the worksheet or
 Click on ok workbook
8. To insert comment to cell  Select the worksheet or workbook
 Select the cell  Click on tool menu
 Click on insert menu  Click on protect sheet or workbook
 Click on comments  Select the desire setting
 Type the comment and press enter  Click on ok
9. To delete a comments from a cell 12. To unprotect or remove protection
 Select the cell  Select the worksheet or workbook
 Click on edit menu  Click on tool menu
 Click on clear -> comment  Click on unprotect
10. To auto fill using the menu

(Assignment no. 1)

Formula:-
Total = sum (B3:G3) ->Enter press
Percentage = average (B3:G3) -> press enter
Division = if (I3>=60,”1st “, if (I3>=45,”2nd “, if (I3>=30,”3rd “,”nil”)))
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 Result = if (I3>=30,”pass”,”fail”)
XXX
( Assignment no.2 )

Calculation :
a) DA is 6% of the basic Pay
b) The HRA is 5% of the basic pay
c) The medical allowance is 500 fixed
d) The CCA is 21% of the basic pay
e) The income tax is 12% of the basic pay
f) LIC premium 1500 fixed
g) Provident Fund is 5% of the basic pay
h) Calculate the net monthly income of Mr. A
1) Calculate the net monthly income of Mr. B , if basic salary is 8% more than Mr. A
2) Calculate the net monthly income of Mr. C , if basic salary is 10% less than Mr. B
3) Calculate the net monthly income of Mr. D, if basic salary is 5% more than Mr. A
Formula :
Net monthly income =basic salary + sum (allowance)-sum (deduction)
Basic Salary = Mr. B =B3+B3*8% Mr. C = C3-C3*10% Mr. D = B3 + B3*5%
XXX
(Assignment no. 3)

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 Calculation :
a) Calculate the total amount of all the components for each the comparative price
b) Calculate the total after discount for each of the companies
Formula:
Total = sum ( B3:B9 )
Total after discount = total – total *4.60%
XXX
(Assignment no. 4)

Calculate :
a) Calculate the total sales for each of region each of all quarters
b) Calculate the percentage of sales in each region of each in the quarters
c) Make a chart of the appropriate data
XXX
(Assignment no. 5)

1) Calculate the number of days i.e. (Discharge date – Admission date)+1

2) Calculate the room rent based on the ward
Ward Room rent per day
Special 125 Page 8
General 50
3) Amount is Room rent + Fees
4) Sort the database in the ascending order of Department.
5) Create a subtotal of fees collected from each Department. Remove the subtotals.
6) Using auto filter, display the records of general ward.
7) Using auto filter, display the records of patients , whose name begins with S.
8) Using auto filter, display any 3 records of patients who are hospitalized for highest
number of days.
XXX

(Assignment no. 6)
Type the following worksheet and create a combination chart line and column on 2
axis. Capacity must be plotted on secondary Y-axis and the sale figures of 1996, 1997
and 1998 must be plotted on primary Y-axis. Include titles, data labels, legends and
data table.

NOTE: there are 4 data series, namely 1996,1997,and 1998 and capacity. If capacity
need not be plotted, then 1996, 1997 and 1998 are the series and these are numbers.
It the chart is drawn directly, the legend will display the legend text as series1, series2,
and series3. Data series legend text must be some text entered. Therefore, change the
format of these 3 cells to text or type the numbers with single quotation mark, like
‘1996’,’1997’,’1998’.
If the chart type, line and column on 2 axis is selected from custom type, 1998
figurers will be plotted as line chart on secondary Y-axis. Select the 1998 series, and
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change the chart type to column. Again right click on 1998 series select format data
series, from axis select primary axis.

XXX

(Assignment no. 7)

1. Calculate the value of sales (units*price) in column D.

2. Calculate highest, lowest and average sales value.
3. Calculate the commission given to salesman for each item, depending on the sales
value of each item in column E.
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 SALES COMMISSION
Less than 1000 0%
1000 to 5000 2% of sales
Above 5000 5% of sales

4. Remarks is decided based on sales in column F.

SALES REMARKS
Less than 1000 POOR
1000 to 5000 GOOD
Above 5000 EXCELLENT

5. Insert the line at the top of the worksheet and enter the heading sales report.
6. Count for remark = excellent using count if. Similarly count for remark = good as
well as remark = poor.
7. Display the figures with 2 decimals. Increase the column width if necessary.
8. Count the number of items having the price other than 2.00
9. Sum the commission for remark = excellent using sum if.
10. Sum the commission for remark <> poor.
11. Count for units greater than 1000
12. Calculate the total sales of items having units > 1000
13. Include the current data and time.
14. Save the workbook.

XXX
(Assignment no. 8)
Enter the data :

Page 11
 1. In column D, calculate Dearness Allowance @ 40% of Basic. In cell D2 type =
C3*40% and copy the formula to other cells.
2. In column E, calculate House Rent Allowance @ 10% of the Basic.
3. In column F, calculate Gross salary: - Basic + DA + HRA.
4. In column G, calculate PF @ 4% of Gross.
5. In column H, calculate Net salary: - Gross – PF.
6. Include 2 decimals to PF and Net amount.
7. Insert a column at the beginning (A) and type serial numbers for different
employees.
8. Insert a row at the top and type the heading, BEST PROVISION STORES and center it
in between columns A to H.

XXX

(Assignment no. 9)

1. In column C, calculate interest paid @10% of total incomes.

2. In column D, calculate the value of profit (Total income – interest paid )
3. In column E, calculate tax paid@12% of the profit.
4. In column F, calculate the profit after tax (Profit-tax )

XXX
About A few functions
 Char (number)
This function returns the character corresponding to the ascii code.
Example: char (65) returns A
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  Concatenate ( “text1”, “text2”)
This function will concatenate the texts given as a parameter. Example :
concatenate (“computer”, “institute”)return computer institute.
 Len ( text ) : this function will return the length of the text.
Example : len(“computer”) return 8.
Date and time function
 Days 360(“startdate”, “enddate”)
This function return the difference between the start date and the end
the end date in a 360 day year.
Example: days360(“12/12/2000”, “12/13/2000”)return 1.
 Month (number)
This function converts the number passed as parameter to a date and
return the month.
Example: month(“11-march”)returns 3.
 Now ( )
This function displays the current date and time from the system’s clock
and displays the numeric equivalent of the date.
 Date(year,month,day)
This function returns a numeric equivalent of the date.
Logical Functions
The logical functions are powerful worksheet functions for decision making features of
worksheet
 And
Returns true if all the arguments are true; returns false if one or more
arguments are false.
Syntax: AND (logical1, logical2,……)
Example:=AND(A2>30,A4<50)
Returns TRUE if both the conditions givenas the arguments in the functions are
true, that is A2>30 AND A4<50 both the conditions must be satisfied.
 Or
This function returns true if any argument is true; returns false if all arguments
are false
Syntax: = or(logical1, logical2, …….)
Example: = or(a2>30,a4<40)
 Not
Reverse the value of the argument, use not when you want to make sure a
value is not equal to one particular value.
Syntax: not (logical)
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 Logical is a value that is evaluated or false. If logical is false, not returns true; if
logical is true, not returns false
Example: not (g2=10)
Returns false if the value in the g2 is 10 and true if the value is anything other
than 10.
 If
Returns one value if a condition you specify evaluates to true and another
value if it evaluates to false. Use if to conduct conditional test on values and
formulas.
Syntax: = if(logical test, value_if_false)
(suppose basic = 6000)
Example: =if (basic>500, 700,500)
Returns 700 because the logical_test part istrue.
Mathematical & Statistical Functions
In Microsoft excel there exists so many functions which falls under this
category. Some of them are:
 Abs (number) This function returns the absolute value of the number passed
as a parameter.
Example: abs(-17) returns 17
 Int (number) This function rounds the number, passed as the parameter to the
nearest integer.
 Sqrt (number) This function returns the square root of the number passed as
the parameter.
 Mod (number, divisor) This function returns the remainder of the number
divided by the divisor.
 Round (number, number_of_digit) This function roundoff the number passed
as the parameter.
 Max (number 1, number 2,….) This function returns the largest value among
the arguments passed.
 Min (number 1, number2,…..) This function returns the smallest value among
the arguments passed.
 Count (value1, value2,….) This function counts the number of values in the
specified range.
 Average (number 1, number2,….) This function makes as average of all the
numbers, which are passed as parameters.
*******

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 (Microsoft Power point 2000)
Introduction: PowerPoint is an effective software that offers tools and techniques for designing dynamic
presentations. It can be used to design slides, insert text, and add graphics as also animate the slides and the objects
therein.

Q: What is Presentation?
A: Presentationcan betermed as a group of activities consisting of slides, handouts, speakers notes, media clips,
organization charts and graphs.
Types of view button in MS - PowerPoint
There are Five types of view button in MS – PowerPoint. They are – Normal View, Slide View, Outline View, Slide
Sorter View and Slide Show View.
Taking a Slide:
1. Click File menu.
2. Click on Blank Presentation.
3. Choose the slide and click.
Inserting a New Slide:
1. Click on Insert menu.
2. Click on New Slide.
Slide Layout
1. Click Format menu.
2. Click on Slide Layout.
Slide Design
1. Click Format menu.
2. Click on Slide Design.
Background Color
1. Click Format menu.
2. Click on Background.
Deleting a Slide
1. Select the slide.
2. Press Delete Button or Backspace button
Slide Transition
1. Select the slide.
2. Click Slide Show menu.
3. Click Slide Transition and choose the effect style, Speed( slow/medium/fast) and sound.
4. Click Apply to all slides.
Custom Animation(Animation Effect)
1. Select the Slide.
2. Select the Text or object.
3. Click Slide Show menu.
4. Click Custom Animation.
5. Click on Add Effect button and select the effects, sounds, etc.
Looping Slides
1. Click on Slide Show menu.
2. Click on Set Up Show
3. Give the tick mark in the Loop Continuously until ‘Esc’ option box.
Power point : Microsoft power is a presentation packing that you can use to product a series of slides or
overhead transparency of make on interesting and effective presentation.

Page 15
 Views in power point: - Power point presentations can be viewed in various ways each of the view
has a particular purpose and advantage. All the view buttons appear at the bottom left corner of the power point
window.
The different types of views are discussed below:-
(i) Normal View:- The normal view displays three panes. The outline pane, the slide pane and the notes
pane the three panes allow working on all aspect of the presentation in one place the size of the
different panes are adjusted by dragging the pane borders.
(ii) Outline View:- The outline view is used to display an outline format of the slide show. To view the
presentation in outline mode click on the outline icon-The slide number and text contents are displayed
here. In this view one can edit the displayed text, delete, slides, and even cut and paste slides from one
location to another, cutting and pasting is possible within the same presentation or between different
presentations. This view is helpful to organize and develop the content of the file.
(iii) Slide View:- The slide view is used to create and edit slides. When ever the application is opened it
opens in this view an the menus and the toolbars are available for use. This view is used to insert and
edit the contents of the slides.
(iv) Slide Sorter View:- The slide sorter view gives a miniature picture of each slide. This view can be
used to select and drag slides from[ one position to another within the slide show. This view can display
two sets of slides simultaneously and then drag drop slides from one presentation to the other.
(v) Slide Show:- The slide show allows viewing the slides as full screen. It helps to review the slides
before final presentation the color size, animation, sound and transitions between slides are all cheeked
using this view.
Transitions:- It is a special effect used to present a slide in a slide show.
Animation:- Sound and visual effect in a slide to give.
Q:- What is a tri- pence view?
Ans:- A tri-pence view allows to view three different aspect of presentation at the same time in one
screen. It offers the normal view. The outline view and slide view.
Q:- What is Transitions and Animation.
Ans:- Transition are special effects used to present a slide in a slide show.
Animations are special sound or visual effect that you can add to text or object on a slide.

Some commands and their functions:-

1. To create a blank presentation.  Click on save
 Click on file menu  Enter or type the file menu
 Click on new  Click on save button
 Click on blank presentation (Double 4. To a slide play or show (Full screen)
Click)  Click on slide show menu
 Select Auto layout (a slide) & Click on ok.  Click on view show
2. To open an existing presentation:- 5. To apply templates (Which marker)
 Click on file menu  Click on file menu
 Click on open  Click on new
 Select on appropriate drive and folder  Select “Design template” tab
 Select the file which want to open  Click “Order template”
 Click on open Button.  Click on ok button
3. To save a presentation 6. To apply slide transition
 Click on file menu  Click on slide show menu

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  Click on slide transition  Click on next
 Select the effect which you want from list  Click on corporate button
box  Click on company meeting from the list.
 Click on “Show” Radio button  Click on next button
 Click on apply or apply to all slide  Click on screen presentation
7. To apply animation in a slide  Click on next button.
 Click on slide show menu  Presentation Title – BECE Society,
 Click on custom animation  Footer – A Computer Institute
 Click on “Title1” object you want to set  Click on next
animation  Click on finish.
 Click on order and timing tab 15. To Apply back ground color
 Click on Automatically option  Click on format menu
 Click on the effect tab  Click on background
 Select the effect like from Entry  Select on apply or apply to all
Animation to “Fly” from to “Right” 16. To apply templates
 Click on preview button  Click on format menu
 Click on ok button  Click on apply design templates
8. To apply chart effects. 17. To add header and Footers
 Click on insert menu  Click on view menu
 Click on chart  Select header and footer
9. To apply multiple settings  Select the slide tab to add a date and
 Click on insert menu time slide number and footer, footer text
 Click on movies and sound to a slide or select notes and hand outs
10. To insert a new slide tab to add and time specially header
 Click on insert menu page number and footer notes and hand
 Click on new slide outs.
 Select a layout or Slide and click on ok.  Click on apply or apply to all.
11. To insert a table in a slide 18. To delete a slide
 Click on insert menu  Select the slide
 Click on table and enter number of  Click on edit menu
columns as 2 and number of rows as 4  Click on delete slide
and click on ok.
12. To Duplicate slides within a presentation 19. To apply a transition
 Select the slide which want to duplicate  Click on slide show menu
 Click on insert menu  Click on transition
 Click on duplicate slide  Select the desire effect
13. To Hyperlink another slide  Click on apply to all button
 Click on slide show menu  Click on slide show
 Click on action button
 Use the slide
 Action settings
 Pick a hyperlink from the pick list
 Ok button return to the slide.
14. To creating a presentation using auto content
wizard.
 Click on file menu
 Click on new
 Click on auto content wizard
 Click on ok
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**********
 Creating a Footer

1. Open the file Creating a Footer.

2. Bold and Underline the title: Security Settings in Outlook and Outlook Express
3. 5. Bold the two sub-headings:
CHANGE THE SECURITY SETTINGS IN OUTLOOK EXPRESS
CHANGE THE SECURITY SETTINGS IN OUTLOOK

4. You will create a footer Security Settings in 12-Point Century Schoolbook Bold that prints at the left margin on
every page and Page # (the # represents the page number) in 12 point Century Schoolbook bold that prints at
the right margin of every page by completing the following steps.

5. Click View, then click Header and Footer.

6. Click the Switch Between Header and Footer button on the Header and Footer toolbar.

7.

8. This displays the Footer Pane.

9. Change the font to 12-point Century Schoolbook and bold it.

10. Type: Security Settings
11. Press the Tab Key twice.
12. Type: Page and then press the spacebar once.
13. Click Insert Page Number button on the Header and Footer toolbar.

14.

15. Select (highlight) the page number and then change the font to 12-point Century Schoolbook bold

16. Click the Close button on the Header and Footer toolbar.

17. View the document in Print Preview.

Print the file.

MR.SHANTANU DAS. From: Rowta (B.T.A.D) Assam. Mobile No: 8486562989, 7399252360
Page 19
 Inserting Photos Into A Document

1. Type the title: Aerial Lift Bridge

2. Bold, center, and underline the title.

3. Press enter 2 times

4. Click on Align Left in the Formatting Toolbar.

5. Insert a Continuous break (Insert, Break, Continuous).

6. Click on Columns in the Standard Toolbar and insert 2 columns.

7. Type the story as it appears on the next page.

Add photos to the story by following these directions.

1. Start Internet Explorer. Go to google.com (When you start Internet Explorer, google should appear since it
is the default homepage).

2. Click on Images.

3. Type the name of the image that you want to find. Click on Google Search.

4. Click on an image you would like to add to your text.

5. Click on the image again to see the full size image.

6. Right-click on the picture and select Save picture as. The picture will be save in the My Pictures folder. Give
the picture a name and click Save.

7. Click the cursor on your Word document in the Task Bar (bottom of the screen) to have your document
appear on the screen.

8. Click the cursor where you want to picture to appear.

9. Click Insert (menu bar) and click on Picture. Then click on From File.

MR.SHANTANU DAS. From: Rowta (B.T.A.D) Assam. Mobile No: 8486562989, 7399252360
Page 20
 10. Find the picture that you saved and double-click on it.

11. Drag the picture where you want it to go. (You may have to click on Text Wrapping and click on In Front of
Text).

Print the File

MR.SHANTANU DAS. From: Rowta (B.T.A.D) Assam. Mobile No: 8486562989, 7399252360
Page 21