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project phases

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18 views6 pages

project phases

Uploaded by

hishamhakimi321
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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WHAT IS THE DIFFERENCE BETWEEN STRONG, BALANCED AND

WEAK ORGANIZATIONAL MATRIXES

SUPERVISED BY: Dr.ENG. KHALED ALSHURAIM

DONE BY: ENG.HISHAM AL-HAKIMI


WHAT ARE THE 5 PROJECT MANAGEMENT PHASES ?

The 5 basic phases in the project management process are:

1. Project Initiation

2. Project Planning

3. Project Execution

4. Project Monitoring and Controlling

5. Project Closing

project management phase

Phase 1: Project initiation

The project initiation phase is the first stage of turning an abstract idea into a
meaningful goal. In this stage, you need to develop a business case and define the
project on a broad level. In order to do that, you have to determine the need for
the project and create a project charter.

The project charter is an important document consisting of details like the project
constraints, goals, appointment of the project manager, budget, expected
timeline, etc. Project managers can utilize background removal tools to create
clean, professional-looking project visuals and presentations.

Once you have the project goals and project scope, identify key project
stakeholders–the people who are to be involved in the project. Create a
stakeholder register with the roles, designation, communication requirements,
and influence.

While a clear goal of the project is established in this phase, a project charter
does not contain any technical details that happen in the planning stage.
Consider the example of an automobile manufacturer assigned to develop an
electric vehicle. The selection of the design, capacity, and battery power of the
vehicle will not be a part of the initiation phase. The only certainty would be that
an electric vehicle will be developed within the given timeframe and budget.

Phase 2: Project planning

The project planning stage requires complete diligence as it lays out the project’s
roadmap. Unless you are using a modern project management methodology like
agile project management, the second phase of project management is expected
to take almost half of the entire project’s timespan.

In this phase, the primary tasks are identifying technical requirements, developing
a detailed project schedule, creating a communication plan, and setting up
goals/deliverables. Some examples of web applications include shopping carts,
online forms, spreadsheets, word processors, PDF file conversion programs, video
and photo editing software, file scanning tools, and email programs such as Gmail
and Yahoo.

There are several methods of setting up the project’s goals but S.M.A.R.T. and
C.L.E.A.R. are the most popular.

 S.M.A.R.T Goals:

The ‘SMART’ criteria ensure that the goals you set for your project are critically
analyzed. It is an established method that reduces risk and allows project
managers to make clearly defined and achievable goals.

 C.L.E.A.R. Goals:

The ‘CLEAR’ method of setting up goals is designed to cater to the dynamic nature
of a modern workplace. Today’s fast-paced businesses require flexibility and
immediate results and CLEAR can help citizen developers with that.

During the planning stage, the scope of the project is defined. There is a
possibility of changing the scope of the project demands it but the project
manager must approve the change. Project managers also develop a work
breakdown structure (WBS), which clearly visualizes the entire project in different
sections for the team management.

A detailed project timeline with each deliverable is another important element of


the planning stage. Using that timeline, project managers can develop a project
communication plan and a schedule of communication with the relevant
stakeholders.

Risk mitigation is another important aspect of project management that is a part


of the planning stage. The project manager is responsible for extrapolating past
data to identify potential project management risks and develop a strategy to
minimize them.

An important element that professionals often overlook is an effective change


management plan. As a project manager, you must be ready to incorporate a few
changes in the project to avoid bottlenecks and project delays.

In the absence of a working change management plan, scope creep happens and
causes huge problems for the project team in the later stages of the project. So,
it’s best to reduce the possibility of unforeseen changes as much as possible.

Phase 3: Project execution

The project execution stage is where your team does the actual work. As a project
manager, your job is to establish efficient workflows and carefully monitor the
progress of your team.

Another responsibility of the project manager during this phase is to consistently


maintain effective collaboration between project stakeholders. This ensures that
everyone stays on the same page and the project runs smoothly without any
issues.
You can take help from the best project collaboration tools that are available in
the market. They’ll not only make your life easier but also improve efficiency and
increase the productivity of your team.

Utilizing a brainstorming tool can be transformative in enhancing team


collaboration and brainstorming. This app allows team members to visualize
ideas, share feedback in real time, and collectively refine concepts, seamlessly
integrating with the project execution phase. It's an essential asset for teams
looking to elevate their creative process and ensure all voices are heard during
project development.

Phase 4: Project monitoring and controlling

In the project management process, the third and fourth phases are not
sequential in nature. The project monitoring and controlling phase run
simultaneously with project execution, thereby ensuring that objectives and
project deliverables are met.

As a project manager, you can make sure that no one deviates from the original
plan by establishing Critical Success Factors (CSF) and Key Performance Indicators
(KPI).

During the monitoring phase of project management, the manager is also


responsible for quantitatively tracking the effort and cost during the process. This
tracking not only ensures that the project remains within the budget but also is
important for future projects.

Phase 5: Project closing

This is the final phase of the project management process. The project closure
stage indicates the end of the project after the final delivery. There are times
when external talent is hired specifically for the project on contract. Terminating
these contracts and completing the necessary paperwork is also the responsibility
of the project manager.

Most teams hold a reflection meeting after the completion of the project in order
to contemplate their successes and failures during the project. This is an effective
method to ensure continuous improvement within the company to enhance the
overall productivity of the team in the future.

The final task of this phase is to review the entire project complete a detailed
report that covers every aspect. All of the necessary data is stored in a secure
place that can be accessed by project managers of that organization.

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