A Research Paper on College Management System

Project Guide: Prof. Sharayu Deote

Created by :
Vaishnavi Patel

Sakshi Bhagwat

Shreya Ashtikar

Sakshi Kumbhare

ABSTRACT 3. SCOPE FOR DEVELOPMENT OF

This paper is aimed at developing an Online Intranet College
Management System (CMS) that is of importance to either an THIS PROJECT
educational institution or a college. The system (CMS) is an
Intranet based application that can be accessed throughout the The requirement of the user is to
institution or a specified department. This system may be used
by students as well as college. Students as well as staff logging ∙ Access/ Search information.
in may also access or can search any of the information
∙ Login to the system through the first page of the application
regarding college. This system (C.M.S ) is being developed for
an engineering college to maintain and facilitate easy access to ∙ Change the password after logging into the system ∙
information. For this the users must be registered with the
system after which they can access as well as modify data as View/change his/her details.
per the permissions given to them. This system can be used as
a knowledge/information management system for the college. ∙ designed and implemented to provide service in institutes and
For a given student/staff (technical/Non-technical) can access colleges.
the system to either upload or download some information from
the database. ∙ Students can access previous year question paper.
An admin login should be present who can read as well as
remove any uploads

1. INTRODUCTION
4. OVERVIEW OF DOCUMENT
The title of the project is “COLLEGE MANAGEMENT
SYSTEM FOR COLLEGE” (CMS). CMS is defined as an
application based on Intranet that aims at all the levels of This document describes the product and its requirements and
management providing information within an organization. constraints. It provides a primarily non-technical description
This system can be used as an information management of the project targeted towards external audiences. This
system for the college. section includes information such as data requirements,
functional requirements, and a general description of the
For a given student/staff (Technical / Non-technical) the product and its interaction with users from the perspective of
Administrator creates a login id & password, using these the client. Section 3 provides specific technical requirements
students/ staff (Technical / Non-technical) can access the as the team understands them at this time and is intended for
system to either upload or download some information from the an internal audience. This section includes information such
database. as external interface requirements, performance requirements,
and any other technical requirements needed to design the
The front-end will be HTML pages for client side validation
software.
with Java Script whereas all business logics will be in Java
reside at the middle layer. the third layer of the database will be
interacted with these layers, a web server is required to start
working on this project environment like Java Runtime
Environment (JRE) as a development environment.

5. GENERAL DESCRIPTION
2. PURPOSE OF DOCUMENT

User Characteristics: The target audience for the

This document is the Software Requirement Specification CMS product is the college students/staff (Technical/Non
(SRS) for the College Management System for College (CMS) technical). The users for this system are
project .The purpose of this document is to describe the
 Overview of Functional Requirements
Administrator – The Super user of the system. Student – A
user with limited access rights.
Staff – A user of the system who has more access rights than a Administration:
normal user.

The client requires the following features

∙ Hostel: It gives information about the college hostel for both boys
∙ The administrator governs the working of the system. and girls.

∙ students can access library. ∙ Bus Routes: This maintains the route details of the buses.

. students can search previous years papers.

∙ The system should have a login. Department Information: This module gives the information
about,
∙ The system should have a share feature.
∙ Course: This contains the information about the number
of the courses offered by the college and number of
. seats present in each.
∙ Staff: This contains the number of staff available in
6. USER VIEW OF PRODUCT USE: each department.
The front view of the system consists of different services ∙ Library: Students can issue books using this aap.
provided by the system and a login page with which a user is
prompted to login in to the system through his username and ∙ Syllabus: This provides the academic syllabus of the
password. Upon the student's login, his/her details are updated students from different branches.
into the system. When all data is entered, the student can not
only view their details but also view their exams and report
details. When the student's session ends, all data is saved.
Staff can also login to the system with their id and password Staff Information: This module deals mainly with, ∙
and has access to the system.
Profile: This provides personal details of the staff.
∙ Attendance: This provides the staff with his/her
There will be a special login name and password (to prevent attendance details.
students in updating their details other than profile) to allow the
teacher to access all student data in a table form. Here, the ∙ Salary: This provides the staff with his/her salary
administrator can add students and staff to the system and details.
change student and staff details.
∙ Feedback: This feature enables the staff to provide
feedback to the management.
∙ View Student Details: This provides the staff to view
the student details.
7. SPECIFIC REQUIREMENTS:
1. External Interface Requirements: Student Information: This module gives information about,
∙ Simple, Attractive, User Friendly ∙ Profile: This provides personal details of the student.
∙ Self-Contained, Consistent, Self-Explanatory ∙ ∙ Attendance: This provides the student with his/her
Robust. attendance details.
∙ Marks: This provides the internal/external marks of a
2. Main modules of the system: student.
Campus Information: This module gives the information ∙ Feedback: This feature enables the student to provide
about feedback to the management.
Buildings/Blocks: It contains the information about the total ∙ Remarks: It contains the remarks written by the faculties about a
number of blocks present in the campus and also the number of student.
rooms present in each block.
∙ Laboratories: This gives information about the number of
laboratories present in each department. ∙ Change Password: Provides the student to change his/her

∙ Buses: This gives the count of the buses deployed by the Password.
management.
∙ Library: students can borrow/return
Previous year exam paper: This allows to search previous year
This module deals mainly with, exam papers.
∙ Admission: This mainly deals with registering the students/staff ∙ Results: This contains the internal/external marks of a
student.
and assigning them with a login id and password.
∙ Accounts: This keeps track of the financial details of the college.
 Concepts
∙ RDBMS and its various component modules. ∙
SQL
8. SYSTEM DESIGN ∙ Java and JDBC
PURPOSE:
∙ Interaction Diagrams
Purpose of College Management System for a College (CMS)
Design Document is to describe the design and the architecture ∙ Classes and Interfaces
of CMS. The design is expressed in sufficient detail so as to
enable all the developers to understand the underlying PRE-REQUISITES:
architecture of CMS. Logical architecture of JDBC driver,
Server, DML, DDL, Session and Data Store are explained.
CMS requires Java JRE 1.5 or higher. Since CMS is written
TARGET AUDIENCE in Java, it can run on any platform that supports the Java
This Design document is intended to act as a technical reference tool runtime environment 1.5 or higher. The compiled files are
for developers involved in the development of College Management contained in Java Archives (JAR’s) and have to be defined in
System (CMS).This document assumes that you have sufficient the CLASSPATH environment variable.
understanding of the following

9. ARCHITECTURAL STRATEGIES:
The architectural design of a software project is simply the
design of the entire software system. This includes the
hierarchy of the modules and also which modules are present
in the system. A good architectural design will create a clear
and fair balance between cohesion (each module has only one
distinct purpose), coupling (no two modules depend
completely on each other), abstraction (seeing
modules in full and not in detail), hierarchy (logical modules
stem from others) and partitioning (logically grouping
modules together) of the software modules

35
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