APPENDIX-6

Norms for Essential and Desirable Requirements of the

Technical Institutions
6.1 Essential Requirements for Technical Institution
1 Establishment of Anti Ragging Committee (As per All India Council for Technical Education notified
Regulation for prevention and prohibition of ragging in AICTE approved Technical Institutions vide
No. 37-3/ Legal/ AICTE/ 2009 dated 01.07.2009) *

2. Establishment of Internal Committee (IC) (As per Section 4 All India Council for Technical Education
(Gender Sensitization, Prevention and Prohibition of Sexual Harassment of Women Employees and
Students and Redressal of Grievances in Technical Institutions) Regulations, 2016 vide No. F.AICTE/
WH/2016/01dated 10th June, 2016 *

3. Establishment of Committee for SC/ ST (As per the Scheduled Castes and the Scheduled Tribes
(Prevention of Atrocities) Act, 1989, No. 33 of 1989, dated 11.09.1989) *

4. Fire and Safety Certificate

5. Barrier Free Built Environment for disabled and elderly persons (as per Chapter VII of the Approval
Process Handbook)

6. Establishment of Online Grievance Redressal Mechanism as specified in the Approval Process

Handbook* as well as Grievance Redressal Committee in the Institution and Appointment of
OMBUDSMAN by the University.(As per All India Council for Technical Education (Redressal of
Grievance of Students) Regulation, 2019 vide F. No.1-101/PGRC/AICTE/Regulation/2019 dated
07.11.2019) *All India Council for Technical Education (Redressal of Grievance of Faculty/Staff
Member) Regulations, 2021 vide F.No.1- 103/ AICTE/PGRC/Regulation/2021dated 25.03.2021.

7. Compliance of the National Academic Depository (NAD) as per MoE directives, (Applicable for
Standalone Institutions and Universities).

8. Safety and Security measures in the Campus (as per Chapter VII of the Approval Process Handbook)

9. Implementation of Food Safety and Standards Act, 2006 at the Institution

10. Digital payment for all financial transactions as per MoEdirectives

11. Display of information submitted to AICTE (including the accreditation status and Board of
Governors) along with the Copies of AICTE approvals (LoA and EoA of subsequent years) obtained
since inception of the Institution till date shall be placed on the Web site of the Institution

12. Information about available Courses and approved intake at the Entrance of the Institution

13. Mandatory disclosures in the prime location of the Website (as a quick link) of the Institution

14. Display board within the premises as well as on the Website of the Institution Indicating the
feedback facility of students and Faculty available in AICTE Web-Portal

15. General notice Board and Departmental Notice Boards

16. Establishment of 24x7 women helpline number and a security system in the campus for providing
safety to students and female faculty and non-teaching faculty.

17. Establishment of platform or hiring counsellors for seeking help and guidance w.r.t psychological
counsellingrelated to Mental Health for Students, faculty and non-teaching faculty

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 18. First Aid, Medical and counselling facilities

19. Potable Water Supply and outlets for drinking water at strategic locations.

20. Electrical Grid Power Supply Connection and Backup Electric Supply

21. Sports facilities

22. Sewage Disposal System - Waste Management and environment improvement measures to ensure
a sustainable Green Campus

23. Students Safety Insurance and Group Accident Policy for the Employee

24. At least 5 MoUs with Industries

25. Institution-Industry Cell

26. Internal Quality Assurance Cell*

27. Institute Innovation Council (IIC)

28. Language Laboratory (for institutions having Diploma and Degree Programs)

29. Road suitable for use by Motor vehicle- Motorized Road

30. Provision for Vehicle Parking

31. Internship**

32. Implementation of PARAKH

* Appointment of Committees/ IQAC/ Grievance Mechanism should be made before commencement of the
session, however, an Affidavit 2 to that effect need to be submitted by the new Technical Institution at the
time of inspection by Expert Visit Committee

** An Affidavit to be uploaded on the Portal for the compliance of Implementation of Internship Policy
of AICTE.

Note: The above mentioned documents need to be uploaded before downloading the EoA. The Council shall
verify their implementation at any point of time.

6.2 Desirable Requirements of a Technical Institution

1. Implementation of student Induction Programme***

2. Facilitate teachers for undergoing Pedagogical training through NITTT Guidelines

3. Applied for membership of National Digital Library

4. Implementation of exam reforms****

5. Facility to watch MOOCs through SWAYAM & SWAYAM PRABHA

6. Provision / Facilities to conduct online meetings, Webinars, classes and examinations

7. Implementation of Skill India Mission

8. Implementation of the schemes announced by Government of India

9. Offering of Skill development Courses approved by the Council

10. Fabrication facility Laboratory (FABLAB)/ AICTE-IDEA LAB/Tinkering Laboratory/ Innovation

Laboratory

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 11. Availability of at least ONE Smart Class Room per Department

12. Installation of grid connected solar rooftops/ Power Systems

13. Public announcement system at strategic locations for general announcements/ paging and
announcements in emergency

14. Enterprise Resource Planning (ERP) Software for Student-Institution-Parent Interaction

15. Efforts to encourage Final Year students to appearin various competitive Examinations.

16. Efforts to encourage students to participate in National/International competition like

SIH, etc.

17. Efforts to encourage students to take-up internship and project work in Indian Knowledge System
related Areas/Topics/Disaster Management

18. Transport

19. Banking Facility/ Automated Teller Machine

20. LCD (or similar) projectors in Class Rooms

21. Auditorium

22. Staff Quarters

23. Course(s) taken through duly recognized MOOCs shall be used as Supplementary Course(s)

24. General Insurance provided for assets against fire, burglary and other calamities

25. Intellectual Property Right Cell

26. Implementation of Unnat Bharat Abhiyan/ SaansadAdarsh Gram Yojana (SAGY)

27. Green and eco-friendly campus which focuses on energy efficiency by preserving natural resources
for healthy living and a good learning environment.

28. Implementation of Start-up Policy

29. Social Media Cell

30. Participation in the National Institutional Ranking Framework (NIRF)

31. Participation in the National Innovation Ranking (ARIIA)

32. Plastic Free Campus

33. Measures for Cybersecurity

34. Availability of quality sanitary napkins through sanitary napkin vending machinesand ensuring safe
and environmental friendly disposal of used sanitary napkin through sanitary napkin incinerator

35. Rainwater Harvesting

36. Happiness Metrics Scheme

*** An Undertaking to be uploaded on the Portal that the Institution shall possess an UHV Induction Programme
trained Faculty for every 20 newly joined students before AY 2022-23.

**** An Undertaking to be uploaded on the Portal that the Internal Assessment & Laboratory Work shall be
carried out following AICTE Exam Reforms and all the existing Faculty shall be trained for the same.

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6.3 Structure of the Committees
6.3.1 Structure of Anti Ragging Committee

Every Institution/ University including Institution Deemed to be University imparting Technical

Education shall constitute a Committee to be known as the Anti-Ragging Committee to be
nominated and headed by the Head of the Institution, and consisting of representatives of Civil
and Police Administration, Local Media, Non-Government Organizations involved in youth
activities, representatives of Faculty members, representatives of parents, representatives of
students belonging to the freshers’ category as well as senior students, non-teaching staff and
shall have a diverse mix of membership in term of Level as well as gender.

6.3.2 Grievance Redressal Mechanism

In order to provide opportunities for redressal of certain grievances of students already enrolled
in any institution, as well as for those seeking admission to such institutions, AICTE has notified
All India Council for Technical Education (Redressal of Grievance of Students) Regulations,
2019 vide F. No. 1-101/PGRC/AICTE/Regulation/2019 dated 07.11.2019 for establishment of
grievance redressal mechanism for all AICTE approved Technical Institutions. Non-compliance
of the above Regulations shall call for punitive action.

Student Grievance Redressal Committee (SGRC)

• A complaint from an aggrieved student relating to the institution shall be addressed to the
Chairperson, Student Grievance Redressal Committee (SGRC).

• Every AICTE approved institution shall constitute Student Grievance Redressal Committee
(SGRC) with the following composition, namely:

a. Principal of the College- Chairperson;

b. Three senior members of the teaching faculty to be nominated by the Principal as Members
and out of three one member shall be female and other from SC/ST/OBC category;

c. A representative from among students of the College to be nominated by the Principal based
on academic merit/excellence in sports/performance in co-curricular activities- Special Invitee.

• The term of the members and the special invitee shall be of two years.

• The quorum for the meeting including the Chairperson, but excluding the special invitee, shall
be three.

• In considering the grievances before it, the SGRC shall follow principles of natural justice.

• The SGRC shall send its report with recommendations, if any, to the concerned institution and
a copy thereof to the aggrieved student, within a period of 15 days from the date of receipt of
the complaint.

• Any student aggrieved by the decision of the Student Grievance Redressal Committee may
prefer an appeal to the Ombudsperson, within a period of fifteen days from the date of receipt
of such decision.

Appointment, Tenure, Removal and Conditions of Services of Ombudsperson:

• Each affiliating University, Technical University, Private University, Deemed to be University

shall appoint Ombudsperson for redressal of grievances of students under the UGC (Redress of
Grievances of Students) Regulations, 2019.

• There shall be one or more part-time functionaries designated as Ombudsperson to hear, and
decide on, appeals preferred against the decisions of the SGRCs.

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• For institutions which are offering diploma level course(s) and are affiliated to Board of Technical
Education (BTE), the concerned Directorate of Technical Education (DTE) shall appoint an Ombudsperson
for redressal of grievances of students.

• For Institution which are not affiliated to any University and offering Diploma, Post Diploma, Post
Graduate Certificate, Post Graduate Diploma Course(s) in Management, Computer Applications & Travel
and Tourism, the Council shall appoint an Ombudsperson for redressal of grievances of students.

• The Ombudsperson shall be a Retired District Judge or a retired Vice Chancellor or Professor (who has
worked as Dean/HOD and 10 years’ experience as Professor at State/Central Universities/Institution of
eminence).

• The Ombudsperson shall not, at the time of appointment, during one year before appointment, or in
the course of his tenure as Ombudsperson, be in a conflict of interest with the Institution where his/her
personal relationship, professional affiliation or financial interest may compromise or reasonably appear
to compromise, the independence of judgement toward the Institution.

• The Ombudsperson shall be appointed for a period of three years or until he or she attains the age of 70
years, whichever is earlier, from the date of assuming office, and shall be eligible for reappointment for
another one term for the same State or region, as the case may be.

• For conducting the hearings, the Ombudsperson shall be paid a sitting fee, per diem, in accordance with
the norms fixed by the Council, and shall, in addition, be eligible for eimbursement of the expenditure
incurred on conveyance.

• The State Government, in the case of an Ombudsperson of a State, and the Council (for Council appointed
Ombudsperson), may remove the Ombudsperson from office, on charges of proven misconduct or
misbehaviour as defined under these Regulations.

• No order of removal of Ombudsperson shall be made except after an inquiry made in this regard by a
person not below the rank of judge of the High Court in which a reasonable opportunity of being heard
is given to the Ombudsperson.

Functions of Ombudsperson:

• The Ombudsperson shall hear appeals from an aggrieved student(s), only after the student has availed
all other remedies provided under these Regulations.

• While issues of malpractices in the conduct of examination or in the process of evaluation may be
referred to the Ombudsperson, no appeal or application for revaluation or re-totalling of answer sheets
from an examination, shall be entertained by the Ombudsperson unless specific irregularity materially
affecting the outcome of specific instance of discrimination is indicated.

• The Ombudsperson may avail assistance of any person, as amicus curiae, for hearing complaints of
alleged discrimination.

• The Ombudsperson shall make all efforts to resolve the grievances within a period of 30 days of receiving
the appeal from the aggrieved student(s).

Procedure for Redressal of Grievances by Ombudspersons and Student Grievance Redressal

Committees:

• Each institution shall, within a period of three months from the date of issue of this notification, have an
online portal where any aggrieved student may submit an application seeking redressal of grievance.

• On receipt of an online complaint, the institution shall refer the complaint to the appropriate Student
Grievance Redressal Committee, along with its comments within 15 days of receipt of complaint on the
online portal.

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• The Student Grievance Redressal Committee, as the case may be, shall fix a date for hearing the complaint
which shall be communicated to the institution and the aggrieved student.

• An aggrieved person may appear either in person or authorize a representative to present his/her case.

• Grievances not resolved by the Student Grievance Redressal Committee shall be referred to the
Ombudsperson, within the time period provided in these Regulations.

• Institutions shall extend co-operation to the Ombudsperson or the Student Grievance Redressal
Committee, in early redressal of grievances; and failure to do so may be reported by the Ombudsperson
to the Council, which shall take action in accordance with the provisions of these Regulations.

• The Ombudsperson shall, after giving reasonable opportunities of being heard to both parties, on the
conclusion of proceedings, pass such order, with reasons therefore as may be deemed fit to redress the
grievance and provide such relief as may be appropriate to the aggrieved student.

• The institution, as well as the aggrieved student, shall be provided with copies of the order under the
signature of the Ombudsperson, and the institution shall place it for general information on its website.

• The institution shall comply with the recommendations of the Ombudsperson; and the Ombudsperson
shall report to the Council any failure on the part of the institution to comply with the recommendations.

• The Ombudsperson may recommend appropriate action against the complainant, where a complaint is
found to be false or frivolous.

Information Regarding Ombudspersons and Student Grievance Redressal Committees:

An institution shall furnish, prominently, on its website and in its prospectus, all relevant information in
respect of the Students Grievance Redressal Committee(s) coming in its purview, and the Ombudsperson
for the purpose of appeals.

Consequences of Non-Compliance:

The Council shall in respect of any Technical institution, which wilfully contravenes or repeatedly fails to
comply with the recommendation of the Ombudsperson or the Student Grievance Redressal Committee, as
the case may be, proceed to take one or more of the following actions, namely:

• Withdrawal of approval granted to the Technical Institution;

• Withdrawal of declaration of fitness or entitlement to receive grants or financial assistance from the
Council;

• withholding any grant allocated to the Technical Institution;

• Declaring the institution ineligible for consideration for any assistance under any of the general or
special assistance programs of the Council;

• Informing the general public, including potential candidates for admission, through a notice displayed
prominently in suitable media and posted on the website of Council, declaring that the institution
does not possess the minimum standards for redressal of grievances;

• Recommend to the affiliating University for withdrawal of affiliation, in case of a University affiliated
institution or DTE affiliated institution;

• Such other action as may be deemed necessary and appropriate against an institution for non-
compliance.

Provided that no action shall be taken by the Council under these Regulations, unless the institution
has been given an opportunity to explain its position and an opportunity of being heard has been
provided to it.

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Prevention and Prohibition of Ragging:

Implementation of the above shall be in line with norms prescribed in Appendix 12

Grievance Redressal Cell (GRC) for Faculty/Staff:

Implementation of the above shall be in line with norms prescribed in Appendix 15

6.3.3 Committee for SC/ST

Committee shall consist of five members, out of which at least 2 members shall be SC/ST and one
member shall be a woman.

6.3.4 Internal Committee (IC)

Responsibilities of the Technical Institution as per Gender Sensitization, Prevention and Prohibition
of Sexual Harassment of Women Employees and Students and Redressal of Grievances in Technical
Institutions (All India Council for Technical Education Regulations, 2016)

Every Technical Institution shall Publicly notify the provisions against sexual harassment and ensure
their wide- dissemination

a. Include in institution’s Website, prospectus and display prominently at conspicuous places

or Notice Boards the penalty and consequences of sexual harassment and make all sections
of the institutional community aware of the information on the mechanism put in place for
Redressal of complaints pertaining to sexual harassment, contact details of members of Internal
Complaints Committee, complaints procedure and so on

b. Organise Training Programmes or as the case may be, workshops for the officers, functionaries,
faculty and students, to sensitize them and ensure knowledge and awareness of the rights,
entitlements and responsibilities enshrined in the Act and under these regulations

c. Organise regular orientation or training Programmes for the members of the IC to deal with
complaints, steer the process of settlement or conciliation, etc., with sensitivity

d. Act decisively against all gender based violence perpetrated against employees and students
of all sexes recognising that primarily women employees and students and some male students
and students of the third gender are vulnerable to many forms of sexual harassment and
humiliation and exploitation

e. Every Technical Institution shall constitute an Internal Committee (IC) with an inbuilt mechanism
for gender sensitization against sexual harassment. The IC shall have the following composition:

f. A Presiding Officer who shall be a woman Faculty member employed at a senior Level (not
below a Professor in case of a University, and not below an Associate Professor in case of an
Institution) at the Educational Institution, nominated by the Executive Authority

g. Two Faculty members and two non-teaching employees, preferably committed to the cause of
women or who have had experience in social work or have legal knowledge, nominated by the
Executive Authority

h. Three students (comprising of at least one girl student) of Pre-Final/Final year at Undergraduate/
Diploma Level Institution, as the case may be One member from amongst Non-government
Organisation or Associations committed to the cause of women or a person familiar with the
issues relating to sexual harassment, nominated by the Executive Authority

i. At least one-half of the total members of the IC shall bewomen.

j. Persons in senior positions such as Chairman/ Secretary of the Society, Principal/ Director of
the Institution, etc. shall not be the members of the ICs in order to ensure autonomy of their
functioning

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 k. The term of office of the members of the IC shall be for a period of three years. Institutions may
also employ a system whereby one-third of the members of the ICC may change every year

l. All Technical Institutions approved by AICTE shall upload the Annual Report containing the
following details by 30th June of the Calendar Year:

m. Number of complaints of sexual harassment received in the year

n. Number of orientation or training Programmes carried out for the members of the IC to deal
with complaints

o. Number of complaints disposed of during the year

p. Number of cases pending for more than 90 days

q. Number of workshops or awareness Programme carried out for the officers, functionaries,
faculty and students to sensitize them against sexual harassment

r. Nature of action taken by the Technical Institution against the perpetrator.

6.3.5 Establishment of Institution’s Innovation Council (IIC)

To create an enabling ecosystem for Innovation and Entrepreneurship in educational institutions,

MoE’s Innovation Cell and AICTE are encouraging all higher techncial institutions to establish
Institution’s Innovation Council (IIC) in their campuses. The 1st step towards establishing an IIC is
to register in the IIC portal https://iic.mic.gov.in/signup followed by formation and function of the
council. In the AICTE’s annual approval process, establishment of IIC in HEI is an essential item, for
which all participating institutes are required to uplaod the copy of the IIC establishment certificate
and IIC registration number.

Institutions with a functional IICs in campus can download the establishment certificate available
at <About My Institute>, <My Profile>, <Certificates> in the Institute’s IIC login page for the above
purpose. If an institution has not yet established an IIC, the head of the institute can register for an
IIC at https://iic.mic.gov.in/signup and complete the ‘My Council’ formation along with nomination
for the president to lead the IIC activities. Institute can go through the manual of IIC formation and
operation at https://iic.mic.gov.in/assets/html/index.html. For more details about the IIC, visit https://
iic.mic.gov.in/.

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