USER MANUAL

SAI RAMESH PAMPANA, SAP SRM Consultant

ALTTAB - PHOENIX BUSINESS CONSULTING

 Author: Sai Ramesh Pampana, SRM Consultant

CONTENTS

1. Welcome Note ................................................................................................................................................. 2

2. General Instructions ......................................................................................................................................... 2

3. Path .................................................................................................................................................................. 2

4. Portal link.......................................................................................................................................................... 3

5. Sections ............................................................................................................................................................ 3

A. General Company Information ................................................................................................................... 3

B. Directors details ........................................................................................................................................... 4

C. Contact Person information ........................................................................................................................ 5

D. Product categories provided....................................................................................................................... 5

E. Special groups ............................................................................................................................................. 6

F. Attachments ................................................................................................................................................. 6

G. Data privacy statement................................................................................................................................ 7

H. Register ........................................................................................................................................................ 7

6. Confirmation Message..................................................................................................................................... 7

7. Email ................................................................................................................................................................. 7

8. Questionnaire Mail........................................................................................................................................... 8

9. Send Questionnaire ....................................................................................................................................... 10

10. LogIn Credentials ........................................................................................................................................... 10

11. Password for the User ID ............................................................................................................................... 10

12. What supplier can do In log in? .................................................................................................................... 10

13. Help line ......................................................................................................................................................... 10

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USER MANUAL |
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1. WELCOME NOTE

Welcome to Kenya Airports Authority Pre-selections/Pre-Qualifications Supplier Self Registration portal. This
portal serves as the initial point of entry for future vendors to do business with Kenya Airports Authority.

2. GENERAL INSTR UCTIONS

 Kindly use internet explorer for best experience.

 Before proceeding with the self-registration process, please make sure that you will have the following
documents available in PDF format
 Please make sure all required attachments are in color format. Maximum recommended resolution for
scanning the documents is 100 dpi and total size of documents is 50MB.

1. PIN: Tax compliance and PIN Certificate (Mandatory)

2. REG: Certificate of Incorporation/ Registration (Mandatory)
3. CR12: Registrar of companies – List of directors (Mandatory)
4. AGPO: Special Group certificates (Required only if they are registering under special groups)
5. RAC: Regulatory authority certificates (Mandatory for Works)
6. FIN: Audited Financial Statements for current 2 years or Current 3 months Bank statements
(Mandatory)
7. IDC: Scan copy of Original National ID or Passport of each director (Mandatory)
8. OTH: Any other relevant document

For assistance please contact Kenya Airports Authority Procurement Team by Phone +254-020-6611211, 020-
6612211 or Vendor support team via email vendor.support@kaa.go.ke

* Fields marked with an asterisk are mandatory.

3. PATH

To register with KAA as a potential supplier you must follow the path and click on the following link

www.kaa.go.ke  Corporate  Procurement Supplier E-Services  Supplier registration for Pre-

qualifications
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4. PORTAL LINK

https://suppliers.kaa.go.ke/prequalifications#

5. SECTIONS

KAA Portal page consists of following sections with mandatory fields as specified in the corresponding following
sections:

 General Company Information

 Director details
 Contact person Information
 Product categories provided
 Special Groups
 Attachments
 Data Privacy statement

A. GENERAL COMPANY INFORMATION

o Company name, Company registration number, Tax Number (PIN), Ownership type and etc.,
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B. DIRECTORS DETAILS

o Fill all the columns in director details and owner ship percentage should be 100%. If incase multiple
owners cumulatively this should be equal to 100%.
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C. CONTACT PERSON INFOR MATION

D. PRODUCT CATEGORIES PROVIDED

o Please choose product categories from the given list

o Search for the product category by giving search term and click on search

o To view the list of products selected, please click on “SHOW SELECTED ITEMS”
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E. SPECIAL GROUPS

F. ATTACHMENTS

Please attach following mandatory documents.

1. PIN: Tax compliance and PIN Certificate (Mandatory)

2. REG: Certificate of Incorporation/ Registration (Mandatory)

3. CR12: Registrar of companies – List of directors (Mandatory)

4. AGPO: Special Group certificates (Required only if they are registering under special groups)

5. RAC: Regulatory authority certificates (Mandatory for Works)

6. FIN: Audited Financial Statements for current 2 years or Current 3 months Bank statements (Mandatory)

7. IDC: Scan copy of Original National ID or Passport of each director (Mandatory)

8. OTH: Any other relevant document

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G. DATA PRIVACY STATEME NT

o Please read the data privacy statement, privacy policy and click on check box to accept the terms

H. REGISTER

Up on accepting the terms, please click on button register

Message up on successful completion of registration.

6. CONFIRMATION MESSAGE

Up on successful completion of registration page, user displayed with confirmation Pop-up window “Your
registration was successful. You will receive a confirmation e-mail soon”

7. EMAIL
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Up on successful completion of registration, supplier receives an email with questionnaire

USER MANUAL |
 Author: Sai Ramesh Pampana, SRM Consultant

8. QUESTIONNAIRE MAIL

Supplier receives questionnaire email which consists of following

Click on Hyperlink URL “General Supplier Data” below questionnaire will be opened and fill up them accordingly.

Form 1A, Form 1B and Form 1C will be opened, Supplier supposed to fill these forms and submit questionnaire.

FORM 1A:

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FORM 1B:

FORM 1C:

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9. SEND QUESTIONNAIRE

Supplier supposed fill the mandatory fields with the respective details. Tool tip provided for help on each field.
System will not allow supplier to submit response without filling mandatory fields. Up on filling all 3 forms
supplier must submit the questionnaire by clicking “Send Questionnaire”

This is mandatory and will be verified internally validated for pre-selection process.

10. LOGIN CREDENTIALS

Up on submission of questionnaire, your application will be routed for KAA Internal approval. Up on approval
from KAA, supplier will receive 2 separate emails consists of User ID and Password.

11. PASSWORD FOR THE USER ID

Up on receipt of the user credentials, supplier must log in and change the password and keep note of it for
further usage.

12. WHAT SUPPLIER CAN DO IN LOG IN?

Supplier can view and change his own company data.

13. HELP LINE

Support line and email:

Vendor support team

Kenya Airports Authority

Phone +254-020-6611211, 020- 6612211

Email: vendor.support@kaa.go.ke

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