DIGITAL DOCUMENTATION

Pratical-1
Aim- To drag and drop method to insert text
Theory- This is a feature in writer which help the user to drag
and drop a text alignment from fill format dialog box is simply
defined as drag and drop method.
Step 1 – Select the text from the document and change its
formatting as desired.
Step 2 – From the buttons at the top of the style menu
choose the desired category of style to create.
Step 3 – Click on the desired style under which new style is to
be created.
Step 4 – From the document drag the selected of text to the
style menu.
Step 5 – Create style dialog window appears, type the name
of new style. Name the existing styles are displayed in the
window.
Step 6 – Click OK button to save the name of new style.
Pratical-2
Aim- To update a style
Theory- When a new change is needed in a document instead
of creating a new style some changes are introduced to the
style then we use update style feature of writer this is simply
defined as update style.
Step 1 – Select page/paragraph to be modified.
Step 2- Format the selected portion as per the requirement.
Step 3- Go to style menu, Click on the button to update.
Step 4- Using style Action button, click on updated selected
style.
Pratical-3
Aim- To use fill format option of the writer.
Theory- The fill format allows you to apply style to many
different areas quickly such as you can format many scattered
paragraph word or other items with the same style.
Step1- open the document to be styled.
Step 2- open the style window and select the desired style
category and then desired style from the drag down list.
Step 3- select fill format button.
Step 4- Two apply the selected style take the mouse pointer
to desired location and click. Do take care to apply style on
appropriate type of content.
Step 5 – Repeat step 4 until all the changes have been made
for that style in the entire document.
Step 6 – To quit fell format option, click the fill format button
again or press the Esc key.
Pratical-4
Aim- Load Style
Theory- The last option in style action button of style
menu is load the style. It is used to copy styles from an
existing template or document once copied in the list of style
you can create a new document having same appearance as
old 1 with no extra efforts.
Step 1- In the style menu click on the load style.
Step 2- It will open the Load style dialogue box. In the Load
dialogue box choose the category of your document.
Step 3- Find and select the desired template to copy style
from note that there no templates stored in my templates
category.
Step 4- From the same dialogue window also select the
options for the type of styles to be copied such as text or
paragraph and character style frame pages or numbering by
selecting overwrite option the style being copied will replace
any existing style with the same name.
Step 5- Click ok to copy the styles.
Step 6 – In case styles are to be copied from a file then
instead of template option click on from file button. A file
selection dialogue box is displayed select the desired
document from your computer.
Pratical-5
Aim- Inserting image using drag and drop option.
Theory- Another option to insert image in that
document is by using drag and drop option the standard
procedure is used to drag the image from its source and Drop
it at desired position in the document. A General procedure
to insert an image using drag and drop option is as follows;-
Step 1- Open the document to insert an image in the
libreoffice writer.
Step 2- Open a file browser windows and select the image file
to be inserted.
Step 3- Drag the document into the document.
Step 4- Drag it where you want it to be appear in the
document.
Pratical-6
Aim- Using drawing tools
Step 1 – Place the cursor in the document
where you want the drawing to be placed. You
can choose the anchor later if required.
Step 2 – Select the tools from the drawing toolbar.
Step 3 – Move the pointer to the place in the document
where you want the image to appear, and then click and drag
to create that drain object.
Step 4 – Release the mouse button to finish drawing the
selected drawing function remains active. So that you can
draw another object of the same type.
Step 5 – To cancel the selected drawing function, praise the
esc key, or click the select icon on the drawing object.
NOTE- One more tools appear on the screen that drawing
object properties.
Pratical-7
Aim – Drawing object properties
toolbar
Step 1 – From That drawing toolbar select the object you
want to draw.
Step 2 – From drawing object properties toolbar click on the
icon of property to be modified.
Step 3 – Change the value of the parameter.
Step 4 – Repeat step two and three to change all desired
properties.
Pratical-8
Aim – Creating table of content
Step 1 – Open the document.
Step 2 – Assign proper heading style to the various heading in
the document from style dialog box for example, assign the
headline style.
Step 3 – Place the cursor at the table of content is to be
inserted.
Step 4 – From the main menu select insert table of content
and index table of content index or bibliography. The table of
content index and bibliography dialog box will be displayed.
Step 5 – by default type tab will be selected with a preview of
TOC on the right side of the dialog box. On the left of the
dialog box is the types of title section. In that title text box,
the default name of TOC.
Pratical-9
Aim- To create a templet.
Step 1 – Open the document in Libreoffice writer whose
template is to be created.
Step 2 – from main menu bar, select file > template > save.
the save as dialog box will appear.
Step 3 – Type the name of the new template in the template
name text box.
Step 4 – Select the category of the template being created. A
category is just like a folder that helps in to organize the
templates. Some of the categories that can be seen in the
dialog box are my templates, business correspondence,
online business documents and presentations.
Step 5 – Click and select set as default templates. Check box
to make the current template has default template.
Step 6 – Click save button to save the template. A template in
right is with an extension .ott. Now this template file can be
used by any document in library office writer.
Pratical-10
Aim – to import a template
Step 1 – Open the template dialog box.
Step 2 – Click import template button located in the bottom
right corner of the dialog box.
Step 3 – to add the new template into an existing category.
Click. And choose the category from the list box Otherwise
click and select create a new category check box.
Step 4 – Type the name of new category box in the text box.
Step 5 – Click OK button. The open dialog box will be appear.
Step 6 – browse for the folder where downloaded template
file company letter was saved.
Step 7 – Select the file and click open button. The selected
file will be added to the list of templates.
Electronic Spreadsheet Using
Libre Office
Pratical-1
Aim – to consolidate data
Step 1 – Open the spreadsheet, which has the data to be
consolidated.
Step 2 – Create a new sheet weather data has to be
consolidated.
Step 3 – Choose data > consolidate Option that will open
consolidate dialog box.
Step 4 – Observed at the default function is seen in the
function dropdown.
Step 5 – Choose the required function from the drop down
list.
Step 6 – The source data range list contains existing named
ranges to quickly select from that. But if the source changes
undefined, then click and select the range from the sheet,
which is to be consolidated.
Step 7 – Click on add to add this range under consolidate
range of the consolidation dialog box.
Step 8 – Repeat, step 6 and 7 to add more sheets to be
consolidated.
Step 9 – Remember to click the target range specified under
use copy results to. If it is not mentioned, then click on the
cell of sheet where the final data has to be produced.
Step 10 – Click on the option that will list two check box
under consolidate buy rollables and column labels and link to
source data under options. From this you can select the
additional feature as per requirement. The option.
Consolidate by row and column are checked to consolidate.
Data has per row labels and columns label. Link to source
data is checked to make the modification automatically in the
consolidated sheet while making any changes in the source
data.
Step 11 – Finally click on Ok Button.
Pratical-2
Aim – Using subtotal feature
Step 1 – The sheet where this is to be applied must have
labels to the column.
Step 2 – Click on data menu and choose subtotals.
Step 3 – Choose the column in the group by list in the
subtotal dialog box, which is to be used for grouping the data
in the sheets.
Step 4 – Select the column by clicking the check box under
calculate subtotals for to create subtotals for.
Step 5 – Select the desired function by clicking the function
under use function.
Step 6 – You can use the second group and third group taps
to group the data in further levels.
Step 7 – Click on ok button.
Pratical-3
Aim – using what if scenario
Step 1 – Select the sale, which contains value in the sheets
that need to be changed. To select multiple cells hold control
key and click on the cells to be selected.
Step 2 – Choose tool scenario will open scenario dialog box.
Step 3 – enter a name for the new scenario and leave the
other field unchanged.
Step 4 – Click on the Oklahoma Button.
Step 5 – This will create a new scenario which is activated
automatically.
Pratical-4
Aim – To use what if analysis tool.
Step 1 – Enter the data in the cells and then enter a new
formula to calculate the result from values in the other cells.
Step 2 – Create array of input values on the basis of which the
output is to be generated using the formula.
Step 3 – Click on the data multiple operation will display the
multiple operation dialog box window.
Step 4 – Enter the cell address in the formulas box from the
sheet, which contains the formula.
Step 5 – Now enter the sale address of the cell, which is a
variable and is used in the formula in column input cell box.
Step 6 – Click on OK will generate all possible outputs based
on the formula.
Pratical-5
Aim – Using goal seek.
Step 1 – Enter the values in the worksheet.
Step 2 – Light the formula in the cell where the calculation
has to be used.
Step 3 – Place the cursor in the formula, says, choose tools.
Goal seek.
Step 4 – The goal seek dialog window will appear.
Step 5 – place the cursor on the valuable cell box and click on
the cell that contains the values to be changed.
Step 6 – Enter the desired result in the target value box and
click on ok button.
Pratical-6
Aim – To use macros.
Step 1 – Click on tools, macros, and then select on record
macro option.
Step 2 – Now start taking action that will be recorded.
Step 3 – Once you click on record option recording of action
start and a small love field will displayed. Click on stop
recording button. Will stop the recording of the actions.
Step 4 – This will open the basic macros dialog window to
save and run the created macro.
Step 5 – to save the macro. First select the object where you
want the macro to be said in the save macro to list box.
Step 6 – The name of the macros by default is main and is
saved in the standard library in module 1. You can change the
name of the macros and then click on save button.
Pratical-7
Aim – to run a macro.
Step 1 – Type the heading in the cell A1.
Step 2 – Use tools > macro > Run macro to open the new
macro selected dialog box.
Step 3 – Select the library and module in the library list.
Step 4 – Select the run macros in the macro namelist.
Step 5 – Click run to run the macro.
Pratical-8
Aim – creating hyperlink.
Step 1 – Open the document for example, result 10A
document.
Step 2 – From the men menu select and click on insert
hyperlink and hyperlink dialog box will displayed.
Step 3 – to insert the spreadsheet document, click on the
document on the left pan of dialog box. Then select the
spreadsheet document, click on the button located after the
path. Select the required document in our. Case, we select
the spreadsheet document result 10A.
Step 4 – Then click on the target button to choose The sheet
which is to be hyperlinked. Target in the document Helps to
specifically Choose a target in the document, such as sheet
tables Frames images headings and so on. Here in our case,
we will select sheet result.
Step 5 – Click on apply and close button to exit the target
document window.
Step 6 – Enter the text. In the text box to assign the hyperlink
to that text. In our case, we will enter text and result 10-A.
Step 7 – click on apply and close button to confirm the
changes and exit the hyperlink dialog box.
Step 8 – Observed at the hyperlink is assigned to word result
10-A.
Step 9 – To open the hyperlink the sheet, press control key
and click on hyperlinked word. Result 10-A. the sheet will be
opened in the new window.
Pratical-9
Aim – using linking for registered data sources.
Step 1 – Select tools options library office based databases
the option library office based databases, dialog box appears.
Step 2 – Click the new button to open the create database
link dialog box.
Step 3 – Enter the location of databases, files or click browse
to open a file browser and select the database file.
Step 4 – Type a name to use as a registered name for the
database and click ok. The database is added to the list of
registered databases.
Pratical-10
Aim – to save a shared spreadsheet.
Step 1 – After making the changes in the shared spreadsheet,
you need to save it before closing the spreadsheet.
Step 2 – If two or more users are working at the same time,
and the changes do not conflict, then the message will
appears stating that the spreadsheet has been updated,
which changes saved by the other user.
Step 3 – If there is any conflict for the changes, then resolve
conflict dialog box will appear.
Step 4 – No other user can save the shared document when
you are resolving the conflicts.
Step 5 – If another user is trying to save the shared document
and resolve conflict, then you will be notified with a message
that the file is logged. Now you cannot save it.
Database Management System
Using Libreoffice Writer
Pratical-1
Aim – to create a database
Step 1 – Double click on library office shortcut available on
the desktop, or double click on library office from all apps
Step 2 – Select base database option from the bottom left
panel, or click on file menu. New option database option. This
will display the database wizard dialogue box
Step 3 – in database wizard. Our dialogue box with two
option will be displayed. Select, create a new database
option.
Step 4 – Click next button
Step 5 – Choose the option yes registered the database for
me and select open database for editing This is to be done
while creating the database for the first time
Step 6 – Then click on finish button.
Step 7 – The save as dialogue box will appear in this open the
desired location where you wish to save the database. enter
name of the database file
Step 8 – Click on save button.
Pratical-2
Aim – creating tables using table wizard
Step 1 – Under database side panels click on tables
component objects and in the task pane use wizard to create
table.
Step 2 – In the table Wizard dialogue box select the required
category a sample table from the available fields tab at the
desired field. The selected field tab shall be displayed
alongside now click next.
Step 3 – Set the preferred properties for the respective field.
For example, employee id is a field of integer type with auto
value property enabled by selecting yes from the drop down
menu. There is no need to enter the values for this field. Click
next
Step 4 – Next you may opt for any automatic primary killed
key field, or you may cheque use an existing field as a primary
key radio button.
Step 5 – The last step is to give a name to the table with
which you want to save the table. You may take a suggestive
name or re type a new one. Click finish
Step 6 – This will open table data view to enter the record for
the table employees that you have just created
Step 7 – Once table is created, you can edit, modify it. This
can be done by right clicking on it and choosing edit option
This further opens the table in the design view
Step 8 – You may even change the format of any field of
employees table, for example. Click on reporting time field,
then in the field properties section, click on format field
button located adjacent to format example.
Step 9 – From the field format dialogue box select time from
the category field, and then select the desired time format
for the format field.
Pratical-3
Aim – to create relationship in libreoffice base
Step 1 – Click tools menu. A drop down menu will be
displayed.
Step 2 – In the add tables dialogue box, select the table to be
added the required tables to relation design view. Click add
button one by one
Step 3 – In the table structures drag the required matching
field from one table. Then drop this field to the matching field
of the other related tables Once relationship is established, it
is indicated by a thread
Step 4 – to remove or modify this relationship. Right click on
the relationship thread and then select delete or edit to
either remove the relationship or make changes in it
Step 5 – Click on edit option relations window shall be
displayed with both the related tables automatically
displayed in the table in wall field, along with common fields
on which the relation has been established. From update
option and delete option, choose update cascade and delete
cascade respectively.
Step 6 –Click OK.
Pratical-4
Aim –Creating query using wizard.
Step 1 – Open the sports date database in the database
design window. Click on queries button present in the
database pane on the left.
Step 2 – In that task area click on use wizard to create query
option the query wizard will start.
Step 3 – The first step of the wizard is to select field from the
respective tables. For our query. Tools display event name
and winner and the criterion to filter the records based on
category ID All these fields are present in events table
therefore select event table from the table list box The
corresponding fields are displayed in the available fields list
box.
Step 4 – Select event name from the list box and click right
arrow button The fill name will disappear in the field in the
copy query list. Repeat the process for the winner and
category id.
Step 5 – Clicking on the next button will display the screen to
select the shorting order. It will set the sorting order. The
result of the query can be displayed in the ascending or
descending order of any particular field on the table, since we
do not want to set in a particle order. So we click on next
button.
Step 6 – The next step is to set the search condition or the
criteria on the basis of which record will be filtered from the
table. This is the step where actually the query is set up for
the criterion is given to the database. Has per our query, the
criterion is to be display that records of the events with the
category id has C 001. By default, the radio button with
option match all of the following is selected.
Step 7 – Select events, category id filled from filled drop
down list is equal from condition dropdown list and type. The
value has C001.
Step 8 – Step 45 and 6 given in the steps pane. Deal with task
like summarizing and performing numerical calculations. Such
steps are not required if there is no numeric field involved in
the query, so you can skip these steps and move directly to
step 7.
Step 9 – The next step to give alias name.
Step 10 – The last step of the curry wizard display the entire
overview of the query.
Pratical-5
Aim – to work with numerical data in data base
Step 1 – Add category name filled from event category table
and points field from events table.
Step 2 – Under the category name field, In the function row
click the Down Arrow, a dropdown list will be displayed.
Step 3 – Select group option from the drop down list. This
option from the group for search of the data values in the
column of category name.
Step 4 – Similarly, under the points column, select the
average function from the drop down list.
Step 5 – Press F5 to run the query. The query results
depicting average points in the categories will be displayed.
Step 6 – Further, we can also put condition on group using
the Criterion Row say, for example, to display the average of
Only athletes category type athletes in Criterion Row under
the category name column. Now, if we run the query, the
average of any athlete category will be displayed in the query
result.
Pratical-6
Aim – adding a calendar for the data field
Step 1 – Play the mouse pointer over the date Text box and
press control + click to select it.
Step 2 – Right click and select control properties option.
Step 3 – in the properties: Data field dialog box scroll down
for data format properties. By default, standard format will
be displayed.
Step 4 – Click to open the list box and select the standard
format.
Step 5 – Scroll down further till you find the drop down
property. By default, its value will be no selected. Yes. The
control properties set.
Step 6 – Close the dialog box. The selected date controlled
text box on the form changes to a less box with an arrow
being displayed in extreme right .
Pratical-7
Aim – adding text to the form in database.
Step 1 – Click the label ( ) Tool on the form controlled toolbox.
Step 2 – On the form. Click and drag the mouse. To create the
label field box. It will also have position handlers.
Step 3 – Double click on box to open properties label field
dialog box.
Step 4 – Type the titles has data entry form in the label
property.
Step 5 – Set the font property by clicking the font button in
the front of the font property. The corrected dialog box will
be displayed where you. Can choose to set the font type style
and size. Choose the desired font style and size and click on
ok button.
Step 6 – Choose the properties label failed dialog box. The
title with selected formatting effects will be displayed on the
form.
Pratical-8
Aim – Inserting titles and heading in database.
Step 1 – Click on the label tools available on the report
controls toolbar.
Step 2 – Bring the mouse pointer on the report. Click on drag
to insert the label text box.
Step 3 – Double click on it to open the properties dialog box.
Type the title text that you want to display in the label
property text box, say, annual sports trade report. And also.
And also set the font style and size using the font properties.
Step 4 – Close the properties dialog box. Double click on the
event report in the reports of database pane. The report will
be displayed with the formatted effects.
Pratical-9
Aim – Inserting date and time in database.
Step 1 – Click in the page header area to make it active.
Step 2 – Click insert > Date and Time… Option.
Step 3 – the date and time dialog box will be displayed. Select
the desired format for date and time format and click on Ok
button. The data will be inserted on the top left corner of
page header area. You may click and drag it to reopen it and
place in the page header area.
Pratical-10
Aim – Editing the labels in the database.
Step 1 – Place the mouse pointer over the labels say event ID
change it.
Step 2 –Press key board shortcut ctrl + click to select the
label. The position box will be appeared around the label.
Step 3 – Right click on the selected labels and select control
properties… option from the pop up menu.
Step 4 – The properties label filled dialog box will be
appeared. It contain various properties of the selected labels.
In the text box, after label property, type event id. The label
caption on the form changes accordingly.
Step 5 – After making the desired changes, close the
properties dialog box by clicking the cross button (x) on the
top right of the dialog box. That changes met will be
displayed on the selected text.
Thank you