GUIDE FOR ONLINE

EXPORTER REGISTRATION
TO EBIRLIK
Context
1. Introduction
2. Access to the system
3. Exporter Registration Form (ERF)
4. Activation of the Exporter Company
5. Add or Remove Declared Buyer
6. Validity Time of the Exporter Company
7. The Printing of the Exporter Registry Form
8. Validity Extension
9. Updating Company Profile
10. Sending / Receiving Messages
1. Introduction

It is a system that enables the processing of the basic information of foreign exporter
companies which exports to Turkey, through a website.

2. Access to the system

Users can access to the system via this link.
https://ithalat.ebirlik.org/impws/index_en.jsp

The introduction screen is as follows:

Picture 1: Login Screen

The login to the system is provided through e-mail address and the password.

Those companies that will register through the website for the first time, can access
to exporter registry form application through the links You may register here and
register.

The link I forgot my password directs the user to the link

http://ithalat.ebirlik.org/impws/password.jsp .
The user receives the password to registered e-mail address by entering registered
e-mail address and pressing the “send” button.

Through the link ‘’Help me to use this web site’’, the access to the information
about how to use the system is provided.

The link Contact Us is used to get support via e-mail.

3. Exporter Registry Form (ERF)

This application enables the exporter company to register to the system through the
declaration of basic information. During this registration process, the following
information is required to be filled out.

Picture 2: The Registration of the Exporter

• Legal Title: It is the legal name of the exporter company. It is obligatory to fill out.
Notice that the importers in Turkey can only have import document with the legal title of
the exporter company.

• Business Title: It is the short version of the legal title used by the exporter
company on the invoice. The legal title can also be used.

• Address Line 1 : The address information of the exporter. It is obligatory to fill out.

• Address Line 2 : The address information of the exporter.

• Address Line 3 : The address information of the exporter

• Zip/Post Code : The zip/post code information of the exporter.

• Country : The country information of the exporter company, can be selected from
the country list. It is obligatory to fill out.

• City :The city information of the exporter company. It is obligatory to fill out.

• State/Province/Region : The state, province or region information of the exporter

company.

• Phone Number : The phone number information of the exporter company. It is

obligatory to fill out.

• Fax Number : The fax number information of the exporter company. It is obligatory
to fill out.

• URL : The web site address of the exporter company. It is obligatory that the
declared web site address has to include the full legal title of the company in
one of its web pages. The context of the declared web site should be related
with the company. Those web sites open to public usage (such as alibaba.com)
cannot be used for registration and cannot be accepted by the system. It is
obligatory to fill out. The registration of those companies that do not have
active and working web sites cannot be accepted.
• E-mail : The registered and valid e-mail address information of the exporter
company. The declared e-mail address should be originated from the domain
name of the web address of the exporter company. The registration with those e-
mail addresses open to public usage (hotmail, gmail, yahoo, msn, etc.) cannot be
accepted by the monitoring center during the approval of registration process. It is
obligatory to fill out. The e- mail address entered to this space should be in use and
accessible by the user. Because, the entry to the system could be made with this e-
mail address and various communications will be provided with this e-mail address.
Also activation link will be send to this e-mail address.

• Enter a password : The password defined by the exporter company that will be
used while accessing to the system. The password should be at least 6 and at most
10 characters long.

• Re-Enter the password : The space for re-typing the password entered above
for verification. The two passwords should be the same.

• Tax Authority : The tax authority information of the company is entered.

• Tax Registry Number : The tax registry number given by the tax authority in the
country in which the headquarters of the company is located. It is obligatory to fill
out.

• Year of Establishment : The establishment year of the exporter company.

• Legal (Corporate) Status : The legal status information of the exporter company.

• Annual Performance Information : The legal status information of the exporter company.

The space for entering the basic performance information of the exporter companies.
It is optional to fill in the boxes in this area.

• Number of Employees (Yearly Average) : The average number of employees

working in the company annually. If it is not preferred to give this information, then
the “Commercial Secret” box should be marked.

• Total Sales in USD (last year) : The total amount of sales of the exporter company
in USD in the last year. If it is not preferred to give this information, then “Commercial
Secret” box should be marked.

• International quality certificates & registry number : The quality certificates and
the related registry numbers of the exporter company.

• Importing Countries : The export countries information of the exporter company. It

can be accessed to the country list through using the button on the right side
of the space. If more than one country is to be selected, the selection is done through
the pressing of the Ctrl button. After the country selection is done, the selected

countries are included to the list through pressing the button. If it

is not preferred to give this information, then “Commercial Secret” box should
be marked.

• Products (Harmonized System Codes): The harmonized system code list of

products that the exporter company exports.

I hereby certify that the above statements are correct: This box should certainly
be marked for completing the registration process. The user undertakes that the
information given is accurate.

4. Activation of the Exporter Company

With the button, the exporter company

conveys the exporter registry form to the monitoring center. Also an activation e- mail
is sent to the registered e-mail address of the exporter company. To be log in to the
system the exporter has to activate its registration with clicking the link in the
activation e- mail. Also the exporter companies can copy and paste this link to their
browsers. Please note that the activation link expires in 7 days. Also notice that the 3-
days evaluation period starts just after this activation process.

Picture 3: The Activation e-mail

After the user account is activated through the link in the e-mail, the exporter
company receives another e-mail for confirmation.
 Picture 4

• This button is for exiting from the web site without

registering the form.
• This button is to clear all the entered information on the exporter
registration form.

5. Add or Remove Declared Buyer

Companies who has passed the evaluation period successfully have authority to
add their buyers (importers) in Turkey to the list. For this process, the “add or
remove declared buyer” button from the menu on the left side or on the
welcome page (Picture 5) should be clicked. After this button is clicked the user
is directed to the page in Picture 6.

Picture 5: Welcome page

 Picture 6

A Turkish buyer can be added through following the steps below.

1. button is clicked and a line as below is opened.

1. Through pressing this button, a list of Turkish buyers is opened.

In this list, through entering the tax number or the title of the Turkish buyer to the
“Criteria” spaces, the company can be found in the list. The list is closed upon the
selection of the found registration.
2. Through pressing this button, the saving process is completed. After this
registration process, the Turkish buyer is allowed for importation.

3. In order to remove an exporter added to the system button should

be selected as “No” and “Save” to activate before exit.

6.Validity Time of The Exporter Company

1. The companies that has not submitted its exporter registry form with approval of
related country’s local authorities and one of the Consulates of the Turkish Republic
in the exporter country to the monitoring center before, have 60 days validity time for
each different Turkish buyers that they added to the system. Those exporter
companies have to send their exporter registry form with approval of related country’s
local authorities and one of the Consulates of the Turkish Republic in the exporter
country, to the monitoring center with one of their Turkish buyers for only one
time. After sending the exporter registry form to monitoring center, those companies
automatically will have 1 year validity time starting from the date of the approval of
Turkish Consulate. If those exporter companies add new Turkish buyers, system will
give the same validity time with the other Turkish Importersautomatically.

2. The exporter companies that has submitted its exporter registry form with approval
of related country’s local authorities and one of the Consulates of the Turkish
Republic in the exporter country to the monitoring center before, automatically take
one year validity time from the system after passing the evaluation process. Those
 companies do not need to send their exporter registry form to the monitoring center.

7. The Printing of the Exporter Registry Form

For the companies that will send their exporter registry form to the monitoring center
for the first time can print out their form via using 2 different print buttons.

a. On the welcome page (Picture 7)

b. On the “edit your company profile” page (Picture 8)

(Picture 7)
(Picture 8)
After pressing the print button, the screen in Picture 9 is opened.

Picture 9

c. The suitable format is selected on the opened screen and “OK” button is clicked.
8. Validity Extension

Exporter companies who has submitted its form with the related approvals and already
took one year validity time can extend their validity time.

After the login, the welcome message in Picture 10 is opened to the user. For this
process, the “add or remove declared buyer” button should be clicked.

Picture 10

The exporter companies that has submitted its exporter registry form with approval
of related country’s local authorities and one of the Consulates of the Turkish
Republic in the exporter country to the monitoring center before, automatically take
one year validity time from the system after clicking the “extend time” button (Picture
11). Those companies do not need to send their exporter registry form to the
monitoring center.

(Picture 11)
 9. Updating Company Profile

Through “edit your company’s profile” button on the welcome page, editing and updating
of the declared exporter registration form could be done (Picture 12). This button opens
the exporter registry form and you can change the annual performance data and some
information on the exporter registry form also.

(Picture 12)

If there are some changes took place, companies should change the values in the
boxes and submit the form again to the monitoring center with the submit this form for
evaluation button.

After submitting the form again, the company’s status changes to reappraisal.
Monitoring center will evaluate this application in three days.

10.Sending / Receiving Messages

This is the application where the messages could be sent to the monitoring center by
the user or the messages which are sent by the monitoring center to the user could be
seen.
If the box over the message is selected, the message box including the message will
appear in detail (Picture 13).

Picture 13

Also here are the button details on the message page.

: It is used to write a new message.

: It is used to send the prepared message.

: It is used to clear the prepared message.