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Lec 08

The document provides an overview of electronic spreadsheets, specifically focusing on Microsoft Excel, including its concepts, elements, and functionalities. It explains how to navigate, create, edit, and save spreadsheets, detailing the definitions of columns, rows, and cells, as well as the types of data they can contain. Additionally, it includes instructions for selecting cells and performing various operations within the Excel interface.

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dolabhanupatana
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16 views9 pages

Lec 08

The document provides an overview of electronic spreadsheets, specifically focusing on Microsoft Excel, including its concepts, elements, and functionalities. It explains how to navigate, create, edit, and save spreadsheets, detailing the definitions of columns, rows, and cells, as well as the types of data they can contain. Additionally, it includes instructions for selecting cells and performing various operations within the Excel interface.

Uploaded by

dolabhanupatana
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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LECTURE SCHEDULE 8

MSEXCEL: Electronic Spreadsheets – concepts, packages. Creating, Editing and


Saving a spreadsheet with MSEXCEL

Electronic Spreadsheet

• An electronic spreadsheet is the computer equivalent of a paper ledger sheet. It consists


of a grid made from columns and rows.

• Spreadsheet program allows us to create professional spreadsheets and charts.


• It performs numerous functions and formulas to assist us in our projects.

Electronic Spreadsheet Packages


• Examples of spreadsheet programs are:
– Lotus 1-2-3
– Corel's QuattroPro
– MS Excel

• Excel is a spreadsheet program from Microsoft, a component of Microsoft


Office for business applications.
Starting Microsoft Excel
• Double click on the Microsoft
Excel icon on the desktop.
• Click on Start --> Programs -->
Microsoft Excel

Concepts

• Spreadsheets are commonly referred to as workbook in Excel.

• Workbooks are made up of

– columns

– rows

– and their intersections are called cells

• A workbook may contain one or more worksheets.


Elements of an Excel Window

Definition of column in the worksheet

• The column is defined as the vertical space that is going up and down the window.
Letters are used to designate each column’s location.
Definition of column in the worksheet

• The row is defined as the horizontal space that is going across the window. Numbers
are used to designate each row’s location.
Definition of cell in the worksheet

• The cell is defined as the space where a specified row and column intersect.

• Each cell is assigned a name according to its column letter and row number.

• The selected cell is highlighted.

• The address or the name of the cell selected above is B6.

What a cell can contain?

• A cell may contain any one of the following types of data

– text (labels)

– number data (constants)

– formulas (mathematical equations that do all the work)

Data types Examples Descriptions

LABEL Name or ID or Days anything that is just text

CONSTANT 5 or 3.75 or -7.4 any number

FORMULA =5+3 or = 8*5+3 mathematics equation


Navigating Through Cells

Movement Key stroke

One cell up up arrow key

One cell down down arrow key or enter

One cell left left arrow key

One cell right right arrow key or tab

Top of the worksheet (cell A1) Ctrl+Home

End of the worksheet (last cell Ctrl+End


with data)

End of the row Ctrl+right arrow key

End of the column CTRL+down arrow key

Selecting Cells

Cells to select Mouse action

One cell Click once in the cell

Entire row click the row label

Entire column click the column label

Entire worksheet click Ctrl + A sheet button

drag mouse over the cells or hold down


Cluster of cells
the SHIFT key while using the arrow keys
Creating Spreadsheet

• Move to the cell where you want to enter data and enter words or numbers.
• If data is already in the cell it will be replaced without you having to cut or delete the
previous data.

Editing Spreadsheet

• To edit the contents of a cell


o Select the cell, type the new contents and press enter. The new entry will be
replacing the existing contents
o Or select the cell to be edited, click on the Formula bar or double click the cell
then edit the contents and press enter.

• To insert a row in the spreadsheet


o First click on the row number and choose Rows from the Insert menu. This will
insert a row before the selected row.
• To insert a column in the spreadsheet
o First click on the column label (letter) and choose Columns from the Insert menu.
This will insert a column immediately left of the selected column.

Saving Spreadsheet
• Click on Save As from File menu.
• In the Save As dialog box
o Select the directory
o Enter the file name
o Click on Save button
• To save subsequently Click on Save from File menu
• Or hold the Ctrl. Key and press Enter key

• Or press Save button ( ) in the Tool Bar.

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