Uniform Sale Conditions for E-Auction

(Revised on 05.05.2022)

Important Note: Terms & Conditions and Special Conditions of E-Auction Sale
attached with Auction Catalogue will prevail over Uniform Sale Conditions for
E-Auction. Please check these conditions attached with Auction Catalogue, if
any, before bidding.

1.0 Inspection of material: Bidders/Purchasers are advised to inspect the Scrap

material prior to bidding.

2.0 Condition of lots: The lots are sold on ‘as is where is’ basis and no guarantee is
given for size, measurement, quantity and quality etc. The Bidders/Purchasers
participating in E-auction should satisfy themselves in all respect of lot i.e., Quantity,
Quality, lot condition, location, approach road and local condition before biding. No
complaint/claim by the purchasers will be entertained in this regard.

3.0 Registration & Entry fee for the e-Auction Module of IREPS website:

Any Bidder/Purchaser intending to participate in e–auction of Scrap materials needs to

be registered with IREPS website (https://www.ireps.gov.in).

For registration, Bidder/Purchaser needs to have a valid Class-III Digital Signature

Certificate (DSC) with bidder’s firm name issued by licensed Certifying Authority (CA),
an affidavit duly notarized on stamp paper of requisite value, valid Email ID, one time
Entry Fee/Registration Fee of Rs10,000/-, valid registration with GST Authority for
trading in Scrap materials i.e. GSTIN number and PAN card (PAN number) issued by
Income Tax Authority. They also need to have a computer and internet connectivity.
The bidder/purchaser can either go for online Registration or manual Registration
process. The registration shall permit the bidders/purchasers to participate in all e-
Auctions over entire Indian Railways available on the IREPS website
https://www.ireps.gov.in.

Bidders/Purchasers opting for Manual Registration will have to manually deposit the
one-time Entry Fee/Registration Fee directly in the Cash office (Divisional Cash Pay
Master) associated with the concerned Auction Conducting Depot/Division and furnish
the Cash Receipt to the authorized officer in the Depot/Division who will register their
firm manually.

The Entry Fee/Registration Fee is refundable. A successfully registered

Bidder/Purchaser can opt anytime to de-register from IREPS e-Auction module. Once
de-registered successfully, Bidder/Purchaser can claim for refund of Entry
Fee/Registration Fee.
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4.0 Earnest Money Deposit and Lien facility for online payment of EMD:

Lien facility, which is currently available only with State Bank of India (SBI), is essential
for online payment of EMD @10% of accepted bid value of a lot. The Registered
Bidder/Purchaser needs to integrate SBI Bank account through IREPS to avail online
real time Lien facility solely for bidding purpose. The Bidders/Purchasers must have
“Net Banking‟ facility enabled on their bank account to avail this facility.

The Bidder/Purchaser can submit bids equivalent to or up to 10 times of the amount

available in the Lien on real time basis. This Lien shall be updated on real time after
each transaction. If a bidder is awarded a lot(s), appropriate EMD @10% of accepted
bid value will be deducted from the Lien and transferred to concerned Railway’s Bank
account irrevocably by the Bank (SBI) on receipt of instructions through IREPS.

5.0 Bid Acceptance: For close ended auctions i.e., where auction closing date/time is
predefined, after the closing time no bid shall be accepted by the system and all bids
received will be frozen in order. The closing time will be auto extended if any bidder
submits the bid in last pre-determined interval time, so that other bidders get time to bid
accordingly. The system will accept/reject the highest bid as per reserve price (RP)
entered in the system prior to the start of E-Auction. Reserve Price is kept in encrypted
form in the system for confidentiality.

6.0 Payment and Delivery time

Successful Bidder/Purchaser will deposit the Balance Sale Value (BSV) through
payment gateway only. In exceptional cases, the Bidder/Purchaser can be allowed by
Auction Conducting Officer to use manual mode of payment as mentioned in Para 7.0.
Delivery order will be issued only after realization of the Balance Sale Value (BSV).

6.1 Free time for Balance Sale Value (BSV) payment and delivery of P-Way
Scrap and other line lots:

SN Sale value of lot Free time allowed Free time Number of

for payment of allowed for installments
balance sale delivery permissible
value reckoned reckoned from for
from the date of the date of payment.
acceptance of bid acceptance of
bid
1 Upto & including Rs. 3
10 days 1
lakhs
2 Exceeding Rs. 3 lakh
1
and upto Rs. 5 lakh 50 days
3 Exceeding Rs. 5 lakh 15 days
2
and upto Rs. 15 lakh
4 Exceeding Rs. 15 lakh 3
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 6.2 Free time for Balance Sale Value (BSV) payment and delivery of Depot /
Workshop Scrap:

SN Sale value of lot Free time Free time Number of

allowed for allowed for installments
payment of delivery permissible
balance sale reckoned from for payment.
value reckoned the date of
from the date acceptance of
of acceptance bid
of bid
1 Upto & including Rs. 3
10 days 1
lakhs
2 Exceeding Rs. 3 lakh
1
and upto Rs. 5 lakh 40 days
3 Exceeding Rs. 5 lakh 15 days
2
and upto Rs. 15 lakh
4 Exceeding Rs. 15 lakh 3

7.0 Manual Payment: Manual Payment shall not be generally allowed.

Bidders/Purchasers opted for Manual Registration and deposited the one-time Entry
Fee/Registration Fee directly in the Cash office (Divisional Cash Pay Master)
associated with the concerned Auction Conducting Depot/Division are required to
furnish the proof of submission of Entry Fee/Registration Fee to the authorized officer of
the Auction Conducting Depot/Division.

In exceptional cases, where the Bidder/Purchaser has been allowed by Auction

Conducting Officer to deposit Balance Sale Value (BSV) manually, the
Bidder/Purchaser will have to deposit BSV in cash or demand draft at Cash office
(Divisional Cash Pay Master) associated with the concerned Auction Conducting
Depot/Division. In case of deposit of BSV through Demand Draft, the release of
Money/Cash Receipt will be issued by cash office only after realization of the demand
draft. The Bidder/Purchaser will submit Money/Cash Receipt to the concerned Auction
Conducting Depot/Division. Sale Release Order/Delivery order shall not be issued until
or unless proper verification of Money/Cash Receipt is done by concerned authority of
Auction Conducting Unit.

8.0 Interest Rate: The rate of Interest charged on delayed payment shall be 7% (Seven
per cent) above the Base rate of State Bank of India, as prevailing on the day of auction
or on the day of the payment being made by the Bidder/Purchaser, whichever is higher.

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9.0 Extension of time for payment of Balance Sale Value: Free time allowed for
payment of Balance Sale Value (BSV) is indicated in para 6.1 & 6.2. However, time for
payment of Balance Sale Value (BSV) with interest may be extended by Railway for P-
Way scrap and other line lots upto 40 days and for depots lots upto 35 days from the
date of acceptance of bid in exceptional circumstance on written request of the
Purchaser. The EMD shall be forfeited, if the Balance Sale Value (BSV) is not deposited
by Purchaser within the said period of 40/35 days.

10.0 Maximum period of delivery: Free delivery period shall be maximum 50/40 days
from the date of bid acceptance as indicated in Para 6. However, Railway administration
in deserving cases may extend the delivery period by 15 days over and above the
prescribed period of 50/40 days.

11.0 Goods and Services Tax (GST): GST shall be charged separately at the
applicable rate or needs to be deposited by the purchaser on their own directly to the
concerned tax authorities on Reverse Charge basis, as the case may be. It is
mandatory for purchaser to furnish GSTIN and in case, unregistered, a declaration to
this effect.

12.0 Sale of Hazardous Waste/Scrap Batteries/Electronic Waste:

12.1 Scrap lots comprising of hazardous waste shall be sold keeping in view
the extant guidelines of Ministry of Environment, Forest and Climate Change as
contained in the Hazardous and other Wastes (Management & Transboundary
Movement) Rules, 2016 and Second Amendment Rules, 2021, as amended
from time to time, as notified by Ministry of Environment, Forests and Climate
Change.

12.2 Scrap lots of scrap batteries shall be sold keeping in view the extant
guidelines of Ministry of Environment, Forest and Climate Change as contained
in The Batteries (Management and Handling) Rules, 2001, as amended from
time to time.

12.3 Scrap lots comprising of E-Waste shall be sold keeping in view the
extant guidelines of Ministry of Environment, Forest and Climate Change as
contained in E-Waste (Management) Rules, 2016 and E-Waste (Management)
Amendment Rules, 2018 as amended from time to time.

12.4 Prospective bidders of such lots of Hazardous Waste/Scrap Batteries/E-

Waste should be in possession of registration, valid on the date of e-Auction and
on the date of delivery, as recycler/pre-processor issued by the Ministry of
Environment, Forest and Climate Change or by Central Pollution Control Board.
The successful bidder, whose bid is accepted by Railway administration, shall
be required to produce original valid document of such registration at the time of

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 taking delivery of material. In case of failure, Railway administration may cancel
the sale and reserves the right to forfeit the earnest money. Certificate is
required from the firm regarding the total waste purchased and processed for
the current financial year (till the time of auction) to assess the validity.
Registration certificate-cum-passbook for recycling of hazardous waste should
be brought at the time of delivery to make necessary verification & entry. The
above condition may vary as per the latest directives of Ministry of Environment,
Forest and Climate Change or/and the CPCB at the time of e-auction delivery.

13.0 Reclaimable items (RC): (a) Reclaimable items offered for sale delivery should be
defaced before taking delivery. (b) Unless otherwise mentioned any non-ferrous items
found in the lot should be returned to Railway.

14.0 Income Tax (IT)-(TCS): Income Tax, Surcharge, Cess etc. if any, at prevailing rate
are to be paid at the time of remittance of BSV (Balance Sale Value). Purchasers
desirous of exemption of tax on purchase of scrap used as input for manufacturing
process should produce Form 27c obtained from Income Tax Department at the time of
delivery as per extant policy. Claim of lower tax rate will be admissible as per extant
rules.

15.0 Rejected lots: All rejected/unsold lots can be tried in subsequent auction.

16.0 Reopening of unsold lots: There is no reopening of any unsold lots in the same
e-Auction.

17.0 Arbitration: Arbitration shall be governed by the relevant provisions (2900 to

2910) of IRS Conditions of Contract, duly incorporating the latest circular No.
2018/TF/Civil/Arbitration Policy dated 12.12.2018.

18.0 Damage to Railway Property, Life and Private Property: The purchaser of sold
railway scrap/material shall be responsible for all risk to the sold railway scrap/material
and for trespass and shall make good at his own expense all loss or damage whether to
the sold railway scrap/material itself or to any other property of the Railway or the lives,
persons or property of others (including purchaser’s own labourers/employees) from
whatsoever cause in connection with the inspection/delivery of sold railway
scrap/material or any delivery-related processes such as cutting, breaking, dismantling
etc. although all reasonable and proper precautions may have been taken by the
purchaser. In case the Railway shall be called upon to make good any costs, loss or
damages, or to pay any compensation, including that payable under the provisions of
the Workmen’s Compensation Act or any statutory amendments thereof or any other
labour law or any amendments thereof to any person or persons sustaining damages as
aforesaid by reason of any act, or any negligence or omissions on the part of the
purchaser; the amount of any costs or charges including costs and charges in
connection with legal proceedings, which the Railway may incur in reference thereto,
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shall be charged to the purchaser. The Railway shall have the power and right to pay or
to defend or compromise any claim of threatened legal proceedings or in anticipation of
legal proceedings being instituted consequent on the action or default of the purchaser,
to take such steps as may be considered necessary or desirable to ward off or mitigate
the effect of such proceedings, charging to purchaser, as aforesaid; any sum or sums of
money which may be paid and any expenses whether for reinstatement or otherwise
which may be incurred and the propriety of any such payment, defense or compromise,
and the incurring of any such expenses shall not be called in question by the purchaser.

19.0 Ground Rent:

(a): The ground rent will be charged as per the policy on Ground Rent issued
vide Railway Board’s letter No. RS(G)/81/709/21 dated 29.05.1982 in case the
material is not removed by the purchaser within the free delivery period and prior
permission is obtained for removal of the lot from the competent authority with
ground rent.

(b): The ground rent will be recovered by the Railway Administration from the
purchaser before removal of the sold goods or material and in event of defaults in
payment thereof, the Railway Administration at its discretion will be entitled to
order the resale of the said goods or material and forfeit the amount paid towards
the Lot, if any paid by the purchaser.

*****

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