ABSTRACT

The Traffic Management Plan provides full details of

how the effect of traffic is going to be handled
throughout the project such that the activities of the
company don’t interfere with the regular flow of
traffic

Prepared by: Nkugwa Harrison

Approved by: Shahid Amin

TRAFFIC MANAGEMENT PLAN

Reviewed by: Muyingo Eric
Contents
SECTION 1: INTRODUCTION ..............................................................................................................................3
Company profile ............................................................................................................................................ 3
Purpose and scope of this plan ......................................................................................................................5
SECTION 2: LICENSING, ROADS AND MAINTENANCE........................................................................................6
Licensing.........................................................................................................................................................6
Roads..............................................................................................................................................................6
Maintenance ..................................................................................................................................................7
SECTION 3: ROUTING OF TRAFFIC, SPEED LIMITS & SIGNAGE..........................................................................8
Routing and direction of traffic and site access .............................................................................................8
Authorisation relating to the transportation of abnormal loads...................................................................8

SECTION 4: PEDESTRIAN AND PASSENGER SAFETY......................................................................................... 10

Employees ................................................................................................................................................... 10
Stakeholder engagement ............................................................................................................................ 10
SECTION 5: TRANSPORT OF EQUIPMENT AND MATERIALS ........................................................................... 11
SECTION 6: EMERGENCY RESPONSES AND REPORTING OF HAZARDS........................................................... 12
SECTION 7: REVIEW OF THIS PLAN.................................................................................................................. 13
Construction phase review.......................................................................................................................... 13
Operational phase review ........................................................................................................................... 13

Abbreviations

Abbr.

EMP Environmental Management Programme

ESMS Environmental and Social Management System

EPC Engineering, Procurement, Construction

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SECTION 1: INTRODUCTION

Company Profile

‘Almiraf Uganda limited is a company whose offices are located at Course view Tower 7th Floor Yusuf Lule Rd
As ‘Almiraf we are mainly involved in works such as supplying and developing building structural materials, designing
Developing and maintaining Telecommunication infrastructure, supplying and implementing Road safety facilities.

OUR VISION
Our Vision is to be the most trusted company in the design, construction and telecom sector. And
❑ EQUALITY:
✓ Business with mutual consent and respect
❑ TRUTHFULL:
✓ Today’s business to unfold tomorrow’s Rewards
❑ NATURAL:
✓ Business within preserved laws for real tomorrow
❑ CONSISTENT:
✓ Promote and sustain company growth and development with strong management practices
✓ Be known for the harmonious and productive work relationships we create with our clients and busin
partners.

OUR MISSION
❑ Spread Peace today for real tomorrow

❑ To maintain the highest possible levels of professionalism, integrity, honesty and fairness in our
relationships with our customers, suppliers, subcontractors, professional associates and employees

❑ To perform for our customers the highest possible level of quality engineering, construction, technica
and management services at market competitive prices.

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Purpose and scope of this plan

The Plan is generated to relatively manage the effect of traffic during the construction phase of the project in
particular. It is therefore important to ensure that traffic is managed in a manner that facilitates efficiency
as well as ensuring the safety of personnel and the local community. The vehicular traffic generated as a
result of the Project not only requires management on Site itself, but also insofar as traffic impacts may be
experienced along local road networks and in urban/residential areas.

This Plan has been prepared to enable ‘Almiraf to identify and implement all legal and best practice
requirements in respect of the management of traffic associated with Project. The purpose of the Plan is to
ensure that traffic management (and management of vehicles and equipment in respect of the Project) is
undertaken in a safe and efficient manner. As such, the management of traffic in terms of this plan is
intended to avoid and minimise traffic risks to (and impacts on) the health and safety of the local
community and any personnel on site during the Project, under both routine and non-routine
circumstances. The requirements of this Plan shall apply to all construction personnel including any Sub-
contractor appointed to provide vehicles, machinery or drivers for the Project.

This Plan has been prepared in respect of the Facility. This Plan shall apply during both the construction and
operational phases of the Project.

A copy of this Plan must be maintained on site by all employees working at the site. Sub- contractors must
be trained to ensure compliance with this Plan.

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SECTION 2: LICENSING, ROADS AND MAINTENANCE

Licensing

‘Almiraf shall ensure that:

• All Project vehicles comply with relevant traffic and transport licencing requirements (such as with
regard to licensing requirements relating to the transportation of over-sized loads or hazardous
materials, including hazardous waste).

• All drivers of vehicles used during the Project shall have the requisite licences to operate any
vehicle (or machinery) operated by them on Site or on any public roads.

• All Project vehicles shall have valid roadworthy certificates and licences.

Roads

Existing road infrastructure must be used, wherever possible for providing access to the proposed site area
Where no road infrastructure exists on Site, new roads should be placed within existing disturbed areas
where possible. Environmental considerations must be taken into account when determining the alignment
of roads to ensure the minimum amount of damage is cause to natural habitats.

Any hard road surfaces constructed on Site shall be as narrow as possible and shall be designed so that (1)
changes to surface water run-off are avoided, (2) erosion is not initiated; and (3) existing drainage is not
altered. Internal access roads constructed for the purposes of the Facility shall be located away from
drainage bottoms, wetlands and stream crossings shall be avoided, where feasible.

Insofar as new roads are required to be constructed near water resources (including drainage lines), the
following requirements are applicable:

• Provision must be made for fauna to pass under roads (for example, through the
use of culverts if necessary);

• Culverts must be designed so as to allow free flow of water and must be maintained in good
working order.
• Hard road surfaces must be kept as narrow as possible.

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Maintenance

All vehicles and machinery used during the Project shall be regularly maintained and repaired where
necessary. In this regard, all construction and passenger vehicles used during the Project shall be inspected
by an appropriately qualified mechanic every once a month following the commencement of the Project. The
Project Managers shall ensure that regular inspections are undertaken of construction and passenger
vehicles to ensure that they are in good working order and are not overloaded.

Road management infrastructure on Site shall be maintained by ‘Almiraf so as to facilitate

traffic safety. Road borders must also be regularly maintained to ensure vegetation remains short. This
will enable roads to function.

Gravel roads shall be sprayed with water to limit the generation of dust (where economically viable and
environmentally acceptable). This applies if it necessary to do so.

Any potential road hazard or vehicle defect which may render a vehicle or road unsafe for use shall be
immediately reported to the Project Managers who shall ensure that the vehicle/road is not used until the
necessary repairs have been undertaken.

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SECTION 3: ROUTING OF TRAFFIC, SPEED LIMITS & SIGNAGE

Routing and direction of traffic and site access

FLAGMEN

The movement of all vehicles to and from Site shall be along designated public roads and site access roads.
The most appropriate route for large Project vehicles (such as trucks) transporting equipment,
materials and employees (along public roads) to and from the Site shall be determined by ‘Almiraf in
consultation with the local Municipality, local road traffic authorities and the local community. A copy of
the approved routes must be maintained on Site together with this Plan (this is the responsibility of the ‘Almiraf
Site Manager).

The Route

The route utilised for transporting equipment to and from the Site should, as far as possible, avoid urban
and residential areas, and should avoid areas of high pedestrian traffic (such as schools) so that the
interaction of pedestrians with all Project-related traffic will be minimised as far as reasonably possible. No
deviation from approved access routes must be allowed by the, unless roads forming part of the
approved routes are closed for any reason. Where traffic delays due to transport requirements for the
Project are likely, the Contractor must liaise and coordinate such events with the responsible authorities.
The movement of construction vehicles shall not be undertaken during peak morning and afternoon traffic
times so as to avoid causing an impact on commuters. Materials and labour shall, as far as possible, be
sourced locally in order to minimise transport related impacts and transport safety risks.
A designated site access to the Site must be created to ensure safe entry and exit. The Site access will be
clearly sign posted and shall not be located so as to cause a traffic risk.

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LOCATION OF ACCESS ROAD
The location and construction of access roads shall (as well as taking into account relevant environmental
considerations) be informed by road-use safety requirements and shall seek to limit the impact of traffic on
neighbouring landowners. The movement of all vehicles within the Site must be along designated
roadways. Where possible, existing roads on Site shall be used as access roads.

Speed limit

The speed limit on the Site and access roads shall be 30km/h for construction vehicles and 40km/h for light
vehicles and passenger vehicles.

All speed limits applicable to public roads shall be strictly adhered to by all drivers operating vehicles as
part of the Project.

The failure to adhere to the prescribed speed limits is an offence and disciplinary action may be taken by
‘Almiraf management.

Signage

It is the responsibility of the Project Managers in consultation with the Construction Safety Officer to
ensure that signage is conspicuously placed at appropriate locations along all access roads, and public roads
(in consultation with the relevant traffic authorities) to indicate the following:

• Road hazards such as blind corners or loose gravel;

• appropriate speed limits;

• turning traffic;

• the Site access;

• routes to be used by construction vehicles, where appropriate;

• that caution should be taken by motorists or pedestrians;

• no-go areas for vehicles; and

• any traffic control information which may be relevant in the circumstances.

Any signage erected in terms of this Plan must be secured against being blown over or out of position by
the wind or bypassing traffic. In addition, they should be located so as to provide adequate warning of
hazards. Signs located on two-way roads should be visible to traffic traveling in both directions, and care
should be taken to ensure that signs are not obscured by vegetation or dirt.

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Warning Signs
Warning signs in the traffic control zone are utilized to warn the drivers of specific
hazards that may be encountered. Drivers should be alerted to potential hazards in
sufficient time to adjust their movement and speed. The most common type of warning
signs for the use in the traffic control zone are: Men at Work, Road Narrows Traffic
Signal Ahead, Two Way Traffic, Rough Road, Slippery Road, Loose Chippings, Divided
Road and Divided Road Ends.
Wherever it would be advisable to make the meaning of a sign suitable and more
explicit, an inscription is placed below the sign in a rectangular definition plate of width
appropriate to the size of warning triangle. Definition/supplementary plate shall have
white background and black letters and black border 20 mm wide.

Direction signs
Regulatory sign imposes legal restriction on all traffic. It is essential, therefore, that
they are used only after consulting the local police and traffic authorities.
Delineators
These channelizing devices such as cones, traffic cylinders, tapes, drums are placed in or
adjacent to the roadway to control the flow of traffic. These should normally be retro-
reflectorised.

Traffic cones and cylinders

Traffic cones are 500 mm, 750mm and 1000mm high and 300mm to 500mm in
diameter or in square shape at base and are often made of plastic or rubber and
normally have retro-reflectorised red and white band
Cones and cylinders are easily blown over or displaced unless their bases are loaded
with ballast or anchored. It may, therefore, be sometimes necessary to double the cones
in order to provide added weight, use the cones with special weighted bases, use
heavier weighted cones or use weights such as sand bag rings to provide increased
stability but this weight should not present a hazard. The cones should be placed close
enough together to give an impression of continuity.
SECTION 4: PEDESTRIAN AND PASSENGER SAFETY

Employees

All personnel of ‘Almiraf transported to and from the Site shall be safely accommodated in appropriate
passenger vehicles. No employee shall be transported on the back of open trucks. The Construction Safety
Officer shall ensure that this requirement is adhered to at all times.

All vehicles transporting employees shall be appropriately maintained and shall not carry more passengers
than the number of persons for whom seating accommodation is provided.

Assembly points for passengers embarking passenger vehicles shall be located a safe distance from
areas/routes of high vehicle traffic. Roads and areas used by construction vehicles shall, as far as possible
be avoided by all personnel. Designated pedestrian routes shall be demarcated where appropriate.

Vehicle and pedestrian safety shall be emphasised in the Safety Induction Training required to be provided
by ‘Almiraf. All employees and construction personnel shall be trained and informed as to the
dangers and risks posed by construction and other traffic; such training shall also include appropriate
precautionary measures required to be undertaken to facilitate safe and efficient traffic management (e.g.
checking for traffic before crossing roadways and utilising designated pedestrian routes). Drivers shall be
adequately trained in the recognition and avoidance of road hazards, vehicle maintenance and safety
requirements.

Stakeholder engagement

The traffic safety procedures, transport routes and construction schedules intended to be applied during
the construction phase shall be finalised in consultation with members of the local community, the local
authority and affected landowners prior to the commencement of construction activities.

The scope of such engagement should include the designation of routes for construction vehicles,
procedures for complaints and emergency procedures shall be concluded in consultation with local
community members, affected land owners and local emergency and traffic authorities.

In this regard, appropriate measures shall be taken to ensure that:

• The routes used by construction vehicles (as far as possible) avoid areas of high pedestrian traffic;

• adequate signage is used to warn local community members of hazards (e.g. site access,
construction vehicles turning);

• information dissemination and awareness are conducted to inform community members of

increased traffic risks and appropriate precautionary measures; and

• community members are aware of the Contractors’ construction (and delivery) schedules.

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SECTION 5: TRANSPORT OF EQUIPMENT AND MATERIALS

It is our responsibility as ‘Almiraf (for the duration of the construction phase) and (for the
duration of the operational phase) to ensure the following:

• All equipment and/or materials transported to or from Site shall be appropriately secured to, or
contained in, vehicles.

• No construction vehicles shall be loaded in excess of its manufacturer-specified weight bearing

capacity.

• All vehicles used during the Project shall have the appropriate load-bearing capacity for the
materials and/or equipment intended to be transported.

• Drivers shall be appropriately trained in driving techniques applicable to specific loads (e.g.
hazardous substances) where necessary.

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SECTION 6: EMERGENCY RESPONSES AND REPORTING OF HAZARDS

Prior to the commencement of the Project, local emergency services (ambulance and medical services,
police and fire and rescue) shall be consulted by ‘Almiraf in relation to the availability of emergency services to
attend to road accidents associated with the Project.

In the event that any traffic hazard is identified on Site by any person or Project personnel, such hazard
shall be immediately reported to the Site Manager who shall take the appropriate measures to avoid an
incident or accident being caused.

Drivers of project vehicles will be required to undertake first aid training and all project vehicles shall carry
first aid supplies which should be adequate to cater for the number of passengers carried on the vehicle in
question.

In the event that an accident occurs on-site or off-site, the on-site emergency procedure shall be followed.
In the event that an accident occurs off-site, it shall immediately be reported to the relevant emergency
service providers by the driver, and in the event that the driver is incapacitated, by any other passenger on
such vehicle.

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SECTION 7: REVIEW OF THIS PLAN

This Plan shall be reviewed periodically during the life time of the Project to facilitate on going and effective
management of traffic. The roles and responsibilities for the review are described below. After each
review the revision date and revision number (indicated at the bottom left corner of this Plan) shall be
updated accordingly.

Construction phase review

The Plan shall be reviewed 2 months after the commencement of construction by the Project Managers.
unless there is an accident, in which case the Plan shall be reviewed by the Project Managers immediately
after the accident and appropriate corrective measures are incorporated into this Plan to avoid similar
accidents in the future.

Operational phase review

During the operational phase, the Plan shall be reviewed Monthly by the Project Manager unless there is an
accident, in which case the Plan shall be reviewed immediately after the accident and appropriate
corrective measures are incorporated into this Plan to avoid similar accidents in the future.

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