DISASTER RISK REDUCTION MANAGEMENT OPERATION

I. Guidelines on Hazard/Risk assessment:

A. Definition of Terms:
1. Hazard – a source of potential harm, or a situation with a potential for causing harm, in terms of human
injury, damage to health, properties, the environment and other things of value or a combination of these.
2. Hazard Probability (HP) – refers to the frequency or likelihood of occurrence of certain disasters/hazards.
3. Capacity – a combination of all strengths and resources available within a school or the community
that benefits the school that can reduce the level of risk, or effects of a disaster. Capacity may include
infrastructure and physical means, as well as human knowledge, skills and collective attributes such as
social relationships, leadership and management.

This may include the presence of preparedness measures such as a preparedness plan and/or a back-
up plan to ensure the school’s operations continuity, conduct of evacuation drills, an early warning system,
an organized and trained school disaster risk reduction committee, location of schools, poor design,
construction and/or maintenance of facilities.

B. Rating Guidelines:
1. Hazard Probability (Rating: Either Yes or No)
Evaluate your school’s hazard probability according to the hazards listed in column 1. Assessment should
be based on historical data or existing hazard maps from LGUs and other concerned agencies.

a) Rate your school’s hazard probability by ticking either the yes or no column.

2. Capacity (Rating: 1 = lowest; 5 = highest)

a) Assess your school’s capacity to mitigate or lessen the impact of these disasters. Factors that could be
considered in evaluating your school are projects/programs related to:
 Safe and Climate-adapted School Facilities (Access)
 DRR and CCA education (i.e. training, drills, curriculum integration) and ensuring continuity
of education during emergencies)
 School DRR and CCA Management (Governance) (i.e. organizing an active school DRRM
Team with child participation, crafting of contingency/disaster preparedness plans)

Risk Assessment Matrix

Hazard Probability
Capacity Rating
(HP)
Hazards (1=lowest;
Rating
5=highest)
(Yes or No)
YES NO
Earthquake* ✓
Cyclone *(Typhoon) ✓
Fire
Flooding
Tornado
Landslide
Drought
Tsunami
Volcanic eruption
Security Threat
(i.e. armed conflict, lock down, etc.)
Health Threat (i.e., Dengue, Malaria)
Other. Please Specify______

The entire country has a high risk from the threat of the hazards of earthquakes and cyclones. Thus, risk reduction measures
are mandatory for all schools for these hazards.

1|Disaster Risk Reduction Management – DepEd Negros Oriental

 SCHOOL CHECKLIST ON
DISASTER RISK REDUCTION (DRR) & CLIMATE CHANGE ADAPTATION
(CCA)
ON-SITE MONITORING AND EVALUATION TOOL
District/Division: Sample District - Negros Oriental
School:
School Address:
School ID:
Level of School: Type of School
Elementary Central Non Central Multi Grade
Secondary Primary Integrated School
School Head:
Contact Number& Email
Address:

Rate your school according to the following criteria/factors. Refer to the 4 th column for the
highest possible rating (HPR) per factor.

YE RATIN
CRITERIA/FACTORS NO HPR REMARKS
S G
Access
Conduct of school facilities inspection to assess the structural
2
integrity of the school buildings.
Applied mitigation measures for each specific hazard. (i.e. elevated
classrooms or footpath against flooding; fire exits. Strengthened 2
structures to address earthquake impacts.)
Safe facilities are in place to address each hazard threat (i.e. fire
exits, fire extinguishers or fire retardant measures such as ready 2
water buckets of water or sand, appropriate electrical wirings, etc.).
The school has an efficient early warning system. 2
Identified and prepared alternative learning spaces in cases of
2
emergencies.
First aid kits are adequate and are readily available. 2
Quality
Involvement of school children in the organizing, planning and
2
execution of the preparedness plan.
Teachers, learners, parents and other key stakeholders are aware
and familiar with the School Disaster Preparedness Plan, family 3
reunification plan*
Regular conduct of evacuation drills (Earthquake, Fire, Tsunami,
3
Flooding) and lock down drill.
Implementation of climate change mitigation programs such as tree
planting [National Greening Program, school gardening, waste 2
reduction and management program.
Teachers are knowledgeable on the different hazards and risk
2
reduction activities.
Students are knowledgeable on the different hazards and risk
2
reduction activities.
DRR and CCA are integrated in actual classroom instruction. 2
Students have access to ADM materials for their use during
2
emergencies.
Teachers are knowledgeable in the usage of Alternative Delivery
Modes (ADMs) and materials are on stand-by for ready use during 2
emergencies.
Teachers are knowledgeable in providing psycho-social
2
support to children after a disaster.
Governance

2|Disaster Risk Reduction Management – DepEd Negros Oriental

 The school has strong partnerships with external stakeholders in
order to address the DRR and CCA related needs of the school. (i.e. 2
data and statistics, capacity building, resources, etc.).
Organized and capacitated School Disaster Risk Reduction
Committee (SDRRC) with the following functions:
Early Warning. Monitors any possible threat and provides early
warning to the school. Search and Rescue. Coordinates search
and
rescue with authorities
Rapid Disaster and Needs Assessment. Conducts damage
assessment to personnel and learners and assess immediate and
priority needs.
Immediately submit reports.
Evacuation. Leads evacuation planning, drills and actual
evacuation. 4
Camp Evacuation. Manage activities as per designated tasks by
the local disaster risk reduction management councils (LDRRMC)
during usage of schools as an evacuation center. Educational
Services. Plans and provides logistical support in ensuring
continuity of education during emergencies
Medical Services. Provides necessary first aid during
emergencies.
Psycho-social support services. Coordinates and ensures
psycho-social services are provided during emergencies.
Existing School Disaster Preparedness Plan
4
Evacuation Plan, Communication Plan, Family Reunification Plan*
Existing plan and stockpiles in cases when students and school
personnel need to stay in school after school hours during 1
emergencies (food, sleeping facilities, water, etc.)
Ensures protection of school records and practices a back-up
1
system.
Established Emergency Reunification Plan. Existing and accessible
student emergency contact numbers, authorized guardians and 2
protocols in releasing students during emergencies.
Has an existing and practices an emergency incident control
2
system.
TOTAL SCORE 50
*In case of a school emergency or a natural disaster, the school must have a plan for releasing the students. It is a
plan for an orderly dismissal and release of our students.

SUMMARY SHEET

CRITERIA SCORE REMARKS

Access
Quality
Governance
TOTAL SCORE
ADJECTIVAL RATING

RATING SCALE:

RANGE ADJECTIVAL RATING

01-10 VERY LOW CAPACITY
11-20 LOW CAPACITY
21-30 MODERATE CAPACITY
31-40 HIGH CAPACITY
41-50 VERY HIGH CAPACITY

_________________________________
Rater
(Signature over Printed Name)

3|Disaster Risk Reduction Management – DepEd Negros Oriental