PARTA

SHORT QUESTIONS AND ANSWERS

Q1. What is group in Tally ERP?
Answer: July-21, Qi (ou)
Group
The collection of same type of ledgers is known as group. Account groups are prepared to identify the sequence of ledger
accounts which facilitates in representing meaningful and complete reports.
There are 28 pre defined groups in Tally ERP 9among these 15are primary groups and 13are sub groups.
Creating a Group
Go to Gateway of Tally > Company Creation > Accounts Info > Groups > Create under single group/ Multiple group.
Q2.
Answer :
F11-Company Feature.
Nov./Dec.-18, Q1 (0U)
The Fll Features in tally ERP 9is used for configuring and selecting different features of acompany Gatenay of Taly
Compamy lnto
Conipauy Featores
created in Tally ERP 9.This feature allows to change or modify the previously created features as per the
reqrements ofcompany. The features created by aparticular company with the help of F11 feature option
in Tally ERP 9 would be applicable for that company only which created that feature according to its Iventoryfeahres
statutoy &Taaton
oUsiness requirements. Ifa company change or modify its features, such changes will not effect the features
of other companies in Tally ERP 9. In order to access the Fll features option user need to g0, AUdK Features
TSS FEatures

Gateway of Tally ’ Company Info ’ Company Features. A04-0n Feaures

OR
Shortcut Key F11 on Keyboard.
Q3. What is Procure to Pay Cycle? Explain with its diagram.
OR
P2P-Procedure to Page.
Answer: Nov./Dec.-18, Q2 (OU)
The term procure to pay refers to the procedure of getting the raw materials required for manufacturing a product or
service and making payment for the above. Procure to pay is also known as P2P. If any manufacturing company or service
provider is thinking to manage their cash flow continuously, to build goodwill with suppliers and make profits then they should
operate P2P cycle very efficiently.
Step-1:
Requirement
Planning

Step-2:
Step-8: Request for
Repörting Quotation

Crea:
of
Step-7: Purchase
Payment
Order

Step-6: Step-4:
Creation of Goods
Payment
Voucher
Receipt

Step-5:
Preparation of
\Goods Receipt

Figure: Procure to Pay Cycle (P2P)

sSIA PUBLISHERS AND DISTRIBUTORS PVT. LTD.

UNTT-1: Maintaining Chart of Accounts in ERP
Q4.
Answer :
F12-Configuration June/July-19, Q1 (OU)
The F12 configuration is an option available on the screen of Tally ERP 9 software. This option is used for application
Centric configuration i.e to change, modify or configure the options of Tally software according to the company's requirement.
For example, ifa company Accountant wants to record the purchace transactions in debit or credit, he can configure or set it by
using F12 configuration. In order to access the F12 configuration option user need to go,
Gateway of tally ’ Company Info ’ Configuration
OR
Press F12 button on keyboard.
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Q5. Alteration of Company Detalls. June/July-19, Q2 (OU)

Answer:
Alteration of Company Detalls
creation of a company at
information which is recorded at company creation screen is referred as company profile. After company profile screen.
The in the
we can also fillup the information which is unfilled
any time we can alter the profile of the company and
Steps to Alter the Data
Following are the steps to Alter the data,
company information button.
Step-1: At gateway ofTally click on (F3)
choose alter.
Step-2: Atcompany information menu, alteration screen.
the list inorder to display the company
Step-3: Now select the name of the company from make
alter/enter the information and then press Ctrl + A to save. Do not
Step-4: Move the cursor on the specific field and voucher entry.
changes in 'Financial year from' Date after
Conventions?
Q6. What are Mouse Nov./Dec,-18, Q1 (MGU)
Answer : accounting package.
which are used while dealing with
The following are the mouse conventions
1. Click
nouse button.
To click, press the left
2. Double Click
and release it without moving the cursor from the item
Todouble click. press the left mouse button two timer
3. Choose
the item and click the left
mouse button.
To choose, place the cursor on
Select button
item and double-click the left mouse
Toselect, place the cursor on the
5. Press keve
keyboard in combination with other
To press, use the keys on the
Xerox/Photocopying ofthis book is a CRIMINAL act. Anyone found guilty is LIABLE to
Warning: face LEGAL
proceedlngg.
 COMPUTERIZED ACCOUNTING
NODO ONrn lields banod on the netting done for feature of
he company. Ir ho user sct tho ield allow ADVANCED
Q7. Key Board Conventlons
then the u8ero
Answer: Nov./Dec,-19, Q1(0U) ontrios In master n P2: conllgure aN yes
work In ndvanced mode.
"The following aro the keybourd oonventlonn uNed ln Featureo en
Tally. ERP 9, Allow the following leaturcs in PIL:
Pentures):
1. (Alt + F1) F1: Detalled/Condensed company (2: Accounting
of Allow multi-currency
With the help of thin koy we on add oxtra lovol
dotails to thoroport or condonNer tho report. Maintain bill wise details
(b)
2. F2: Perlod (Hi) Maintain coHt centres
We can nodity the report duratlon by mentloning (rom/ (iv) Activate interest calculation.
to dates.
Q10. blsplaylng Ledgers
3 F3: Company May/June-19, Q1 (MGU)
In case if we have more than ono company to bo Answer:
selected then this button will allow us to switch lrom Dlsplaying Indlvidual Ledger
onc company to another in order to view the datu of By choosing display from the menuoptions, the user
the new company in the current screon format. user is havíng
can display any lcdgor account on scrcen. The
4. F4: to F10 a choiceof displaying any ledger account from the list shown
this only accounts are displayed, making
The functions which are carried out by thoso buttons on the scerocn. In
are different for every report. alterations is not possible.
Q8. Deletion of Groups Steps to Dlsplay Ledger
Answer: Nov./Doc.-19, Q6 (OU) The following steps are followed by the user to display
Following are the steps to doleto a group lodger,
Step 1: Double click on Tally. ERP 9.
Step-1: Double click on Taly lcon and Select a Company.
Step-2: From Gateway of TallySelect Accounts Info. Step 2: Select company and gateway of Tally menu will be
displayed.
Step-3: Click on Groups and select Alter under single group.
Step 3: Choose accounts info option.
By the single alteration mode the delete function Step 4: Choose ledger from accounts info menu.
is carried out. Groups cannot be deleted from the multiple
alteration mode. Choose the group which is to be deleted and Step 5: Choose display in single ledger.
press Alt +D to delete. Step 6; List of ledger accounts created will be displayed on
Q9. How to Create Single Ledger ln Tally? Screen.
Answer: Dec.-18, Q1(a) (KU) Step 7: Select one ledger after another to display a specific
Ledger creation is based on the selection of features ledger accounts.
under F11l and F12, where Fll is features of company and Q11. What Is Partnership Firm?
F12 is configure. By default, there exist two ledger accounts Dec-18, Q1(g)(KU)
Answer:
in Tally. ERP 9 such as cash-in-hand and profit and loss
accounts. The user is supposed to create all remaining In India, according to Section 4 of partnership Act,
accounts heads where there are no limitations for creating 1932, "Partnership is the relation between persons who have
ledger accounts except creation of another profit and loss agreed to share profits of a Business cartied on by all or any
account, Cash accounts can be created as many as the user of them acting for all."
requires. The single ledgers can be created in normal mode In simple terms, partnership firm can be defined as
and advance mode.
association of two or more persons who jointly carry out the
Creatlon of Single Ledger in Normal Mode business. These persons are called as partners. In partnership
business contracts, all the facts should be clearly mentioned,
The steps involved in creation of single ledger are, 1.e., whether a group of persons in a firm or not, or whether
Step-1: From gateway of Tally select acoounts info. a person is a partner in a firm or not. When the group of
Step-2: Click on ledger then select single ledgers. individuals together conduct business and exhibits all the
Step-3: Choose the option create. essential facts, then it is known as partnership business or
firm: The sharing of profit is the most important element of
I. Creation of Single Ledger In Advanced Mode partnership. The profit must be equally shared. The partnership
For creating ledgers, the information that is to be business must be developed with an aim to earn profits. The
required depends on the selection of features by the user business must be conducted either by everyone or by a person
under F1 land F12 where F1l is features of company and who is acting on behalf of all. This is regarded as the essence
F12 is configure. The ledger creation screen is having of partnership.
SIAPUBLISHERS AND DISTRIBUTORS PVT, LTD.
 PART-B
EsSAY QUESTIONS AND ANSWERS
1.1cOMPUTERIZED ACCOUNTING
Q12. What is Computertzed Accountng? Explain the advantages of computerized Accouning.
Dec.-18, 2(0). (KU)
Answer:
Computerized Accounting
the business transactions
Computerized accounting refers to a accounting System which helps to maintain and process accounting
to provide financial reports and records to tne
as per Generally Accepted Accounting Principles (GAAP) in order replaced the manual accounting work i.e., maintaining
uSer or owner of business. The introduction of computerized accounting
technologies where information
accounts inhand written books and paper. This is the valuable innovation of current advancedprocedures of maintaining accounting
rules and
1S available on only click. A computerized accounting system follows all theand creation of reports. Therefore, a computerizZed
records. It works based on the user-defined structure of maintenance of records
shows its structure,
accounting system formed by computer (automation) and accounting rules/procedures. Following figure
Computer Accounting Computerized
(Automation) (Rules/Procedures) Accounting

Figure: Computerized Accounting

Advantages of Computertzed Accounting
Computerised accounting has following advantages,
1. High Speed
Compare to manual processes, computerised accounting system is very less quick and can handle a large number of
transactions easily. It helps in preparation of statements and reports in very time. As everything get stored online,
through computers paper works automatically get reduced.
2. Manual Work
get decreased. As a resut of this, clerical work
The scope of doing manual or paper work in preparation of accounts
willbe replaced with the high speed computer systems.
3. Accuracy
accurate. As such, there will be less chances or
The values and amounts provided by computerised system are very
possibilities of having errors when computerised system is used.
4. Efficient
situation for making effective
Computerised accounting helps the management to generate desired reports at the needed
and efficient decisions.
5. Decision Making
Computerised system of accounting helps management in taking regular or periodic decisions. They will act as alarms/
signals.
reminders for increasing expenses, debts, etc., and function as warning
6. Store and Retrieval
The information can be stored in hard discs, CD-ROMsand floppies as such they can be used whenever required by the
management.
7. Updated Information
factors and transaction related to bucinees
This system gives up to date information about all the
8. Infdentiallty
Aein eae ofnaner work, financial statements can be manipulated or stolen, butin case of computerised accounting data
an be seeured with passwords and as the system is connected through online connection, information can be viewed
anywhere through login and passwords.
9. User Frlendly
Fach computer is linked with one another So, muitiple Users can have access to system sim1ulkonos

10 Understandable or Leglble
The accnunting information available in computer screens is legible, neat and easily understandskle
Warningg:Xerox/Photocopying of this book is a CRIMINAL act, Anyone found guilty is LIABLE to
face LEGAL
proçeeding
 COMIPUTERAU ALUUNTONR
Q13. Write the diferences between Manual Accounting and Computerized Accounting.
Answer:
July-21, Q9. (ou)
The following are the some of the differences between manual accounting system and computerised accounting sve
S.NO. Basls Manual Accountlng Computerlzed Accountng
1. Meaning The systerm wherein Physical register of journal The system wherein computer and accountin
and ledger are prepared to maintain the records softwares are used to have digital reçord
of cach transaction is known as manualeach transaction is known as computerised
accounting '. accounting'.
2. Calculation The entire calculations are done manually in this The entire calculations are done automatically
system. by the computer system.
3. Transactions Financial transactions are recorded through|This system stores the data content of
books of original entry in this system. transactions in a structured database.
4. Adjustment Adjustment entries should be made in journal Ledgers for adjustment record voucher entry are
and ledger. created.

Searching In this system, searching of relevant In this system, searching ofrelevant information
information consume much time takes less time.
6.
|Speed It is usually slow in calculations. It is always faster in calculations.
7. Errors Rectification of errors is casy and possible any Rectification of erroris difficult.
Rectifications time.
8 Trial Balance Trial balance is prepared whenever required.Trial balance is prepared on daily basis.
9. Data Backup Backing up of business data is very difficult Backing up of business data is very easy to
to store. store.

10. Final Accounts Final accounts are prepared only at the end of|Final accounts would get prepared on just one
financial year. click.

Q14. What are the features of computerzed accounting?

Answe:
The features of computerized accounting are as follows,
Features of Computerized Accounting

Accuracy and Speed

Improve Userfree Experience

Instant Reporting

Quick Decision-Making

Reliability

Scalability
Security
Simple and Integrated

Supremacy
Total Visibility
Figure: Features of Computerized Accounting
SIA PUBLISHERS AND
DISTRIBUTORS PVT. LTD.
 UNT-1: Maintaining Hhart of Accounts in ERP
Types of Accounting
1. Accuracy and Speed Packages/Softwares
Computerized accounting provides templates which
are fully customized and help the users to maintain
accurate data with good speed in less time. Customized Tailored
Ready to Use Software
2 Improve Usertree Experlence Software Software
Computerized accounting allow companies to enter Tally. ERP9|
into data through different ways. It also allow business
Quick Books India
firm to adopt specific company needs with its features.
3 Instant Reporting Zoho Books
Computerized accounting provide high speed and
Marg ERP9+
accuracy through which firm can generate quality
report in real time. Vyapar
Quick Decislon-Making
MyBooks
Computerized accounting helps in quick decision Busy Accounting Software
making. As it allow to generate real-time and
comprehensive Management Information System Logie
(MIS) reports firm can access complete and critical
information quickly or instantly. Giddh
5. Reliability Profit Books
Computerized accounting generates reports with accuracy Figure: Types of Accounting Packages/Software
and consistency. As such the errors get minimized and Ready to Use Software
system gets more reliable. 1.

6. Scalability Ready to use software are best suitable for small scale
Computerized accounting is very scalable and flexible organizations or conventional business where the volume
for reçording the business transactions with changing or number of accounting transactions are very less. These
volume of business or firm. It is specially designed softwares requires low cost of installation with less number of
to meet present and future needs of companies with users. They are simple and easy to learn and train. However.
respect to their size and style. they involve relatively high risk for maintaining secrecy and
may leads to data frauds. The different types of ready-to use
7. Security accounting softwares or packages are as follows,
Computerized accounting is more secured and safe
1. Tally. ERP9
compared to manual accounting.
Simple and Integrated Tally.ERP9 is the most popular and commonly used
accountingsoftware. It facilitates the user for end
Computerized accounting helps all the business to to-end solution to Goods and Services Tax (GST)
automate and integrate their business activities like, statutory regulations which is recently added in the
sales, purchases, finance, manufacturing etc., in simple business module of tax in India. t can detect errors
manner with up-to-date information.
and minimizes the chances of rejection of GST returns
9 Supremacy starting from creating invoices, ledgers, printing
Computerised accounting has a feature of supremacy cheques, profit analysis, cost estimates, stock aging
which means it is capable of storing, maintaining and analysis etc., with the help of this software accounts
recording hígh volume of transactions with high level can be easily managed with GST solutions.
of efficiency and recovery façility. 2. Quick Books India
10. Total Visibiltly Quick Books India acounting software allows
Computerised accounting system provide enoughtime enterprises to track sales, create invoices, send
for planning to increase the custormer base and improve inyoices, and derive database from the cloud-based
customer satisfaction. Company can have clear view portal. This software does not. require any
of routine operations of business and easy access to tomanage it. The important expertise
important information. features of this software
includes, easy invoicing, payment reminders, volume
Q15. Explaln the types of Accounting Packages. of sales, inventory
and easy navigation tracking, auto banking resolution
Answer: interface. It allow owner a
360-degree view of business
Accounting software plays important role in 3.
from anywhere.
computerized accounting system. Because, every computerized Zoho Books
accounting system is implemented to perform activities like In India, Zoho
recording and storing accounting infomation and generating most preferredbooks accounting
softvware software becomes the
accounting reports as per the need and requirement of user. It is a used for
There are three categories of accounting packages or softwares.
integrated
online
accounting accounting
software whichsolutions,
They are as follows, platform
This software for
is GST end-to-end financial
act as a
Warning:Xerox/Photocopying of this book is a CRIMINAL act.
Anyone found guilty is complaint, automate solution.
LIABLE to face business
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Explain salient a
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Display
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Refer of package
and 1988,
has Tally requirements organizations
This international leading This9
Go The The The The The The accounting ERP
Voucher 16A imported Söftware
Answer: A A In 90%.
than centrally Warning
foreign This extract, million accounts.
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1. 9. 2. 3.
 14 COMPUTERYAXD ACCOUNTINE
Emall Support
Tally support clarifes thet.
Tally provides an e-mail support to the persons who are having any doubts about product.
doubts with in a short period.
Benefits of Tally Accounting Software
Some of the benefits/advantages of Tally ERP 9 accounting software are,
1. Tally ERP9 helps in managing payrol.
prepare cash flou.
2. Tally ERP9 software can be used to file income tax return, prepare Trading, P&L arvd Balance Sheet,
and funds flow statement and many other reports.
3. Tally ERP 9 carry out basic accounting functions.
4. This software is used to store information and manage inventory items.
5. Installation of Tally ERP 9 accounting software is easy it supports multiple users.
1.3 GETTING STARTED WITH ERP
Q20. Explain in detail how would yoU run Tally. ERP 9.
Answer :
We can run Tally either by clicking on Tally icon on the windows desktop or starting it from windows explorer toget
first screen of Tally which is shown below,
Tally. ERP 9 Start-Up
The following are the two methods where we can start tally. ERP 9.
Step-1: Click on start on desktop
Step-2: Select Program
Step-3: Click on Tally. ERP 9.
OR
Double click on the Tally. ERP 9 icon on the desktop.
The welcome screen Tally. ERP 9power of simplicity turns up while the software loads. As soon as Tally. ERP 9 start
up screen appears user can start exploring Tally. ERP 9.
Tally. ERP 9 start-up screen is as follows,
Gatowy of Tally
O. duovdTaly Shop 16:Langungo Kntoad Contiot Cantro Swopn Caritre J Helg
CtriM X
Cunent Ponod Cument Dote

List of Selected Compaufes

Name of Conosny
Cats cf Last Ersy

Compagy Info.

Select Company
Login as Remote se

Backup
Restore

Gucacionat MOde
CServer ServeSOg
Tally ERP 9
Ti MAN-Company lafo
c) Taly Solutbons Pt LM.. 1988 2020 Fn 1 Jun. 2021
Components of Tally. ERP 9 Screen
The following are the components of Tally. ERP9 screen which is
1. TitHe Bar displayed above.
Title bar displays the name ofthe Tally. ERP 9
minimize, maximize and close buttons. version number and it is located on the top of the
window. It also display
USIAPUBLISHERS AND DISTRIBUTORS PVT. LTD.
 15
UNIT-1: Maintaining Chrt of Accounts in ERP
2. Horlzontal Button Bar
With the help of horizontal button bar we can sclect the language key, keyboard 1anguage and Tally. ERP 9 HelP.
3. Gateway of Tally
and options made by us inorder to display
Jateway of Tally shows menus, scrccns, roports and acccpts the choices
required information.
4. Close Button
function (windows 95 onwards) which enables us
Close button will carryout the standard windows onerating systems icon on the task bar to restore 1t.
tominimize Tally, ERP 9 and deal with another programs, Click on Tally, ERP9
5. Buttons Tool Bar
auickly with Tally. ERP 9 we can see only the buttons
Butons tool bar shows the buttons which will allows us to interact
which are related to the present task.
6. Calculator Area
Calculator area will helps us to calculate functions.
7 Info Panel
Info panel willshows version number, licence details, configuration details.
Switching between Screen Areas
when we open Tally. ERP9 main starting window. Click on Ctrl+N or Ctrl + M
The gateway of Tally screen is presented
choose between the screen and the
calculator/ODBC server area at the bottom of the
which is shown on the screen in order to
screen.
screen. A green bar shows up the active area of the Sarsar0999
Fduca tional MOda

c) Taiy Solubons P Ltd.. 1988-2021 Fri. 1 Jun, 2021

Tally.ERP 9
Tally MEINCompany info.

Quiting Tally ERP 9 allscreens before Tally ERP 9 shut

downs.
Tally ERP 9 screen but it needs to close
We can turm-off the prcogram from
To exit from the working on Tally ERP 9, to exit Tally. ERP 9.
Ouit? Yes or No? Press Enter or Y,or click Yes
1. Press ESC tillwe see the dialogue box
OR
press enter while the
without confirmation by pressing Ctrl+Q from gateway of Tally. We can also
2. We can also exit
quit is selected from gàteway of Tally.
option

Quit ?

Yes No

13.1Mouse/Keyboard Conventions
keyboard conventions used in Tally ERP 9?
Q21. What are the mouse and
Answer:
Mouse Conventions in Telly ERP 9
accounting package
The following are the im ouse conventions which are used while dealing with
1. Click
button.
To click, press the left mo.use
S 2. Double Click
To double click press the lei mouse button two times ana release it without moving the cursor from ho te
book is a CRIMINAL act. Anyone found guilty is
Warning: Xerox/Photocopying ofths LIABLE to face LEGAL
proceedings.
 3
COMPUTERYAED ACCOUNTINR
Choose
To choose, place the cursor on the item and click the left mouse button.
4. Select
To select, place the cursor on the item and double-click the left mouse button.
S. Press
Topress, use the keys on the keyboard in combination with other keys.
VKeyboard Conventtons In Tally ERP 9
The following are the keyboardconventions used in Tally. ERP 9,
1 (At + F1) F1: Detailed/Condensed

2
With the help of this key we can add cxtra level of details to the report or condenser the report.
F2: Perlod
We can modify the report duration by mentioning from/to dates.
3
F3: Company
In case if we have more than one company to be selected then this button willallow us to switch from one company ,.
another in order to view the data of the new company in the current screen format.
4. F4: to F10
The functions which are carried out by these buttons are different for every report.
5 F11: Company Features
This button deals with setting the options which will influence the voucher entry.
6 F12: Configure
This button is used to view reports and allow us to specify the report specific
options.
7. (Alt + F12) F12: Range
With the help of this button, we can extract information from the displayed data depending on
monetary values.
8. (Crl + Fl12) F12: Value
With the help of this button we can filter vouchers.
9. New Column (Ait + C)
By using this button we can compare the information in the report by adding and displaying another columns.
10. Alter Column (Alt + a)
The details which were added previously to new column can be modified by using this button.
11. DelColumn (Alt + d)
With the help of this button, we can delete the column which is not required in the report.
12. Auto column (Alt + n)
With the help of this button we can add multiple number of colunmns to a report.

14cOMPANY CREATION
Q22. What do yoUmean by company in Tally? Explain the steps to create a company.
Nov./Dec.-18, Q9(a), (0U)
OR
Wrte the steps to be followed to create a Company in Tally ERP.
July-21, Q10.(0U)
Refer Only Topic: Steps Procedure to Createa Company)
OR
Explain the company creatlon procedure in Tally.
Dec.-18, Q2(b), (KU)
Refer Only Topic: Steps/Procedure to Create a Company
OR
How to create a company using Tally ERP 9?
Refer Only Topic: Steps Procedure to Create a C
Answe: Company)
Meaning of Company In Tally May/June-19, Q6(b), (MGU
In Tally, company means the accounting
entities like limited company, partnership
which maintains and records all their business
transactions by using the features of Tally." firm, trust, sole proprietorship e
ASIA PUBLISHERS AND
DISTRIBUTORS PVT. ILTD.
 UNIT-1: Maintaining Chart of Accounts in ERP 17
Steps/PrOcedure to Create aCompany
Tally. ERP 9can be understood by crcating n company in Tally. ERP 9 with the
hclp of company creation screen.
Creatlon of a Company
Step-1: Double click on Tally icon from desktop.
Step-2: Screcn appears showing options of Company Info.
Step-3: Selcct Create Company.
Step-4: Company Creation Screen will be Displayed.
For example, "Five Star Traders" is the name of the company which is involved in purchasing and selling of computer
equipments, components and software 's to other firms and to the consumers, The below screen shows the creation ofa company.
The below screen displays the company creation
screen,
3.Tallyhon K.Kaybosd K Conuo Cantra y Supoot Cant Helo

DIrectory dATaIty.ERPNdata Dochs ond Elnanclal Yeor Detai4

Neme Financial year begins hom 14-2021
Booke beging fo 14-2021
Plmory Maillng Detalls
g name Socurlty Control
TallyVaut asword (f any)

Country Idle
M Ealh TaiyVawlt oassword wetl r8ndor your dale itsccesab'e)
Not ApplcobBe Wse acunty control

ncode Contect Deralle

(Enabie NOUNY lo tval T5S fostvras)

Ehone no
Mobile n
Fx no
E.mail
Webste

Boge Currency Infornation

tlumber-of dacimal places
Buse curency syrdl Ward reproserting mOUnt ather decimal palso
Foreshn No of dacimal plac9s for anout n words 2

Add sace between RROUt and s)mal ? Yo

Show amount in ins ? No

TallyERP 9 c) Taly Soluions Pt Ltd., 1988-2020 !Frn, 1 Jun, 2021 2553

Teb MAR Corgany Jofc. ->Cenpny Creatian

Fields in the Company Creation Screen 7. Pin Code

Pin code should be entered as per the specified address.
A detailed explanation on each field in creation of a
company is shown below. 8. Telephone Number
1 Directory Here, enter the company's telephone number.
Directory means the path of the data where the 9 Mobile Number
company wanted to store its data. Here, enter the company's mobile number.
2. Name 10 Fax Number
Hence, we can enter the name of the company which Here, enter the faxX number of company.
appears in Tally. ERP 9.
11. E-mail
3. Mailing Name B-mail address is used to e-mail documents, reports
name
The mailing name will automatically displays the be and data from Taly. ERP 9.
name field. This can
ofthe company which is given in 12. -Website
altered as per your necessity. The name of the company Here, enter the official website of the company.
should be entered correctly for mailing purposes.
13. Financial Year From
4 Address
Here we can enter the address of the company. It
is Financial Year (FY) should be mention for the
If you don't company. Tally. ERP 9 will takes 12 months from the
not mandatory to enter address in Tally. proceed date which is entered in financial year.
want to enter address press <Enter> key and
to next item. 14. Books Beginning From
5 Country The date which is specified in Financial Year From' will
whereinTally. be displayed automatically. Although, we can enter the
Here we have to type the country name
ERP 9 is going to be used. actual date on which the books of accounts begins from.
15. Tally Vault Password
6. State
of states Tally vault will helps to secure the data of the company
Choose the name of the state from the list
displayed. Entering the name ofthe state is very impotant in an encrypted form by providing password. In case
as VAT rates are different from one state to another. if the password is lost, the data will not be
retrieved.
Warning:Xerox/Photocopying of this book is a CRIMINAL act, Anyone found guilty is LIABLE to face LEGAL Rroe
 COMPUTERIABU ALLOUNTD
18 Suffix Symbol to Amount
4.
Use Security Control
16. The symbol of many currenciess are prefixed to
where it gives For instance, 165.00 or $ 375.00, often few curren
Tally. ERP 9 has security controls
the data and they take the symbol to right of the digits like 600 yen o
authority to various users to access
vouchers. J000 Lira. Correct option should be selected
can enter/alter/delete the
Basic Currency Information the currency we want
to consider. based on
Millions
information regarding Show Amount in
Tally. ERP 9 should know the 5.
differ
the currency of the company and
how the amounts must be Tally. ERP 9 provide currencies in which the
particular narme
displayed on the screen and in the reports. parts of huge amounts are called by
This is set no by default.
Base Currency Symbol
Add aSpace between Amounts and Symb
1.
should be 6
Here, in this the base currency symbol between the curren
instance, the base If you want to enter a space
specified by the company. For and No to delet,
symbol is ? Symbol and the amount select Yes
currency of India is Rupees, whose
Hence, this symbol is used by Tally in reports space.
Wordk
whenever required. 7. Number of Decimal Places for Amounts in
words numerous decimal
2. Formal Name In order to print the amount in
must be identical
decide the places can be defined. This number
After deciding the currency symbol, now or lower than the number which
is defined in the fiela
present in various countries
currency. Rupees is also
write the complete name of number of decimal places.
like Nepalese Rupees etc. So, after Decimal
for the currency symbol as Indian Rupees. 8. Word RepresentingAmount
amount after
-Number of Decimal Places It indicates the word used to represent
3. and click
currency, decimal i.e., paise. After filling all the details
In order to indicate the fractional part of the Yes to accept the form, now, the
company is created bu
instance, paisa
specify a value from zero to four. For the masters are created frst which
time. After willtake
where the number of
is a fraction part of Indian rupee this, the company will provide opening screen
along
the number of
decimal places is two. So, by default with its name which is shown in the list
companies. of
decimal places will set to 2.
Baycad Controt Centre Suppat CentreHel

Books and Financial Year Details

4NTally.ERPSdata 14-2021
Fivestar Traders Financial ysar bag 14-2021
Neme Baoks beginning
Prkmary Meiling Details Securiy Conrot
Flivestar Treders
Mang nNe
t pass«ord (f ary)
Tallh
Banara H8a.Rosd No
HyoerDod
Indía
Talyssord
Wg: Foyetng TaiiVgult psssnod ye! rerder your
dgts ungoessb j
Courtry Usa security contio
Telangaa (Erae seCSI; to avs TSS isatyrssi
Pincode 500001
Contact Detalls
Phone no 4023241137
9849000001
Fx no
5staraonell.com
www.5star.com

Base Curency lnformation

2
E n c yymbol tlumper couot ater dac1mai
tio c decinal places for arnount in words Accept ?
SuK ymoal to arout
ASspace betwen amount and symbol
Shor mount in millions

ansa 6.02 TGatwav

o0Rc Server Sarver:9999

Tally. ERP )
Te, AAN -Campeny lalg. > Cocarw Cestion c) Taly
i(c) 1 Solutons Pvt Ltd., 1988-2020 Fn, 1 Jun, 2021 15:53:13

15SHUT AcOMPANY
Q23. Mow to shut a company uslng Tally. ERP 9?
Answer:

Shuting of Company
Acompany remain selected when we each time select acompany and even other company also gets selected next. So,
one by one if we select numerous companies each of them will get selected.
Shutting a company refers to de-select or un-select the company. We are not able to deal with the company unlesS
select it again. A company can shut in two methods. They are,

WSIA PUBLISHERS AND DISTRIBUTORS PVT. LTD.

 NIT-1: Maintaining Chart of Accounts in ERP 19
1. With the help of button Fl: Shut company (Alt +
Fl).
OR
2 By pressing enter on shut company menu option orn the company info
menu.
The company gets shut and it will not be visible in the list of selected companies. In order to deal with the company
again the company should be selected once again.
It is better to shut the current company, if we wanted to deal with another company and then select other company. In
this manner we select only one company at a time which enables to enter data in correct company.

Shut Company
A.
Siagroup
List of Companies
Fivestar Traders (10006)
Siagroup (10002)

1.6SELECT ACOMPANY
Q24. How a company can be selected and reselected in Tally. ERP 9?
Answer :
Selection of a Company
We need to choose a company in which we want to deal with when we create various Tally companies at,
1. In steps gate way to Tally Click F1: Select Cmp button (list out the companies in directory).
2. Now, from the list of companies choose any one company by moving a cursor on the company name and press Enter
or Double click on the company name.

0: Upload S TallyShop G:LanguageKKeyboard K: Cont

Siagroup
Select Company
Sund
Path d:lTally.ERP9\data
Name
GEieF.
List of Companies
aste%
Chaoni 2015 (1000) 1-Apr2014 to 31-Mar-2017
Fivestar Traders (10006) 1-Apr-2021 to 31-Mar-2022
Mandeshi Foundation FY 16-17 (10015) 1-Apr-2016 to 31-Mar-2018
Mandesthi FoUndation FY 161-(tam tApr-2016) (10000) 1-Apr-2016 to 31-Mar-2017
Mandeshi FoundatioaFY 16-47-(tom 1-Apr-2017n) (to001) 1-Apr-2017 to 31-Mar-2018 Transacio
Manndeshi ConsoidatedBS (f001) Group Company
MDFOUndation Hubli (10018) 1-Apr-2016 to 31-Mar-2017
Sia (0004) 1-Apr-2021 to 31-Mar-2022 invenT
Slagroup (t0002) 1-Apr-2021 to 31-Mar-2022 Uitues
Twinkle Traders Pvt Ltd (10005) 1-Apr-2021 to 31-Mar-2022
In this
Number of companjes can be selected from list of companies, The
Baka
manner,we can change the number of companies and deals
with the company newly selected
At the left side of
gateway screen the companies which are
company name will be displayed. choosen
currently
active
are listed and at company.becomes active company.
the top in bold
Warning letters the active
:Xeroxd/Photocopying of this book is a CRIMINAL
act. Anyone found guilty is
LIABLE to faceLEGAL
 COMPUTERIZED ACCOUNTING
Cumont Doto
Cumnt Peiod Sunday, 1 Apr, 2018
1.4.2018 to 31-3-2019

List of Solected Compaplos

Dalo of Lost Entry
Name of Company
No Vouchers Entored
SIa
No Vouohera Entored
Fivestar Traders No Vouchors Entorod
Sis No Vovchors Entorod
Siagroup

Re-SelectHon of Companles
The company which is selected at present is the active company and the company which selected previously will
place.
continue to be selected company but not remains active. In order to re-selcct any previous selected companies in two
then:
() At Gateway of Tally
At gateway of Tally, from the list of selectedcompanies at the left side pres on one company which is to be selected
Now, the selected company will become active company.
() At Other Places
In order to get list of companies which are selécted, press on F3 company button (this button gets activated only when
more than one company is created). From the list of selected companies, choose an appropriate company.
Sia
Change Current Company
Sia
List of Companies
Fivestar Trades (t0006)
Sia (10004)
N Siagroup (10002)

17ALTER COMPANY DETAILSi

Q25. How to alter company details and delete company data in Tally. ERP 9?
Answe:
May/June-19, Q6(a), (MGU)
Alteration of Company Details
The information which is recorded at company creation screen is
at any time we can alter the profile of the company and we referred as company profile. After creation of a company
can also fillup the information which is unfilled in the company
profile screen.
Steps to Alter thee Data
Following are the steps to Alter the data,
Step-1: At Gateway of Tally click on (F3) company information button.
Step-2: At company information menu, choose alter.
Gateway of Tally
CompaDy Info.

Select Qomipany
SHUI Company
Greate Company
Oreate Groun Company

Ch¡nge Talyvault
SPIt
BackuPany Data
Restore
Quit

SIAPUBLISHERS AND
DISTRIBUTORS PVT. LTD.
 NT-:Mintainng Chrt of Accounts in ERp 21
step-3:Now select the name of the company from the list inorder to display the company altcration screen.
Upload S:TallyShop K Keyboar
GLgigd
Name of Compan
Sia
List of Companies
Sia (10004)
Siagroup (10002)

A to save. Do not mako

Step-4: Move the cursor on the specific field and alter/enter the information and then press Ctrl +
changes in "Financial year from' Date after voucher entry.

Nene Books and Financlal Year Detolls

Prlmary Mellin Oale Financiatl year begins rom 14-2021
Books bgnning hom 112021
Security Control

Use securily control ? No

Cry Not Anplicable (Eneble secvily to avail TSS latunss)
Contect Otatis
76300009

Weel

Base Curenoy lnformation

Kiurnber at decial teces
Word tepresenting smout
No, of decimal plces for amount
Fo

(c) Taly SalutionsPvM LId., 1988 2020 Tue, 5 Jun, 2021 5

Ty MINGoteyof ToyConpeylats. Compaoy Aetion

Deleion of Company Data/Detalls

data along with all voucher data from the
Deletion of company data refers to the deletion of company's profile
computer.
alteration.
We can also remove the profile of the company by making use of company
Slep-1: At company info menu, select Alter button
Slep-2: Select the company to be deleted.
Slep-3: Company deletion confirmation screen will appear by clicking Alt+D.
Atcompany deletion confirmation screen,
screen.
Step-4: Press Yes or Type Y to move towards delete, and also to obtain company deletion re-confirmation
Step-5: Press No to cancel the dlete option.

Delete

Yes Or No
Atcompany deletion re-confirmation screen,
Warming:
Xerox/Photocopying of this book is a CRIMINAL: act. Anyone found guilty is LIABLE to face
LEGAL proceedings.
 222 company willbe deleted.
to confirm deletion. Now, the
order
Step-6: Press Yes in
deletion of the company.
Step-7: Press No to stop the

Are you sure ?

Yes D No
which are stored in company
company because it not only delets the particulars
Be attentive at the time of deletion of a
Creation screen but also deletes the entire data of the company.
ANDCONFIGURATIONSF11:COMPANY
Re coMPANY FEATURES AND COr
FEATURES AND F12: GONFIGURATION
C26. Explain company features in Tally. ERP 9.
Answer:
a-company created in
The F1l Features in tally ERP 9 is used for configuring and selecting different features of
per the requirements of company.
Tally ERP 9. This feature allows to ch¡nge or modify the previously' created features as would be applicable for that
The features created by a particular company with the help of F11 feature option in Tally ERP 9
company only which created that feature according to its business requirements. If a company change or modify its features,
such changes will not effect the features of othercompanies in Tally ERP 9. In order to access the F1l features option user need
to go,

Gateway of Tally -’ Company Info ’ Company Features

OR

Shortcut Key F11on Keyboard.

Gateway of Tally . .
Company lnfo.....
Company Features

Inventory Features
Statutory &Taxation
Audit Features
TSS Features

Add-On Features
Qut

F1: Accounting Fetures

Thisfeature enables you to set the various Accounting Features required for transaction entries.
Go to Gateway of Tally > F11: Features > F1: Accounting Features
SIAPUBLISHERS AND DISTRIBUTORS PVT. LTD.
 NT-1: Maintaining Chart of Accounts in ERP 23
Compauy Opernions Atetation

Conpzny ABC Corapuy

. Accountdy Festytos
General
Iwoiciny
Integrabn Accounls and Ientoy ? Yes. ABow Ivoicing ? Yas
IncomExpente Statomont instod of PaL ? No Enter Purehases n Ireeoice Forrnst
Alow Muti-Curancy Jee Debin/Credt NeAes ? No
oIreoicg mada or Cindt Notus ? No
Outstandings Managoment
Maintsin atwise Detalls
(for Non-Tradng Ace alsc) Butyets 4 Scønlo Managoment
Actvale aeres1 Colculation Maintan Brsdgo1s and CoDlrils
? No ? No
(use svanced pe ameters) Vog Romrsáng Jousnt a GzAional Vouchers
CostPtott Ontes Mantuermet BankdngFoatures
arnain Payrot ? Mo Enable Chequs Prading
Maitain Cost Cere1s Master kor Chege Psing Corksgyvstor)
Use Cost Ctre or Job Costxa ? Mo
ore lhan NE Payroll Cot Ctogory ? No Aher Bchzg FestH8
Ue Prefefned Cost Cestre Allteatioos sdng Eray? No
Show Oporing Balaxce e Revanup Mems in spots ? Na Other Foatures

Ensbie Conpany Logo

F mntosy F3: Si2utory F4: Tally. MET

F2: Inventory Features

This feature enables you to set the Inventory Features required for the transactions. Go to Gateway of Tally> :
Features > F2: Inventory
Comgay ABC Company
ntory Features

Goneral
ntegrate Accounts nd lootary Ala lnwoicing
EnterFurchasesin toaica Farm Yes
Allicw Zero valued ens
Storoge&Casificotion
Mairtain ile Godoens Separate Discouet column onksices
aitain Stock Cate gocas
tdairtain BchwssDetads Purchate anagenent
sExpy Dates for Eatches) Track adctiona costs o Purchase
Useditferent Actual&Bbedty
Soles Nanagement
Order Processing Use oticke PriceL s
Alow Purchase Orde Processing
Alow Sle Ordes Procesting 7No Othor Featut
Alow Job Order Processing Use Tracking Numbars Caery Receipt Notes
Use Rejaction tawardOutward Notes
Use katial iniOut
Track Stock tem Cost

F1: Acounts F3: Statutory

$AudA
F3: Statutory and Taxation
Tally.ERP9 supports the various taxes applicable in India.You can
error-free returns by detecting the missing information in the transactions, ifmaintain accurate b0oks of accounts and
Ves eon nee stotorny, and taxation
any, and corect them
before filing returns.generate
features in laly.ERP y by enabling
Operations Alteration screen. the required options in the Compgny
(Warning:Xerox/Photocopying of this book is a CRIMINAL. act.
Anyone found guilty is
LIABLE to face LEGAL
proceedings.
25 COMPUTERIZED ACCOUNTING
Q27. Explain in detail about accounting features of Tally ERP 9.
Answer : Nov./Dec.-18, Q6(a). (MGU)

The following are accounting features of Tally ERP 9.

1 Integrate Accounts and Inventory
user to maintain only accounts
In order to integrate accounts and inventory user must select 'Yes' option. It is possible for
account and balance sheet shows the
or only inventory. If accounts and inventory are integrated then the profit and loss
closing stock as per inventory valuation.
2 Income/Expense Statement Instead of P &L
it in accounting features.
User has the option to display income and statement instead of P & L by selecting
3 Allow Mut-Curency
is maintaining its accounts in more
Tally enables the user to utilize more than one currency at a time only if the company
than one country.
4 Maintain Bill Wise Details
No' then only net closing
This option enables the user to maintain account details bill wise. If this option is set as
balances of accounts will be displayed without any bill wise details.
5. Activate Interest Calculation

This features enables the user to activate or deactivate the interest calculation.
6. Maintain Payroll
To calculate payroll, this feature of Tally ERP 9 can be activated.

7. Maintain Cost Centres

This option enables to identify unit wise performance by allocating transactions of some accounts to cost centres. Ifuser
is willing to use this features, then 'set' the option to 'Yes' or else set to 'No' its default value.
8. Use Cost Centre for Job Costing
This feature can be skipped by clicking at 'N¡'.
9. More than ONE Cost Category
To maintain more than one cost category of cost centres change this option to Yes'.
10. Use Pre-defined Cost Centre Allocation During Entryy
This feature can be ignored by selecting the option 'No'.
11. Use Debit/Credit Notes

To use debitleredit notes, the option should changed to "Yes'. If ser makes use of only journal for adjustment entries
then the option must be set to 'No' as default value.
12. Maintain Budgets and Controls
This feature helps in preparing multiple budgets. There are budgets for certain purposes such as budgets for branch
office, realistic budgets, departrment budgets etc. To maintain budgets, the option must be selected as Yes'.
13. Use Reversing Journals and Optional Vouchers
The option should be set to Yes' in order to use reversing journals or set to 'No' as its default value.
14. Enable Cheque Prlnting
This option enable the user to print cheque or not.
15. Allow Zero Valves Entrles in Vouchers
It enables user to stop recording the zero valued vouchers as they are
meaningless. But the option Yes' can be selected
to record the entry of vouchers with zero value.

4ASIAPUBLISHERS ANDDISTRIBUTORS PVT. LTD.

 NIT-1: MaintainingChart of Accounts in ERP 21

TalyShop OLendiage Kayboard SConuof CentreSuppon Centre H. Help

Company Flvostar Traders

Acçountlng Fosturos
General
MeintYin acCOunts onty Involclng
Integrate accounts and inventory Enable ioicing ? Yes
Use Incom• and Expenses A'c ? Yos Racord purchases in invoice mode 7 Yes
insload of Pioil and L099 Ac lo Use daba and crodt notes
Enabls mdlti-currency Rocord credit notes in iNoce mode ? lo
Record debit nates in ioice mode ? Ho
Outstanding Manogement
Naintsin bill-ise detaiis Budgetsad Scoparlo Monagement
Yes
non-trading accounts also Maintain budgets and controls ? Ho
Actiate interèst calkulation Use resarsing jounals and ogtional vouçhers
Use advances oarameters
Banking Features
CosProfit Centres Wanagement Enable cheque prnting ? Yes
Maintain payrol Set/aker ransaction ypes
Msirtain cost centres
Use aost cengre for job costng Set/alter bankirg featuIes
aintain more than cne Ne Se/alter Dost-dated trangacticn features 7 No
category
Use pre-dehned cost retcost
Shaw ogerning balance for reverua Other Features
? No
Enasle zergvalued transactians
Maintan multiple maling detats or conpany and ledgers
er company
Set/alter mailing detals
Enable company logo

F2: ioventory F3: Statutory

Tav KANStayTa-Camny Ftures-Ceipy Oprsbons Aketicn Q Taly Sciubcns Pu. Ltdi, 2988-217 Tue 5 ~un,. 213 112242

Q28. Discuss about the inventory features of Tally. ERP 9.

Answer:
The following are inventory features ofTally ERP 9 that are self explanatory about inventory. User can set Yes' or "No
based on his requirements.
Integrate Accounts and Inventory
In order to integrate accounts with inventory set the option as Yes'. User can maintain either only accounts or only
inventory. In case, if user integrate accounts and inventory then the profit and loss account and balance sheet would show the
closing stock in accordance to inventory valuation.
Allow Zero Values Entries
It restricts the entry of zero valued vouchers as they are mostly meaningless. If in case user wants to.make the entry of
vouchers with zero yalue then set the option as Yes'.
(T) Maintain Multiple Godowns
To maintain more than one Godown,click on 'Yes' or else change it to 'No'.
(v) Maintain Stock Categores
Stock categories provides similar classification of items, select Yes to enable this facility. However, Tally would internally
allocate stock groups and set default primary stock category. If user want to change all previous stock groups/items to categorize
them properly set the option as Yes' and make changes.
(V) Malntain Batch-Wise Details
This option is used to record batch information relating to stock items. The batch will not get deleted by itself after it is disposed
of but remains as record and work as ledger account. Hence, user can extract data relating to specific item at any time.
(V) Set Expiry Date for Batches
This features is useful for businesses which are dealing in the goods that are perishable and have expiry dates such ás
medicines, food, etc. During voucher entry, manufacturing date of the product defaults to the date of the voucher that can ba
altered but nÍt to a date exceeding the voucher date. Therefore, the expiry date cannot be before the voncher date
(vi) Use Different Actual and Billed Quantity
This option is useful while invoicing and recorang ds 1t al0ws user to mention the quantities which are
that which are being delivered. different from
(vili) AIlow Purchase Order Processing
Order processing involves placing of orders win Suppiers tor purchase. This
position for a stock item. This is also used for tracking the arrival of goods features enables tracking of thoe
ordered and delivery of goods on time
(Warning : of this book is a CRIMINAL etc.
Lact. Anyone found guilty is
Xerox/Photocopying LIABLE to face
(x) Allow Sales Order Processing
can be seen while inyojcin
in sales order entry screen. These details
The sales orders which are received are entered the sales order received are listed
and delivery note. Hence, the order position can be viewed in the stock summary. Similarly,
in sales order book.
(x) Allow Involcing
invoicc.
User can chose to have the inventory by using an
(xl) Use Debit/Credlt Notes entriee
If user is willing to use only journals for adjusting
Thís option is uscd to have separate debit and credit notes.
valuc.
then select the option as 'No' as its default
(xll) Separate Dlscount Column on Involces invoices.
discounts rather than using standard discounts on the
User have option to use more than one format of
(xll) Track AddMonal Costs of Purchase
purchase costs without separately debiting the ledger accounts
If this option is enabled then one can get a break-up of
for expenscs.
(xBv) Use Multiple Price Levels
Yes'.
To use more than onc price levels, set the option to
(xv) Use Tracking Numbers
goods they deliver. Goods are attached by a document known
Most ofthe businesses do not issue invoice (bills) related to the
delivery note in order to make sure whether it is invoiced or not.
as a delivery note. Therefore, it is required to track each
between delivery notes and invoice bills. However, this is
Tally 'uses tracking numbers to manage the relationship
available for both purchases and sales.
(xv) Use Rejecton Inward/Outward Notes
separately not by any common
Enable rejection inward/outward notes to Yes', if user want to record rejected goods
good reccipt note or goods delivery note.
Fyesta ades

ator Features

General Invoicing
Yes Enatleioiciog 2Yes
irdeg te sccOune and ionorY Recond purchase n inoce mode
Ensble zeoahssd transactions Wse det and credit notes
Storsge and Claseiticalon Recoá ctedt ntes ininoce mode
Maitain ntige Godons
Recorden notes in inoicemode
Uss sepaste discount column in inyoices No
Martain cckcaoys
Maitain bachutse Mas Purchase Management
Set npiry Cates tor taches Irac sddisbonal costsofcurchaseS
Sales Management
Order Puoceng Jss mytiple páce leels
Etatle purchase oroe p s n
Enstle ses oder procossing Other Features
Uae tracking numoars(enables detivery and receiptnotes)
Uss tejection inward Bnd outwardnotes
Use material in and Qut vouchers ?No
Uee cost racking for stock item Nox

F2. irant ory F3: Statutory F6: Add-Ons

29. Explaln in detall about conflguratlon In Tally. ERP 9.

Answe:
The F12 configuration is an option avilable on the screen of Tally ERP 9software. This option is used for application
centric configuration i.e to change, modity,or configure the options of Tally software according to the company's requirement.
For example, if acompany Accountant wants to record the purchace transactions in debit or credit, he can conhgure or set it by
uwing F)2 configuration.In order to access the Fl2 configuration option user need to go,
Gateway of Tally ’ Company Info - Conflguratlon
OR

PressFl2 buton on keyboard,

do SIA PUBLISHERS AND DISTRIBUTORS PVT. LTD.
 CUMU

34
stop printing the
3 Stop Printing Vertlcal Lines/Borders lines and borders. To get the prints quickly user can
This option prescntthe report with vertical option to Yes.
This can be done by setting the
report with lines and borders,
(Inches)
4 Standard Space on Top of Pages
top margin in inches.
With the help of this option user can set
5 Qulck Format Prlntng The main criteria of this option is speed,
in dot matrix printer then quick format printing is useful.
Ifa report is printed
The options used in this are,
() Splt Long Names into Multiple Lines
multiple lines set this option to Yes.
In order to divide long names into
Lines
(1) Splt Long Amount/Number Into MultHple
into multiple lines set this option to Yes.
Inorder to divide long amounts/number
Configuratlon
Pnnt døte and timÇ of report 2 No

Prnt datè and túme of voucher printing ? Nó

Print country with address ? No

Stop pintíng vertical lines/borders No
(for faster printing on dot matrix printers)
Page margin on top (in inches) 0.50
Priat using Grayscale on Black & White printars ? No
(for neat format only)

Settings for Quick/Dot Matrix Eormat

Splitlong names intomutipleines
Split longamounts/numbers into mutiple lines
Print party name and addressfom let margnin inoce No
(for quickdratt format oniy

1.9 CHART OF ACCoUNTS LEDGER AND GROUP

Q33. Explain the concept of charts of accounts and enlist the various accounts groups and account
ledgers. Discuss about ledger and group.
Answer:
Charts of Accounts
The charts of accounts is an organized way of listing all account groups and account ledgers in a hierarchial structre.
The pre created groups enable the user understand how to manage the accounts groups & ledger accounts.

List of AccoUnts
List of Ledgers: Indirect Expenses (Expenses (lndirect)
Branch/Divisions Depreciation
Capital Account: Depreciation on Furniture
Reserves & Surplus (Retained Earnings) Interest:
Current Year profit/loss Interest on term loan
Drawings Interest on Unsecured loan
Proprietor's Capital Freight
Curent Assets: Handling charges
Bank Accounts HRA
Bank of India Office Rent
State Bank of India
Salary
Cash-in-hand Indirect Incomes (Income (Indirect):
Cash Rent Received
Deposits (Asset) Investments
Loans &Advances (Asset) Loans (LIability):
ASIA PUBLISHERS AND DISTRIBUTORS PVT. LTD.
 UNIT-1: Maintaining Chart of Accounts in ERP
Stock-in-hand: Bank OD A/c(Bank Occ A/c).
Stock-in-hand
Sundry Debtors: Secured Loans
Sona Traders ICICITerm loan
Prepaid Expenses Unsecured Loans
Accrued Interest
Current Liabilities:
S.Kurien
Duties &Taxes
Misc Expenses (Asset):
Provisions
Misc. Expenses
Sundry Creditors Purchase Accounts:
Moon suppliers Discount on Purchase
Roy (Employee)
Purchase
PF
Sales Accounts:
TDS
Cash Sales
Direct Expenses (Expenses Direct) Sales
Direct Incomes (Income Direct Sales Rebates
Tution Fees Sales Return
Fixed Assets: | Suspense A/c:
Furniture Profit & loss A/c
Furniture (Accumulated Depteciation)
Furniture Gross Block 31 Group (s) and 36 Ledger (s)

Ledgers
A ledger is the actual account head under which transactions of same category are recorded. Ledger are useful n
accounting vouchers. It is not possible to record the transaction without a ledger.
Some of the examples of ledger accounts are sales, purchase, payments, receipts,etc. Itis important to classifty ledgers
into appropriate groups to prepare profit & loss or balance sheet.
Creating a Ledger
Go to Gateway of Tally >Company Creation >Accounts Info >Ledgers
It ispossible to create single or multiple ledgers.
Groups
The collection of same type of ledgers is known as group. Account groups are prepared to identity the sequence of ledger
accounts which facilitates in representing meaningful and complete reports.
There are 28 pre defined groups in Tally. ERP 9among these 15 are primary groups and 13 are sub groups.
Creating aGroup
Goto Gateway of Tally >Company Creation >Accounts Info >Groups >Create under single group/
multiple group.
110eLEDGER CREATIONSINGLEIMULTIPLE LEDGER CREATION.
EhALTERING AND DISPLAYING LEDGER
Q34. How to create a single ledger in normal mode and advance mode?
Answer :
Nov./Dec.-18, Q6(b), (MGU)
Creating a Single Ledger
Ledger creation is based on the selection of Teatures underFIl and F2, where F1l is features of
Vonfigure. Bydefault there exist two ledger accounts in laly. ERP 9 Such as company and F12 is
SSupposed to create all remaining accounts heads where cash-in-hand and profit and loss accounts. The user
Or another profit and loss account.Cash there are no limitations for creating ledger accounts except creation
n normal mode and accounts can be created as many as the user requires. The single
advance mode. ledgers can be created
Warning
:Xerox/Photocopying of this book isa CRIMINAL act. Anyone found guilty is
LIABLE to face LEGAL
proceedings.
 COMPUTERIAED ALCU
TING
Creatlon of Slngle Ledger In NormalMode
ure,
The nteps lnvolved oreation of slngle ledyor
Step-1: Prom gateway ofhlly Aolect uvcounta info.
Step-2: Clek on ledger then Nelect ninglo ledgers.
Step-3: ChooNe the option urente.
Gatosy of Tally
Accounts Lofo.

Matert
nenory tnto Groups
ransaeen
Accountiig Vouchee
inveriTory Voucthers Cosi Centres

CuRrencies
Belance hen
Pront &LOS# A
Wock Bummary
Voucher Types
Rato AStysls
Dlsplay Quit
Out

(1) (2)
Gateway of Tally
Accounts Info.
Ledgers
Single Ledger
Create
Display
Alter

Multiple Ledgers
CReate
Dlsplay
AITer
Quit

(3)
Let us discuss each fièld displayed in the screen.
1. Name
Enter the full name of the account where Tally. ERP9 fits it all in and press enter to go to
duplicate names is not allowed in Tally. ERP 9 and the uniqueness verification is done here the next field. Entering of
itselE.
2. Alias
Enter alias name if necessary so that the user can access the ledgers by using
their original name or alias name.
3. Under
Each and every account should be categorized under their appropriate groups.
Select the groups from
under which ledger is to be created. If the categorization is not appropriate then it will effect the the list of groups
treatment of ledger
account in final statements and at the time of voucher entry.
4 Opening Balance
If user is having an already existing company b0oks of which are enter into Tally. ERP9, the opening balance will be
applicable in situations where the ledger is considered as an asset or liability and if there is any balance in the account
as on the date of beginning of books in Tally. ERP 9.
Tally. ERP 9identifies only the nornal accounting principles of debit balances for the assets and credit balances for
liabilities. Thus, the user c£n specify both the debit or credit balances simply by adding Dor Cas suf'x.
SIAPUBLISHERSAND DISTRIBUTORS PVT. LTD.
 Ledoer Creation
Name F's CapitaB AccOunt O: Upload s TallyShop
fabas)
FlvestarGLangusge
Traders K Keyboard Control Centr
TotalOpening Balance

6,00,000.00 Cr
Under Difference
Capital Account 6,00,000. 00 Cr
inventory values are affected Name Maillng Detalls
Addresg F's Capltal Account

Country India
State
|Provide bank details Telangana Pincode

Tux Registraion Details

PAN/IT No.

Opening Balance (on 1-Apr-2021 ): 6,00.000.00 Cr

I. Creationof Single Ledger in Advanced Mode

For creating ledgers, the information that is to be required depends on the selection of features by the
user under Fl1
and F12 where Fllis features of company and F12 is configure. The ledger creation screen is havingsome extra fields based
on the setting done for feature of the company. If the user set the field allow ADVANCED entries in master in F12: configure
as yes then the user can work in advanced mode.
Allow the following features in F11: Features of company (F2: Accounting Features):
(i) Allow multi-currency
(iü) Maintain bill wise details
(iüi) Maintain cost centres
(iv) Activate interest calculation.
Company Fivestar Traders
Accounting Features

General Invoicing
Maintain accounts onty ? No Enable ivoicing ? Yes
? Yes Record purchases in ivoice mode ? Yes
Itegrate accounts and iventory Use and credit 'otes
? No ? No
Use Income and Expenses A/c instead of Profit and Loss Ac R: credit notes in invoice mode ? No
Enable muiti-currency ? Yes Record debit notes in invoice mode ? No
Outstanding Management Budgets and Scenario Management
? Yes
Maintain.6ill-wise details
For non-trading accounts also ? No
Maintain budgets and controls ? No
? Yes Use reversing jourmals and optional vouchers ? No
Activate interest calculation ? No
Use advanced parameters Banking Features
Enable cheque printing
CosUProfit Centres lManagement Setialter transaction types
? Yes
Maintain payroil ? No
? Yes Set/alter banking features
? No
Maintain
Use
cost centres ? No Set/alter post-dated transaction featurgs
? No
cost centre for job
Mantain more than onecosting
paytol or cost category ? No ? No
Bse pre-delined cost centre allocations in transactions ? No Other Faatures
? No
SioN opening balance for revenue items in teports Enable zero-valued ttansactions
Maintain muitiple mailing details for company and ?No
Set/alter company mailing details edgers ? No
Enable company logo ? No
? No

F1: AcCOUnts F2: Inventory F3: Statutory F6 Add-Ons

(Warning: of this book is a CRIMINAL

Xerox/Photocopying act. Anyone found guilty is LIABLE to face
LEGAL proceedings.
 COMPUTYERIYAZD ACCOUNTING
configure.
accounts masters in Fl2:
Allow all the options under
Master Configuration
? Yes
Provide aliases along with name ? Yes
name
Provide language aliases for
fnventor
Accounts
Allow advánced entries in rnasters 7Yes
Provide advanced information in masters
? Yes Provide part numbers for stock items Yes
Provide addresses for ledger accounts
2 Yes Add description for stock items es
Provde contact details
? Yes Add remarks for stock itens es
Add notes for ledger accounts
? No Use alternate units for stock tems
Add description for ledger accounts
Enable standard rates for stock items Yes
Specity default ledger aliocation for invoicing Yes
Enablecomponentlistdetails(BilofMateials) 7 Yes
ProideaddressforGodowns TYes
Q35. How do you create multiple ledgers?
Answer:
The multiple ledgers can be created by the users at atime in advanced mode. Because of this, the user can save his time.
Steps to Create Multiple Ledgers
The following are the steps to create multiple ledgers,
Step-1: Goto Gateway of Tally select accounts info.
Step-2: Then click on ledgers and press multiple ledgers then select create option.
Gateway of Tally Gateway of Tally
Accounts Info.
Masters Ledgers
nventO nto Accounts Info,
ransactions Single Ledger
Arcouning Vouc hers
Jnven Tory Vouchers Grups Create
Display
Import Daa Alter
Bavking cOst Centres
Reports Multiple Ledgers
Balance sheet
Proit &LOss Ac
CURIeNces CReate
Siock SUmmary
Voucher Types DIsplay
Raio Analysis ATer
Display
Quit

(1) (2) (3)

Let us discussed each field displayed in the screen.
Under Group
The name of the group should be selected under which the user want to create the ledgers from the list of groups.
Below this field, the other fields are arranged in the table. They are as follows,
() SI. No.
Serial Number willbe generated automatically.
() Name of Ledger
Enter the name of the ledger account.
Under

If the user is selecting all items in under group field, they will have an option to select the group in this column itsel.
The user can also create anew group from this field by pressing Alt +C. If the user is selecting any other group in under
group then the group selected under groups is viewed automatically and the pointer moves from this colunn.
2SIAPUBL0SHERS AND DISTRIBUTORS PVT. LTD.