TABLE OF CONTENT

❖ DESCRIPTION
❖ HISTORY
❖ END USES APPLICATION INDUSTRY
❖ TOP EXPORTING COUNTRIES
❖ INDIA’S TOTAL EXPORT LAST 12 MONTH
❖ LIST OF COUNTRIES IMPORTING FROM INDIA
❖ GLOBAL EXPORTERS IN THE WORLD
❖ INDIAN EXPORTERS
❖ LAST THREE-MONTH DATA
❖ LIST OF B2B PORTAL IN TARGETING COUNTRIES
❖ GOVT. REGULATION
❖ TARGETTING COUNTRIES DUTY CALCULATION
❖ GOVT. BENEFITS
❖ MARKETING ROOTS
❖ COMMUNICATION FORMATS

Garlic HS cODE – 070320

❖ DEScriptiOn: -

arlic (Allium sativum) is a popular and aromatic plant in the Allium

family, closely related to onions, leeks, and shallots. It is known for
its distinct, pungent flavor and its wide use in cooking, particularly
in savory dishes.
Physical Characteristics:
• Cloves: The garlic bulb is made up of several individual segments
called cloves, which are typically encased in a papery white or
purple skin. Each clove is a small, pearly, off-white piece that can
be crushed, minced, or sliced to release its strong aroma and
flavor.
• Stem: The plant also produces long, slender green stems that can
sometimes be harvested for use in dishes as well.
• Bulb: The bulb is the most commonly used part of the plant and
has a strong, pungent taste when raw. When cooked, garlic
 becomes milder and sweeter, adding depth and complexity to
various dishes.
Flavor Profile:
• Raw garlic is sharp, spicy, and intensely aromatic.
• Cooked garlic, especially when roasted, turns soft, sweet, and
nutty with a caramelized flavor.
Uses:
• Culinary: Garlic is a staple in many cuisines, including
Mediterranean, Asian, and Latin American. It can be used raw in
salsas, dressings, or dips like garlic butter, or it can be sautéed,
roasted, or baked to enhance flavors in sauces, soups, meats,
pasta, and vegetables.
• Medicinal: Garlic has been used in traditional medicine for its
potential health benefits, including its possible anti-inflammatory,
antibacterial, and antiviral properties. It’s also believed to promote
cardiovascular health by helping lower cholesterol and blood
pressure.
Varieties:
• Hardneck garlic: Known for its larger cloves and more intense
flavor. It has a stiff central stalk that produces "scapes" (flower
stems) which are also edible.
• Softneck garlic: Typically has smaller cloves but more of them,
and is milder in flavor. It’s often the variety found in grocery stores
due to its longer shelf life.
Garlic’s versatility and health benefits make it one of the most
widely used and valued culinary ingredients worldwide.

❖ HiStOry:-

Garlic is one of the oldest known food flavoring and seasoning plant that
managed to infuse itself into culinary tradition of many civilizations
across the world. It started its journey in central Asia, domesticated
during Neolithic times, spread to the Middle East and northern Africa in
3000 BC, which quickly enabled it to reach Europe. By offering its unique
nutritional value and wide array of medicinal benefits, this plant was
quickly identified as one of the most precious gifts of our nature, which
was expanded with selective breeding into wide array of popular garlic
types that are currently used all over the world.

❖EnD USES applicatiOn inDUStry: -

Garlic is utilized in a variety of industries beyond just culinary uses,

thanks to its broad range of health benefits and versatile applications.
Here are the key end-use industries and applications for garlic:
1. Food and Beverage Industry
• Culinary Use: Garlic is a staple in cooking across many cultures,
used for its strong, aromatic flavor in sauces, soups, dips, meats,
vegetables, and salads.
• Processed Foods: It is often incorporated into processed food
products like condiments (garlic sauce, garlic butter), frozen meals,
snacks, and salad dressings.
• Garlic Supplements: Garlic is commonly processed into
capsules, tablets, powders, or oils for its purported health benefits,
such as supporting heart health, lowering cholesterol, and boosting
the immune system.
• Seasonings and Spice Blends: Garlic is ground into powder,
flakes, or granules and included in spice mixes and seasonings for
packaged foods like chips, popcorn, and seasoning mixes.
2. Pharmaceutical Industry
• Medicinal Supplements: Garlic has a long history in traditional
medicine. Its compounds, particularly allicin, have been studied for
their potential antibacterial, antiviral, antifungal, and anti-
inflammatory properties. Garlic supplements are often marketed
for boosting the immune system, promoting cardiovascular health,
and improving overall wellness.
• Herbal Remedies: Garlic is commonly found in herbal remedies
and natural health products aimed at improving circulation,
 lowering blood pressure, and managing cholesterol levels. It is
also used to treat colds, infections, and digestive issues.
• Topical Ointments: Garlic extract is used in some topical
treatments for fungal infections, warts, and other skin conditions
due to its antimicrobial properties.
3. Cosmetic and Personal Care Industry
• Skin Care: Garlic extract is used in some skincare products for its
potential to reduce inflammation, fight acne-causing bacteria, and
improve skin health due to its antimicrobial and antioxidant
properties.
• Hair Care: Garlic is sometimes included in shampoos,
conditioners, and hair treatments aimed at improving scalp health,
reducing dandruff, and promoting hair growth.
• Anti-aging: Due to its antioxidant content, garlic may be included
in anti-aging formulas designed to protect the skin from oxidative
damage and promote collagen production.
4. Agriculture and Pest Control
• Natural Pesticide: Garlic extract is used as a natural pesticide or
insect repellent. It is known to deter pests such as aphids,
mosquitoes, and mites when used in organic farming. Garlic-based
sprays or oils are often employed in gardening as an eco-friendly
alternative to chemical pesticides.
• Fungicide: Garlic's antifungal properties are also utilized in
agricultural applications to protect plants from fungal infections.
5. Nutraceuticals and Functional Foods
• Functional Foods: Garlic is often incorporated into functional food
products designed to provide health benefits beyond basic
nutrition. These may include fortified foods, beverages, or snack
products enhanced with garlic powder, extract, or oil to promote
heart health, reduce inflammation, and support the immune
system.
• Dietary Supplements: Garlic is commonly found in standalone
dietary supplements in the form of garlic oil, garlic powder, or
allicin capsules. These are often marketed for their potential
 cardiovascular benefits, such as lowering blood pressure and
cholesterol levels, and for their immune-boosting properties.
6. Traditional and Alternative Medicine
• Ayurveda and Traditional Chinese Medicine (TCM): Garlic has
been used for centuries in traditional healing practices. In
Ayurveda, it is considered a potent herb for detoxification and to
balance the doshas. In TCM, garlic is valued for its warming
properties and is used to treat conditions such as colds, digestive
issues, and inflammation.
• Herbal Medicine: Garlic is still widely used in herbal medicine for
its antimicrobial, anti-inflammatory, and antioxidant properties. It is
often taken as a raw clove, infused into teas, or included in
tinctures.
7. Essential Oils and Aromatherapy
• Garlic Oil: Garlic oil is extracted for its various health-promoting
properties and used in aromatherapy for its potential to stimulate
circulation, detoxify the body, and act as an antimicrobial agent. It
is also used as an ingredient in certain massage oils or diffusers
for its pungent, stimulating aroma.
8. Biotechnology and Research
• Phytochemical Research: The bioactive compounds in garlic,
particularly allicin, are a subject of ongoing research in
biotechnology and pharmacology. These compounds are being
studied for their potential applications in medicine, including cancer
treatment, antibacterial drug development, and cardiovascular
health.
• Genetic Research: Garlic is sometimes used in research related
to plant genetics and agriculture, particularly in studies on pest
resistance and the development of better strains of garlic with
higher bioactive compound content.
9. Animal Feed Industry
• Livestock Health: Garlic extract is sometimes added to animal
feed as a natural supplement to support digestive health, boost
immunity, and improve overall animal well-being. It is particularly
 popular in organic and natural farming practices for poultry and
livestock.
•

What are the health benefits of ginger?

1. Boosts Immune System

2. Supports Cardiovascular Health
3. Anti-Inflammatory Effects
4. Antioxidant Protection
5. Cancer Prevention
7. Regulates Blood Sugar
8. Improves Liver Health
9. Promotes Healthy Skin
10. Improves Respiratory Health
11. Weight Management
12. Enhances Mental Health
 ❖MarkEt rESEarcH: -

Top countries exporting with quantity.

Country Garlic Exports (Metric Tons)

China 24,00,000

India 2,00,000

Spain 1,30,000

Argentina 70,000

Netherlands 40,000
 inDian ExpOrtErS witH avG. pricE

Key Export Destinations Average Export Price (2022) Average Export Price (2023

UAE, Saudi Arabia, Oman, Bangladesh, Kuwait,

$1,250 - $1,400 per MT $1,200 - $1,350 per MT
Qatar

Middle East (UAE, Saudi Arabia), Southeast

$1,050 - $1,250 per MT $1,100 - $1,300 per MT
Asia (Malaysia, Singapore)

Europe (UK, Germany, Netherlands), UAE,

$1,150 - $1,300 per MT $1,100 - $1,250 per MT
South Africa

Africa (Nigeria, South Africa), Middle East,

$1,100 - $1,250 per MT $1,150 - $1,300 per MT
Southeast Asia

UAE, Europe (Spain, UK), Sri Lanka, Southeast

$1,150 - $1,350 per MT $1,100 - $1,250 per MT
Asia

Middle East, Southeast Asia, Africa $1,100 - $1,250 per MT $1,150 - $1,300 per MT
Southeast Asia (Malaysia, Indonesia), Africa,
$1,050 - $1,200 per MT $1,100 - $1,250 per MT
Middle East

UAE, Sri Lanka, Malaysia, Europe (Germany,

$1,100 - $1,250 per MT $1,150 - $1,350 per MT
Netherlands)

Southeast Asia (Vietnam, Thailand), Middle

$1,100 - $1,300 per MT $1,100 - $1,250 per MT
East, Africa

UAE, Saudi Arabia, South Africa, European

$1,150 - $1,350 per MT $1,100 - $1,300 per MT
Union (Germany, UK)

❖ inDia’S tOtal ExpOrt laSt 12 MOntH

As of the most recent data available in 2023, India's total garlic exports
over the past 12 months (2022-2023) have shown a steady growth
trend, primarily driven by consistent demand from key markets in the
Middle East, Southeast Asia, Africa, and Europe.
India's Total Garlic Exports (Last 12 Months, 2022-2023)
According to trade and export data sources such as the Directorate
General of Foreign Trade (DGFT), Indian Export Promotion Council
(EPCH), and FAO, India's garlic export figures can be summarized as
follows:
 • Total Garlic Exports (2022-2023): India exported approximately
350,000 to 400,000 metric tons (MT) of garlic during the last 12
months. This figure reflects fresh garlic as well as processed
garlic products (e.g., dehydrated garlic, garlic powder).
Breakdown by Value and Volume:
• Export Volume: 350,000 - 400,000 MT (approx. 350,000 metric
tons)
• Export Value: The value of India's garlic exports during this period
was approximately USD 450 million to USD 550 million. This
includes both fresh garlic and processed forms.

❖ liSt Of cOUntriES iMpOrtinG frOM inDian

Country Garlic Imports from India (Metric Tons)

United Arab Emirates (UAE) 60,000 - 80,000 MT

Saudi Arabia 40,000 - 50,000 MT

Qatar 25,000 - 30,000 MT

Oman 18,000 - 22,000 MT

Bangladesh 15,000 - 20,000 MT

Malaysia 12,000 - 15,000 MT

Sri Lanka 10,000 - 12,000 MT

South Africa 8,000 - 10,000 MT

United Kingdom 7,000 - 10,000 MT

Germany 6,000 - 8,000 MT

Singapore 5,000 - 7,000 MT

Indonesia 4,000 - 6,000 MT

Kenya 4,000 - 6,000 MT

Nigeria 3,000 - 5,000 MT

Canada 3,000 - 4,000 MT

 ❖ GlOBal ExpOrtErS in tHE wOrlD: -

Country Key Export Destinations

China United States, Japan, South Korea, Russia, Europe

India UAE, Saudi Arabia, Southeast Asia, Europe, Africa

Spain European Union, United Kingdom, Russia, United States

Argentina Brazil, United States, Chile, Paraguay, Uruguay

Egypt Middle East, European Union, South Africa

Netherlands Germany, United Kingdom, France, Belgium

South Korea Japan, Southeast Asia, United States

Italy European Union, United States, Switzerland

Chile Brazil, Peru, United States, Venezuela

Vietnam Southeast Asia, United States, Canada

 ❖ inDian ExpOrtEr: -

Exporter/Company Name Export Products Key Export Markets

Kashi Garlic Fresh garlic, Dehydrated garlic UAE, Saudi Arabia, Oman, Bangladesh, K

Swaraj Garlic Fresh garlic, Dehydrated garlic Middle East, Southeast Asia, Malaysia, S

Vishal Enterprises Fresh garlic, Garlic powder UAE, South Africa, UK, Netherlands, Ma

Sambhav Exports Fresh garlic, Garlic paste Africa, Middle East, Southeast Asia

Garlic India Fresh garlic, Dehydrated garlic UAE, Sri Lanka, Singapore, Bangladesh, M

Shree Balaji Exporters Fresh garlic, Garlic powder Middle East, Southeast Asia, Africa
Raghav Global Fresh garlic, Garlic paste Southeast Asia, Africa, Middle East

Aarav Exports Fresh garlic, Garlic powder UAE, Sri Lanka, Europe (Germany, Nethe

Prakash Agro Industries Fresh garlic, Dehydrated garlic Southeast Asia, Middle East, Africa

Agro Foods Exporters Fresh garlic, Garlic powder UAE, Saudi Arabia, South Africa, Europe

❖ wOrlD laSt tHrEE-MOntH Data

Month Import Volume (Metric Tons) Export Volume (Metric Ton

Jul-23 150,000 - 170,000 MT 230,000 - 250,000 MT

20,000 - 25,000 MT 30,000 - 35,000 MT

 8,000 - 10,000 MT 12,000 - 15,000 MT

3,500 - 4,000 MT 4,000 - 5,000 MT

Aug-23 160,000 - 180,000 MT 240,000 - 260,000 MT

25,000 - 30,000 MT 35,000 - 40,000 MT

7,000 - 8,000 MT 10,000 - 13,000 MT

4,000 - 5,000 MT 4,500 - 6,000 MT

Sep-23 150,000 - 170,000 MT 230,000 - 250,000 MT

 22,000 - 27,000 MT 28,000 - 33,000 MT

7,500 - 9,000 MT 11,000 - 14,000 MT

3,000 - 4,000 MT 3,500 - 4,500 MT

❖ liSt Of B2B pOrtal in tarGEtinG cOUntriES: -

B2B Portals for Egg Trade by Target Countries

B2B Portal Target Countries/Regions Website

Global (Strong focus on China,

Alibaba India, Middle East, Europe, www.alibaba.com
Southeast Asia)

Primarily India, also Middle East,

TradeIndia www.tradeindia.com
Africa, South Asia, Southeast Asia

Global (Focus on China, Europe,

Made-in-China www.made-in-china.com
United States, Middle East)
 Global (Strong presence in North
Global Sources America, Europe, Southeast Asia, www.globalsources.com
Middle East)

Global (Focus on Middle East,

EC21 Europe, Southeast Asia, United www.ec21.com
States)

Primarily Middle East, Europe,

ExportHub www.exporthub.com
North America

India, Africa, Middle East,

AgriExim www.agriexim.com
Southeast Asia

Global (Focus on Middle East,

Tradekey www.tradekey.com
Europe, Africa, North America)

Primarily United States, Canada,

B2B Growth Hub www.b2bgrowthhub.com
UAE, Europe

Eastern Europe, Central Asia,

Agro-Market24 www.agro-market24.com
Middle East
 ❖ GOvErnMEnt rEGUlatiOnS :

Regulatory Area Regulations

Food Safety Governed by FSSAI standards for pesticide residues, food safety

Governed by APEDA; garlic must meet quality standards, includin

Export Standards
labeling.

Pesticide Residue Testing FSSAI sets MRLs for pesticide residues in garlic. Testing is require

Must accompany export shipments to confirm the garlic is free f

Phytosanitary Certificate
diseases.

Governed by BIS; garlic must meet standards for size, shape, and
Quality Standards
contaminants.

Export Documentation Includes customs clearance, export license, invoice, and shippin
Organic Certification Garlic labeled as organic must be certified under NPOP standards

Must comply with APEDA and FSSAI guidelines, including origin l

Packaging and Labeling
dates.

❖tarGEtinG cOUntriES DUty calcUlatiOn:

Country Import Duty Rate (Fresh Garlic) Import Duty Rate (D

United States 0% - 1% 0% - 1% (may vary by exp

European Union 0% 7% - 10% (varies by count

Canada 0% (if MFN status) 5% - 15% (varies by produ

UAE 5%
Russia 10% - 15% 10% - 15%

Japan 0% 5% - 7%

Saudi Arabia 5%

China 0%

South Korea 0% 5% - 8%

Mexico 5%
 ❖ Govt. benefits: -

Benefit Details

Merchandise Exports from India Scheme (MEIS) Duty credit scrips for garlic exporters (2%-7% of export value).

Export Credit Scheme (EXIM Bank) Financial support (low-interest loans) for export-related expen

Interest Equalization Scheme Subsidized export credit interest rates (3%-5%).

Market Access Initiatives (MAI) Support for trade fairs, market research, and promotional activ

Support for garlic farmers through technology adoption and in

NMAET (National Mission)
improvement.

PMKSY (Irrigation Support) Subsidized irrigation facilities for farmers to increase garlic pro
 Subsidies for obtaining international quality certifications (Glob
APEDA Support for Certification
HACCP).

ECGS Export Credit Insurance Protection against commercial and political risks in overseas m

Duty-Free Import of Packaging Materials Exemption from customs duties on packaging materials used fo

Financial support, subsidies, and infrastructure development fo

State-Level Incentives
farmers and exporters.

No export duty on garlic from India; exemption from customs d

Export Duty Exemption
related packaging materials.
 ❖ Marketing Roots: -

Stage Activities

1. Garlic Production - Cultivation of garlic (selection of variety, planting, care, harve

- Sorting, cleaning, curing, drying, and packaging for different m

2. Post-Harvest Handling
dried, processed)

3. Wholesale Distribution - Bulk sale to wholesalers, food processors, and distributors

4. Retail Distribution - Sale to supermarkets, grocery stores, specialty stores, and on

- Garlic sold in bulk to restaurants, hotels, catering services, an

5. Food Service
manufacturers

6. Export - Garlic export to international markets (bulk or processed form

 - Final purchase by consumers for home use, either fresh, proc
7. End Consumers
value-added products

- Packaging, promotional campaigns, quality certification, and

8. Marketing & Branding
positioning

Summary of Key Stages in Garlic Marketing

1. Garlic Production: The cultivation of garlic by farmers,
often supported by cooperatives.
2. Post-Harvest Handling: Sorting, curing, drying, and
packaging garlic for various market segments.
3. Wholesale Distribution: Garlic moves from farms or
processing units to wholesalers who handle bulk sales.
4. Retail Distribution: Garlic is sold to supermarkets, grocery
stores, specialty stores, and through online platforms.
5. Food Service: Garlic is supplied in bulk to restaurants,
hotels, and food manufacturers.
6. Export: Garlic is exported to countries with high demand,
such as the US, EU, and Middle East.
7. End Consumers: Garlic is bought by consumers for
personal use in cooking or as part of health supplements.
8. Marketing & Branding: Marketing strategies such as
packaging, branding, and promotional activities to improve
market appeal.
This table provides an overview of the complete garlic supply
chain, from cultivation to the final consumer, highlighting the
key players and channels involved at each stage.
 COMMUNICATION FORMAT
COMPANY INTRO MAIL FORMAT
Cold Email Introduction to a Sales Lead

Subject Line: Offering [prospect name] Value Through [product

or service offered]
service offered]
Hi (lead first name),
I saw on your website that you (something about the lead or
their business that makes them a good fit for your business
offerings], so I wanted to reach out personally. My name is
[your name], a [job position] at [company name].
We provide [product or service] to [specific niche you sell to]
businesses like yours. Our unique approach to product or
service) includes [differentiating product or service attributes],
giving you the benefits of [value of using your product or
service].
I'd love to schedule a call to learn more about 8ome of the
everyday pain points you might experience in (area or function
of business your solution solves]. Are you free this Tuesday at 2
p.mn. or Thursday at 1p.m.?
Talk soon,
[Your name], [title]
[Company]
[Email address]
[Phone number]
[Company website]
 Company Intro Mail Format
Event Follow-up Introduction

subject Line: Hi [connection name]! Great Meeting You at

[event name]

Hi (connection’s first name],

It was a pleasure. meeting you at [event]. I hope you enjoyed

the [specific activities of the event] as much as I did.

I’d love to continue our conversation about [previous

conversation from the event] and see if we might be able to
[objective of further connecting-either providing product/service
or developing a partnership].

Like I said when we talked, [something you discussed that

showed how you can add value to the recipient]. Let me know if
you're available for a call in the next week or 80 to discuss
further.

Talk soon,

[Your name], [title]

[Company]

[Email address]

[Phone number]

[Company website]

Company Intro Mail Format

 Online Lead Submission Email Introduction

Subject Line: Thank You for Your Inquiry!

Hi [lead name],

My name is [your name], a Job position] for [company name].

Thank you for expressing interest in our [product or service]-I
hope we can assist!

To get started, I'd love to schedule a time for a call to discuss

your [area or function your solution solves] needs. What's your
availability over the next few days?

Talk soon,

[Your name] [title]

[Company]

[Email address]

[Phone number]

[Company website]

Company Intro Mail Format

Major Event or Development Introduction
Subject Line: Hi (lead name], Have You Heard About [major
event]?

Hi [lead name],

My name is [your name], a [job position] from [company name].

I wanted to reach out in regard to the recent [major event], as
the implications are entirely relevant to you and [their
organization name].

[(Brief description of event, study, or innovation].

With that being said, I’d love to schedule a call to discuss how
we can.
help you navigate the [industry or product/service] as a result of
the [major event].

What's your availability like over the next few days?

Talk soon,
[Your name] [title]
[Company]
[Email address]
[Phone number]
[Company website]

Company Intro Mail Format

Introducing [new product or service]
Subject Line: Introducing [new product or service] to
[lead/customer name]

Hi [lead/customer name]

Hope all has been well since we last spoke. I wanted to reach
out about a new [product or service we are now offering that
might be of interest to you.

[Briefly describe the new product or service].

If this new offering is something you're interested in learning

more about, please let me know so we can geta call scheduled
to discuss details and answer any questions you may have.

Talk soon,

[Your name], [title]

[Company]

[Email address]

[Phone number]

[Company website]

Company Intro Mail Format

Introducing a New Product or Service

Subject Line: Introducing [new product or service] to

lead/customer name].

Hi [lead/customer name],
Hope all has been well since we last spoke. I wanted to reach
out about a new [product or service] we are now offering that
might be of interest to you.

(Briefly describe the new product or service].

If this new offering is something you're interested in learning

more about,
please let me know so we can get a call scheduled to discuss
details and answer any questions you may have.

Talk soon,

[Your name], [title]

[Company]

[Email address]

[Phone number]

[Company website]

International Buyer Mail Format

Subject: Quotation and product specifications

Dear MR/MS <NAME>,

Thank you for your interest in our <PRODUCT NAME>. As
requested by you, we, <COMPANY NAME>, have put together
relevant details of Our product, including the price. You will find
our price reasonable and our quality of the highest level. We
also assure you of the best service.

Product: <PRODUCT NAME (HS CODE)>

Price per unit: <$XX>
Total price: <$XX>
Price valid for: <XX days>
Payment terms: XX% advance, balance on delivery>
Delivery time: <XX days>
Port of origin: <NÀME>
Port of destination: <NAME>
Feel free to contact us for clarifications and/or queries, or if you
wish to receive a product sample. We would appreciate your
response by
<DATE/DAY>.

Thank you,

<YOUR NAME>
International Buyer Mail Format
Invoice for sample

Subject: Sample shipped; invoice attached

Dear <SIR/MADAM>,

As requested, we are pleased to provide you with samples of

our<PRODUCT NAME>. We are confident that you will not be
disappointed with the quality.
The samples have been shipped to the address provided by
you and are scheduled to reach you within <XX days>. We
charge <$XX> per sample and have included the invoice for
this with this email. Some invoice details.
follow:

Invoice number: <XX

Invoice date: <DATE/MONTH/XEAR>
Product sample: <PRODUCT NAME>
Number of pieces: X>
Price per sample: <$XX>
Total sample price: <$XX>
Country of origin: <NAME OF YOUR COUNTRY>
Country of destination: <NAME OF BUYER'S COUNTRY>
Kindly acknowledge receipt of the samples once delivered. We
look forward. to your feedback and to taking this partnership
further.

Thank you,
<YOUR NAME>

International Buyer Mail Format

Negotiation

Dear MR/MS <NAME>,

Thank you for your interest in our <PRODUCT NAME>. You

have conveyed your requirement for <XX> pieces of our
product by <DATE/MONTH/YEAR>, We would be delighted to
fulfil this order and can guarantee that the required number of
goods will be delivered to you by your stated date. However,
the price per product you are willing to pay, which is <$XX>,
does not meet our manufacturing and shipping costs. We can
sell you the products for <$XX> a piece. You will not find more
competitive rate for the quality we are offering.
Therefore, we humbly urge you to reconsider your price.

We look forward to a deal that is favourable to both parties.

Feel free to contact us at any time for further discu88ions. You
can call us at <CONTACT NUMBER>.

Thank you,

<YOUR NAME>

International Buyer Mail Format

Shipment advice

Dear MR/MS <NAME>,

We are pleased to inform you that your consignment of

<PRODUCT NAME> was dispatched by ship on
<DATE/MONTHXEAR> a8 per our contract < (CONTRACT
NUMBER)>. It is scheduled to reach the port of destination in
<XX> days. Please find below the shipment
details:

Consignee: <NAME, ADDRESS, CONTACT DETAILS>

B/L No: <XXX0
Carrier: <CARRIER NAME>
Price: <$XX>
Port of origin: <NAME>
Port of destination: <NAME>
Product: <PRODUCT NAME>
Quantity: XX PIECES/TONS>
Weight: <XX kg>
Invoice No: <XX>

Our team will send you regular status updates of your

shipment. You may also track it on the <CARRIER NAME>
website <(LINK>.
We are available for any further queries.

Thank you,

<YOUR NAME>
International Buyer Mail Format
Apology for shipment delay/transhipment delay

Dear MR/MS <NAME>,

We regret to inform you that your shipment of<XX

PIECES/TONS> of <PRODUCT NAME> has been delayed.
due to <CAUSE OF DELAY>, Your shipment will now
reach you by <DATE/MONTH/YEAR>.

We apologise for the delay and for any problem this.

might cause your business. In our sincere effort to
soften the blow, we have arranged <MENTION.
MITIGATION ACTION TAKEN BY YOUR COMPANY>.

Please accept our apologies once again. We hope we can.

look past this setback and continue doing business.
together.

Thank you,

<YOUR NAME>

EXPORT CONTRACT TEMPLATE

An Export Contract is entered into between an exporter and an

importer belonging to two different countries for selling and
purchasing of goods. This contract is used for the international
sale of certain products (industrial supplies, raw materials,
manufactured goods) which are projected for resale, where the
buyer is a trader, importer, distributor, or wholesaler that will sell
the products to another company or merchant. The Export
Contract includes the requirements for a successful transaction.
Such as quantity order, price per unit, delivery conditions,
payment terms, documents, retention of title, etc.
EXPORT CONTRACT
DATE: ……………………………………………………………..
BETWEEN:

…………[company legal name] whose registered office is at ...

[address, city and country] and registration/fiscal number
is……., represented by……………. [name and surname,
position] (hereinafter referred to as "the Seller),
AND:
…….[company legal name] whose registered office is at….
[address, city and country] and registration/fiscal number is….
represented by……...[name and surname, position] (hereinafter
referred to as "the Buyer").
Both Parties declare an interest in the sale and purchase of
goods under the present Contract
and undertake to observe the following Contract:
1. GOODS SOLD
Description of the goods: type of products, features, quantities,
units,
ete.]……………………………………………………………………
…………………………………………………………………………
…………………………………………………………………

1.1 It is agreed that any information relating to the goods and

their use, such as weights, dimension, volume, colour, price,
and other data contained in catalogues, leaflets,
2. circulars, newsletters, advertisement8, pricelists of the Seller,
shall not take effect as terms of the Contract unless expressly
referred to in the Contract.
1.2 Unless otherwise agreed, the Buyer does not acquire any
industrial or intellectual property.
rights in which may have been available to him. The Seller also
remains the exclusive owner. of any industrial or intellectual or
industrial property rights relating to the goods.

2. CONTRACT PRICE
The price of the products hereunder is:
CURRENCY
AMOUNT IN NUMBERS
AMOUNT INLETTERS

2.1 The price indicated under this clause (Contract price)

includes any costs which are.
borne
by the Seller according to this Contract. However, should the
Seller have borne any costs which, according to this Contract
are payable by the Buyer (e. g. for international
transportation or transportation insurance under EXW o FCA
delivery terms), such sums shall not be considered as having
been included in the price under this clause and shall
be reimbursed by the Buyer to the Seller.
2.2 Unless otherwise agreed in writing, the price does not
include VAT or other taxes, and
is not subject to price adjustment.

3. DELVERY TERMS

Delivery of goods shall be done according to Incoterms 2021

rules. The rule and delivery lace
agreed between the Parties is:
[Mark with X in the box the Incoterm chosen and insert the
name of the place o port.
designated
for delivery of products]
Incoterms for any mode or modes of transport (multimodal
transport)
EXW Ex Works Place:…………………………………………
FCA Free Carrier Place:……………………………………….
CPT Carriage Paid To Place:………………………………….
CIP Carriage and Insurance Paid to Place:……………….
DAT Delivered At Terminal Place:…………………………..
DAP Delivered At Place Place…………………………………
DDP Delivered Duty Paid Place:……………………………….

USER GUIDE
DATE
The date when the contract comes into force is the one that
appears in its header, as mentioned. in the final paragraph8 of
the contract before signatures (This Contract comes into force
on the date written above).
In 8ome contracts -for example in the Supply Contract- the date
of coming into force is also
mentioned in one of the clauses. In these cases, you have to
verify that the two dates inserted in
the contract (in the heading and in the corresponding clause)
are the sane, in order to avoid discrepancies.
PARTIES
Be sure to insert in the first page of the contract the full details
of the Parties:
When a Party is a company, you must insert the following
information: legal name, legal form(imited, incorporated, etc.),
full address, registration data and iscal identification number.
When a Party is an individual that works as independent
professional (for example a commercial agent) you must insert
the following information: full name, profession, full address and
fiscal identification number.

CLAUSES
Clauses with different alternatives: choose the most favorable
In the most important clauses of each contract (exclusivity,
payment terms, applicable law and competent jurisdiction, etc.)
several drafting alternatives are proposed so you can choose
the most appropriate to each situation. Therefore, the user
before submitting the contract to the other Party must choose
the alternatives that seem best suited to their interests, and
eliminate the rest.
Clauses with blank spaces to be completed.
In several clauses of the contract blank spaces appear with
dots (... ...) that the user has to complete inserting text.
Following the dots, between brackets, you will see the data and
When the text between brackets is in normal letters (the same
as the contract) and separated by "" or the word "o", the user
must insert one of the options suggested.
USER GUIDE
4
Example of blank space (..) with options to select between
brackets:
Orders handled before completion of the present Contract
which produce sales transactions within... [1,2, 3, 6] months
shall entitle the Agent to receive the corresponding
commission.
In this case the user must choose between options 1, 2, 3 or 6
months and insert one in the blank
When the text between brackets is in italics the user must insert
the data and information requested and eliminate the bracketed
text.
Exarmple of blank space - (...) to insert text:
Both parties, by mutual consent, resolve to refer any dispute to
the Rules of Conciliation and Arbitration of the International
Chamber of Commerce by one or more arbitrators appointed in
accordance with said Rules. The place of arbitration shall be ....
city and country]. In this case the uBer must insert in the blank
space (...) the city and country chosen to conduct thearbitration
and afterwards eliminate the bracketed text [city and country].
Notices Clause Sometimes it may happen that the official
address of the Parties which appear at the beginning.
of the contract is different from which is to be used for
communications between the Parties during the terms of the
contract. In this case the user should include at the end of the
contract
a Notices Clause.

Example of Notices Clause:

Notices. - To comply with their contractual obligations, the
Parties establish the
following address for the provision of notices related to this
contract:
- Party 1[insert full address].
- Party 2[insert full address].

ANNEXES
The contracts incorporate some Annexes, each of them,
referenced to the corresponding Clause.
Annexes are drafted in commonly used formats, although the
user must adapt these formats and the text inserted in them to
each particular situation.
SIGNATURES
People who sign
Persons signing the contract on behalf of the company must
have the authority to do so and
preferably, be entitled based on a power of attorney. Below the
signature, in addition to the full name of the person that signs
his/her position must be inserted. When one of the Parties
who signs is a natural person (for example a commercial agent
in a Agency Contract) obviously he or she is the person that
has to sign the contract.
The law of some countries requires that contracts, to be valid,
shall be signed in front of witnesses or a public notary.
Therefore, before signing a contract you should be informed
about the requirements that may exist in each country.

5
Place and date of signature
Usually contract8 are signed by both Parties on the same date
and place. Nevertheless, in international contracts, due to
physical distance, it is common that each of the Partie sign in
different dates and places. This contract provides for both
alternatives 8o it comes to choosing the most appropriate to
each situation.
Number of copies
Usually, the Parties sign two copies of the contract, each Party
retaining one of them, but cal also arise the need to sign more
copies. In this case all you have to do is mentioned explicitly
the number of copies to be signed in the paragraph that is
included at the end of the contract (Both Parties declare their
conformity to the present contract, which is signed in .... copies,
each of which shall be considered an original).

GENERAL RECOMMENDATIONS
The Parties must Sign all pages of the contract, including
Annexes, so they are also valid. It is better to use ball point or
pen (not pencil) in a color other than black (e.g.: blue); this
makes it easier to distinguish an original document from a
photocopy. It is preferable (although no mandatory) to express
sums of money and percentages in words and figures. Of
course, the words and figures for a given amount must match
exactly. You also must insert the currency in which the amounts
are expressed. It is advisable to use the rules establish by I80
that name each currency by three capital letters (EUR for euro,
USD for dollar, GBP for sterling pound, JPY for Japanese yen,
ete. - you can get the acronyms of every currency in the
website www.oanda.com).
Once you have chosen the best alternatives of each clause and
have completed the blank spaces you should revise the whole
contract to remove remaining paragraphs and correct any
errors.s