MS-EXCEL

1. CREATION OF WORKBOOK

AIM: To create a workbook.

PROCEDURE:
STEP 1: Go to excel.

STEP 2: Click on blank workbook.

STEP 3: Blank workbook is created.

OUTPUT:

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2. CHANGING FONT SIZE AND COLOR

AIM: To change font size and color.

PROCEDURE:

STEP 1: Select the text or cells you want to change.

STEP 2: On the home tab, click the font size in the font size box and choose the
color that you want .

OUTPUT:

FONT SIZE

FONT COLOR

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3. CHANGING FONT STYLE (BOLD,ITALIC,UNDERLINE)

AIM: To change the font style.

PROCEDURE:

STEP 1: Select the text or cells that you want to change.

STEP 2: For Bold, on the home tab, click the font style in the bold or press Ctrl+B.

For Italic, on the home tab, click the font style italic or Ctrl+I.

For Underline, on the home tab, click the font style underline or Ctrl+U.

OUTPUT:

BOLD

ITALIC

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UNDERLINE

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4. USING MERGE AND CENTRE

AIM: To merge the cells.

PROCEDURE:

STEP 1: First select the adjacent cells you want to merge.

STEP 2: On the home tab, go to the alignment group and click on merge and center to
continue the data into one cell.

STEP 3: Once we click merge and center, selected cells will merge into one cell
and the text comes in center.

OUTPUT:

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5. USING ALIGNMENT (LEFT, RIGHT, CENTER)

AIM: To align the cells.

PROCEDURE:

STEP 1: First select the cells which you want to align.

STEP 2: On the home tab, in alignment group select the alignment which you want.

STEP 3: For left alignment, click left alignment or “Ctrl+L”.

For right alignment, click right alignment or “Ctrl+ R”.

For center alignment, click center alignment or

“Ctrl+E”. For justify alignment, click “Ctrl+J”.

OUTPUT:

LEFT ALIGN

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RIGHT ALIGN

CENTER ALIGN

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6. WRAPPING A TEXT

AIM: To wrap the text in the cells.

PROCEDURE:

STEP 1: Type a text inside a cell beyond its range as it seems like overlapping the
next cell.

STEP 2: Select the cell.

STEP 3: On the home tab, select “wrap text”

OUTPUT:

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7. USING FORMULAS (SUM, RANK, AVERAGE, ROUND)

AIM: To use formulas (sum, rank, average, round) to the cells.

PROCEDURE:

i) SUM

STEP 1: Select the cell next to the number you want to sum.

STEP 2: Click “auto sum” on the “Home tab” and press enter.

STEP 3: Alternate, type the formula in the cell as “=SUM”.

ii) AVERAGE

STEP 1: Select the cells.

STEP 2: Click average on the formula bar, in the function library.

iii) RANK

STEP 1: Select the cell, where you want to show the rank.

STEP 2: Enter the formula “=RANK(number, ref, order)

STEP 3:Rank will be provided.

iv) ROUND (NUMBER, NUM DIGIT)

STEP 1: Select the cells to provide the function.

STEP 2: Type the formula, ROUND= ROUND(NUMBER, NUM DIGIT)

STEP 3: The result will arrive.

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OUTPUT:

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8. ADDING BORDERS TO CELL

AIM: To add borders to the cell.

PROCEDURE:

STEP 1: Select a cell or a range of cells.

STEP 2: On the home tab, in the front group, select “all borders” or right click
formate cells.

STEP 3: A dialogue box will appear, select outline under the tab borders.

OUTPUT:

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9. CREATION OF TABLE

AIM: To create a table.

PROCEDURE:

STEP 1: Select the cells, where you want to insert “table”.

STEP 2: After selecting the cells, go to insert tab in tables group, select “tables”.

STEP 3: A dialogue box appears which shows the range of cells , Click OK.

STEP 4:Table is created.

STEP 5: To format the table, go to design tab in the table style, select the way you
want.

OUTPUT:

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10. INSERTING A ROW AND A COLUMN

AIM: To insert a row/ column.

PROCEDURE:

STEP 1: Select the cells.

STEP 2: Select “insert” drop down option from the Home tab.

STEP 3: Select the insert sheet row/ column option.

STEP 4: New row/ column will be inserted.

OUTPUT:

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11. DELETING A ROW AND A COLUMN

AIM: To delete a row/column.

PROCEDURE:

STEP 1: Select the row/column that needs to be deleted.

STEP 2: Select “drop down” option from cell group of “Home tab”.

STEP 3:Select “delete row/ column” or directly click the “delete” button.

OUTPUT:

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12. CREATION OF CHART

AIM: To create a chart.

PROCEDURE:

STEP 1: Select the cell range in which you want to insert a chart.

STEP 2: Select insert tab.

STEP 3: Select a chart from the chart group.

STEP 4: Chart will appear.

OUTPUT:

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13. FORMATTING A CHART

AIM: To format the chart.

PROCEDURE:

STEP 1:Create a chart.

STEP 2: Right click on the chart and select “format chart area”.

STEP 3: In the right side corner, “format chart” area appear.

STEP 4: You can format chart as well as the text.

OUTPUT:

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14. USING SORT AND FILTER

AIM: To sort and filter the data.

PROCEDURE:

SORT
STEP 1: To sort the data, select the column.

STEP 2: Go to Data tab, in sort and filter function group, select “group”.

STEP 3: Select “Ascending/ Descending order” or click “customize sort”

FILTER

STEP 1: Choose a column from the worksheet or table to perform the filter.

STEP 2: Go to data tab, Select “filter”.

STEP 3: In the head of the column, drop down will appear.

STEP 4: Click it, Filter menu Appears. Select the data to filter.

STEP 5: Click ok, the filtered data will be displayed.

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OUTPUT:

SORT:

FILTER:

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15. CREATION OF PIVOT TABLE

AIM: To create a pivot table.

PROCEDURE:

STEP 1: Select any cell inside the table for which you want to create pivot table.

STEP 2: Go to “Insert” and click pivot table option.

STEP 3: In the popup arises, enter the cell name in where the pivot table should be
placed and select OK.

STEP 4: Pivot table will be appeared in the worksheet.

STEP 5: Create the pivot table values by placing the headings in respective sections.

OUTPUT:

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16. CONDITIONAL FORMATTING

AIM: To format the appearance of the cells, tables based on specific

conditions.

PROCEDURE:
STEP 1: Select the range of cells, the tables, or the whole sheet that you want to
apply conditional formatting.

STEP 2: On the Home Tab, click Conditional Formatting, and then click “Highlight
Cells Rules”.

STEP 3: Select the command you want, such as Between, Equal to text that Contains,
or A date occurring.

STEP 4: Enter the values you want to use, then select the format.

STEP 5: Conditional Formatting is applied.

OUTPUT:

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17. DATA VALIDATION

AIM: To validate the cells.

PROCEDURE:

STEP 1: Go to the data tab, in data tools group, select Data validation.

STEP 2: Select the data Validation, the Data validation dialogue box appears, select
one or more Cells to validate.

STEP 3: Click OK, before that create an excel Validation Rule.

STEP 4: Add an input message (optional).

STEP 5: Display an error alert (optional).

OUTPUT:

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 MS ACCESS

1. CREATION OF DATABASE

AIM: To create a database.

Step 1: Go to start button, click on Microsoft office package.

Step 2: Click MS Access 2013 and click open.

Step 3: Once the MS Access application is open, click on blank database and select
the path from the open icon. Choose the required drive and folder from my
Computer and give name to the file such as mcc, accdb. Click Save button.

OUTPUT:

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2. CREATION OF TABLE

AIM: To create a table.

Step 1: Go to create menu, then click create tbale.

Step 2: In the pop-up window, give the name as “department” and save the name.

Step 3: Go to the design view of the department table and create the field as follows

Field Name Data type

#dept_id Short text

dept_name Short text

building Short text

Step 4: Click on save button.

Step 5: Go to the Datasheet view of the dept table and enter the values in the table.

OUTPUT:

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3. CREATION OF INPUT MASK

AIM: To create input mask for phone number field.

Step 1: Create a database called ABC Pvt. Ltd.

Step 2: In the database, create a new table named “employee” with the following field
specifications.

Field name Data type

employee_id Short text
employee_name Short text
salary Currency
DOB Date/time
e-mail_id Short text
phone_num Short text
Step 3: In the design view of employee table, click on phone no. field and in the
general tab, Click the icon button with the three dots in the input mask option.

Step 4: In the pop up window that arises, click on edit list button.

Description: phone number

Input mask: 0000000000

Sample data: 7010879011

and click on close button.

Step 5: Choose the corresponding Input mask option and click on next button and
click on finish button.

Step 6: Go to datasheet view and enter the phone number in the phone number field.

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OUTPUT:

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4. CREATION OF LOOK UP WIZARD

AIM: To create a look up wizard.

Step 1: Create a table and in the pop up window, give the name as “department”
and save the name.

Step 2: Go to the design view of the department and create the field name as,

Field Data type

dept_id Short text
dept_name Short text

Step 3:Click save button and go to data sheet view of the department table and enter
the values.

Step 4: Create another table in the name “student” and go to the “design view” of the
student table and create the field as follows,

stud_id Short text

stud_name Short text
course Short text
department Short text

Step 5: Keep department as short text in both the tables and go to the student table,
choose data type as look up wizard.

Step 6: In the popup arises, select department and click “next” button and it will show
the fields in the department table, from the field, select department table name and
click next button till finish button.

Step 7: Click finish button and in the student table, of the field departments there will
be drop down which consists of all items in the department name in the department
table.

Step 8: From the table, we can enter ant dept name into the department field of the
student table.

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OUTPUT:

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5. CREATION OF RELATIONSHIP

AIM: To create a relationship.

Step 1: Go to create menu and click on Table options.

Step 2: In the popup window, give the table name as “book” and click on save button.

Step 3: Go to design view of the book table and create the field as follows,

Fields Data type

book_id Number
book_name Short text
book_author Short text

Step 4: Go to create menu, and click on create table option and save the table name as
follows,

Step 5: Go to design view of the borrow table and create one field as follows,

Fields Data type

customer_name Short text
date of borrowing Date/time

Step 6: On the database tools tab, in the relationship groups, click relationship on
the design tab in one relationship group, click add tables and select both “book” and
“borrow” table and click close.

Step 7: Verify that the field names shown are the common fields for the relationship
to enforce referential integrity for the relationship, select the enforce referential
integrity check box.

Step 8: After selected the enforce referential integrity check box, the number 1
appears over the thick portion on one side of the relationship line and the infinity
symbol appears on the other.

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OUTPUT:

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6. CREATION OF FORMS

AIM: To create forms in existing table.

Step 1: Go to “create” menu, and click on the “table” option.

Step 2: In the popup window, give the name as “employee details” and save the
details as table.

Step 3: Go to design view of the “employee details” table and create the field as
follows,

Field Data type

employee_id Number
emp_name Short text
Age Number
Contact no. Short text
salary currency

Step 4: Go to datasheet view of “employee details” table and enter two or three values
in the table.

Step 5: To create forms, for “employee details” table, go to “create” tab and click
“forms”. The form will appear.

OUTPUT:

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7. CREATION OF REPORTS

AIM: To create a report.

Step 1: Go to create menu and click the “table” option.

Step 2: In the popup window, give the name as products and save the table.

Step 3: Go to design view of the “products” table and create the field as follows,

Field Data type

Product_id numbers
Product_name Short text
Price Currency
Expiry date Date/time

Step 4: Go to datasheet view of “product” table and enter the values.

Step 5: To generate the report,

Go to create tab and click reports in one report group.

Step 6: To generate the report wizard,

On the create tab in the “reports group” and click report wizard.

Step 7: In the report wizard, we can select few fields that we need in our report.

Step 8: Follow the directors on the report wizard pages, on the last page, and click
“finish”.

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OUTPUT:

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8. CREATION OF QUERY WIZARD- VIEW QUERY

AIM: To create a query.

a) To view or select query “age>18”

Step 1: Go to “create” menu and click on “table” option.

Step 2: In the popup window, give the name as “student details” and save the table.

Step 3: “Go to design view” of the “student details” table and create field as follows.

Fields Data type

Student_id Short text
Name Short text
Age Number
Department Short text
address Short text

Step 4: Go to “datasheet view” of the “student details” table and enter the value.

To create a query to know whose age of students is greater than 18.

Step 5: Click on create -> query design.

Step 6: Under the query at the bottom of the page, there will be a table showing field,
table, show, criteria etc.,. in that under “field” select Name and Age.

Step 7: In the criteria section, give “criteria as >18”, and click Run (!).

b) To view/ select query only the “commerce department”

AIM: To create a query.

Step 1: Open the student table and on the create tab, click “query design”.

Step 2: Under the bottom table of the query, in fields select the student_id, name and
department.

Step 3: In the criteria section, under the department field, enter the criteria as
“commerce” and click Run(!).

Step 4: In the datasheet view, it will display only the students, who comes under
“commerce department”.

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OUTPUT:

A.

B.

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9. CREATION OF WILD CARD CHARACTERS

AIM: To create a wild card character.

Step 1: Go to “create” menu and click on “table” option.

Step 2: In the popup window, give the name as “product” and save the table.

Step 3: Go to the “design view” of the “product” table and create the field as follows,

Field Data type

Product_id Short text
Product_name Short text
price currency

Step 4: Go the “database view” of the “product” table and enter the values.

Step 5: Click on create -> query design.

Step 6: Under the query at the bottom of the page, in the field, select all the columns.

Step 7: In the criteria row, under the product name field type the operator like
“notebook”.

Step 8: Click Run (!), on the design view, it will display the products ends by
“notebook”.

OUTPUT:

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10. CREATION OF QUERY WIZARD - UPDATE QUERY

AIM: To update a query.

Step 1: Go to create menu and click on the “table option”.

Step 2: In the popup window, give the name as “candidate details” and save the table.

Step 3: Go to “design view” of the “candidate table” and create the field as follows,

Field Data type

candidate_id Short text
candidate_name Short text
age Numbers
eligibility_status Short text

Step 4: Go to the “datasheet view” of the “candidate details” and enter the values.

Step 5: Click on the “create-> query design”, under the query at the bottom of the
page in one field, select age and eligibility status and click update (!).

Step 6: In the criteria row, under the age, give <18.

Step 7: In the update row, under eligibility status give “not eligible” and click run (!).

Step 8: The query will display the results.

OUTPUT:

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11. CREATION OF QUERY WIZARD- DELETE WIZARD

AIM: To create delete queries.

Step 1: Create a select query to determine the records that will be deducted. Apply
any required query in criteria.

Step 2: In the design view, click on the “drop-down arrow” to the right of the query
type button and choose delete query.

Step 3: If needed, modify the query further so that the correct field will be deleted
with the desired new data.

Step 4: Click on Run (!) , to run the action query.

Step 5: When informed of the number of records to be deleted, Click “Yes”.

Step 6: Close the query.

OUTPUT:

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12. CREATION OF REPORT FOR PRODUCTS WITH PRICE
MORE THAN RS.1000

AIM: To create a report with condition.

Step 1: Go to create menu and click on “Table” option.

Step 2: In the pop-up, give the name as “products” and save the table.

Step 3: Go to the design view of the “products” table and create the field as follows.

Field Data type

Product_id Numbers
Product_name Short text
Price Currency
Expiry_date Date/time

Step 4: Go to the datasheet view of “product” tables and enter the values.

Step 5: Click on the create-> query design, under the query at the bottom of the page
in the field, select “product name” and “price”.

Step 6: In the criteria row, under the price give > 1000 and click Run (!).

Step 7: To generate the report,

Go to “create tab” and click reports.

Step 8: To generate the “report wizard”,

Go to reports group and click report.

Step 9: In the report wizard, select the required fields, Click Finish.

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OUTPUT:

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