A

SYNOPSIS ON
“STOCK MANAGEMENT SYSTEM”AT
“Elmas Group Sangamner”
Bachelor of Business Administration (Computer
Application)/BCA
UNDER THE GUIDANCE OF
PROF-.Parad S.R
SUBMITTED BY
Sagar G Kothwal
Sumit M Banberu

Sangamner Nagarpalika Arts, D.J.Malpani Commerce

B.N.Sarada Science College Sangmner,
Dist.Ahamednagar,Pin-422605.
 1.INTRODUCTION
The software system is an online Stock management system that helps in managing
various Stock an inventory operations effectively. The project consists of a central
repository containing various Stock available along with associated details. These
details include Stock type, storage area and date of storage. These details help in
maintaining and monitoring the Stocks

1.1 Project Profile :

Stock Management System Project is a web application

In Stock Management System Project in PHP performed all the operations

needed to provide stock to the reciever successfully by using highly expert and
experienced dealers, also developed mimic of the whole system, works and
checked the overall process step by step by visualization.

In this project, we use PHP and MySQL database. It has two modules i.e.
Admin and user.

Stock Management System Project Modules

Admin

Users

Admin
Dashboard: In this section, admin can see stock purchasers and blood sellers
detail in brief.

Stock management system: the purpose is to get a purchasers whose will be

be became regular customer is in there

Stock Record : In this section, admin can view applicants details of Stock
which is customer demand on there own interest
 Manage Enquiries: In this section, admin can read the enquiries of users.

Pages: In this section, the admin can manage about us and contact us pages.

Admin can also change the password of his/her account.

Users
Home Page: Users can see the listed donors on the home page.

About Us: Users can view about us page.

Contact us: Users can view the contact us page.

1.2 Company Proflie

 Name of the Company : Elmas Group
 Number of Owners: Gireeja Deshmukh
 Location: Shriniwas Complex Sangamner422606, Dist.A.Nagar(MH).
 Email & Web Address : elmasgrp@gmail.com
 Contact Number of Owners : 9922711315
1. LITERATURE SURVEY
Existing System
At the present there is no software to keep any records in stock management
businesses. It becomes difficult to provide any record immediately at times of
emergency. Required more human efforts in maintaining the branch related
information. Manually to keep the accounts is also tedious & risky job & to
maintain those accounts in ledgers for a long period is also very difficult

Point of Sale (POS): his system uses the Microsoft Access as the
database of the system. The function modules are user account
management, view stock list, donor registration

1. Customer Management: The system enables businesses to maintain customer

profiles, track their preferences, and offer personalized experiences.

2. Loyalty Programs: to create and manage customerloyalty programs,

encouraging repeat business and rewarding loyal customers.

3. Online Booking: Customers can order there purchasing stock by way of

online booking..

4. Reporting and Analytics: The platform provides detailed reporting and analytics,
allowing businesses to track sales, customer trends, and operational performance.

5. Marketing Tools: features for email marketing and communication with

customers, helping businesses engage with their client base.

6. Integration: The system can integrate with various payment processors, allowing
for seamless and secure payment transactions.

It's important to note that the features offered by vary depending on the specific plan
you choose. Before adopting any system, it's recommended to thoroughly evaluate
your business needs, consider the pricing structure, and explore how well the system
aligns with your goals and requirements.
 2.2 Proposed system
Point-of-Sale (POS) System:

The POS system allows customers to easily choose their desired package and make
payments. It should support various poor which don’t have money for treatment.

1. Customer Management:
Stock enables you to create and manage customer profiles, track their preferences, and
contact information. This data can be used for campaigns and loyalty programs.

2. Loyalty Programs:
The system should provide tools to design and manage loyalty programs, offering
privilleges to frequent donors.

3. Order Management:

l. Automated Reordering: Set reorder points and automatically generate purchase

orders when stock levels fall below thresholds.
ll. Supplier Management: Manage supplier information, lead times, and order histories.
lll. Purchase Order Tracking: Track the status of purchase orders from creation to
fulfillment

4. Reporting and Analytics:

Detailed reporting features enable you to monitor the blood group of your donors.
 2.1 Feasibility Study
Certainly, here are three feasibility factors to consider for a stock management
system:

1. Technical Feasibility:

Feasibility study aims to uncover the strength and weaknesses of the proposed project
objectively and rationally. A feasibility study analyses the viability of a project to
determine whether the project or venture is likely to succeed. The study is also designed to
identify potential issues and problems that could arise while pursuing the project.

2. Financial Feasibility:

All the member of the group is familiar with PHP, so it helped us to work upon
this project. ongoing maintenance. Compare these costs against the potential benefits,
such as increased efficiency, improved customer experience, and revenue growth.

3.operational feasibility:

The project has been chosen keeping in mind the scheduling of the project. The
estimated time is feasible to complete the project
 3.OBJECTIVE OF SYSTEM
The object of a stock management system is to efficiently oversee and control the
ordering, storage, and use of components and finished products, ensuring that the
right quantity of supplies is available without excessive surplus. Key objectives
include:

1. Inventory Optimization: Balancing supply levels to meet demand without

overstocking or understocking.

2. Cost Reduction: Minimizing the costs associated with holding inventory,

including storage, insurance, and obsolescence.

3. Efficiency Improvement: Streamlining operations to reduce waste and improve

productivity.

4. Demand Forecasting: Predicting future inventory requirements based on

historical data and market trends.

5. Order Management: Automating and managing the process of ordering,

receiving, and stocking goods.

6. Reporting and Analytics: Providing insights into inventory levels, turnover rates,
and other key metrics to support decision-making.

7. Customer Satisfaction: Ensuring product availability to meet customer needs

promptly and accurately.
 4.METHODOLOGY
The methodology of a stock management system involves several key steps and practices
to ensure effective inventory control and optimization. Here are the primary methodologies
used:

1. Inventory Classification:

l. ABC Analysis: Categorizes inventory into three groups (A, B, C) based on value and
turnover rate. 'A' items are high-value, low-quantity; 'B' items are moderate value and
quantity; 'C' items are low-value, high-quantity.
ll. FIFO/LIFO: First-In-First-Out or Last-In-First-Out methods to manage the order in
which inventory is used or sold.

2. Demand Forecasting:

l. Historical Data Analysis: Using past sales data to predict future demand.
ll. Market Trends: Analyzing market trends, seasonality, and economic indicators

to anticipate changes in demand.

3. Inventory Tracking:

l. Barcode/RFID Systems: Using barcode or RFID technology to track inventory

movements in real time.
ll. Inventory Management Software: Implementing software solutions to monitor stock
levels, generate reports, and automate reordering processes.

4. Stock Replenishment:

l. Reorder Point Method: Setting specific inventory levels at which new orders are
triggered.
ll. Economic Order Quantity (EOQ): Calculating the optimal order quantity to minimize
total inventory costs, including holding and ordering costs.
lll. Just-In-Time (JIT): Minimizing inventory by ordering goods only when they are
needed for production or sales.

5. Warehouse Management:

l. Layout Optimization: Designing efficient warehouse layouts to reduce picking times

and improve workflow.
ll. Stock Rotation: Implementing practices like FIFO to ensure older stock is used first,
preventing obsolescence.

6. Performance Metrics:

l. Inventory Turnover Ratio: Measuring how often inventory is sold and replaced over a
period.
ll. Stockout Rate: Monitoring the frequency of inventory shortages.
lll. Carrying Costs: Analyzing the total costs associated with holding inventory.

7. Vendor Management:

l. Supplier Relationships: Building strong relationships with suppliers to ensure reliable

supply and favorable terms.
ll. Lead Time Reduction: Working with suppliers to reduce the time between ordering and
receiving goods.

8. Continuous Improvement:

l. Regular Audits: Conducting periodic inventory audits to verify stock levels and identify
discrepancies.
ll. Feedback Loops: Gathering feedback from staff and customers to identify areas for
improvement and implement changes.
 5. HARDWARE & SOFTWARE
REQUIREMENT
 SOFTWARE REQUIREMENTS

Project Name Stock Management System

Database MySQL 5.x

Web Browser Mozilla, Google Chrome, IE8, OPERA

HiiiHARDWARE REQUIREMENTS

Hardware Client

Processor Pentium M 1.30GHz or equivalent

Operating system Microsft windows server 2007

Windows XP Home edition

Memory 512MB for both Microsoft windows server 2007

and Windows XP Home edition

Hard Disk 40GB or larger

 6. Bibliography and References

A. https://www.w3schools.com/mysql/mysql_sql.asp

B. https://www.w3schools.com/php/php_intro.asp

C. https://jugnoo.io/micromobility/?utm_source=google_search&utm_medium=Jugnoo_Micromobil
it
y_Software_India_Broad&utm_term=bike%20rental%20management%20software&utm_campai
gn
D. =21150260856&gad_source=1&gclid=Cj0KCQjwn7mwBhCiARIsAGoxjaL3dZtj1jOejOpUn9XUyeqAo3
cqcFB1eYYUAsTg_MNEUzgVrliKQxEaAkywEALw_wcb