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CONF. Mobilisation Plan

The Mobilisation Plan outlines key activities and timelines for project team formation, contract agreements, service standards, cost planning, and health and safety measures, with a target completion date of 9/2/2025. It includes provisions for sub-groups, KPIs, specifications, and communication strategies to ensure effective project execution. Additionally, it addresses the involvement of leaseholders, supported housing considerations, and the establishment of a risk register and social impact strategies.

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Stephen
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11 views11 pages

CONF. Mobilisation Plan

The Mobilisation Plan outlines key activities and timelines for project team formation, contract agreements, service standards, cost planning, and health and safety measures, with a target completion date of 9/2/2025. It includes provisions for sub-groups, KPIs, specifications, and communication strategies to ensure effective project execution. Additionally, it addresses the involvement of leaseholders, supported housing considerations, and the establishment of a risk register and social impact strategies.

Uploaded by

Stephen
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Mobilisation Plan

Subject Sub Heading Target date

Project team
- Agree team members & share contact details 9/2/2025

- Agree project team remit


- Agree meeting timetable and venues
- Agree any Sub-Groups (see below) and HR
- Resident involvement strategy (if applicable)
Project Team
Sub groups (if applicable), i.e.;
IT sub group (integration of systems, Client system
access)
Technical sub group (determining products etc)
HR sub group (to monitor TUPE issues)
Social Impact sub group
Environmental Impact sub group
insert more as applicable
Key dates;
- Issue programme/ programme phases
Programme - Approve contractor’s programme
- Issue Work Order (if applicable)

- Agree contract details


Contract - Contract signed and stored as required
insert more as applicable
Agree scope of contract;

- Scope and remit agreed including:


works included and specific exclusions
Scope of contract
Expectation of how excluded works are handled
Asbestos incident actions (notifiable & non-notifiable)

insert more as applicable


Service Standards;
Principles agreed; final amendments required.

Service Standards Approve any changes to service standards

Agree Contractors ‘Code of Conduct’


insert more as applicable
Cost plan to be drawn up and agreed based on Budget,
tendered Price Framework and agreed programme
Amendments to be agreed (as appropriate) based on
any specification changes etc.

Cost plan Invoicing arrangements and processes agreed

Cost assurance/control processes finalised

Pricing arrangements and process for variations agreed

insert more as applicable


KPI’s agreed – data source, measurement, reporting and
responsibility confirmed.

Profit related KPI’s agreed (as applicable)

KPIs Performance targets and tolerances to be agreed and


what constitutes level of unacceptable performance

Current performance against KPI’s presented for


comparison purposes.
insert more as applicable

Product specification to be agreed.

Performance Specifications applicable for some


components (where applicable)

Details of specialist suppliers, links to development and


Specification planned programme specifications identified.

Specifications to be reviewed on an on-going basis with


review meetings to be set up on a regular basis,

Warranties – determine requirement with applicable


products e.g. boilers, windows etc,
insert more as applicable
Supply chain arrangements identified and credentials
approved by Contract Administrator

Supply chain
Arrangements with local builders merchants identified
and agreed (as applicable)
insert more as applicable
Agreed to follow / not follow CDM.

Principal Designer appointed

Principal Contractor confirmed

Health and Safety


Health and Safety Supplier H&S procedures, Risk Assessment & Method
Statements obtained

Construction Phase Plan issued and checked by CA

insert more as applicable


Consultation process on estimates for Leaseholders
agreed (if applicable)
Leaseholders & Service Charged
Residents Recharge arrangements for leaseholders and Service
Charged Residents agreed (if applicable)
insert more as applicable

Personnel & training

All staff directly affected have had 1;1 briefings.


Communication to affected
staff Publication/communication organised
insert more as applicable
Identify Resident Monitors (if applicable)

Agree role and responsibility

Communication strategy designed and approved


Resident involvement

Information on your web site. (need update)

Client’s Response Team briefed


insert more as applicable
Business Continuity Plan finalised and published
Business Continuity Planning
Testing planned and programmed
Liaision with finance and IT if required

Contractor to send through list of standard reports


available via their operating system
Finance

Financial completion and invoicing processes tested and


approved
insert more as applicable
Principles agreed as follows; (insert)

Quality Control

- Confirm if Quality control needs to link with


performance data and payment.
insert more as applicable
List to be issued of existing organisational policies and
procedures

Procedures to be agreed for complaints handling

Procedures Procedures need to be agreed for addressing defective


work

insert more as applicable


Special considerations (service standards) for
supported/ vulnerable tenants agreed

Relevant address list issued

Supported Housing/Care Vulnerable tenants flag on Suppliers system. IT


subgroup to clarify if information is transferable from
Client system (if applicable)

insert more as applicable


Location; Office facilities and operational premises to be
approved

Supplier mobilisation

insert more as applicable


Works in progress - Status of works ordered pre-
termination & not actioned
Hand over arrangements from
exiting supplier (if applicable) Handover arrangements for all outstanding works –
daily monitoring and weekly review

Joint branding required? (Vehicles, operative uniforms


Branding
and ID)

Confirm use of Client’s asbestos specialist to undertake


Specialists/Consultants
ongoing surveys and removals.
Launch publicity External publicity approved (as applicable)
Risk register revised and produced post award

Programme of testing, reporting and updating


Risk Register confirmed

insert more as applicable


Handover of data or evidence of agreed disposal from
outgoing contractor

Data Security
Approved data security and control management
arrangements of incoming contractor
insert more as applicable
Project social impact strategy in place developed from
ITT and contractor's proposals.

Social Impact
Key measures and targets identified with reporting
process agreed with Contract Administrator
insert more as applicable
Project sustainability strategy in place developed from
ITT and contractor's proposals.

Environmental Impact
Key measures and targets identified with reporting
process agreed with Contract Administrator
insert more as applicable
n Legend

Completion Status Activity Status Legend


Key Document Lead
date
(see legend)

IBRA

SWMS
HSEMS
Legend

Activity Status Legend

Complete
On target
Some concerns – deadlines
pending
Urgent – danger of not
achieving

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