REPUBLIC OF ZAMBIA

DRAFT

MINISTRY OF HEALTH

UNIVERSITY TEACHING HOSPITAL

JOB DESCRIPTION/SPECIFICATIONS

PREPARED BY MINISTRY OF HEALTH

IN CONSULTATION WITH

MANAGEMENT DEVELOPMENT DIVISION

CABINET OFFICE
LUSAKA

July 2008
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : SENIOR MEDICAL SUPERITENDANT

GRADE : MDS/1

MINISTRY : HEALTH

DEPARTMENT : HOSPITAL MANAGEMENT

SECTION : ADMINISTRATION

JOB HOLDER : -

2. JOB PURPOSE : To oversee and manage the operations of the hospital in

order
to facilitate efficient and effective delivery of quality
clinical care services

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Policy Manages timely, development and implementation of
policies and guidelines in order to ensure effective
management of the hospital

Clinical Care Oversees regularly provision of clinical care services in

order to ensure efficient, effective and quality patient
care

Staff Development Oversees timely, implementation of staff development

programmes in order to build capacity and improve
performance

Research Oversees regularly, the undertaking of operational

research in order to ensure evidence based clinical
practice

Monitoring and Oversees timely, monitoring and evaluation of planned

Evaluation activities in order to facilitate implementation of
appropriate interventions

Performance Manages timely, development of work plans and

1
 Management operationalisation of the annual performance system
(APAS) in order to monitor, evaluate and enhance
performance

Capacity Building Oversees timely, the development and implementation

of capacity building interventions in order to impart
appropriate skills and knowledge

Management Manages effectively, the utilization of human, financial

and materials resources in the hospital in order to
ensure effective and efficient operations

Planning and Oversees timely, preparation and implementation of

Budgeting action plans/budgets in order to facilitate the
attainment of set objectives and resource mobilization

4. REPORTING RELATIONSHIPS

(a) Reports to: Permanent Secretary

(b) Other Jobs reporting to (4a) above: 9 Provincial Health Officers

Director Human Resource & Administration
Director Public HeaFlth
Director Clinical Care & Diagnostic Services

(c) Number and levels of immediate subordinates

1 - Head, Clinical Care – MDS 01

1 - Chief Nursing Officer – MS 01
1 - Chief Hospital Administrator GSS3
1 - Principle Accountant GSS4
1 - Senior Internal Auditor GSS 06
1 -Principle Social worker GSS 4
1 - Public Relations Officer - GSS 06
1 - Chief Purchasing & Supplies Officer – GSS 05
1 - Principle Hospital Engineer– GSS 04
1 - Chief Purchasing & Supplies Officer – GSS 05
1 - Principle planner – GSS 04
1 - Chief Security Officer – GSS 07

(d) Contacts

(i) Internal Contacts:

Director, Technical Support Services/Provincial Health Director
University Teaching Hospitalrs
Medical Council of Zambia
Other Ministries in the Public Service

2
 (ii) External Contacts:
Cooperating Partners
Public, media, local and international organizations interested in
the
provision of quality health services

Other stakeholders outside Public Service

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

Responsible for overall resource allocation and ensure their cost effective
use.

(c) Level of Authority and Decision Making:

Enforces implementation of hospital tasks/Action Plans

Resolve complex staff and other problems
Decide on hospital performance indicators
Controlling officer (funds)

(d) Consequence of Error

The Mission Statement, goal and objectives will not be achieved, leading
to loss of: Life, Resources, and Industrial unrest

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade XII Certificate or equivalent

(b) Minimum Vocational/Professional Qualifications:

MBChB or equivalent and Post Graduate qualification

(c) Minimum Relevant Pre-Job Experience:

At least 10 years experience

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and coherent professional
papers/reports
3
 (ii) Oral Skills:
Fluency in official language as the job demands high level
consultative
meetings.

(iii) Other skills/Attributes:

Integrity
Initiative
Confidentiality
Computer literacy
Negotiating skills
Ability to interpret financial statements

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/wards

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Substantial

8. JOB DESCRIPTION APPROVAL

Agreed by: (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
…….

4
 Prepared by……………………………………...
Date………………………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : HEAD, CLINICAL CARE

GRADE : MDS /1

MINISTRY : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

SECTION : ADMINISTRATION3RD LEVEL HOSPITAL

JOB HOLDER : -

2. JOB PURPOSE : To oversee and manage clinical,

Pharmaceutical and diagnostic services in the hospital
in order to facilitate delivery of quality health care.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN

AREA DUTIES)
Planning & Oversees timel, y preparation and
Budgeting implementation of action plans/budgets in
order to facilitate the attainment of set
objectives and resource mobilization

Policy Interprets and implements effectively,

policies, regulations and procedures in order
to maintain high standard of clinical care.

Clinical Care Coordinates effectively, the provision of

Management clinical care services in order to provide
efficient, effective and quality service
delivery

Capacity Building Oversees timely, the development and

5
 implementation of capacity building
interventions in order to impart appropriate
skills and knowledge

Monitoring & Coordinates timely, preparation of clinical

Evaluation care progress reports, and returns in order to
facilitate the implementation of appropriate
interventions

Research Coordinates and supervises timely,

operational research in clinical care in order
to generate information

Management Manages effectively, the utilization of

human, financial and material resources in
the hospital in order to ensure effective and
efficient operations

Performance Manages timely, development of work plans

Management and operationalisation of the annual
performance system (APAS) in order to
monitor, evaluate and enhance performance

4. REPORTING RELATIONSHIPS

(a) Reports to: Managing Director/ Senior Medical Superintendent

(b) Other Jobs reporting to (4a) above:

1 - Chief Nursing Officer – MS 01

1 - Chief Hospital Administrator GSS3
1 - Principle Accountant GSS4
1 - Senior Internal Auditor GSS 06
1 -Principle Social worker GSS 4
1 - Public Relations Officer - GSS 06
1 - Chief Purchasing & Supplies Officer – GSS 05
1 - Principle Hospital Engineer– GSS 04
1 - Chief Purchasing & Supplies Officer – GSS 05
1 - Principle planner – GSS 04
1 - Chief Security Officer – GSS 07

(c) Number and levels of immediate subordinates

All Heads of Clinical Departments and Support services:

6
 - Radiology
- Chief Physiotherapist
- Laboratory
- Dental
- Pharmacy
- Surgery
- Medicine
- Paediatrics
- Obstetrics & Gynecology
- Anaesthesia
- Environmental health

(d) Contacts

(i) Internal Contacts:

Managing Director/Senior Medical Superintendent
Heads of Department
all members of staff on the implementation of clinical care services in
the Hospital.
Other health institutions
Medical Council of Zambia
Medical Stores

(ii) External Contacts:

Cooperating Partners
Public
International Organizations

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures the availability of comprehensive safety guidelines in the

use of supplies and protective materials.

(b) Responsibility for Government Resources:

Resources allocated to the office such as vehicles, funds,

equipment, drugs and medical supplies.

(c) Level of Authority and Decision Making:

-Makes decisions relating to clinical care expertise in the hospital.

(d) Consequence of Error

7
 Poor quality control clinical care management of patients and
consequently loss of life.

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education: Full Grade XII Certificate or

equivalent

(b) Minimum Vocational/Professional Qualifications:

MBChB or equivalent plus post graduate qualification.

(c) Minimum Relevant Pre-Job Experience:

10 years, 3 of which as a Consultant

(d) Communication Skills:

(i) Written Skills

Ability to produce comprehensive medical reports and analytical
clinical care reports.

(ii) Oral Skills:

Ability to express oneself in official language as the job
involves giving instructions and technical briefing to subordinates.

(iii) Other skills/Attributes:

Integrity
Initiative
Confidentiality
Computer literacy
Negotiation skills
Ability to interpret financial statements
Empathy towards vulnerable groups

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/Hospital Wards

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

8
 Substantial

(d) Hazards involved in the Performance of Job:

- Infections
- Mental stress

8. JOB DESCRIPTION APPROVAL

Agreed by: (Signatures)

Job Holder……………………………………… Date

…………….......................................
Supervisor……………………………………… Date …………….
………………………..
Control ling Officer/HOD……………………… Date …………….
…………………….. ..
Prepared by……………………………………. Date………………………………………..

9
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CHIEF NURSING OFFICER

GRADE : MS /1

MINISTRY : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL 3RD LEVEL HOSPITAL

SECTION : ADMINISTRATION

JOB HOLDER : -

2. JOB PURPOSE : To oversee and supervise the provision of nursing care

services in the hospital in order to facilitate quality care of patients

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Planning Develops implements and maintains effective and
efficient systems and procedures for the delivery of
professional nursing care services throughout the UTH.

Policy Interprets and implements effectively policies,

regulations and procedures in order to ensure
compliance with set standards.
Nursing Care Ensures efficient management of nursing care services
Management in order to improve and sustain quality patient care

Capacity Building Identifies timely training needs for nursing staff in order
to build capacity in nursing

Monitoring and Monitors and evaluates regularly nursing care services

Evaluation in order to implement appropriate interventions.

Management Manages effectively human and utilization of materials

in order to attain set objectives of the institution

Performance Ensures timely development of individual and

Management departmental work plans and assessment of staff in
order to monitor and evaluate performance

4. REPORTING RELATIONSHIPS

10
 (a) Reports to:
Senior Medical Superintendent

(b) Other Jobs reporting to (4a) above:

Head, Clinical Care MDS 1
Head, Training GSS 2

(c) Number and levels of immediate subordinates

Principle Nursing Officers MS 2
Senior Nursing officer MS 3
Nursing Officers MS 4
Senior Catering Officer GSS 6

(d) Contacts

(i) Internal Contacts:

Counterparts in other institutions on matters of competence and staffing
Nursing Training Institutions
Ministry of Health – recruitment of nurses

(ii) External Contacts:

General Nursing Council
Zambia Union of Nurses Organization
Zambia Nurses Association

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under the Department

(d) Level of Authority and Decision Making:

Makes decisions relating to employment of nurses in the hospital.

(d) Consequence of Error

- Poor quality nursing care and consequently loss of life/permanent

disabilities.
- Loss of materials, morale and good will

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate or Equivalent

(b) Minimum Vocational/Professional Qualifications:

11
 BSc Nursing

(c) Minimum Relevant Pre-Job Experience:

At least 10 years work experience after qualifying as a Nursing Sister.

(d) Communication Skills:

(i) Written Skills

Ability to produce analytical nursing care reports.

(ii) Oral Skills:

Ability to express oneself in official language as the job requires
giving instructions.
(iii) Other skills/Attributes:

Empathy
Integrity
Confidentiality
Computer literacy
Analytical Skills
Human relations skills
Negotiating skills
Change management skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, Wards and Clinics

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…...........................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD…………………… Date …………………………………..
……

12
 Prepared by……………………………………...
Date………………………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL NURSING OFFICER - CARE & STANDARDS

GRADE : MS 02

MINISTRY : HEALTH

DEPARTMENT : 3RD LEVEL HOSPITAL

SECTION : ADMINISTRATION

JOB HOLDER : VACANT

2. JOB PURPOSE : To supervise and coordinate Nursing care services are

provided effectively, efficiently and economically to all patients and other clients in
order to ensure provision of quality patient care

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Planning Develops implements and maintains effective and
efficient systems and procedures for the delivery of
professional nursing care services throughout the UTH.

Policy Interprets and implements effectively policies,

regulations and procedures in order to ensure
compliance with set standards.
Nursing Care Ensures efficient management of nursing care services
Management in order to improve and sustain quality patient care

13
 Capacity Building Identifies timely training needs for nursing staff in order
to build capacity in nursing

Monitoring and Monitors and evaluates regularly nursing care services

Evaluation in order to implement appropriate interventions

Management Manages effectively human and utilization of materials

in order to attain set objectives of the institution

Performance Ensures timely development of individual and

Management departmental work plans and assessment of staff in
order to monitor and evaluate performance

4. REPORTING RELATIONSHIPS

(a) Reports to:

Chief Nursing Officer

(b) Other Jobs reporting to (4a) above:

Head, Clinical Care MDS 1
Head, Training GSS 2
Senior Accountant GSS 6
Principal Hospital Administrator GSS 4
Internal Auditor GSS 8
Public Relations Officer GSS 6
Chief Purchasing & Supplies Officer GSS 5

(c) Number and levels of immediate subordinates

Senior Nursing officer MS 3
Nursing Officers MS 4

(d) Contacts

(i) Internal Contacts:

Medical Doctors
Clinical Officers
Pharmacists
Biomedical Scientists
Counterparts within and other institutions on matters of competence
and staffing

14
 Nursing Training Institutions

(ii) External Contacts:

General Nursing Council
Zambia Nurses Association
Zambia Union of Nurses Organisation

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under the Department

(e) Level of Authority and Decision Making:

Makes decisions relating to employment of nurses in the hospital.

(d) Consequence of Error

- Poor quality nursing care and consequently loss of life/permanent

disabilities.
- Loss of materials, morale and good will

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate or Equivalent

(c) Minimum Vocational/Professional Qualifications:

BSc Nursing

(c) Minimum Relevant Pre-Job Experience:

At least 10 years work experience after qualifying as a Nursing Sister.

(d) Communication Skills:

(i) Written Skills

Ability to produce analytical nursing care reports.

(ii) Oral Skills:

Ability to express oneself in official language as the job requires
giving instructions.
(iii) Other skills/Attributes:

Empathy
Integrity
Confidentiality
Computer literacy
15
 Analytical Skills
Human relations skills
Negotiating skills
Change management skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, Wards and Clinics

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…...........................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD…………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

16
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CHIEF HOSPITAL ADMINSTRATOR

GRADE : GSS /3

MINISTRY : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL 3RD LEVEL HOSPITAL

SECTION : ADMINISTRATION

JOB HOLDER : -

2. JOB PURPOSE : To ensure and supervise hospital administration in order

to ensure effective operation of the hospital

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Planning and budget Prepares and implements timely, annual manpower
plans and budgets in order to ensure efficient and
effective operations of the hospital

Transport Undertakes effective transport management to

Management enhance mobility of staff and materials

Capacity Building Coordinates regularly, identification of training needs in

order to build capacity among all staff

Security Manages effectively, security in order to safeguard

property and life

Office Ensures the maintenance and cleanliness of buildings

Superintendence and surroundings in order to promote a conducive
working environment

Monitoring & Monitors and evaluates regularly the provision of

Evaluation support services in order to develop appropriate
interventions

Performance Ensures timely, development of individual and

Management departmental work plans and assessment of staff in
order to monitor and evaluate performance

Management Manages effectively, human and utilization of materials

in order to ensure attainment of set objectives
17
4. REPORTING RELATIONSHIPS

(a) Reports to:

Senior Medical Superintendent

(b) Other Jobs reporting to (4a) above:

1 - Head Clinical Services MDS 1

1 - Principal Nursing Officer MS 2
1 - Senior Accountant GSS 6
1 - Senior Human Resource Officer GSS 7
1 - Chief Purchasing & Supplies Officer GSS 5
1 - Internal Auditor GSS 8
1 - Hospital Engineer GSS 8

(c) Number and levels of immediate subordinates

1 Laundry Superintendent/Head GSS7
1 Senior Human Resource Officer GSS7
1 Administrative Officer GSS7

(d) Contacts

(i) Internal Contacts:

Managing Director/Senior Medical Superintendent
Deputy Managing Director/ Medical Superintendent

(ii) External Contacts:

Utility companies, i.e. Water and Sewerage Companies,
Zesco, etc
NGOs and Cooperating Partners
Zambia Institute of Human Resources Management
NAPSA
Pensions Board

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence of safety and health regulations.
Ensures availability of protective clothing

(b) Responsibility for Government Resources:

Responsible for equipment, transport, laundry, etc.

(d) Level of Authority and Decision Making:

Can make decisions on matters relating to support services.
18
 (d) Consequence of Error
Unpleasant working environment
Quick wear and tear of equipment
Machinery becoming obsolete
Damage and loss of hospital property and equipment

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate or equivalent

(b) Minimum Vocational/Professional Qualifications:

BA Degree with bias in social science

(c) Minimum Relevant Pre-Job Experience:

5 years experience at management level

(d) Communication Skills:

(i) Written Skills

Ability to produce analytical reports

(ii) Oral Skills:

Ability to express oneself in official language

(iii) Other skills/Attributes:

Integrity and Confidentiality
Computer literacy
Analytical and Human Relation skills
Negotiating skills
Tact & Diplomacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial as the job entails high level of decision making and analytical
reports

(d) Hazards involved in the Performance of Job:

Exposure to infections

8. JOB DESCRIPTION APPROVAL

19
 Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date
………………………………….. ……
Prepared by……………………………………...
Date………………………………………….

20
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : SENIOR RESIDENT MEDICAL OFFICER

GRADE : K

MINISTRY : COMMUNITY DEVELOPMENT MOTHER AND CHILD

HEALTH

DEPARTMENT : CLINICAL DEPARTMENT

SECTION : HOSPITAL 2ND LEVEL HOSPITAL

JOB HOLDER : DR. MALAMBO MUBBUNU

2. JOB PURPOSE : To provide round the clock medical treatment and health
services to patients in order to ensure that all patients receive
appropriate treatment on time.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Undertakes timely clerking, investigation and initial
treatment and consults appropriately in order to
provide quality patient care

Management Ensures timely the accurate management of clinical

records in order to improve clinical performance.

Capacity Building Participates in clinical experience for trainee nurses,

medical students
and Junior Resident Medical Officer

4. REPORTING RELATIONSHIPS

(a) Reports to:

District Community Medical Officer

(b) Other Jobs reporting to (4a) above:

21
 Junior Resident Medical Officer – J

(c) Number and levels of immediate subordinates

Junior Resident Medical Officer – J
Clinical Officers – H
Nursing Officer – I
Assistant Human Resource Officer - H

(d) Contacts

(i) Internal Contacts:

Interdepartmental Consultation and Departmental collegues
Resident Doctors Associations

(ii) External Contacts:

Medical Council of Zambia
Zambia Medical Association

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety in the use of supplies and protective
clothing.

(b) Responsibility for Government Resources:

Resources allocated the department

(c) Level of Authority and Decision Making:

Makes decisions related to patient care

(d) Consequence of Error

Poor quality patient care
Loss of life or permanent disabilities

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(c) Minimum Vocational/Professional Qualifications:

MBchB or equivalent

(c) Minimum Relevant Pre-Job Experience:

18 months as Junior Resident Medical Officer

(d) Communication Skills:

(i) Written Skills

Ability to produce comprehensive reports

22
 (ii) Oral Skills:
Ability to express oneself in official language as the job involves
giving instruction
and technical briefs

(iii) Other skills/Attributes:

Integrity
Initiative
Empathy
Confidentiality
Computer Literacy
Human Relations Skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Ward and clinics

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial as the job requires high level decision making

(d) Hazards involved in the Performance of Job:

Infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ....................................................

Supervisor……………………………………… Date …………………………………

Control ling Officer/HOD……………………… Date ……………………….. ……

Prepared by……………………………………...
Date………………………………………….

23
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL NURSING OFFICER - EDUCATION

GRADE : MS /2

MINISTRY : HEALTH

DEPARTMENT : CLINICAL CARE AND DIAGNOSTIC SERVICES

SECTION : NURSING

JOB HOLDER : -

2. JOB PURPOSE : To manage and coordinate development and training for

nurses in order to facilitate effective organization performance.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Capacity Building Identifies regularly performance gaps in nursing in
order to improve nursing services

Research Initiates and undertakes regularly research in education

and training of nurses in order to develop appropriate
training interventions
Monitoring & Coordinates and undertakes regularly monitoring and
Evaluation evaluation of nursing education activities to facilitate
appropriate interventions

Supervision Supervises effectively material human resources in

order to facilitate and attain the objectives of the
section

Planning and Prepares and implements timely annual Nursing plans

Budgeting and budgets in order to ensure efficient and effective
operations of the hospital

24
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Chief Nursing Officer MS 01

(b) Other Jobs reporting to (4a) above:

Principal Nursing – General MS 02
Principal Nursing - Midwifery MS 02
Principal Nursing – Theater MS 02

(c) Number and levels of immediate subordinates

(d) Contacts

(i) Internal Contacts: DHA

(ii) External Contacts:

General Nursing Council
Zambia Nurses Union

5. RESPONSIBILITIES

(a) Safety and health of others

Supervises and adherence to safety health regulation

(b) Responsibility for Government Resources:

All resources in the section

(f) Level of Authority and Decision Making:

Operational decision

(d) Consequence of Error

Incompetence may lead to poor nursing services

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

(d) Minimum Vocational/Professional Qualifications:

Masters in Nursing or Public Health

(c) Minimum Relevant Pre-Job Experience:

10 years in management position

(d) Communication Skills:

25
 (i) Written Skills
Able to make comprehensive and analytical reports

(ii) Oral Skills:

Able to communicate in English

(iii) Other skills/Attributes:

Computer literate
Initiative
Confidentiality

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to infectious diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

26
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL PROSTHETIST/ORTHOTIST

GRADE : MS/2

MINISTRY : HEALTH

DEPARTMENT : SURGERY

SECTION : ORTHOPAEDICS AND PROSTHETICS

JOB HOLDER : -

2. JOB PURPOSE : To oversee and manage operations of the prosthetics

and orthotics department and provide treatment services in order to ensure
effective quality health service delivery

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Supervision Supervises all prosthetics/orthotics staffing in order to
ensure adherence to set health standards and
guidelines

Coordination Coordinates the preparation of action plans, progress

reports, budgets and annual reports for the purpose of
effective and efficient delivery of prosthetic and orthotic
services
Policy Manages timely development and the implementation
of all policy guidelines, systems and strategies in the
department in order to ensure efficient and effective
prosthetic and orthotic service delivery

Monitoring and Monitors and evaluates regularly, activities in the

Evaluation delivery of prosthetics and orthotics services in order to
implement appropriate interventions

Management Manages effectively the utilization of human, financial

and material resources in the department in order to
ensure effective and efficient operations.
Capacity Building Oversees timely the development and implementation
of capacity building interventions in order to impart
27
 appropriate skills and knowledge

Prosthetic/orthotic Provide timely prosthetics and orthotics care to patients

services in order to improve the quality of life and reduce
disability

Planning and Oversees timely preparation and implementation of

Budgeting action plans/budgets in order to facilitate the
attainment of set objectives and resource mobilization

Performance Manages timely development of work plans and

Management operationalisation of the Annual Performance System
(APAS) in order to monitor, evaluate and enhance
performance

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Head of Surgery

(b) Other Jobs reporting to (4a) above:

Consultants, Chief and Principals of Clinical Units

(c) Number and levels of immediate subordinates

Chief Orthopaedic Technologist
Prosthetic/Othotist
Principal Orthopaedic Technologist

(d) Contacts

(i) Internal Contacts:

Head of Surgery
Consultants
Members of the Department of Surgery

(ii) External Contacts:

Private Hospitals
Cooperating Partners
Professional Associations

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures that safety measures are implemented in all units to prevent
occupational hazards

(b) Responsibility for Government Resources:

All resources in the Department
28
 (g) Level of Authority and Decision Making:

Control prescribed prosthetics and orthotics appliances and equipment

(d) Consequence of Error

Strikes
Injuries
Loss of government revenue and property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate or equivalent

(e) Minimum Vocational/Professional Qualifications:

Degree in Prosthetics and Orthotics

(c) Minimum Relevant Pre-Job Experience:

6 years experience at senior management level in a reputable
organization/hospital

(d) Communication Skills:

(i) Written Skills

Ability to write technical papers and reports clearly in English

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

Computer literacy
Managerial skills
Interpersonal relations
Initiative

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/clinical ward and prosthetic lab

(b) Physical Effort Applied when Performing the Job:

Moderate to maximum

(c) Mental Effort Applied when Performing the Job:

Substantial quality

(d) Hazards involved in the Performance of Job:

Exposure to infections and diseases

29
8. JOB DESCRIPTION APPROVAL
Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

30
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PROSTHETIST/ORTHOTIST

GRADE : MS/4

MINISTRY : HEALTH

DEPARTMENT : SURGERY

SECTION : ORTHOPAEDICS AND PROSTHETICS

JOB HOLDER : -

2. JOB PURPOSE : To manage and supervise clinical/technical areas of

prosthetics/orthotics and provide treatment in order to
restore function of limbs to patients

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Coordinates effectively, provision of technical guidance
and patient rehabilitative services in order to ensure
provision of quality prosthetic orthotic service
Planning Coordinates and carries out the planning activities of
prosthetics and orthotics regularly in order to develop
quarterly work plans to guide service provision in the
department
Budgeting Coordinates and carries out budgeting activities in
order to control and guide expenditure based on
planning activities regularly

Monitoring & Monitors and evaluates the overall performance in the

Evaluation clinical/technical aspects of the department in order to
ensure quality and sustainable service

Capacity Building Initiates and provides regular updates in prosthetics

and orthotics techniques in order to impart appropriate
skills and knowledge

Research Facilitates operational prosthetics and orthotics

research in order to general information for rational
decision making
31
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Prosthetist/Orthotist MS 02

(b) Other Jobs reporting to (4a) above:

Principal Orthopaedic Technologist
Chief Orthopaedic Technologist

(c) Number and levels of immediate subordinates

Principal Orthopaedic Technologist
Senior Orthopaedic Technologist

(d) Contacts

(i) Internal Contacts:

Principal Prosthetist/Orthotist
Consultants, Registrars, Nursing Officers

(ii) External Contacts:

Medical Council
Cooperating Partners, Societies

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safe and conducive environment

(b) Responsibility for Government Resources:

Ensure safety of logistics

(b) Level of Authority and Decision Making:

Initiatives
Staff matters

(d) Consequence of Error

Injury
Loss of property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(f) Minimum Vocational/Professional Qualifications:

Degree in Prosthetics and Orthotics
32
 (c) Minimum Relevant Pre-Job Experience:
5 years experience at senior management level

(d) Communication Skills:

(i) Written Skills

Ability to write technical reports in English

(ii) Oral Skills:

Ability to communicate fluently in English

(iii) Other skills/Attributes:

Computer Literate
Managerial Skills
Interpersonal Skills
Initiative

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, clinical ward and prosthetic/orthotic lab

(b) Physical Effort Applied when Performing the Job:

Moderate to maximum

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to diseases, infection, allergies to chemicals
Accidental injuries

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….
33
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CHIEF PHYSIOTHERAPIST

GRADE : MS/1

MINISTRY : HEALTH

DEPARTMENT : PHYSIOTHERAPY AND OCCUPATIONAL THERAPY

SECTION : PHYSIOTHERAPY

JOB HOLDER : -

2. JOB PURPOSE : To manage and supervise provision of physiotherapy

and occupational therapy department and provide management of treatment in order
to restore, promote and maintain good health.

3. KEY PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

RESULT AREA
Supervision Supervises physiotherapists and occupational therapists
in order to ensure adherence to set physiotherapy
standards and guidelines

Coordination Coordinates preparation of action plans, quarterly

reports, annual reports for the purpose of efficient and
effective delivery of physiotherapy services
Policy Manages timely, the implementation of policy
guidelines, systems and strategies at the University
Teaching Hospital in order to ensure efficient and
effective delivery of physiotherapy services

Monitoring and Monitors and evaluates regularly the delivery of

Evaluation physiotherapy services in order to implement
appropriate interventions

Management Manages effectively, the utilization of human, financial

and material resources at the UTH in order to ensure
effective and efficient operations.
Capacity Building Oversees timely, the development and implementation

34
 of capacity building interventions in order to impart
appropriate skills and knowledge

Physiotherapy Provides specialist advice and physiotherapy care to

Services patients in order to improve the quality of life and
maintain good health

Planning & Oversees timely, preparation and implementation of

Budgeting action plans/budgets in order to facilitate the
attainment of set objectives and resource mobilization

Performance Manages timely, development of physiotherapy work

Management plans and operationalisation of Annual Performance
System (APAS) in order to monitor, evaluate and
enhance performance

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Medical Superintendent

(b) Other Jobs reporting to (4a) above:

Consultants, Chief and Principals of Clinical Units

(c) Number and levels of immediate subordinates

Principal Physiotherapist
Chief Physiotherapy Technologist
Occupational Therapy

(d) Contacts

(i) Internal Contacts:

Medical Superintendent
Assistant Medical Superintendent
Units Consultants
Clinical Chief and Principals

(ii) External Contacts:

Private Hospitals
Cooperating Partners
Zambia Society of Physiotherapists

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures that safety measures and implementation in all units in order to
prevent occupational
35
 hazards

(b) Responsibility for Government Resources:

All resources in the Department

(c) Level of Authority and Decision Making:

Staff matters
Control prescribed exercise programme and equipment

(d) Consequence of Error

Strikes
Loss of lives/injuries
Loss of government revenue and property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(g) Minimum Vocational/Professional Qualifications:

Bachelor Degree in Physiotherapy

(c) Minimum Relevant Pre-Job Experience:

6 years experience at senior management level/reputable hospital

(d) Communication Skills:

(i) Written Skills

Ability to write technical papers and reports clearly in English

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

Computer literacy
Management skills
Initiative
Interpersonal relations

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office
Clinical wards
Physiotherapy Treatment Rooms

(b) Physical Effort Applied when Performing the Job:

Moderate to maximum

36
 (c) Mental Effort Applied when Performing the Job:
Substantial quality

(d) Hazards involved in the Performance of Job:

Exposure to infections and diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

37
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL PHYSIOTHERAPIST

GRADE : MS/2

MINISTRY : HEALTH

DEPARTMENT : PHYSIOTHERAPY AND OCCUPATIONAL THERAPY

SECTION : PHYSIOTHERAPY

JOB HOLDER : -

2. JOB PURPOSE : To supervise and manage clinical areas of

physiotherapy
and provide treatment in order to restore, promote and
maintain good health.
3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)
AREA
Clinical Care Coordinates effectively, provision of technical guidance
and patient rehabilitative services in order to ensure
provision of quality physiotherapy service.

Planning Coordinates and carries out planning activities of

physiotherapy regularly in order to develop quarterly
work plans to guide service provision in the
department.
Budgeting Coordinates and carries out budgeting activities in
order to control and guide expenditure based on
planned activities regularly

Monitoring and Monitors and evaluates the overall performance of

Evaluation clinical areas in order to ensure quality and sustainable
service

Capacity Building Initiates and provides regular updates in physiotherapy

38
 techniques in order to impart appropriate skills and
knowledge

Research Facilities operational physiotherapy research in order to

generate information for rational decision making

Supervision Controls effectively, human resources in a clinical unit

in order to ensure quality of service

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Chief Physiotherapist MS 01

(b) Other Jobs reporting to (4a) above:

Occupational Therapist MS08
Chief Physiotherapy Technologist MS04

(c) Number and levels of immediate subordinates

Senior Physiotherapist
Occupational Therapist
Chief Physiotherapy Technologist

(d) Contacts

(i) Internal Contacts:

Chief Physiotherapist
Consultants/Senior Registrars
Nursing Officers

(ii) External Contacts:

Medical Council of Zambia
Zambia Society of Physiotherapists
Cooperating Partners/Societies

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safe and conducive environment

(b) Responsibility for Government Resources:

Ensures safety of logistics

(c) Level of Authority and Decision Making:

Staff matters
Initiatives

(d) Consequence of Error

Injury, disability, loss of life, loss of property

39
6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(h) Minimum Vocational/Professional Qualifications:

Bachelors Degree in Physiotherapy

(c) Minimum Relevant Pre-Job Experience:

Five (5) years experience at senior level in a reputable health institution

(d) Communication Skills:

(i) Written Skills

Ability to write technical reports in English

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

Computer Literate
Initiative
Managerial Skills
Interpersonal Skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, clinical wards
Physiotherapy treatment rooms
Community centres

(b) Physical Effort Applied when Performing the Job:

Moderate to maximum

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to diseases, infections, accidental injuries

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………Date …......................................................

Supervisor……………………………Date …………………………………………
Control ling Officer/HOD……… Date ………………………………….. ……
40
 Prepared by………………………… Date………………………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL TUTOR (LECTURER)

GRADE : MS/2

MINISTRY : HEALTH

DEPARTMENT : EDUCATION

SECTION : THEATRE

JOB HOLDER : -

2. JOB PURPOSE : To supervise and oversee of tutors (lecturers), clinical

teachers, students and general workers in order to ensure quality health care services
in the theatre

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Policy Interprets regularly and implements policies and
guidelines in the theatre nursing training programme in
order to ensure efficient and effective theatre and
critical care nursing services

Research Initiates and coordinates regularly, research in theatre

and critical care education in order to improve the
quality of critical care.
Management Ensures timely that all courses and clinical areas are
adequately manned at all times by competent and
capable teaching staff in order to maintain acceptable
performance levels
Performance Ensures that staff and students are capably guided and
Management counseled in their studies and work approach in order
to maintain acceptable performance levels

Training Participates actively and effectively, in the lecturing

and assessment of students in order to transfer
41
 knowledge and skills which will improve quality of
critical care nursing

Monitoring and Produces timely reports for students and staff progress
Evaluation in order to carry out corrective measures which will
improve the quality of education

Budgeting Prepares timely sectional budget and ensures close

monitoring of expenditure in order to regulate the use
of financial resources

Recruitment Coordinates timely selection, recruitment and induction

of students in order to have suitable candidates and
appropriate numbers coming into training

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Nursing Education Officer MS03 (correct to MS 01 scale)

(b) Other Jobs reporting to (4a) above:

1 Principal Tutor – Nursing MS02
1 Principal Tutor – Midwifery MS02

(c) Number and levels of immediate subordinates

2 Senior Tutors MS03

(d) Contacts

(i) Internal Contacts:

District Health Office – for students’ clinical experience
Chief Nursing Officer – for students’ clinical experience
Catering Officer
Principal Hospital Engineer
Chief Security Officer
Principal Planner
School Accountant

(ii) External Contacts:

General Nursing Council of Zambia – for nursing standards
- for qualifying examinations Zambia Union of Nurses Organization –
for advocacy, guidelines and consultations

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations
42
 (b) Responsibility for Government Resources:
Responsible for all resources under job holder’s charge

(d) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Operational decisions

(d) Consequence of Error

Incompetence may lead to poor nursing education/training standards

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

5 acceptable ‘O’ levels or university entrance qualification

(i) Minimum Vocational/Professional Qualifications:

Masters Degree

(c) Minimum Relevant Pre-Job Experience:

2 years experience as senior or at least 3 years as tutor

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and analytical reports

(ii) Oral Skills:

Needs good oral communication skills and good command of
English Language

(iii) Other skills/Attributes:

Managerial skills
Confidentiality
Accommodating
Computer literate
Assertive
Initiative
Integrity
Innovative

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and classroom

43
 (b) Physical Effort Applied when Performing the Job:
Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial mental effort associated with the job

(d) Hazards involved in the Performance of Job:

Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

44
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL TUTOR (LECTURER)

GRADE : MS/2

MINISTRY : HEALTH

DEPARTMENT : SCHOOL OF NURSING (EDUCATION)

SECTION : MIDWIFERY

JOB HOLDER : -

2. JOB PURPOSE : To manage and supervise tutors (lecturers), clinical

teachers, students and general workers in order to ensure improved quality of health
service delivery.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Recruitment Coordinates timely selection, placement and induction
of students in order to have suitable candidates and
appropriate numbers coming into training

Training Coordinates effectively lectures and assessment of

students in order to transfer knowledge and skills which
will improve quality of critical care nursing

Curriculum Supervises periodically, the review and development of

the school curriculum in order to facilitate relevant and
focused training

Management Ensures timely, that all courses and clinical areas are
adequately manned at all times by competent and
capable teaching staff

Monitoring & Produces timely reports for students and staff progress
Evaluation in order to carry out corrective measures which will
improve the quality of education
45
 Performance Ensures that staff and students are capably guided and
Management counseled in their studies and work approach in order
to maintain acceptable performance levels

Research Initiates and coordinates regularly research in

midwifery education and practice in order to improve
the quality of midwifery care
Planning and Prepares timely, sectional budget and ensures close
Budgeting monitoring and expenditure in order to regulate the use
of financial resources

Policy Interprets regularly and implements policies and

guidelines in the midwifery training programme in order
to ensure efficient and effective midwifery services

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Nursing Education Officer MS03

(b) Other Jobs reporting to (4a) above:

1 Principal Tutor Nursing MS02
1 Principal Tutor – Theatre MS02

(c) Number and levels of immediate subordinates

2 Senior Tutors – MS03

(d) Contacts

(i) Internal Contacts:

District Health Office – for students’ clinical experience
Chief Nursing Officer – for students’ clinical experience
Catering Officer
Principal Hospital Engineer
Chief Security Officer
Principal Planner
School Accountant

(ii) External Contacts:

General Nursing Council of Zambia – for Midwifery standards
Zambia Union of Nurses Organization – for advocacy, guidelines and
consultations

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

46
 (b) Responsibility for Government Resources:
Responsible for all resources under job holder’s charge

(e) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Operational decisions

(a) Consequence of Error

Incompetence may lead to poor nursing education/training standards

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12/Form V Certificate

(b) Minimum Vocational/Professional Qualifications:

Bachelor of Science Degree

(c) Minimum Relevant Pre-Job Experience:

Two years

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and analytical reports

(ii) Oral Skills:

Needs good oral communication skills and good command of
English language

(iii) Other skills/Attributes:

Initiative
Integrity
Innovation
Managerial Skills
Confidentiality
Accommodating
Computer Literate
Assertive

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and classroom

(b) Physical Effort Applied when Performing the Job:

Minimal

47
 (c) Mental Effort Applied when Performing the Job:
Substantial mental effort associated with the job

(d) Hazards involved in the Performance of Job:

Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Controlling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

48
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL TUTOR (LECTURER)

GRADE : MS/2

MINISTRY : HEALTH

DEPARTMENT : EDUCATION

SECTION : GENERAL NURSING

JOB HOLDER : -

2. JOB PURPOSE : To head a team of tutors (lecturers), clinical teachers,

students and general workers in order to improve the quality of health service
delivery.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Policy Interprets regularly and implements policies and
guidelines in the general nursing training programs in
order to ensure efficient and effective nursing services

Research Initiates and coordinates regularly research in nursing

education and practice in order to improve the quality
of nursing care.
Management Ensures that all courses and clinical areas are
adequately manned at all times by competent and
capable teaching staff in order to maintain acceptable
performance levels.
Performance Ensures that staff and students are capably guided and
Management counseled in their studies and work approach in order
to maintain acceptance performance levels

Training Participates actively and effectively in the lecturing and

assessment of students in order to transfer knowledge
and skills which will improve quality of nursing practice

49
 Monitoring and Produces timely reports for students and staff progress
Evaluation in order to carry out corrective measures which will
improve the quality of education
Budgeting Prepares timely sectional budgets and ensures close
monitoring of expenditure in order to regulate use of
financial resources

Recruitment Coordinates timely , selection, recruitment and

induction of students in order to have suitable
candidates and appropriate numbers coming into
training

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Nursing Education Officer (MS03)

(b) Other Jobs reporting to (4a) above:

Principal Tutor (Midwifery) MS 02
Principal Tutor (Theatre) MS 02

(c) Number and levels of immediate subordinates

2 Senior Tutor (Academic) MS03
2 Senior Tutor (Clinical) MS03

(d) Contacts

(i) Internal Contacts:

District Health Office – for students’ clinical experience
Chief Nursing Officer
Senior Catering Officer – for students’ meals
Principal Hospital Engineer
Chief Security Officer
Principal Planner
School Accountant

(ii) External Contacts:

Nursing Council of Zambia – for nursing standards and
qualifying examinations
Zambia Union of Nurses Organization – for advocacy, guidelines and
consultations

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations
50
 (b) Responsibility for Government Resources:
Responsible for all resources under job holders charge

(f) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Operational decisions

(d) Consequence of Error

Incompetence may lead to poor nursing education/training standards

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

5 acceptable ‘O’ levels or university entrance qualification

(j) Minimum Vocational/Professional Qualifications:

Masters Degree

(c) Minimum Relevant Pre-Job Experience:

At least 2 years as Senior Tutor or
At least 3 years as Tutor

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and analytical reports

(ii) Oral Skills:

Needs good oral communication skills and good command of
English language

(iii) Other skills/Attributes:

Initiative
Integrity
Innovative
Managerial Skills
Computer Literate
Confidentiality
Accommodating
Assertive

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and classroom

(d) Physical Effort Applied when Performing the Job:

Minimal physical effort

51
 (c) Mental Effort Applied when Performing the Job:
Substantial mental effort associated with the job

(d) Hazards involved in the Performance of Job:

Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Controlling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

52
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : SENIOR REGISTRAR

GRADE : MDS /2

MINISTRY : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL 3rd LEVEL HOSPITAL

SECTION : CLINICAL DEPARTMENT

JOB HOLDER : -

2. JOB PURPOSE : To manage and oversee patients requiring specialist

treatment and teach junior medical staff in order to impart knowledge in order
to ensure provision of efficient, effective and quality patient care.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Supervises and manages provision of specialist patient
care services in order to facilitate efficient and effective
management of patients.
Capacity Building Undertakes and ensures timely, the development and
implementation of capacity building interventions in
order to impart appropriate skills and knowledge

Research Conducts and supervises timely research in clinical care

in order to generate information for evidenced based
clinical practice.
Monitoring and Coordinates and undertakes timely preparation of
Evaluation clinical care audit in order to facilitate implementation
of appropriate interventions.

Management Manages effective the utilization of human and material

resources in order to ensure effective and efficient
patient care.
53
 Performance Manages timely development of work plans and
Management operationalisation of the APAS in order to monitor,
evaluate and enhance performance

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Consultant

(b) Other Jobs reporting to (4a) above:

Nil

(c) Number and levels of immediate subordinates

Registrar/GMO MDS03
SRMO MDS04
JRMO MDS04

(d) Contacts

(i) Internal Contacts:

Interdepartmental consultations
contacts and other institutions

(ii) External Contacts:

NGO
Public etc.

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety guidelines in the use of supplies and
protective material

(b) Responsibility for Government Resources:

Resources allocated to the Departmental Unit

(e) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes decisions related to patient care and capacity building in the
Dept/Unit

54
 (d) Consequence of Error:
Poor quality patient care, loss of life or permanent disability, loss of
morale for junior staff

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(b) Minimum Vocational/Professional Qualifications:

MBCHB or equivalent plus post graduate qualification MMed or Equivalent

(c) Minimum Relevant Pre-Job Experience:

Post graduate qualification

(d) Communication Skills:

(i) Written Skills

Ability to produce comprehensive medical reports and analytical
clinical care reports

(ii) Oral Skills:

Ability express oneself in official language as job involves giving
instructions and technical briefs to subordinates

(iii) Other skills/Attributes:

Integrity
Initiative
Literacy
Negotiating Skills
Empathy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/Hospital Ward/Clinic

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial as the job requires level decision making on patients

(d) Hazards involved in the Performance of Job:

Exposure to infections mental stress

8. JOB DESCRIPTION APPROVAL

55
 Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date
………………………………….. ……
Prepared by……………………………………...
Date………………………………………….

56
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : REGISTRAR/GMO

GRADE : MDS /3

MINISTRY : HEALTH

DEPARTMENT : 3RD LEVEL HOSPITAL

SECTION : CLINICAL DEPARTMENT

JOB HOLDER : -

2. JOB PURPOSE : To manage and oversee patients, teach junior medical

staff in order to impart knowledge and ensure provision of efficient, effective and
quality Patient care.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Supervises and manages timely, provision of basic and
supervised specialist services patient care in order to
facilitate efficient and effective management of patient.

Capacity Building Undertakes and ensures timely implementation of

capacity building interventions in order to impart
appropriate skills and knowledge to junior staff and
Nursing Staff. Actively participates in the training
programmes.
Research Participates and coordinates regularly research
activities in order to generate information for evidenced
based clinical care.
Management Manages effectively, the utilization of human, material
and academic programmes in order to ensure effective
and efficient patient care.

57
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Registrar MDS 02

(b) Other Jobs reporting to (4a) above:

GMO MDS 03
Senior Resident Medical Officer MDS 04
Junior Resident Medical Officer MDS 04

(c) Number and levels of immediate subordinates

SRMO – MDS 04
GMO – MDS 04

(d) Contacts

(i) Internal Contacts:

Interdepartmental Consultations

(ii) External Contacts:

Medical Council of Zambia

5. RESPONSIBILITIES

(a) Safety and health of others

Ensure adherence to safety in the use of supplies and protective clothing

(b) Responsibility for Government Resources:

Resources allocated to the Department

(f) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

Makes decisions related to patient care and capacity building in the

Unit/Dept

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(b) Minimum Vocational/Professional Qualifications:

MBCHB or Equivalent plus part one M. Med

(c) Minimum Relevant Pre-Job Experience:

3 years
58
 (d) Communication Skills:

(i) Written Skills

Ability to produce comprehensive reports

(ii) Oral Skills:

Ability to express him/herself in official language as the job involves
giving Instructions and technical briefs.

(iii) Other skills/Attributes:

Integrity
Initiative
Empathy
Confidentiality
Computer
Human Relations

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/Ward and Clinics

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial as the job requires high level decision making

(d) Hazards involved in the Performance of Job:

Exposure to infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….
59
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CONSULTANT

GRADE : MDS/1

MINISTRY : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL (3rd LEVEL HOSPITAL)

SECTION : CLINICAL DEPARTMENT

JOB HOLDER :

2. JOB PURPOSE : To supervise, oversee and manage patients requiring

specialist treatment and teach junior medical staff in order to impart
knowledge, conduct research and ensure provision of efficient, effective and
quality patient care.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Provides specialist patient care services in order to
facilitate efficient and effective management of
patients.

Capacity Building Undertakes and ensures timely the development and

implementation of capacity building interventions in
order to impart appropriate skills and knowledge

Research Conducts and supervises timely research in clinical care

in order to generate information for evidenced based
clinical practice.
Monitoring and Coordinates and undertakes timely preparation of
Evaluation clinical care audit in order to facilitate implementation
60
 of appropriate interventions.

Management Manages effective the utilization of human and material

resources in order to ensure effective and efficient
patient care.

Performance Manages timely development of work plans and

Management operationalisation of the APAS in order to monitor,
evaluate and enhance performance

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Head – Clinical Care and Head of Department Academic.

(b) Other Jobs reporting to (4a) above:

1 Consultant MDS 01
1 Principle Physiotherapist MS 02
1 Pathologist MDS 01
1 Dental Surgeon MDS 01
1 Senior Pharmacist MDS 04
1 GMO GMO-OPD MDS 03
1 Consultants MDS 01
1 Principle Dietician MS 03
1 Principle Environmental Health

(c) Number and levels of immediate subordinates

Senior Registrar MDS 02

(d) Contacts

(i) Internal Contacts:

Interdepartmental consultations and other institutions for
consultation

(ii) External Contacts:

ZMA
Medical Council of Zambia
International Organisations
NGOs

5. RESPONSIBILITIES

(a) Safety and health of others

61
 Ensures adherence to safety guidelines in the use of supplies and
protective material

(b) Responsibility for Government Resources:

Resources allocated to the Departmental Unit

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes decisions related to patient care and capacity building in the
Dept/Unit

(d) Consequence of Error:

Poor quality patient care, loss of life or permanent disability, loss of
morale for junior staff

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(d) Minimum Vocational/Professional Qualifications:

MBCHB or equivalent plus post graduate qualification

(c) Minimum Relevant Pre-Job Experience:

2 years after post graduate qualification, MMED or Equivalent.

(d) Communication Skills:

(i) Written Skills

Ability to produce comprehensive medical reports and analytical
clinical care reports

(ii) Oral Skills:

Ability express oneself in official language as job involves giving
instructions and technical briefs to subordinates

(iii) Other skills/Attributes:

Integrity
Initiative
Literacy
Negotiating Skills
Empathy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/Hospital Ward/Clinic

(b) Physical Effort Applied when Performing the Job:

Moderate
62
 (c) Mental Effort Applied when Performing the Job:
Substantial as the job requires level decision making on patients

(d) Hazards involved in the Performance of Job:

Exposure to infections mental stress

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………... Date…………………………………

63
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : HEAD OF SCHOOL

GRADE : MS/1

MINISTRY : HEALTH

DEPARTMENT : ANESTHESIA

SECTION : TRAINING

JOB HOLDER : -

2. JOB PURPOSE : To manage and supervise tutors, clinical teachers,

students, general Workers and manage anesthesia training in order to improve
the quality of health services in operative theatre and critical care.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Capacity Building Oversees regularly, that all course and clinical areas
are adequately manned at all times in order to maintain
acceptable performance levels

Budget Prepares timely, budget and ensures careful handling

of school funds in order to ensure the training
programme runs smoothly through out the year

Management Plans, structures, implements and coordinates

effectively school curriculum in order to achieve the
training programme objectives every year

Supervision Supervises effectively, training activities in anesthesia

in order to obtain quality anesthesia graduates every
year

Monitoring and Monitors actively and effectively, the anesthesia

Evaluation training throughout the year in order to ensure high
pass rate

64
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Head of Department of Anesthesia

(b) Other Jobs reporting to (4a) above:

None

(c) Number and levels of immediate subordinates

1 Principle tutor MS02
2 Senior Tutors MS 03

(d) Contacts

(i) Internal Contacts:

Ministry of Health, Department of Surgery, and UTH for
administration coordination

(ii) External Contacts:

Medical Council of Zambia for regulating standards
NGOs and cooperating partners

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safety and health regulation adherence

(b) Responsibility for Government Resources:

Responsible for all resources under job holders charge

(c) Level of Authority and Decision Making:

Operational

(d) Consequence of Error

Loss of life

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Secondary Education

(b) Minimum Vocational/Professional Qualifications:

Diploma in relevant field
Degree in relevant field

(c) Minimum Relevant Pre-Job Experience:

2 years as a practicing clinical officer general
5 years as a clinical officer anesthetist

(d) Communication Skills:

65
 (i) Written Skills
Good written English

(ii) Oral Skills:

Good vernacular language spoken among 7 main Zambian
languages
Good spoken English

(iii) Other skills/Attributes:

Organization and interpersonal relationships
Computer literate

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Able to foster unity, harmony and hard work among workers and students

(b) Physical Effort Applied when Performing the Job:

Minimum supervision required

(c) Mental Effort Applied when Performing the Job:

Intelligent and able to make good decisions

(d) Hazards involved in the Performance of Job:

Able to work during awkward hours and times when subordinates strike

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

66
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL TUTOR

GRADE : MS/2

MINISTRY : HEALTH

DEPARTMENT : ANAESTHESIA

SECTION : TRAINING

JOB HOLDER : -

2. JOB PURPOSE : To supervise and manage lecturers, clinical

teachers, students and general workers as well as undertake the development of
academic programmes to ensure effective training programmes.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Curriculum Undertakes effectively, in the periodic review and
design of the school curriculum in order to ensure
relevant and focused training
Training Programme Implements the training programme according to
curriculum in order to ensure that training programme
is focused.
Teaching and Prepares lesson plans, work plans and lecturers
Learning students in order to transfer knowledge and skills

Work Records Inspects lecturers and students work progress records

and stores such data in ensuring accountability

Management Ensures that all courses and clinical areas are

adequately manned at all times by competent staff in
order to achieve a conducive learning environment

Performance Ensures staff and students are ably guided in their work
Management approach in order to achieve acceptable performance

Budgeting Prepares timely sectional budgets in order to facilitate

67
 careful handling of school funds

Research Undertakes training oriented research in order to review

the curriculum so that training meets community
aspirations

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Head of School

(b) Other Jobs reporting to (4a) above:

Nil

(c) Number and levels of immediate subordinates

Senior Tutors – 2
Tutors – 4
Senior Clinical Instructor – 1
Clinical Instructor - 2

(d) Contacts

(i) Internal Contacts:

University Teaching Hospital

(ii) External Contacts:

Medical Council of Zambia, NGOs and Cooperating partners

5. RESPONSIBILITIES

(a) Safety and health of others

Practices and ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

Responsible for all resources under job holder’s charge

(e) Level of Authority and Decision Making:

Operational

(d) Consequence of Error

Incompetence may lead to production of incomplete anaesthetists and
loss of patients’ lives

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 or Form V Certificate

(f) Minimum Vocational/Professional Qualifications:

68
 BSc in health field and Diploma in Anaesthesia

(c) Minimum Relevant Pre-Job Experience:

5 years practice of anaesthesia

(d) Communication Skills:

(i) Written Skills

Good written English

(ii) Oral Skills:

Fluency in English
Fluent in one major Zambian language

(iii) Other skills/Attributes:

Computer Literate
Innovative
Integrity
Confidentiality

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to infection

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………... Date………………………………
69
70
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : TUTOR

GRADE : MS/4

MINISTRY : HEALTH

DEPARTMENT : EDUCATION

SECTION : NURSING COLLEGE

JOB HOLDER : -

2. JOB PURPOSE : To plan, organize, implement and evaluate students’

educational programmes in theory and practice in order to improve quality of health
care delivery

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Training Prepares timely lesson plans and participates actively
and effectively in the lecturing and assessment of
students in order to transfer knowledge

Recruitment Carries out timely selection, recruitment and induction

of students in order to enroll suitably qualified
candidates in their appropriate numbers

Monitoring and Produces timely reports for students progress to

Evaluation facilitate counseling in order to improve students’
performance

Curriculum Assists the effective planning, structuring

implementation and monitoring school curriculum,
setting and marking examinations within given time
schedule, standards and procedures

Performance Ensures that all courses and clinical areas are manned
Management at all times by competent and capable teaching staff in
order to achieve conductive learning environment

Research Initiates, carries out effectively, teaches and supervises

students research projects in order to improve the
quality of health care delivery

71
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Tutor – MS03

(b) Other Jobs reporting to (4a) above:

Senior Clinical Instructors – MS06

(c) Number and levels of immediate subordinates

Nil

(d) Contacts

(i) Internal Contacts:

Guest lecturers
Departmental Nursing Officers
Nursing Sisters
District Health Officers

(ii) External Contacts:

NGOs
Cooperating Partners

5. RESPONSIBILITIES

(a) Safety and health of others

Reinforces observation of safety rules and regulations for students, staff
and supportive
workers

(b) Responsibility for Government Resources:

Responsible for all resources under job holder’s charge

(g) Level of Authority and Decision Making:

Operational decisions

(d) Consequence of Error

Incompetence may lead to low standards of education and poor quality of
nursing care
delivery

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

5 acceptable ‘O’ levels or university entrance qualification

(h) Minimum Vocational/Professional Qualifications:

Bachelor of science degree in nursing
72
 (c) Minimum Relevant Pre-Job Experience:
At least 3 years as senior clinical instructor

(d) Communication Skills:

(i) Written Skills

Good comprehensive and critical analytical skills

(ii) Oral Skills:

Ability to communicate effectively in English language

(iii) Other skills/Attributes:

Assertive
Innovative
Initiative
Integrity
Computer Literate

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, classroom and clinical areas

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Extensive mental effort associated with the job

(d) Hazards involved in the Performance of Job:

Exposure to infectious diseases e.g. TB, hepatitis, HIV, etc.

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……

73
Prepared by……………………………………...
Date………………………………………….

JOB DESCRIPTION/SPECIFICATION
74
1. IDENTIFICATION SECTION

JOB TITLE : SENIOR TUTOR

GRADE : MS/3

MINISTRY : HEALTH

DEPARTMENT : EDUCATION

SECTION : NURSING COLLEGE

JOB HOLDER : -

2. JOB PURPOSE : To assist in planning and organizing the implementation

of educational programmes in theory and practice in order to improve quality of
health care delivery.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Training Prepares timely lesson plans and participates actively
and effectively in the lecturing of students in order to
transfer knowledge and skills

Recruitment Assist in the timely, selection, recruitment and

induction of students in order to enroll suitably qualified
candidates in their appropriate numbers

Supervision Ensures that staff and students are capably guided,

counseled and supervised in their studies and work
approach in order to maintain acceptable performance
levels

Monitoring and Ensures timely production of students’ reports to

Evaluation facilitate counseling in order to improve students’
performance

Curriculum Participates in effective planning, structuring,

implementing and monitoring school curriculum and
examinations within given time schedules

Performance Organizes that all courses and clinical areas are

Management adequately manned at all times by competent and
capable teaching staff in order to achieve a conducive
learning environment

Research Initiates, carries out effectively and teaches and

75
 supervises research in order to improve quality of
health care delivery

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Tutor – MS02

(b) Other Jobs reporting to (4a) above:

House Keeper – GSS14
Typists – GSS13
Driver – TTW 07

(c) Number and levels of immediate subordinates

Tutors
Senior Clinical instructors

(d) Contacts

(i) Internal Contacts:

Guest lecturers
District Health Office
Departmental Nursing Officers

(ii) External Contacts:

Non Governmental Organizations
Cooperating Partners, e.g. HSSP

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures reinforcement of safety rules and regulations for students

(b) Responsibility for Government Resources:

Responsible for all resources under job holder’s charge

(i) Level of Authority and Decision Making:

Operational decisions

(d) Consequence of Error

Negligence or incompetence could lead to compromised standards of
education and
subsequently poor quality of nursing care

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

5 acceptable ‘O’ levels for university entrance qualifications

(j) Minimum Vocational/Professional Qualifications:

Masters Degree
76
 (c) Minimum Relevant Pre-Job Experience:
Two years experience as a Tutor (lecturer)

(d) Communication Skills:

(i) Written Skills

Good comprehensive and analytical skills

(ii) Oral Skills:

Able to communicate effectively in English language

(iii) Other skills/Attributes:

Computer Literate
Initiative
Confidentiality
Assertive
Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, classroom, clinical area

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Extensive mental effort associated with the job

(d) Hazards involved in the Performance of Job:

Exposure to infectious diseases in the clinical area, e.g. Hepatitis, HIV,
PTB

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……

77
Prepared by……………………………………...
Date………………………………………….

78
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CLINICAL INSTRUCTOR

GRADE : MS/7

MINISTRY : HEALTH

DEPARTMENT : EDUCATION

SECTION : NURSING COLLEGE

JOB HOLDER : -

2. JOB PURPOSE : To conduct practical nursing training to students in

order to facilitate
provision of quality nursing management.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Teaching Develops timely, lesson plans, and acquires materials
and equipment for various demonstration in order to
equip students with knowledge and skills to provide
quality nursing care
Scheduling Prepares timely, duty allocation and practical
procedure schedules for students in order to provide
maximum exposure of students to various learning
situations
Supervision Supervises effectively, and efficiently guides students
in the clinical areas in order to achieve high standards
of learning and performance

Student Assessment Conducts periodically, written and oral tests and

clinical assessments in order to gauge students’
achievement and progress for timely corrective
measures

Counsellling Identifies timely, individual needs of students and

counsels them in order to enhance student’s
performance

Record Keeping Ensures that all practical records are correctly filled and
updated throughout clinical allocations in order to
79
 critically monitor performance and learning of students

Report Writing Compiles timely, and accurately reports on students

performance, and work constraints in order to facilitate
corrective measures

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Clinical Instructor

(b) Other Jobs reporting to (4a) above:

Nil

(c) Number and levels of immediate subordinates

Nil

(d) Contacts

(i) Internal Contacts:

Nursing Manager
Catering Officer

(ii) External Contacts:

General Nursing Council

5. RESPONSIBILITIES

(a) Safety and health of others

Reinforces safety rules and regulation

(b) Responsibility for Government Resources:

Responsible for all resources under job holder’s charge

(k) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Operational decisions

(d) Consequence of Error

Incompetence and negligence may lead to poor skills by students and
pose danger to patients/clients lives

6. KNOWLEDGE AND SKILLS REQUIREMENTS

80
 (a) Primary/Secondary Education:
5 acceptable ‘O’ levels or university entrance qualification

(l) Minimum Vocational/Professional Qualifications:

Diploma in Registered Nursing

(c) Minimum Relevant Pre-Job Experience:

At least 2 years work experience as Registered Nurse

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and analytical reports

(ii) Oral Skills:

Good oral communication and good command of English language

(iii) Other skills/Attributes:

Observant
Assertive
Innovative
Integrity
Initiative
Sensitive
Computer Literate

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Clinical area and office and field

(b) Physical Effort Applied when Performing the Job:

Substantial physical effort as it requires standing most of the time

(c) Mental Effort Applied when Performing the Job:

Substantial mental effort

(d) Hazards involved in the Performance of Job:

Exposure to infectious diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................

81
 Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

82
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : SENIOR CLINICAL INSTRUCTOR

GRADE : MS /6

MINISTRY : HEALTH

DEPARTMENT : EDUCATION

SECTION : NURSING COLLEGE

JOB HOLDER : -

2. JOB PURPOSE : To provide a link between the clinical area and the
nursing school and technical guidance to clinical instructors and students in order to
provide quality nursing care services

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Liaison Liaises with ward officials on students performance,
attitude, conduct whilst in their wards for the
information of the senior tutors in order to harmonise
nursing practice
Scheduling Coordinates timely, preparation of duty allocation and
practical schedules for students in order to provide
maximum exposure of students to various learning
situations
Supervision Ensures effective and efficient guidance of students in
the clinical area in order to achieve high standards of
learning and performance

Teaching Initiates regularly, lesson plans, procedures, materials

and equipment for various demonstrations in order to
equip students with knowledge and skills to provide
quality nursing care

Assessments Ensures periodically, written and oral tests and clinical

assessments in order to gauge students’ achievement
and progress for timely corrective measures
83
 Counseling Ensures that individual needs of students are timely
attended to in order to enhance student’s performance

Research Provide guidance to students doing research work or

case studies in order to provide quality nursing care

Monitoring and Submits timely, reports to the senior tutor on students

Evaluation performance in the clinical allocation in order to
facilitate monitoring of students’ performance

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Lecturer

(b) Other Jobs reporting to (4a) above:

Lecturers

(c) Number and levels of immediate subordinates

Clinical Instructors

(d) Contacts

(i) Internal Contacts:

Principal Tutor
Heads of Department
Nursing Officers
Senior Tutors

(ii) External Contacts:

General Nursing Council of Zambia – for nursing standards and
for qualifying
examinations

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures that safety and health regulations are observed by students in
the clinical area

(b) Responsibility for Government Resources:

Responsible for specific resources under the job holder’s charge

(m) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Operational decisions
84
 (d) Consequence of Error
Incompetence and negligence may lead to poor acquisition of knowledge,
attitude and
practical skills by the students

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

5 acceptable ‘O’ levels or university entrance qualifications

(b) Minimum Vocational/Professional Qualifications:

First degree in Nursing

(c) Minimum Relevant Pre-Job Experience:

2 years

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and analytical reports

(ii) Oral Skills:

Needs good oral communication and good command of English
language

(iii) Other skills/Attributes:

Confidentiality
Computer Literate
Assertive
Initiative
Self-Motivated
Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Clinical area

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial mental effort associated with the job

(d) Hazards involved in the Performance of Job:

85
 Exposed to infectious diseases like HIV, Hepatitis, TB

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

86
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : SENIOR PHYSIOTHERAPIST

GRADE : MS/3

MINISTRY : HEALTH

DEPARTMENT : PHYSIOTHERAPY & OCCUPATIONAL THERAPY

SECTION : PHYSIOTHERAPY

JOB HOLDER : -

2. JOB PURPOSE : To manage clinical areas of physiotherapy and provide

treatment so as to maintain, prevent, cure and rehabilitate the clients within the
institution and the community.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Carries out physiotherapy services in order to ensure
quality delivery of services

Planning Coordinates and carries out planning activities in order

to develop work plans and guide physiotherapy services
in a clinical unit.
Capacity Building Undertakes and provides regular updates in
physiotherapy in order to impart appropriate skills and
knowledge

Research Facilitates physiotherapy research in order to generate

information for rational decision making

Supervision Controls effectively, human resources in a clinical

section in order to ensure quality delivery rehabilitation
services

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Physiotherapist
87
 (b) Other Jobs reporting to (4a) above:
Chief Physiotherapy Technologist
Occupational Therapist

(c) Number and levels of immediate subordinates

Chief Physiotherapy Technologist
Physiotherapist
Occupational Therapist

(d) Contacts

(i) Internal Contacts:

Chief Physiotherapist
Consultants
Senior Registrars
Clinical Officers
Nursing Staff

(ii) External Contacts:

Medical Council of Zambia
Zambia Society of Physiotherapists
Cooperating Partners/Societies

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safe and conducive environment

(b) Responsibility for Government Resources:

Ensures safety of logistics

(n) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Staff matters, initiatives

(d) Consequence of Error

Injury, loss of life, loss of property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(o) Minimum Vocational/Professional Qualifications:

Degree in Physiotherapy

(c) Minimum Relevant Pre-Job Experience:

3 years work experience

88
 (d) Communication Skills:

(i) Written Skills

Ability to write technical reports in good English

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

Computer Literate
Initiative
Patience
Managerial Skills
Interpersonal Skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, clinical wards, community and treatment rooms

(a) Physical Effort Applied when Performing the Job

Moderate to maximum

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to diseases, infections, accidental injuries

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

89
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CHIEF PHYSIOTHERAPY TECHNOLOGIST

GRADE : MS/4

MINISTRY : HEALTH

DEPARTMENT : PHYSIOTHERAPY AND OCCUPATIONAL THERAPY

SECTION : PHYSIOTHERAPY

JOB HOLDER : -

2. JOB PURPOSE : To manage and supervise the provision of

physiotherapy in a clinical unit in order to restore function to links

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Conducts effectively, physiotherapy service in order to
ensure provision of quality therapeutic exercise
programme
Planning Carries out timely, preparation and implementation of
action plans in order to facilitate attainment of
physiotherapy objectives

Capacity Building Undertakes and provides regular updates in

physiotherapy in order to impart appropriate skills and
knowledge

Monitoring and Monitors and evaluates regularly, performance of

Evaluation therapists in order to enhance capacity

Management and Supervises and manages effectively human and

Supervision material resources in order to attain smooth functioning
of a clinical unit

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Physiotherapist
90
 (b) Other Jobs reporting to (4a) above:
All the staff under his/her command

(c) Number and levels of immediate subordinates

Principal Physiotherapy Technologist

(d) Contacts

(i) Internal Contacts:

Human Resource Personnel
Principal Physiotherapy Technologist

(ii)
External Contacts:
Professional associations, community, Medical Council of
Zambia, Academic
Personnel

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safe and conducive work place

(b) Responsibility for Government Resources:

Ensures safety of logistics

(p) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Staff matters, initiatives, work schedules

(d) Consequence of Error

Injury, loss of life, loss of property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(q) Minimum Vocational/Professional Qualifications:

Diploma in Physiotherapy
Post Graduate Training

(c) Minimum Relevant Pre-Job Experience:

10 years experience

(d) Communication Skills:

(i) Written Skills

Ability to communicate in English and write technical reports
91
 (ii) Oral Skills:
Ability to communicate in English and local languages

(iii) Other skills/Attributes:

Good Problem Solving Skills
Computer Skills
Multi Skilled
Team Player

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, clinical wards, physiotherapy treatment rooms

(b) Physical Effort Applied when Performing the Job:

Moderate to maximum

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Accidental injuries, infections, exposure to diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date …................................................

Supervisor……………………………………… Date ……………………………………
Control ling Officer/HOD……………………… Date ………………………………….
Prepared by……………………………………...
Date………………………………………….

92
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : MEDICAL EQUIPMENT TECHNICIAN

GRADE : GSS/12

MINISTRY : HEALTH

DEPARTMENT : ENGINEERING

SECTION : BIOMEDICAL MEDICAL EQUIPMENT

JOB HOLDER : -

2. JOB PURPOSE : To participate in the carrying out maintenance and

repair of medical equipment in order to ensure their functionality

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Service and Participates in the servicing and repair of medical
Repair equipment in order to ensure their serviceability
Install Participates in the installation and commissioning of
equipment in order to ensure equipment is functional

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Technician

(b) Other Jobs reporting to (4a) above:

All members of staff

(c) Number and levels of immediate subordinates

(d) Contacts

(i) Internal Contacts:

Senior Technician and other staff in the institution

(ii) External Contacts:

NGOs

93
5. RESPONSIBILITIES
(a) Safety and health of others
Part of the team

(b) Responsibility for Government Resources:

Not directly

(r) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

(d) Consequence of Error

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

‘O’ levels

(s) Minimum Vocational/Professional Qualifications:

Certificate

(c) Minimum Relevant Pre-Job Experience:

1 year or straight from college

(d) Communication Skills:

(i) Written Skills

Good

(ii) Oral Skills:

Good

(iii) Other skills/Attributes:

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Outdoor
(b) Physical Effort Applied when Performing the Job:
Moderate

(c) Mental Effort Applied when Performing the Job:

Moderate

(d) Hazards involved in the Performance of Job:

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….................................................

Supervisor……………………………………… Date ………………………………………
94
 Control ling Officer/HOD……………………… Date ………………………………….
Prepared by……………………………………...
Date………………………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL BIOMEDICAL SCIENTIST

GRADE : MS/2

MINISTRY : HEALTH

DEPARTMENT : PATHOLOGY AND MICROBIOLOGY

SECTION : LABORATORY

JOB HOLDER : -

2. JOB PURPOSE : To oversee and supervise conduct or routine diagnostic

tests and manages all technical and administrative functions of the laboratory/units at
the hospital in order to facilitate decision making.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Supervision Reviews the work of subordinates, and test results

Pathology and Coordinates the provision of microbiology and

Microbiology pathological services in order to facilitate provision of
diagnostic services
Monitoring Monitors the training progress of employees and
students and the orientation of new employees

Evaluation Evaluates workload, space, equipment and staffing for

the effective operation of the laboratory/units under
supervision

Quality Assurance Reviews the quality control of various procedures,

performs and directs evaluation and application of new
procedures

Research To be able to conduct and publish research findings

4. REPORTING RELATIONSHIPS
95
 (a) Reports to: (State job title of supervisor)
Chief Biomedical Scientist

(b) Other Jobs reporting to (4a) above:

Laboratory Scientist
Laboratory Technicians
Laboratory Technologists

(c) Number and levels of immediate subordinates

25 – all technical employees
All support staff in laboratory/unit

(d) Contacts

(i) Internal Contacts:

Clinicians
Laboratory personnel
other medical staff

(ii) External Contacts:

Private Practitioners
Training Institutions
Procurement Staff

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to safety guidelines

(b) Responsibility for Government Resources:

All resources under job holder’s charge

(t) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes all decisions relevant to carry out main duties of the job

(d) Consequence of Error

Wrong Diagnosis
Poor Patient Management
Poorly Trained Students

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Form V or Grade 12

(u) Minimum Vocational/Professional Qualifications:

BSc Biomedical Sciences

96
 (c) Minimum Relevant Pre-Job Experience:
5 years

(d) Communication Skills:

(i) Written Skills

Able to write coherent and comprehensive reports

(ii) Oral Skills:

Able to communicate effectively in English

(iii) Other skills/Attributes:

Computer Literate
Initiative
Confidentiality

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Laboratory and field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Risk of infections, exposure to injury

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date …...............................................

Supervisor……………………………………… Date ……………………………………
Control ling Officer/HOD……………………… Date ………………………………….
Prepared by……………………………………...
Date………………………………………….

97
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CHIEF MEDICAL LABORATORY TECHNOLOGIST

GRADE : MS/8

MINISTRY : HEALTH

DEPARTMENT : PATHOLOGY AND MICROBIOLOGY

SECTION : LABORATORY

JOB HOLDER : -

2. JOB PURPOSE : To ensure the proper organization, management and

functioning of a specialist laboratory unit in order to provide appropriate diagnostic
services

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Supervision Supervises and checks all technical works of the
section/lab and ensures that all reports are verified
before dispatch
Pathology and Manages and undertakes pathological and
Microbiology microbiological services in order to facilitate clinical
diagnostic
Logistics Planning Ensures that reagents and consumables are available
and that equipment are maintained properly for the
smooth operation of the laboratory

Capacity Building Prepares teaching materials and participates in

practical teaching of biomedical/medical students as
required

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Chief Biomedical Scientist

98
 (b) Other Jobs reporting to (4a) above:
Laboratory Technicians
Laboratory support staff

(c) Number and levels of immediate subordinates

(d) Contacts

(i) Internal Contacts:

Clinicians
Other Medical Staff
Patients
Stores Personnel

(ii) External Contacts:

Trainee medical staff

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to safety guidelines

(b) Responsibility for Government Resources:

All resources under him

(v) Level of Authority and Decision Making:

Decisions on diagnostic results, decisions on quality assurance

(d) Consequence of Error

- wrong diagnosis
- stock outs and overstocking
- wrong patient management

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12 or Form V

(w) Minimum Vocational/Professional Qualifications:

Diploma in Biomedical Sciences

(c) Minimum Relevant Pre-Job Experience:

Knowledge of laboratory work
Able to operate laboratory equipment
Able to read and interpret lab manuals

99
 (d) Communication Skills:

(i) Written Skills

Ability to write coherently

(ii) Oral Skills:

Fluent in English and other local languages

(iii) Other skills/Attributes:

Computer literacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Laboratory and field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

- risk of infections
- exposure to hazards

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date …................................................

Supervisor……………………………………… Date ………………………………………
Control ling Officer/HOD……………………… Date ………………………………….
Prepared by……………………………………...
Date………………………………………….

100
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : MEDICAL LABORATORY TECHNICIAN

GRADE : MS09

MINISTRY : HEALTH

DEPARTMENT : CLINICAL CARE AND DIAGNOSTICS

SECTION : LABORATORY

JOB HOLDER : -

2. JOB PURPOSE : To carry out routine diagnostic tests and maintenance

of
laboratory equipment at a health facility in order to
come up with results that will facilitate patient
management

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Specimen Collection To collect blood, and other samples from patients for
analysis in order to facilitate diagnostic services

Equipment Ensures that laboratory equipment are set up for

Operation testing of samples in order to ensure effective
diagnostic services

Laboratory Conduct routine laboratory tests and samples analysis

Investigations in order to facilitate appropriate interventions

Equipment Ensures that laboratory equipment are cleaned,

Maintenance sterilized and maintained so that they are able to give
required results

Quality Assurance Conduct internal and external quality control systems in

order to obtain required patient results

101
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Chief Medical Laboratory Technician

(b) Other Jobs reporting to (4a) above:

- Laboratory Attendants
- Laboratory Data Clerks
- Lab Cleaners

(c) Number and levels of immediate subordinates

10

(d) Contacts

(i) Internal Contacts:

Clinicians
Other Medical staff

(ii) External Contacts:

Training institutions

5. RESPONSIBILITIES

(a) Safety and health of others

- Adherence to safety guidelines

(b) Responsibility for Government Resources:

All resources under his officer

(x) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Decision on diagnostic and quality control

(d) Consequence of Error

- Wrong diagnosis
- Wrong patient management

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12, Form 5

(y) Minimum Vocational/Professional Qualifications:

Certificate in Laboratory Science

(c) Minimum Relevant Pre-Job Experience:

102
 Straight Graduate

(d) Communication Skills:

(i) Written Skills

Able to communicate effectively in English

(ii) Oral Skills:

Able to communicate effectively in English

(iii) Other skills/Attributes:

- Confidentiality
- Initiative

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Laboratory and Field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to potentially harmful chemicals and diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….................................................

Supervisor……………………………………… Date ……………………………………
Control ling Officer/HOD……………………… Date ………………………………….
Prepared by……………………………………...
Date………………………………………….

103
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CONSULTANT RADIOLOGIST

GRADE : MDS /1

MINISTRY : HEALTH

DEPARTMENT : 3RD LEVEL HOSPITAL

SECTION : RADIOLOGY DEPARTMENT

JOB HOLDER : -

2. JOB PURPOSE : To manage and supervise provision of

radiological diagnostic, screening and interventional
services at the hospital in order to ensure quality and up
to date imaging services

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Radiological Coordinates and provides timely quality diagnostic
Diagnosis services in order to ensure efficient patient
management

Radiological Coordinates and provides radiological screening

Screening and procedures and interventions in order to ensure
Intervention effective patient management and surveillance

Capacity Building Coordinates and undertakes timely the development

and implementation in order to impart appropriate skills
and knowledge
Monitoring & Monitors and evaluates regularly activities in the
Evaluation delivery of Radiological services in order to implement
appropriate interventions

Research Coordinates and supervises timely operation research

in clinical care in order to general information for
evidence based clinical practice

Management Manages effectively the utilization of human and

material resources in order to ensure effective and
efficient radiological services

Performance Manages timely development of work plans and

104
 Management operationalisation of the APAS in order to monitor,
evaluate and enhance performance

Advisory Services Provides timely advise to other departments, colleagues

and patients in order to ensure quality patient care

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Head – Clinical Care

(b) Other Jobs reporting to (4a) above:

Other Departmental Consultants

(c) Number and levels of immediate subordinates

Senior Registrar Radiologist MDS 02

(d) Contacts

(i) Internal Contacts:

Interdepartmental
Other institutions

(ii) External Contacts:

Zambia Medical Association
Medical Council of Zambia

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to radiation safety and health regulations

(b) Responsibility for Government Resources:

Responsible for resources allocated to the department and ensures their
cost effective use.

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
- Decides on radiological services indicators
- Disciplinary cases

(d) Consequence of Error

- Leads mortality and morbidity
- Radiation Exposure

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

105
 Full Grade 12 Certificate or Equivalent

(z) Minimum Vocational/Professional Qualifications:

Mmed (Radiology) or equivalent

(c) Minimum Relevant Pre-Job Experience:

5 years

(d) Communication Skills:

(i) Written Skills

Ability to produce comprehensive radiological reports and analytical
research papers

(ii) Oral Skills:

Fluent in English

(iii) Other skills/Attributes:

Integrity, Initiative, negotiating skills, computer literacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and diagnostic rooms

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial as job requires coming up with differential diagnosis that
assists in patient management

(d) Hazards involved in the Performance of Job:

- Radiation exposure
- Infection exposure
- Mental stress

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………
106
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CHIEF PHYSIOTHERAPY TECHNOLOGIST

GRADE : MS /4

MINISTRY : HEALTH

DEPARTMENT : PHYSIOTHERAPY & OCCUPATIONAL THERAPY

SECTION : PHYSIOTHERAPY

JOB HOLDER : -

2. JOB PURPOSE : To manage and supervise the provision of

physiotherapy in a clinical unit in order to restore
function

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Supervises and conducts effectively physiotherapy
services in order to ensure provision of quality
therapeutic exercise programme

Planning Manages and carries our timely preparation and

implementation of action plans in order to facilitate
attainment of physiotherapy objectives

Capacity Building Undertakes and provides regular updates in

physiotherapy in order to impart appropriate skills and
knowledge

Monitoring & Monitors and evaluates regularly performance of

Evaluation therapists in order to enhance capacity

Management & Supervises and manages effectively human and

Supervision material resources in order to attain smooth functioning
of a clinical unit

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Physiotherapist

(b) Other Jobs reporting to (4a) above:

107
 All the staff under his/her command

(c) Number and levels of immediate subordinates

Principal Physiotherapy Technologist

(d) Contacts: All Technologists

(i) Internal Contacts:

Human Resource personnel

Principal Physiotherapy Technologist

(ii) External Contacts:

Professional Associations, community
Medical Council of Zambia, Academic Personnel

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safe and conducive work place

(b) Responsibility for Government Resources:

Ensures safety of logistics

© Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Staff matters, initiatives, work schedules

(d) Consequence of Error

Injury, loss of life, loss of property, permanent disability

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

b. Minimum Vocational/Professional Qualifications:

Diploma in Physiotherapy
Post Graduate Training

(c) Minimum Relevant Pre-Job Experience:

10 years experience

(d) Communication Skills:

(i) Written Skills

Ability to communicate in English and write technical reports

(ii) Oral Skills:

Ability to communicate in English and Local Languages
108
 (iii) Other skills/Attributes:
Good problem solving skills, computer skills, multi skilled team
player

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, clinical wards, physiotherapy, treatment rooms, community

(b) Physical Effort Applied when Performing the Job:

Moderate to maximum

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Accidental injuries infections
Exposure to diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

109
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : MEDICAL LABORATORY TECHNOLOGIST

GRADE : MS /8

MINISTRY : HEALTH

DEPARTMENT : CLINICAL CARE & DIAGNOSTIC SERVICES

SECTION : LABORATORY

JOB HOLDER : -

2. JOB PURPOSE : To Perform laboratory tests to confirm diagnosis in

order to assist clinicians in patient management

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Test Performance Perform complex testing procedures on all clinical
specimens in order to provide quality results

Sample Collection Collects specimens from required sources in order to

carry out analysis

Stock maintenance Prepares and maintains stocks of reagents and

consumable for use in the laboratory in order to avoid
overstocks and stock outs
Equipment Use Able to use automated and computerized instruments
that are capable of performing a number of tests
simultaneously in order to increase test turnover time.

Able to perform routine user equipment maintenance

Capacity Building Helps train junior staff and medical students in order
for the Department to have competent staff

Safety Acts as the Laboratory/Section Safety Officer and

ensures adherence to safety guidelines in order to
reduce accident occurrences.

Data Collection Be able to collect laboratory data as required in order to

present summaries and reports to management

4. REPORTING RELATIONSHIPS
110
 (a) Reports to: (State job title of supervisor)
Chief Medical Laboratory

(b) Other Jobs reporting to (4a) above:

Medical Laboratory Technician
Laboratory Attendant

(c) Number and levels of immediate subordinates

2 as above

(d) Contacts

(i) Internal Contacts:

Chief Laboratory Scientist
Clinicians
Other Medical Staff

(ii) External Contacts:

Laboratory Suppliers

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to Laboratory Safety Guidelines

(b) Responsibility for Government Resources:

All resources under the Job holders charge

© Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
All Decisions related to core work

(d) Consequence of Error

Poor patient management

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12 School Certificate

(aa) Minimum Vocational/Professional Qualifications:

Diploma in Biomedical Sciences

(c) Minimum Relevant Pre-Job Experience:

N/A

(d) Communication Skills:

(i) Written Skills

111
 Ability to write comprehensive and coherent English

(ii) Oral Skills:

Fluent in English

(iii) Other skills/Attributes:

Confidentiality, integrity, analytical skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Laboratory and field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

- Exposure to infections
- Exposure to hazards

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

112
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CHIEF BIOMEDICAL SCIENTIST

GRADE : MS /1

MINISTRY : HEALTH

DEPARTMENT : PATHOLOGY AND MICROBIOLOGY (UTH)

SECTION : PATHOLOGY AND MICROBIOLOGY

JOB HOLDER : -

2. JOB PURPOSE : To manage and supervise the Laboratory and to

be part of the diagnostic team in order to prove quality
and efficient laboratory services.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Management Ensures that policies of the department are formulated
and implemented.

Supervision Supervises staff and technical data in the department in

order to provide effective diagnostic services

Coordination Coordinates the activities of all the laboratories

ensuring the smooth operation of the department

Planning and Undertake timely, development of work plans and

Budgeting budgets in order to facilitate the acquisition and
utilization of laboratory reagents and consumables

Performance Supervises effectively preparations of work plans in

Management order to monitor and evaluate performance

Capacity Building Provides regular updates in laboratory services in order

to impart appropriate knowledge and skills to other staff

Monitoring & Monitors regularly, the utilization of reagents and

Evaluation consumables and ensures that SOPs are adhered to

4. REPORTING RELATIONSHIPS

113
 (a) Reports to: (State job title of supervisor)
Consultant-Head

(b) Other Jobs reporting to (4a) above:

-other Consultants

(c) Number and levels of immediate subordinates

9 Principle Biomedical Scientists MS02

(d) Contacts

(i) Internal Contacts:

Medical Stores Limited – Procurement and Logistics
Clinicians – 1st Level Hospitals

(ii) External Contacts:

Cooperating Partners
Private Practitioners
Community

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to safety guidelines

(b) Responsibility for Government Resources:

- All resources under his office

(bb) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes Decisions on Quality assurance and Diagnosis

(d) Consequence of Error

Wrong diagnosis
Poor/wrong patient management
Stock outs

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12 or Form 5 Full Certificate

(cc) Minimum Vocational/Professional Qualifications:

Degree in Biomedical Sciences

(c) Minimum Relevant Pre-Job Experience:

Knowledge of technical work of core laboratory sections e.g.
Haematology, Chemistry,
Histopathology, Blood Transfusion and Microbiology
114
 (d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and coherent professional report.

(ii) Oral Skills:

Fluency in official language and local languages

(iii) Other skills/Attributes:

Good interpersonal relationships
Confidentiality
Computer literacy
Good counseling skills
Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Risk of infections
Exposure to hazards e.g. chemical

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

115
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CHIEF ORTHOPAEDIC TECHNOLOGIST

GRADE : MS /4

MINISTRY : HEALTH

DEPARTMENT : SURGERY

SECTION : ORTHOPAEDICS AND PROSTHETICS

JOB HOLDER : -

2. JOB PURPOSE : To manage and supervise the provision of

rehabilitative care in the department in order to restore
function

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Conducts effective prosthetics and orthotic service in
order to ensure provision of quality rehabilitative
service
Planning & Undertakes and carries out timely, preparation and
Budgeting implementation of Action Plans/Budgets in order to
facilitate the set objectives
Monitoring and Monitors and evaluates regularly, the performance of
Evaluation technologists/technicians in order to enhance capacity

Capacity Building Undertakes and provides regular updates in

orthopaedic technology in order to impart appropriate
skills and knowledge

Management and Manages and supervises effectively, human and

Supervision material resources in order to attain smooth functioning
of a clinical/technical unit

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Prosthetist/Orthotist

(b) Other Jobs reporting to (4a) above:

116
 Principal Orthopaedic Technologist

(c) Number and levels of immediate subordinates

Principal Orthopaedic Technologist

(d) Contacts

(i) Internal Contacts:

Principal Prosthetist/Orthotist
Chief Physiotherapist
Prothetist/Orthotist
Human Resource Officer

(ii) External Contacts:

Medical Council
Cooperating Partners
Professional Association

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safe and conducive environment

(b) Responsibility for Government Resources:

Ensures safety of logistics

c. Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Initiative
Corrective measures

(d) Consequence of Error

Injury
Permanent Disability
Loss of property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12 Full Certificate

b. Minimum Vocational/Professional Qualifications:

Diploma in Orthopaedic Technology

(c) Minimum Relevant Pre-Job Experience:

10 years working experience

(d) Communication Skills:

117
 (i) Written Skills
Ability to write technical reports in English

(ii) Oral Skills:

Ability to communicate fluently in English and Local languages

(iii) Other skills/Attributes:

Computer literate
Managerial skills
Initiative, confidentiality, empathy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, ward and Prosthetic/Orthotic Laboratory

(b) Physical Effort Applied when Performing the Job:

Moderate to maximum

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to diseases, infection, allergies to chemicals and accidental
injuries

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

118
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL ORTHOPAEDIC TECHNOLOGIST

GRADE : MS /5

MINISTRY : HEALTH

DEPARTMENT : SURGERY

SECTION : ORTHOPAEDICS AND PROSTHETICS

JOB HOLDER : -

2. JOB PURPOSE: To supervise and undertake the provision of

rehabilitative care in order to improve/restore function

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Conducts effective prosthetic and orthotic procedures in
order to ensure provision of quality rehabilitative care

Performance Supervises effectively preparations of work plans in

management order to monitor and evaluate performance

Monitoring and Supervises effectively updating of health data base in

Evaluation order to facilitate efficient storage and retrieval of
information

Capacity Building Conducts regularly in-service training programs in order

to build capacity

Planning and Undertakes preparation of plans and budget in order to

Budgeting facilitate the set objective

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Chief Orthopaedic Technologist

(b) Other Jobs reporting to (4a) above:

Paramedicals

(c) Number and levels of immediate subordinates

Senior Orthopaedic Technologist
119
 (d) Contacts

(i) Internal Contacts:

Principal Prosthetist/Orthotist, Human Resource Officer
Prosthetist.Orthotist
Chief Orthopaedic Technolgist

(ii) External Contacts:

Medical Council
Professional Association
Cooperating Partners

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures that safety measures are implemented in the Unit

(b) Responsibility for Government Resources:

Ensures that all necessary logistics are secure

c. Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Initiative
Corrective measures

(d) Consequence of Error

Occupational injury
Permanent Disability
Shortage of materials

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12 School Certificate

b Minimum Vocational/Professional Qualifications:

Diploma in Orthopaedic Technology

(c) Minimum Relevant Pre-Job Experience:

5 years working experience

(d) Communication Skills:

(i) Written Skills

Ability to write technical reports in English

120
 (ii) Oral Skills:
Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

Managerial skills
Computer literate
Initiative

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, Clinical Ward and Prosthetic/Orthotic Laboratory

(b) Physical Effort Applied when Performing the Job:

Moderate to maximum

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to infections,Allergies to chemicals and accidental injuries

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

121
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL PHYSIOTHERAPY TECHNOLOGIST

GRADE : MS/ 5

MINISTRY : HEALTH

DEPARTMENT : PHYSIOTHERAPY & OCCUPATIONAL THERAPY

SECTION : PHYSIOTHERAPY

JOB HOLDER : -

2. JOB PURPOSE : To undertake treatment of patients using

techniques of physiotherapy in order to obtain and
maintain functional recovery

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical care Conducts assessments and treatment programme in
order to ensure quality rehabilitative services

Planning Develops planning activities in order to provide quality

rehabilitative services in a clinical unit/community

Capacity Building Undertakes regular updates in order to impart

knowledge and skills

Referrals Prepares timely referrals to other medical personnel in

order to facilitate appropriate care management

Monitoring & Supervises effectively data on rehabilitative services in

Evaluation order ot facilitate efficient storage and retrieval

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Chief Physiotherapy Technologist

(b) Other Jobs reporting to (4a) above:

Physiotherapy Technologist

(c) Number and levels of immediate subordinates

122
 Senior Physiotherapy Technologist
Physiotherapist Technologist

(d) Contacts

(i) Internal Contacts:

Chief Physiotherapist, Consultants
Registrars, Clinical officers
Nursing Staff

(ii) External Contacts:

Medical Council of Zambia

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safe and conducive environment

(b) Responsibility for Government Resources:

Ensures safety of logistics

c Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Staff matters, initiatives

(d) Consequence of Error

Loss of life, loss of property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

b. Minimum Vocational/Professional Qualifications:

Full Grade 12 Certificate

(c) Minimum Relevant Pre-Job Experience:

6 years work experience

(d) Communication Skills:

(i) Written Skills

Ability to communicate in English and write technical reports

(ii) Oral Skills:

Ability to communicate in English and local languages

(iii) Other skills/Attributes:

Good problem solving skills

123
7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Community, Clinical wards, Physiotherapy Treatment Rooms

(b) Physical Effort Applied when Performing the Job:

Moderate to maximum

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Accidental injuries, infections, exposure to diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

124
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PHYSIOTHERAPY TECHNOLOGIST

GRADE : MS /8

MINISTRY : HEALTH

DEPARTMENT : PHYSIOTHERAPY & OCCUPATIONAL THERAPY

SECTION : PHYSIOTHERAPY

JOB HOLDER : -

2 JOB PURPOSE : To undertake effectively assessments and

treatment in order to provide quality rehabilitation
services, within the institution and community

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Carries out physiotherapy services in order to ensure
quality rehabilitation services

Referral Prepares referral notes to other material staff in order

to provide appropriate management of clients

Capacity Building Carries out timely developmental and implementation

of appropriate interventions in order to impact skills and
knowledge

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Chief Physiotherapy Technologist

(b) Other Jobs reporting to (4a) above:

Occupational Therapy Assistants

(c) Number and levels of immediate subordinates

All occupational assistants

(d) Contacts

(i) Internal Contacts:

All medical staff
125
 (ii) External Contacts:
Zambia society of Physiotherapy
Medical Council of Zambia

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safe and conducive environment

(b) Responsibility for Government Resources:

Ensures safety of logistics

c. Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Staff matters

(d) Consequence of Error

Injury, loss of life and loss of property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12 Full Certificate

b. Minimum Vocational/Professional Qualifications:

Diploma in Physiotherapy

(c) Minimum Relevant Pre-Job Experience:

N/A

(d) Communication Skills:

(i) Written Skills

Ability to write technical reports

(ii) Oral Skills:

Ability to communicate fluently in English

(iii) Other skills/Attributes:

Computer literate, interpersonal skills, empathy, patient and
initiative/creative

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Community, Physiotherapy, Treatment rooms

(b) Physical Effort Applied when Performing the Job:

126
 Moderate to maximum

(c) Mental Effort Applied when Performing the Job:

Minimum

(d) Hazards involved in the Performance of Job:

Infection, injuries, loss of property, exposure to diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

127
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PHYSIOTHERAPIST

GRADE : MS/4

MINISTRY : HEALTH

DEPARTMENT : PHYSIOTHERAPY & OCCUPATIONAL THERAPY

SECTION : PHYSIOTHERAPY

JOB HOLDER : -

2. JOB PURPOSE : To provide timely and appropriate physiotherapy

services in order to provide quality rehabilitation
services

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Carries out physiotherapy services in order to ensure
quality delivery of rehabilitative services

Planning Under takes planning activities in order to guide

rehabilitative services in a clinical unit

Capacity Building Checks and provide regular updates in order to impact

appropriate skills and knowledge

Referrals Prepares referrals to other medical staff in order to

provide appropriate management of clients

Monitoring & Inspects and evaluate the performance of clinical areas

Evaluation in order to ensure quality sustainable services

Research Carries out health research in clinical care in order to

generate information for evidence based practice

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Physiotherapist
128
 (b) Other Jobs reporting to (4a) above:
Senior Physiotherapy Technologists
Technologists
Office Orderly
Maid

(c) Number and levels of immediate subordinates

All Physiotherapy Technologists
Office orderly
Maid

(d) Contacts

(i) Internal Contacts:

Consultants
General Medical Officers
Administrators

(ii) External Contacts:

Medical Council of Zambia
Community, Cooperating Partners
Zambia Society of Physiotherapists

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safe & conducive environment

(b) Responsibility for Government Resources:

Ensures safety of logistics

(dd) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Staff matters, Initiative

(d) Consequence of Error

Injury, Loss of Life, Loss of Property, Permanent Disability

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(ee) Minimum Vocational/Professional Qualifications:

Degree in Physiotherapist

(c) Minimum Relevant Pre-Job Experience:

First Appointment

129
 (d) Communication Skills:

(i) Written Skills

Ability to write technical reports

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

Computer literate
Interpersonal skills
Empathy
Patient & Initiative
Confidentiality
Physiotherapy Medical Ethics

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Community, Physiotherapy treatment rooms

(b) Physical Effort Applied when Performing the Job:

Moderate to maximum

(c) Mental Effort Applied when Performing the Job:

Moderate

(d) Hazards involved in the Performance of Job:

Exposure to diseases, infections, injuries, loss of property

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

130
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : SENIOR PHYSIOTHERAPY TECHNOLOGIST

GRADE : MS/7

MINISTRY : HEALTH

DEPARTMENT : PHYSIOTHERAPY & OCCUPATIONAL THERAPY

SECTION : PHYSIOTHERAPY

JOB HOLDER : -

2. JOB PURPOSE : To provide treatment to patients using techniques of

physiotherapy in order to obtain and maintain functional
recovery

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Conducts assessments and treatment programme in
order to ensure quality rehabilitation services

Capacity Building Undertakes regular updates in order to impact

knowledge and skills
Referrals Prepares timely referrals to other medical personnel in
order to facilitate appropriate care management

Monitoring & Supervise effectively data on rehabilitative services in

Evaluation order to facilitate efficient storage and retrieval

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Physiotherapy Technologist

(b) Other Jobs reporting to (4a) above:

Physiotherapy Technologist

(c) Number and levels of immediate subordinates

Physiotherapy Technologists

(d) Contacts

(i) Internal Contacts:

131
 Chief Physiotherapist, Consultants, Registrars, Clinical Officers,
Nursing Staff

(ii) External Contacts:

Medical Council of Zambia
Zambia Society of Physiotherapists

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safe and conducive environment

(b) Responsibility for Government Resources:

Ensures safety and logistics

(ff) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Staff matters, initiative

(d) Consequence of Error

Loss of life, injury, loss of property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(gg) Minimum Vocational/Professional Qualifications:

Diploma in Physiotherapy

(c) Minimum Relevant Pre-Job Experience:

4 years work experience

(d) Communication Skills:

(i) Written Skills

Ability to communicate in English and write technical reports

(ii) Oral Skills:

Ability to communicate in English and local languages

(iii) Other skills/Attributes:

Good problem solving skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Community, Clinical Wards, Physiotherapy Treatment Rooms

(b) Physical Effort Applied when Performing the Job:

132
 Moderate to maximum

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Infections, Exposure to diseases, accidental injuries

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

133
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : SENIOR ORTHOPAEDIC TECHNOLOGIST

GRADE : MS/7

MINISTRY : HEALTH

DEPARTMENT : ORTHOPAEDICS AND PROSTHETICS

SECTION :

JOB HOLDER : -

2. JOB PURPOSE : To undertake the provision of orthopaedic appliances in

order to restore and achieve optimum physical function

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Prepares effective prosthetics and orthotic layouts in
order to ensure provision of quality orthopaedic devices

Performance Produces timely and accurate patient information in

Management order to assist superiors to plan and initiate action in
the department

Capacity Building Conducts lectures and demonstration to subordinates

as well as community in order to impart knowledge and
skills
Monitoring and Supervises effectively data on prosthetics/Orthotics in
Evaluation order to facilitate efficient storage and retrieval of
information

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Orthopaedic Technologist

(b) Other Jobs reporting to (4a) above:

Orthopaedic Technologist
Orthopaedic Technician

(c) Number and levels of immediate subordinates

Orthopaedic Technologist

(d) Contacts
134
 (i) Internal Contacts:
Prosthetist/Orthotist
Chief O.T.
Principal O.T

(ii) External Contacts:

Medical Council of Zambia
Professional Associations

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safe and conducive environment

(b) Responsibility for Government Resources:

Ensures that all necessary logistics are secure

b. Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Initiative

(d) Consequence of Error

- Injury
- Permanent Disability
- Loss of Property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12 Full Certificate

b. Minimum Vocational/Professional Qualifications:

Diploma in Orthopaedic Technology

(c) Minimum Relevant Pre-Job Experience:

3 years working experience

(d) Communication Skills:

(i) Written Skills

Ability to write reports in English

(ii) Oral Skills:

Ability to communicate fluently in English and Local Languages

(iii) Other skills/Attributes:

Computer Literate
Empathy
Initiative
135
 Confidentiality

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Prosthetic/Orthotic Lab.

(b) Physical Effort Applied when Performing the Job:

Maximum

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Accidental injuries, allergies to chemicals and Exposure to Diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

136
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : ORTHOPAEDIC TECHNOLOGIST

GRADE : MS /8

MINISTRY : HEALTH

DEPARTMENT : SURGERY

SECTION : ORTHOPAEDICS AND PROSTHETICS

JOB HOLDER : -

2. JOB PURPOSE : To carry out assessments and treatment in order to

provide quality rehabilitation in the institution

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Carries out Orthopaedic Services in order to ensure
quality /Rehabilitation services

Capacity Building Carries out timely development and implementation of

appropriate interventions in order to impart knowledge
and skills

Referrals Prepares referral notes to other medical staff in order ot

provide appropriate management of clients

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Orthopaedic Technologist

(b) Other Jobs reporting to (4a) above:

Orthopaedic Technician

(c) Number and levels of immediate subordinates

Orthopaedic Technician

(d) Contacts

(i) Internal Contacts:

Chief O.T.
137
 Principal O.T
Senior O.T
(ii) External Contacts:
Medical Council of Zambia
Professional Associations

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safe and conducive environment

(b) Responsibility for Government Resources:

Ensures that all necessary logistics are secure

c. Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Initiative

(d) Consequence of Error

- Injury
- Permanent Disability

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12 Full Certificate

(hh) Minimum Vocational/Professional Qualifications:

Diploma in Orthopaedic Technology

(c) Minimum Relevant Pre-Job Experience:

Director entry

(d) Communication Skills:

(i) Written Skills

Ability to write to English

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

Initiative, empathy
Confidentiality

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Prosthetic/Orthotic Lab.

138
 (b) Physical Effort Applied when Performing the Job:
Maximum

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Accidental injuries, allergies to chemicals and exposure to diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

139
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL OCCUPATIONAL THERAPIST

GRADE : MS /2

MINISTRY : HEALTH

DEPARTMENT : PHYSIOTHERAPY AND OCCUPATIONAL THERAPY

SECTION : OCCUPATIONAL THERAPY

JOB HOLDER : -

2. JOB PURPOSE : To supervise and manage clinical areas of occupational

therapy and provide treatment in order to restore,
maintain, and promote good health

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Supervision Controls effectively human resources in a section in
order to ensure quality delivery rehabilitation service

Clinical Care Coordinates effectively provision of technical guidance

and patient rehabilitative services in order to ensure
provision of quality rehabilitation service

Planning Coordinates planning activities of occupational therapy

regularly in order to develop quarterly work plans to
guide service provision in the section

Budgeting Oversees budgeting activities in order to control and

guide expenditure based on planned activities regularly

Capacity Building Initiates regular updates in occupational therapy

techniques in order to impart appropriate skills and
knowledge

Monitoring & Ensures the overall performance of clinical areas in

Evaluation order to achieve quality and sustainable service

Research Initiates operational research in order to generate

information for rational decision making

140
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Chief Physiotherapist

(b) Other Jobs reporting to (4a) above:

All physiotherapist and technologist
All Occupational Therapists and Assistants

(c) Number and levels of immediate subordinates

Senior Occupational Therapists
Occupational Therapists and Assistants

(d) Contacts

(i) Internal Contacts:

Physiotherapists, Consultants
Nursing Staff

(ii) External Contacts:

Medical Council of Zambia
Professional Associations
Partners

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures safe and conducive environment

(b) Responsibility for Government Resources:

Ensures safety of logistics

C Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes decisions on Staff matters, initiatives

(ii) Consequence of Error

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12 Full Certificate

b. Minimum Vocational/Professional Qualifications:

Degree in Occupational Therapy
141
 (c) Minimum Relevant Pre-Job Experience:
5 years experience

(d) Communication Skills:

(i) Written Skills

Ability to write technical reports in English

(ii) Oral Skills:

Ability to communicate in English and Local Language

(iii) Other skills/Attributes:

N/A

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Treatment Rooms in occupational therapy, office, clinical wards,
community

(b) Physical Effort Applied when Performing the Job:

Moderate to maximum

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to diseases, infections, accidental injuries

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

142
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : THEATRE SUPERINTENDANT

GRADE : MS/ 4

MINISTRY : HEALTH

DEPARTMENT : HOSPITAL

SECTION : NURSING

JOB HOLDER : -

2. JOB PURPOSE : To coordinate, supervise and control all surgical and

nursing activities in order to ensure that surgical
procedures are being performed to maximum aseptic
standards.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Policy Interprets and advises theatre staff on hospital policies
(and procedures related to care of patients under going
surgery) in order to realize high standards of pre and
post operative patient care
Supervision Supervises effectively, human and material resources
in order to facilitate achievement of set objectives

Counselling Undertakes effectively, provision of counseling to all

patients relatives and staff in order to address their
emotional, social and psychological needs

Data Management Collects, maintains accurate records of operations,

incidences and stock levels in order to ensure
accountability and appropriate decision making
continuity
Coordination Ensure the smooth and effective integration of services
within the hospital through coordination with other
departments in order to promote team work and to
facilitate total patient care

Reports Supervises effectively, drafting of reports in order to

facilitate decisions making

Monitoring and Supervises timely, theatre activities in order to

Evaluation facilitate appropriate interventions

143
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Theatre Superintendant MS (4)

(b) Other Jobs reporting to (4a) above:

Night Superintendant MS 6

(c) Number and levels of immediate subordinates

Depends on level of the hospital

(d) Contacts

(i) Internal Contacts:

Surgeons
Anaesthetist

(ii) External Contacts:

5. RESPONSIBILITIES

(a) Safety and health of others

(b) Responsibility for Government Resources:

(jj) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

(d) Consequence of Error

Incompetence may lead to cross infections and comprises quality of care

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12/Form V School Certificate

b. Minimum Vocational/Professional Qualifications:

Registered Nurse/Theatre Nurse

(c) Minimum Relevant Pre-Job Experience:

5 years experience

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive reports in English
144
 (ii) Oral Skills:
Ability to effectively communicate orally in English and local
languages

(iii) Other skills/Attributes:

Computer literate, interpersonal relationship, confidentiality

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Wards and Theatre

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to infection

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

145
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : SENIOR PHARMACIST

GRADE : MDS /4

MINISTRY : HEALTH

DEPARTMENT : PHARMACY

SECTION : CLINICAL CARE

JOB HOLDER : -

2. JOB PURPOSE : To check and supervise the pharmacy department by

ensuring that all the essential drugs and other
pharmaceutical are in place for the smooth operation of
the department

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Drug Management Orders timely, essential drugs and other
pharmaceutical and prepares or supervises preparation
of medicines according to doctors prescriptions or
established formulae to provide quality pharmaceutical
care

Monitoring and Monitors regularly, the implementation of

Evaluation pharmaceutical care and investigates and reports on
medical hazards that pharmacy staff may be exposed
to in order to implement appropriate interventions

Planning and Oversees timely, preparation and implementation of

Budgeting action plans/budgets in order to facilitate the
acquisition and utilization of drugs and other
pharmaceuticals and the attainment of set objectives
and resource mobilization

Performance Carries out effective utilization of human financial, and

Management material resources in the department in order to ensure
smooth effective and efficient delivery of its
professional services

Pharmaceutical Care Provides timely, pharmaceutical care to patients in

order to improve quality patient care

146
 Capacity Building Undertakes and provides regular updates in
pharmaceuticals in order to develop short and long
term manpower development programmes

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Pharmacist

(b) Other Jobs reporting to (4a) above:

Pharmacist
Principal Pharmacy Technologist
Pharmacy Technologist
Pharmacy Technician

(c) Number and levels of immediate subordinates

11 Pharmacists MDS/5
8 Principal Pharmacy Technologist MS 5
6 Pharmacy Technologist – MS/8
2 Pharmacy Technician – MS/9

(d) Contacts

(i) Internal Contacts:

Principal Pharmacist
Medical supt.
Assistant Medical Supt.
All clinical depts. And Heads of Department
Pharmaceutical Society of Zambia

(ii) External Contacts:

PRA
Medical Council
National Aids Council
School of Pharmacy
Medical Stores Limited

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures that safety measures are implemented in all units to prevent
occupational hazards

(b) Responsibility for Government Resources:

Drugs and other pharmaceutical products
Equipment
All resources under holder’s charge
147
 (c) Level of Authority and Decision Making:
(Specify those matters, which the job holder need not refer to the
Supervisor)

Control of irrational prescribing

Withdrawing and destruction of expired stocks and other Pharmaceuticals

(d) Consequence of Error

Injuries/death
Poisoning
Loss of government property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 or Form 5 School Certificate

(b) Minimum Vocational/Professional Qualifications:

MSc in Pharmacy related field
BSc Pharmacy
One year internship training

(c) Minimum Relevant Pre-Job Experience:

4 years experience at senior management level in a reputable
organization/hospital
Logistic Management System
Health management intimation system will be added advantage

(d) Communication Skills:

(i) Written Skills

Ability to write technical papers and produce reports clearly in
english

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

Computer literate
Confidentiality
Initiative
Interpersonal relations
Management skills
Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office
Field work
148
 (b) Physical Effort Applied when Performing the Job:
Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Allergies to chemical, Accidental poisoning and Chemical burns

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

149
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : EMBALMER

GRADE : GSS /12

MINISTRY : HEALTH

DEPARTMENT : PATHOLOGY AND MICROBIOLOGY (UTH)

SECTION : HISTOLOGY

JOB HOLDER : -

2. JOB PURPOSE : To manage and supervise the embalming and

dissection staff in the Mortuary.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Management Ensures that cremation procedures are carried out

Supervision Oversees the overall supervisory of embalming and

cremation staff.
Coordination coordinates the procedures for disposal of unclaimed
bodies

Planning and Plans and budgets for the procurement of embalming

Budgeting and cremation materials of the dead bodies

Performance Ensures that the section has adequate staff for the
Management embalming section to effectively deliver its services

Capacity Building Prepares learning materials for Medical students

Monitoring & Monitors the effective utilization of embalming

Evaluation materials

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Chief Biomedical Scientist – Histology MS /1

(b) Other Jobs reporting to (4a) above:

150
 -Principal Biomedical Scientist MS /2

(c) Number and levels of immediate subordinates

Mortuary Attendants GSS 15
(d) Contacts

(i) Internal Contacts:

Laboratory and Mortuary Staff

(ii) External Contacts:

Police Forensic Department

Community

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to safety guidelines

(b) Responsibility for Government Resources:

- All resources under his office

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Decisions on embalming and postmortem

(d) Consequence of Error

swapping of bodies for burial

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12 or Form 5 Full Certificate

(d) Minimum Vocational/Professional Qualifications:

Certificate in Embalming

(c) Minimum Relevant Pre-Job Experience:

Mortuary Attendant

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and coherent professional report.

(ii) Oral Skills:

Fluency in official language and local languages
151
 (iii) Other skills/Attributes:
Good interpersonal relationships
Confidentiality
Good counseling skills
Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Risk of infections
Exposure to hazards e.g. chemical

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

152
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL HOSPITAL ENGINEER

GRADE : GSS /4

MINISTRY : HEALTH

DEPARTMENT : 3RD LEVEL HOSPITAL

SECTION : ENGINEERING

JOB HOLDER : -

2. JOB PURPOSE : Manage and oversee the formulation and execution of

policies and

procedures pertaining to maintenance works of hospital

equipment, buildings and machinery in order to
facilitate provision of clinical care services

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Planning and budget Plans, organizes, directs and controls departmental
activities to ensure that departmental objectives are
met at minimum costs and time. Formulates policies,
procedures and systems to ensure the smooth running
of thedepartment

Management Manages effectively, human and utilization of materials

in order to ensure attainment of set objectives. Ensures
that the department maintains reasonable stock-levels
of spare parts and other accessories.
Capacity Building Identifies training needs in order to build capacity
among all staff

Supervision Directs and supervises works in the electrical,

mechanical, building and Plumbing

Performance Ensures timely development of individual and

153
 Management departmental work plans and assessment of staff in
order to monitor and evaluate performance

Monitoring & Monitors and evaluates regularly, the provision of

Evaluation support services in order to develop appropriate
interventions

Maintenance and Supervises and manages the maintenance and repair of

repairs buildings and equipment in order to facilitate provision
of clinical care services

4. REPORTING RELATIONSHIPS

(a) Reports to: Managing Director/ Senior Medical Superintendent

(b) Other Jobs reporting to (4a) above:

1 - Head Clinical Services MDS 1

1 - Chief Nursing Officer MS 02
1 - Principal Accountant GSS 05
1 - Senior Human Resource Officer GSS 7
1 - Chief Purchasing & Supplies Officer GSS 5
1 - Senior Internal Auditor GSS 06
1 - Hospital Engineer GSS 05

(c) Number and levels of immediate subordinates

Hospital Engineer GSS 05
Plant and Equipment Officer GSS 08

(d) Contacts

(i) Internal Contacts:

Senior Medical Superintendent
Deputy Managing Director/ Medical Superintendent
Members of staff within the Department

(ii) External Contacts:

Utility companies, i.e. Water and Sewerage Companies,
Zesco, etc
Cooperating Partners

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence of safety and health regulations.
Ensures availability of protective clothing
154
 (b) Responsibility for Government Resources:
Responsible for maintenance of buildings and equipment.

(e) Level of Authority and Decision Making:

Can make decisions on matters relating to constructions, electrical,
plumbing and mechanical.

(d) Consequence of Error

Quick wear and tear of equipment
Machinery becoming obsolete
Damage and loss of hospital property and equipment

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate or equivalent

(d) Minimum Vocational/Professional Qualifications:

Bachelors Degree in Engineering

(c) Minimum Relevant Pre-Job Experience:

5 years experience at management level

(d) Communication Skills:

(i) Written Skills

Ability to produce analytical reports

(ii) Oral Skills:

Ability to express oneself in English

(iii) Other skills/Attributes:

Integrity and Confidentiality
Computer literacy
Analytical skills both in Managerial and Technical
Tact & Diplomacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Substantial

(c) Mental Effort Applied when Performing the Job:

155
 Substantial as the job entails high level of decision making and analytical
reports

(d) Hazards involved in the Performance of Job:

Exposure to injuries and infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date
………………………………….. ……
Prepared by……………………………………...
Date………………………………………….

156
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : SENIOR PLANNER

GRADE : GSS/6

MINISTRY : HEALTH

DEPARTMENT : PLANNING AND HEALTH SYSTEM

SECTION :

JOB HOLDER :

2. JOB PURPOSE : To coordinate the preparation and development of

health plans,
budgets and FAMS in order to ensure effective provision
of quality health services

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA

Health Plans Coordinates and carries out regularly planning activities

of health services in order to guide service provision in
District.

Budget Coordinates and carries out budgeting activities in

order to control and guide expenditure based on
planned activities regularly.

Financial Accounting Coordinates and supervises, regularly the correct

Management utilization of finances, and timely production of financial
Systems reports in order to ensure adherence to financial
regulations and continued funding for the health
services.

Monitoring and Monitors and evaluates, effectively the overall

Evaluation performance of the District Health Services Plans in
order to ensure quality and sustainable Public Health
Service.

Facilitates regularly operational health research in order

157
 Research to generate information for rational decision making.

Project Management Facilitates the implementation of project management

circle in order to have projects implemented timely and
effectively.

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

University Teaching Hospitalr

(b) Other Jobs reporting to (4a) above:

Senior Nursing Officer
Principal Clinical Care Officer
Senior Human Resources Management Officer

(c) Number and levels of immediate subordinates

Planner GSS/8

(d) Contacts

(i) Internal Contacts:

University Teaching Hospitalr
Sectional Heads
DHIO on provision of planning services

(ii) External Contacts:

International organizations for technical and financial
assistance

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

Responsible for all government resources under job holder’s charge

(b) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Nil

(c) Consequence of Error:

158
 Incompetence on the part of the job holder may cause poor generation of
annual plans which may lead to poor indicator setting and implementation
of programmes

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Minimum Primary/Secondary Education:

Full Form V/Grade 12 school certificate or equivalent

(b) Minimum Vocational/Professional Qualifications:

Degree in Social Science

(c) Minimum Relevant Pre-Job Experience:

4 years

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive, planning and technical reports

(ii) Oral Skills:

Able to communicate fluently in English

(iii) Other skills/Attributes:

Computer literate
Good Public Relations
Management skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial due to confidential of budget plans

(d) Hazards involved in the Performance of Job:

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

159
 Job Holder……………………………………… Date
…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

160
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Pharmacist

GRADE : MDS/5

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Clinical Care

JOB HOLDER :

2. JOB PURPOSE : To manage and supervise the provision of

pharmaceutical services and
products in order to ensure the effective delivery of
health care

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Pharmaceutical Supervises and undertakes effectively the management
Management of pharmaceuticals in order to ensure their availability
and efficiency
Monitoring and Monitors regularly the utilizations of the essential drugs
Evaluation and pharmaceuticals in order to identify appropriate
interventions.

Database Supervises and undertakes effectively the updating of

the database in order to facilitate accessibility and flow
of information

Budget Undertakes timely preparations of budgets in order to

facilitate the acquisition of financial resources

Capacity Building Supervises and undertakes effectively the development

and implementation of capacity building interventions
in order to impart appropriate skills and knowledge

Performance Manages timely development of work plans in order to

161
 Appraisal monitor and evaluate performance.

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

University Teaching Hospitalr

(b) Other Jobs reporting to (4a) above:

Senior Nursing Officer
Head Education
2 Principal Clinical Officers
Principal Clinical Care Officer
1 PEV Health Officer
Senior Planner
Senior Nutritionist
Senior Medical Equipment
Purchasing and Supplies Officer
Accountant
Internal Auditor

(c) Number and levels of immediate subordinates

1 Pharmacy Technologists MS/8
1 Dispensers MS/10

(d) Contacts

(i) Internal Contacts:

Hospital 1st level
Health Centers
Vet. Department
Drugs and Poisons Board on pharmaceutical issues

(ii) External Contacts:

Private Practitioners
Drug Stores on pharmaceutical matters

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to safety health regulation

(b) Responsibility for Government Resources:

Responsible for all government resources under job holder’s charge

(b) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
 Withdrawing of expired drugs and other condemned products
 Reconstitute certain formulations
162
  Controls irrational prescriptions

(c) Consequence of Error:

Incompetence on the part of the job holder may cause:
 Drug shortages
 Injuries/death
 Poisoning

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Form 5 or Grade 12 Full Certificate or equivalent

(b) Minimum Vocational/Professional Qualifications:

Degree in Pharmacy

(c) Minimum Relevant Pre-Job Experience:

3 years relevant experience

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and coherent professional
paper/report

(ii) Oral Skills:

Fluent in English

(iii) Other skills/Attributes:

 Computer literate
 Confidentiality
 Initiative

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Officer and field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

 Allergies to chemicals
 Accidental poisoning and chemical, burns

163
8. JOB DESCRIPTION APPROVAL
Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Controlling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

164
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Principal Environmental Health Officer

GRADE : MS/5

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Public Health

JOB HOLDER :

2. JOB PURPOSE : To supervise and undertake the provision of

environmental health
services and programmes in the District in order
to improve sanitation
and prevent diseases.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Environmental Supervises and undertakes effectively the development
Health Programmes and implementation of environmental health
programmes in order to facilitate provision of quality
health services

Supervision Supervises effectively human and material resources in

order to facilitate achievement of set objectives in
financial resources

Budget Coordinates timely preparation of section budget in

order to facilitate the acquisition of financial resources

Capacity Building Supervises and undertakes effectively the development

165
 and implementation of capacity building interventions
in order to impart appropriate skills and knowledge

Monitoring and Regularly carries out monitoring and evaluation in order

Evaluation to identify appropriate interventions.

Performance Manages timely development of work plans and in order

Appraisal to monitor and evaluate performance.

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

University Teaching Hospitalr –MD/2

(b) Other Jobs reporting to (4a) above:

 Senior Nursing Officer

 Health Education Officer
 PCO’s
 Pharmacist
 Senior Planner
 Senior Nutritionist
 Senior Medical Equipment Technologist
 Senior Human Resource Manager
 Purchasing and Supplies Officer
 Accountant
 Internal Auditor

(c) Number and levels of immediate subordinates

EHT and Health Inspectors

(d) Contacts

(i) Internal Contacts:

Ministry of Local Government and line ministries on environmental
health issues

(ii) External Contacts:

 NGO’s
 Chiefs
 Traditional Leader
 Traditional Healers on implementation of environmental health
programmes

166
5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

All equipment and resources under job holder’s charge

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes operational decisions

(d) Consequence of Error

Incompetence on the part of the job holder will lead to:

 Injury
 Disease out breaks
 Accidental intoxication and other adverse reactions

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Form 5/Grade 12 School Full Certificate or equivalent

(b) Minimum Vocational/Professional Qualifications:

Diploma in Public Health

(c) Minimum Relevant Pre-Job Experience:

5 years experience

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive technical papers and reports

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

 Computer literacy
 Tact
 Good interpersonal skills
 Innovativeness

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field
167
 (b) Physical Effort Applied when Performing the Job:
Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Prone to contracting communicable diseases and danger of inhaling toxic
substances.

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

168
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Senior Environmental Health Technologist

GRADE : MS/7

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Environmental Health

JOB HOLDER :

2. JOB PURPOSE : To ensure the provision of environmental health

services and programmes in the Hospital in
order to improve sanitation
and prevent diseases.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Environmental Supervises and undertakes effectively the development
Health Programmes and implementation of environmental health
programmes in order to facilitate provision of quality
health services

Supervision Supervises effectively human and material resources in

order to facilitate achievement of set objectives in
financial resources

169
 Budget Coordinates timely preparation of section budget in
order to facilitate the acquisition of financial resources

Capacity Building Supervises and undertakes effectively the development

and implementation of capacity building interventions
in order to impart appropriate skills and knowledge

Monitoring and Regularly carries out monitoring and evaluation in order

Evaluation to identify appropriate interventions.

Performance Manages timely development of work plans and in order

Appraisal to monitor and evaluate performance.

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Environmental Health

(b) Other Jobs reporting to (4a) above:

EHT and Health Inspectors

(c) Number and levels of immediate subordinates

(d) Contacts

(i) Internal Contacts:

Ministry of Local Government and line ministries on environmental
health issues

(ii) External Contacts:

 NGO’s
 Chiefs
 Traditional Leader
 Traditional Healers on implementation of environmental health
programmes

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

170
 (b) Responsibility for Government Resources:
All equipment and resources under job holder’s charge

(e) Level of Authority and Decision Making:

Makes operational decisions

(f) Consequence of Error

Incompetence on the part of the job holder will lead to:
 Injury
 Disease out breaks
 Accidental intoxication and other adverse reactions

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Form 5/Grade 12 School Full Certificate or equivalent

(c) Minimum Vocational/Professional Qualifications:

Diploma in Environmental Health

(c) Minimum Relevant Pre-Job Experience:

3 years experience
(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive technical papers and reports

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

 Computer literacy
 Tact
 Good interpersonal skills
 Innovativeness

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Moderate

171
 (c) Mental Effort Applied when Performing the Job:
Substantial

(d) Hazards involved in the Performance of Job:

Prone to contracting communicable diseases and danger of inhaling toxic
substances.

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

172
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Environmental Health Technologist

GRADE : MS/8

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Environmental Health

JOB HOLDER :

2. JOB PURPOSE : To undertake the provision of environmental health

Services and programmes in the District in
order to improve sanitation
and prevent diseases.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Environmental Supervises and undertakes effectively the development
Health Programmes and implementation of environmental health
programmes in order to facilitate provision of quality
health services

Supervision Supervises effectively human and material resources in

order to facilitate achievement of set objectives in
financial resources
173
 Budget Coordinates timely preparation of section budget in
order to facilitate the acquisition of financial resources

Capacity Building Supervises and undertakes effectively the development

and implementation of capacity building interventions
in order to impart appropriate skills and knowledge

Monitoring and Regularly carries out monitoring and evaluation in order

Evaluation to identify appropriate interventions.

Performance Manages timely development of work plans and in order

Appraisal to monitor and evaluate performance.

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Environmental Health

(b) Other Jobs reporting to (4a) above:

EHT and Health Inspectors

(c) Number and levels of immediate subordinates

(d) Contacts

(i) Internal Contacts:

Ministry of Local Government and line ministries on environmental
health issues

(ii) External Contacts:

 NGO’s
 Chiefs
 Traditional Leader
 Traditional Healers on implementation of environmental health
programmes

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations
174
 (b) Responsibility for Government Resources:
All equipment and resources under job holder’s charge

(g) Level of Authority and Decision Making:

Makes operational decisions

(h) Consequence of Error

Incompetence on the part of the job holder will lead to:

 Injury
 Disease out breaks
 Accidental intoxication and other adverse reactions

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Form 5/Grade 12 School Full Certificate or equivalent

(d) Minimum Vocational/Professional Qualifications:

Diploma in Environmental Health

(c) Minimum Relevant Pre-Job Experience:

Nil
(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive technical papers and reports

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

 Computer literacy
 Tact
 Good interpersonal skills
 Innovativeness

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

175
 Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Prone to contracting communicable diseases and danger of inhaling toxic
substances.

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

176
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Senior Human Resources Management Officer

GRADE : GSS/7

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Human Resources

JOB HOLDER :

2. JOB PURPOSE : To coordinate human resource and administration

functions within the
Hospital in order to facilitate the effective delivery of
health services

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

Vacancies Supervises and undertakes timely, identification of
vacancies in order to facilitate filling of vacant
positions.
Payroll Supervises and undertakes effectively, preparation of
payroll in order to facilitate recoveries and payment of
salaries and allowances.
Conditions of Service Supervises and undertakes regularly and accurately,
interpretation and implementation of Terms and
Conditions of Service and the Code of conduct in order
177
 to enhance adherence to Public Service regulations.
Human Resource Supervises and undertakes timely and accurately,
Forecasting human resource forecasting in order to determine
appropriate interventions.
Separations/ Supervises and undertakes timely, processing of
Retirements documents for separations, resignations and
retirements in order to facilitate decision making.
Database Supervises and undertakes effectively, updating of
database in order to facilitate efficient storage and
retrieval of information.
Performance Supervises timely, development of individual and
Management departmental work plans in order to monitor and
evaluate performance.
Supervision Supervises effectively, utilization of human and other
resources in order to attain set objectives.

4. REPORTING RELATIONSHIPS

(a) Reports to:

Chief Hospital Administrator

(b) Other Jobs reporting to (4a) above:

Purchasing and Supplies Officer
Senior Systems Analyst
Senior Planner

(c) Number and levels of immediate subordinates

4 Human Resources Management Officer

(d) Contacts

(i) Internal Contacts:

 Unionist on labour matters
 Local Authority
 Line Ministries on issues pertaining to human resource
management

(ii) External Contacts:

 Traditional leaders for provision of human resources services
 Public Service Management Division

5. RESPONSIBILITIES

(a) Safety and health of others

178
 Ensures adherence to safety regulations

(b) Responsibility for Government Resources:

Equipments and other resources in the office

(e) Level of Authority and Decision Making:

 when interpreting government human resources policies

 salary grading

(d) Consequence of Error

Industrial unrest
Inaccurate to payroll inputs
Ineffective human resource management

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Form 5 or Grade 12 with Full School Certificate

(b) Minimum Vocational/Professional Qualifications:

B.A Degree in Social Sciences

(c) Minimum Relevant Pre-Job Experience:

3 years experience in HR at middle management level

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive reports

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

 computer literacy
 Good interpersonal skills
 Tact
 innovativeness

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial
179
 (d) Hazards involved in the Performance of Job:

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Human Resources Management Officer

GRADE : GSS/8

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Human Resources

JOB HOLDER :

2. JOB PURPOSE : To coordinate human resource and administration

functions within the
Hospital in order to facilitate the effective delivery of
health services

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

Vacancies Undertakes timely, identification of vacancies in order
to facilitate filling of vacant positions.
Payroll Undertakes effectively, preparation of payroll in order
to facilitate recoveries and payment of salaries and
allowances.
Conditions of Service Undertakes regularly and accurately, interpretation
180
 and implementation of Terms and Conditions of Service
and the Code of conduct in order to enhance
adherence to Public Service regulations.
Human Resource undertakes timely and accurately, human resource
Forecasting forecasting in order to determine appropriate
interventions.
Separations/ undertakes timely, processing of documents for
Retirements separations, resignations and retirements in order to
facilitate decision making.
Database Undertakes effectively, updating of database in order
to facilitate efficient storage and retrieval of
information.
Performance Prepares timely, development of individual and
Management departmental work plans in order to monitor and
evaluate performance.

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Human Resource Management Officer /GSS/7

(b) Other Jobs reporting to (4a) above:

Registry Officer

(c) Number and levels of immediate subordinates

Nil
(d) Contacts

(i) Internal Contacts:

 Unionist on labour matters
 Local Authority
 Line Ministries on issues pertaining to human resource
management

(ii) External Contacts:

 NGO’s
 Chiefs
 Traditional leaders for provision of human resources services

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety regulations

(b) Responsibility for Government Resources:

Equipments and other resources in the office

181
 (f) Level of Authority and Decision Making:
(Specify those matters, which the job holder need not refer to the
Supervisor)

 when interpreting government human resources policies

 salary grading

(d) Consequence of Error

Industrial unrest
Inaccurate to payroll inputs
Ineffective human resource management

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Form 5 or Grade 12 with Full School Certificate

(c) Minimum Vocational/Professional Qualifications:

B.A Degree in Social Sciences

(c) Minimum Relevant Pre-Job Experience:

Nil

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive reports

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

 computer literacy
 Good interpersonal skills
 Tact
 innovativeness

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

182
8. JOB DESCRIPTION APPROVAL
Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Senior Nutritionist

GRADE : MS/7

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Public Health

JOB HOLDER :

2. JOB PURPOSE : To provide nutrition information and services in order to

promote and maintain proper nutritional practices,
health protection and care

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Nutrition Counseling Provides effectively, nutrition counseling to patients and
clients in order to improve their nutritional status
Nutrition Education Provides timely nutrition education in order to provide
information on nutrition

Nutrition Undertakes effectively the development and

183
 Programmes implementation of nutrition programmes in order to
facilitate delivery quality services
Budget Prepares timely the sectional budget in order to
facilitate acquisition of financial resources
Capacity Building Undertakes timely the development and
implementation of capacity building interventions in
order to impart appropriate skills and knowledge
Monitoring and Monitors and evaluates regularly nutritional care
Evaluation services and programmes in order to implement
appropriate interventions
Database Undertakes effectively the updating of the database in
order to facilitate accessibility and flow of infomation
Research Undertakes timely, research activities in order to
generate information

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

University Teaching Hospitalr – MD/2

(b) Other Jobs reporting to (4a) above:

Senior Nursing Officers
Principal Clinical Care Officer
Health Education Officer
Principal Environmental Health Officer

(c) Number and levels of immediate subordinates

Nil

(d) Contacts

(i) Internal Contacts:

Food and Nutrition Commission
Local Authority
Line ministries
Schools
Natural Resources Development College on nutrition programmes

(ii) External Contacts:

Cooperating Partners
Members of the Community
NGOs on issues related to nutrition

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under the job holder’s charge
184
 (c) Level of Authority and Decision Making:
(Specify those matters, which the job holder need not refer to the
Supervisor)
All Nutrition matters in the district

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form 5/Grade 12 School Certificate or equivalent

(b) Minimum Vocational/Professional Qualifications:

Diploma in Nutrition

(c) Minimum Relevant Pre-Job Experience:

3 years of relevant working experience

(d) Communication Skills:

(i) Written Skills

Able to write comprehensive reports

(ii) Oral Skills:

Able to communicate fluently in English

(iii) Other skills/Attributes:

 Computer literacy
 Good interpersonal skills
 Innovativeness
 Creative

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/Ward/Clinic

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Contracting communicable diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

185
 Job Holder……………………………………… Date
…............................................................

Supervisor……………………………………… Date
…………………………………………

Controlling Officer/HOD……………………… Date …………………………………..

……

Prepared by……………………………………...
Date………………………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Clinical Officer General

GRADE : H

MINISTRY : Health

DEPARTMENT : Out Patient Department (OPD)

SECTION :

JOB HOLDER : John Sambambi

2. JOB PURPOSE : To screen and diagnose diseased in order to treat

patients according to National treatment protocols

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Manages effectively Clinical care services in order to
ensure effective patient care
Clinical Care
Management
186
 Budget Undertakes effectively, development of the budget in
order to facilitate acquisition of financial resources

Technical Support Provides regularly technical support at all levels of

Services medical care in order to ensure quality patient care

Implements effectively clinical care policies in order to

Policy ensure adherence to treatment guidelines and protocols

Monitoring and Prepares timely progress reports and returns in order to

Evaluation implement appropriate interventions

Research Undertakes regularly research activities in order to

generate information
Capacity Building Undertakes effectively, capacity building interventions
in order to impart appropriate knowledge and skills
Database Undertakes timely, updating of the database in order to
facilitate access of information

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Clinical Officer

(b) Other Jobs reporting to (4a) above:

Nil

(c) Number and levels of immediate subordinates

Nil

(d) Contacts

(i) Internal Contacts: - Hospital 1st level – referring of patients

for treatment
 Health Centres – clinical meetings and other logistics
 Health posts - Supervision

187
 (ii) External Contacts:
 Community explanation of government policies and advocacy

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under job holder’s job

(b) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
a. Ordering of drugs
b. Distribution of logistics to Health posts and Provincial Health centres
units.
c. Determines on drug regimen

(d) Consequence of Error

 Drug shortages
 Poisoning
 Deaths

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Form 5 and Grade 12 full certificate

(c) Minimum Vocational/Professional Qualifications:

Diploma in Clinical medicine

(c) Minimum Relevant Pre-Job Experience:

Nil

(d) Communication Skills:

(i) Written Skills – Ability to write comprehensive and analytical

reports

(ii) Oral Skills: - Fluenty in English

(iii) Other skills/Attributes:

 Intergrity
 Initiative
 Confidentiality
 Empathy towards patients
 Computer literacy
 Management skills
 Good public relations

188
7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place: - Office and Field

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to communicable diseases and other infectious conditions

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

189
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Medical Lab Technician

GRADE : MS/9

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Clinical Care

JOB HOLDER :

2. JOB PURPOSE : To perform required laboratory tests in order to

diagnose, treat and
prevent sickness and diseases

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Laboratory Services Undertakes tests in order to provide information for
diagnosis

190
 Laboratory Undertakes effectively the proper use of medical
Equipment laboratory equipment in order to ensure their durability
Budget Undertakes timely preparations of sectional budgets in
order to facilitate the acquisition of financial resources
Capacity Building Undertakes effectively the implementation of capacity
building interventions in order to impart appropriate
skills and knowledge

Monitoring and Undertakes effectively, monitoring and evaluation of

Evaluation sectional programmes and activities in order to develop
appropriate interventions
Database Undertakes effectively the updating of the database in
order to ensure accessibility and flow of information

Quality Assurance Undertakes effectively, quality assurance in order to

ensure adherence to standard operational procedures

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Medical Laboratory Technologist

(b) Other Jobs reporting to (4a) above:

Nil

(c) Number and levels of immediate subordinates

Nil

(d) Contacts
(i) Internal Contacts:

 Medical Stores Limited – procurements of logistics

 1st level hospital adherence of SOPs
 Health centres and health (communities) adherence to SOPs
 Food and drug laboratory referral of samples

(ii) External Contacts:

 Community advocacy
 Private – adherence to SOPs

5. RESPONSIBILITIES

(a) Safety and health of others

 Adherence to safety and health regulations

(b) Responsibility for Government Resources:

 All resources under job holder’s charge

191
 (c) Level of Authority and Decision Making:
(Specify those matters, which the job holder need not refer to the
Supervisor)
 Decisions on quality assurance
 Decisions on diagnosis

(d) Consequence of Error

Incompetence on the part of the jobholder may lead to
 Death – wrong diagnosis
 Poisoning – abuse of logistics

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form 5/Grade 12 school certificate or equivalent

(b) Minimum Vocational/Professional Qualifications:

Certificate in Biomedical Sciences

(c) Minimum Relevant Pre-Job Experience:

Nil

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and technical reports

(ii) Oral Skills

Fluent in English

(iii) Other skills/Attributes: - Initiative, integrity, computer literacy,

good interpersonal
relationship, confidentiality and Analytical skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

 Exposure to infections
 Exposure to Hazards e.g. fire and chemical

8. JOB DESCRIPTION APPROVAL

192
 Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................

Supervisor……………………………………… Date
…………………………………………

Control ling Officer/HOD……………………… Date …………………………………..

……

Prepared by……………………………………...
Date………………………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Senior Medical Equipment Technologist

GRADE : MS/7

MINISTRY : Health

DEPARTMENT : Maintenance

SECTION : Engineering

JOB HOLDER :

2. JOB PURPOSE : To supervise and undertake the maintenance of medical

equipment in health facilities in order to ensure efficient
operation of equipments

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA

Preventive Supervises and participates regularly in planned

Maintenance Service preventive maintenance services programmes in order
Programmes to ensure serviceability of medical equipment
193
 Repairs Supervise and participates promptly in repair of
defective mechanical equipment in order to ensure non-
disruption of the health services

Installation Supervises and participates effectively in the

installation and commissioning of newly acquired
medical equipment in order to upgrade medical
services

Decommissioning Supervises and participates effectively in the

decommissioning of obsolete and defective medical
equipment in order to ensure serviceable equipment is
in use

Budget Undertakes timely preparations of budgets in order to

facilitate acquisition of financial resources

Capacity Building Supervises and undertakes effectively the development

and implementation of capacity building interventions
in order to impart appropriate skills and knowledge

Database Supervises and undertakes effectively, the database in

order to facilitate accessibility ad flow of information

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Clinical Care Officer

(b) Other Jobs reporting to (4a) above:

Senior Nursing Officer
Pharmacists

(c) Number and levels of immediate subordinates

(d) Contacts

(i) Internal Contacts:

(ii) External Contacts:

Local and international suppliers of equipment on maintenance
installation of medical equipments

194
5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under the job holder’s charge

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes technical decisions

(d) Consequence of Error

Incompetence on the job holders paid may lead to ineffective medical
equipment

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form/Grade 12 school certificate or equivalent

(b) Minimum Vocational/Professional Qualifications:

Diploma in Medical Equipment

(c) Minimum Relevant Pre-Job Experience:

3 years

(d) Communication Skills:

(i) Written Skills:

Ability to write comprehensive and technical reports

(ii) Oral Skills:

Fluent in English

(iii) Other skills/Attributes:

 Team work
 Integrity
 Confidentiality

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Substantial

(c) Mental Effort Applied when Performing the Job:

195
 Substantial

(d) Hazards involved in the Performance of Job:

Incompetence on the part of the job holder may lead to
 Exposure to infections
 Exposure to accidents

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................

Supervisor……………………………………… Date
…………………………………………

Control ling Officer/HOD……………………… Date ……………………….. ……

Prepared by……………………………………...
Date………………………………………….
JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Senior Medical Equipment Technician

GRADE : MS/10

MINISTRY : Health

DEPARTMENT : Maintenance

SECTION : Engineering

JOB HOLDER :

2. JOB PURPOSE : To undertake the maintenance of medical

equipment in health facilities in order to ensure efficient
operation of equipments

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA

Preventive Carries out regular preventive maintenance services

196
 Maintenance Service programmes in order to ensure serviceability of medical
Programmes equipment

Repairs Supervise and participates promptly in repair of

defective mechanical equipment in order to ensure non-
disruption of the health services

Installation Supervises and participates effectively in the

installation and commissioning of newly acquired
medical equipment in order to upgrade medical
services

Decommissioning Supervises and participates effectively in the

decommissioning of obsolete and defective medical
equipment in order to ensure serviceable equipment is
in use

Budget Undertakes timely preparations of budgets in order to

facilitate acquisition of financial resources

Capacity Building Supervises and undertakes effectively the development

and implementation of capacity building interventions
in order to impart appropriate skills and knowledge

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Clinical Care Officer

(b) Other Jobs reporting to (4a) above:

Senior Nursing Officer
Pharmacists

(c) Number and levels of immediate subordinates

(d) Contacts

(i) Internal Contacts:

(ii) External Contacts:

Local and international suppliers of equipment on maintenance
installation of medical equipments

5. RESPONSIBILITIES

197
 (a) Safety and health of others
Adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under the job holder’s charge

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes technical decisions

(d) Consequence of Error

Incompetence on the job holders paid may lead to ineffective medical
equipment

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form/Grade 12 school certificate or equivalent

(c) Minimum Vocational/Professional Qualifications:

Diploma in Medical Equipment

(c) Minimum Relevant Pre-Job Experience:

3 years

(d) Communication Skills:

(iii) Written Skills:

Ability to write comprehensive and technical reports

(iv) Oral Skills:

Fluent in English

(iii) Other skills/Attributes:

 Team work
 Integrity
 Confidentiality

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Substantial

(c) Mental Effort Applied when Performing the Job:

Substantial

198
 (d) Hazards involved in the Performance of Job:
Incompetence on the part of the job holder may lead to
 Exposure to infections
 Exposure to accidents

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................

Supervisor……………………………………… Date
…………………………………………

Control ling Officer/HOD……………………… Date …………………………………..

……

Prepared by……………………………………...
Date………………………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Medical Laboratory Technologist

GRADE : MS/8

MINISTRY : Health

DEPARTMENT : University Teaching Hospitalr

SECTION : Clinical Care

JOB HOLDER :

199
2. JOB PURPOSE : To supervise and undertake the provision of laboratory
services in
order to ensure effective diagnostic services

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Reagents and Supervises and undertakes timely, ordering of reagents
Consumable and consumables in order to prevent stock-outs and
Management ensure their cost effective use

Budget Supervises and undertakes timely, preparations of

budgets in order to facilitate the acquisition of financial
resources
Performance Manages timely development of work plans in order to
Appraisal monitor and evaluate and performance

Capacity Building Supervises and undertakes effectively the development

and implementation of capacity building interventions
in order to impart appropriate skills and knowledge

Monitoring and Monitors and evaluates effectively, monitors and

Evaluation evaluates effectively laboratory programmes and
activities in order to develop appropriate interventions

Quality Assurance Supervises and undertakes regularly, quality assurance

in order to ensure adherence to standard operational
procedures

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

University Teaching Hospitalr

(b) Other Jobs reporting to (4a) above:

Nil

(c) Number and levels of immediate subordinates

1 Laboratory technician MS/9

(d) Contacts
 Medical Stores Limited in case of procurements of logistics
 1st Level hospital adherence to SOPs

(i) Internal Contacts: -

 Health centres and Health posts adherence to SOPs
 Food and drug laboratory – referral of samples
 Veterinary departments – advocacy
200
 (ii) External Contacts:
 Private practitioners – Adherence to SOPs
 Community Advocacy

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under job holder’s charge

(d) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
 Decisions on diagnosis

(d) Consequence of Error

Incompetence on the part of the job holder will result in
 Death
 Poisons
 Abuse of Logistics
 Wrong diagnosis

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form 5/Grade 12 school certificate or equivalent

(b) Minimum Vocational/Professional Qualifications:

Diploma in Biomedical Sciences

(c) Minimum Relevant Pre-Job Experience:

Nil

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and analytical reports

(ii) Oral Skills

Fluent in English

(iii) Other skills/Attributes:

 Good counseling skills
 Computer literate
 Analytical skills
 Integrity
 Good interpersonal relationship
 Confidentiality
201
7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

 Exposure to infections
 Exposure to fire, hazardous chemicals

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….........................................

Supervisor……………………………………… Date ……………………
Control ling Officer/HOD……………………… Date ………………
Prepared by……………………………………...
Date………………………………………….

202
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION
JOB TITLE : Executive Officer

GRADE : GSS/11

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Administration

JOB HOLDER :

2. JOB PURPOSE : To undertake the provision of administrative

support
Services in order to facilitate efficient and
effective operations of
the Hospital

203
 3. KEY RESULT PRINCIPAL
AREA ACCOUNTABILITIES
Secretarial Services Undertakes timely availability of secretarial
services in order to enhance operations of
the ministry
Office Superintendence Supervise effectively maintenance of
buildings and surroundings in order to
enhance conducive working environment
Office Accommodation Undertakes timely provision of office space
to officers in order to accommodate
everyone
Office equipment Undertakes timely provision and
maintenance of office equipment in order to
enhance utilisation of equipment
Transport Undertakes effectively the provision and
maintenance of transport system in order to
enhance mobility of officers and equipment
Protocol Undertakes effectively protocol functions in
order to facilitate ministerial and other
functions
Performance Management Undertakes timely development of
individual and departmental work plans in
order to monitor and evaluate performance
Supervision Supervises effectively the human and other
resources in order to attain the objectives of
the department

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Senior Executive Officer

b) Other Jobs Reporting to (4a) above:

Senior Personal Secretary

c) Number and Level of Immediate Subordinates:

Transport Officer

d) Contacts

i) Internal Contacts:
Ministry of Works and Supply on advice on works

ii) External Contacts:

Supplies of goods, services and works

5. RESPONSIBILITIES

204
 a) Safety and Health of Others:
Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to disruption of operations

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Diploma in Human Resources Management or equivalent

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal
c) Mental effort applied when performing the job:
Substantial mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

205
 Job

Holder:......................................................................Date:........................................…

Supervisor:......................................................................Date:...................................

Controlling Officer/HOD:..........................................Date:........................................

Prepared
by:....................................................................Date……………………………..

DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Stenographer

GRADE : GSS/11

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Human Resources

JOB HOLDER :

2. JOB PURPOSE : To undertake the provision of secretarial

services in the
Directors’ office in order to enhance the
operations of the
Department

3. KEY RESULT PRINCIPAL

AREA ACCOUNTABILITIES
Typing of Carries out timely and accurately typing of
correspondence/documents correspondence/documents in order
facilitate
Shorthand dictation Takes dictation accurately and transcribes
in to mailable correspondence/documents in
order to facilitate decision making
Correspondence Receives regularly confidential
correspondence in order to facilitate
206
 decision making
Official Diary Prepares accurately and timely
appointments in the diary in order to
facilitate decision making
Telephone Attends and makes telephone calls timely in
order to facilitate information flow

4. REPORTING RELATIONSHIPS
a) Reports to:
Chief Hospital Administrator

b) Other Jobs Reporting to (4a) above:

Administrative Officer
Senior Human Resource Management officer

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
Nil

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to leakage/misinformation

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Advanced Certificate in typing and Shorthand
80/45 WPM

207
 c) Minimum Relevant Pre-Job Experience:
2 years experience

d) Communication Skills

i) Written Skills:
Able to write reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate, honest, confidentiality
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Moderate
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.....................................Date:........................................…

Supervisor:.......................................Date:...........................................

Controlling Officer/HOD:..........................Date:..................................

Prepared by:............................................Date……………………………..

208
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Typist

GRADE : GSS/13

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Human Resources

JOB HOLDER :

2. JOB PURPOSE : To provide typing services in order to enhance

the operations
of the sections

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES

Typing of Types timely and accurately
Correspondence/documents correspondence/documents in order to
facilitate processing of documents
Basic Secretarial Undertakes regularly basic secretarial roles
in order to enhance smooth operations of
the sections

4. REPORTING RELATIONSHIPS
a) Reports to:
Administrative Officer

b) Other Jobs Reporting to (4a) above:

Executive Officer

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts

209
 i) Internal Contacts:
Nil

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to leakage/misinformation

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Intermediate Typing Certificate

c) Minimum Relevant Pre-Job Experience:

d) Communication Skills

i) Written Skills:
Able to type accurately and fast

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate and confidentiality
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job

210
 d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.....................................Date:........................................…

Supervisor:.......................................Date:...........................................

Controlling Officer/HOD:..........................Date:..................................

Prepared by:............................................Date……………………………..

211
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Driver

GRADE : TTW/9

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Human Resources

JOB HOLDER :

2. JOB PURPOSE : To drive government vehicles in order to

facilitate mobility of
Officers, materials and equipment

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Drive Drives safely and regularly the Minister on
official government business in order to
facilitate attendance to national duties
Accidents Reports Prepares timely accidents reports in order to
facilitate decision making
Log Books Completes timely log books in order to enhance
accountability of journeys
Inspection Undertakes regularly basic vehicle inspection in
order to ascertain its road worthiness
4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Transport Officer
212
 b) Other Jobs Reporting to (4a) above:
Chauffeur
Drivers

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
CGT, RTC for competency and renewal of licences

ii) External Contacts:

Garages for servicing of vehicles

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures safety and health regulations

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to loss of life, injury or damage to
motor vehicle

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form III or Grade IX School Certificate

b) Minimum Vocational/Professional Qualifications:

SADC Driver’s licence (PSV)
GRZ Competence

c) Minimum Relevant Pre-Job Experience:

3 years

d) Communication Skills

i) Written Skills:
Able to write reports

ii) Oral Skills:

Able to communicate effectively in English

213
 e) Other Skills/Attributes
Computer literate
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Substantial mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.....................................Date:........................................…

Supervisor:.......................................Date:...........................................

Controlling Officer/HOD:..........................Date:..................................

Prepared by:............................................Date……………………………..

214
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Office Orderly

GRADE : CDE-III

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

JOB HOLDER :

2. JOB PURPOSE : To clean offices, surroundings and utensils in

order
to provide a conducive working environment

3. KEY RESULT PRINCIPAL

AREA ACCOUNTABILITIES
Offices Cleans regularly cleaning offices in order to
make them habitable
Utensils Cleans timely and regularly eating and
drinking utensils in order to make them
hygienic for use
4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Orderly (CD-SP)

b) Other Jobs Reporting to (4a) above:

Office Orderly

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts

215
 i) Internal Contacts:
Officers

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to outbreak of disease or loss of
property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade IX

b) Minimum Vocational/Professional Qualifications:

Nil

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Able to write

ii) Oral Skills:

Able to communicate in English

e) Other Skills/Attributes
Honest and trust worth
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Moderate
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job
216
 d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.....................................Date:........................................…

Supervisor:.......................................Date:...........................................

Controlling Officer/HOD:..........................Date:..................................

Prepared by:............................................Date……………………………..

217
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Internal Auditor

GRADE : GSS/8

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Internal Audit

UNIT : Financial Management

JOB HOLDER :

2. JOB PURPOSE : To undertake internal audit operations in

order to ensure
effective controls are adhered to in the
utilization of
government resources

3. KEY RESULT PRINCIPAL

AREA ACCOUNTABILITIES
Audit assignments Undertakes timely audit assignment in
order to assess the effectiveness of the
internal controls
Audit Reports Prepares timely Audit reports in order to
facilitate decision making
Performance Appraisal Undertakes timely development of
individual and work plans in order to
monitor and evaluate performance
Supervision Supervises effectively the human and other
resources in order to attain the objectives of
the department

218
 4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Senior Internal Auditor

b) Other Jobs Reporting to (4a) above:

Senior Internal Auditor

c) Number and Level of Immediate Subordinates:

Assistant Internal Auditors

d) Contacts

i) Internal Contacts:
Office of the Auditor General, Ministry of Finance and National
Planning on audit
queries

ii) External Contacts:

Banks for audit purposes

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to lack of accountability of
government funds

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade XII School Certificate

b) Minimum Vocational/Professional Qualifications:

Bachelor of Accountancy, ACCA, CIMA or equivalent

c) Minimum Relevant Pre-Job Experience:

3 years

d) Communication Skills

219
 i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate and trust worthy and investigative skills
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal
c) Mental effort applied when performing the job:
Substantial mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.....................................Date:........................................…

Supervisor:.......................................Date:...........................................

Controlling Officer/HOD:..........................Date:..................................

Prepared by:............................................Date……………………………..

220
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Accountant

GRADE : GSS/8

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Human Resources

UNIT : Financial Management

JOB HOLDER :

2. JOB PURPOSE : To supervise and undertake accounting

activities in order to
enhance accountability of public funds

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Payroll Supervises effectively payroll inputs in order to
facilitate payments of salaries and other
allowances
Books of Accounts Supervises timely and accurately the
maintenance of books of accounts in order to
facilitate efficient storage and retrieval of
information
Receipting and Supervises and undertakes timely banking of
banking revenue collections in order to safeguard public
funds
Audit queries Supervises effectively preparation of responses to
audit queries in order to facilitate decision making
Expenditure Supervises timely preparation of monthly
expenditure statements in order to monitor levels
of expenditure
Damages and losses Supervises timely preparation of registers of
221
 damages and losses in order to facilitate
recoveries of government funds and property
Recoveries Supervises and undertakes timely recoveries of
loans and advances in order to facilitate
repayments
Financial Supervises timely preparation of financial reports
in order to facilitate decision making
Reports
Performanc Supervises timely development of individual and
departmental work plan in order to monitor and
e Management
evaluate performance
Supervision Supervises effectively the human and other
resources in order to attain the objectives of the
department

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Senior Accountant

b) Other Jobs Reporting to (4a) above:

Nil

c) Number and Level of Immediate Subordinates:

d) Contacts

i) Internal Contacts:
Ministry of Finance and National Planning, Auditor General on
management of
Government resources

ii) External Contacts:

Banks for banking services

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to misappropriation of public funds

222
 6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade XII School Certificate

b) Minimum Vocational/Professional Qualifications:

Bachelor of Accountancy, ACCA, CIMA or equivalent

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal
c) Mental effort applied when performing the job:
Substantial mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.....................................Date:........................................…

Supervisor:.......................................Date:...........................................

Controlling Officer/HOD:..........................Date:..................................

Prepared by:............................................Date……………………………..

223
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Accounts Assistant

GRADE : GSS/12

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

UNIT : Accounts

JOB HOLDER :

2. JOB PURPOSE : To undertake receipting and payments,

maintenance of records in order to facilitate
accountability and efficient storage and
retrieval
of information

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Accounting operations Carries out timely and accurately routine
accounting activities in order to facilitate
accountability for public funds
Accounts Reports Drafts timely accounts reports in order to
facilitate decision making
Maintenance of Maintains accurately and timely up to date
Records banking records in order to facilitate efficient
storage and retrieval of information

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Assistant Accountant

b) Other Jobs Reporting to (4a) above:

Nil

c) Number and Level of Immediate Subordinates:

Nil
d) Contacts

i) Internal Contacts:
Ministry of Finance and National Planning on financial matters
224
 ii) External Contacts:
Banks for banking services

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

Nil
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to misappropriation of public funds

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade XII School Certificate

b) Minimum Vocational/Professional Qualifications:

Diploma in Accountancy or its equivalent

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal
c) Mental effort applied when performing the job:
Substantial mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

225
 8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:..........................................Date:........................................…

Supervisor:...........................................Date:...........................................

Controlling Officer/HOD:......................Date:...........................................

Prepared by:...........................................Date……………………………..

226
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Cleaner/Maid

GRADE : CE03

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Human Resources

JOB HOLDER :

2. JOB PURPOSE : To clean the hospital wards in order to

facilitate a conducive Environment for the
patients and the health care providers

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Cleaning Daily Cleans the ward environment in order to
ensure a conducive working environment
Sluicing Decontaminates the soiled linen and washes it
before dispatching to the laundry

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Nursing Sister

b) Other Jobs Reporting to (4a) above:

Registered Nurse
Registered Midwife
Enrolled Midwife

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:

Registered Nurse
Registered Midwife
227
 Enrolled Midwife
Student Nurse

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Adhere to safety regulations

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to outbreak of disease

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade IX

b) Minimum Vocational/Professional Qualifications:

Nil

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Able to write

ii) Oral Skills:

Able to communicate in basic English

e) Other Skills/Attributes
Honest and trustworthy
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Ward
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job

228
 d) Hazard involved in the performance of job:
Physical injury and exposure to infectious body fluid

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:..........................................Date:........................................…

Supervisor:...........................................Date:...........................................

Controlling Officer/HOD:......................Date:...........................................

Prepared by:...........................................Date……………………………..

JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Human Resources Development Officer
229
 GRADE : GSS/8

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Human Resources and Administration

UNIT : Human Resources Development

JOB HOLDER :

2. JOB PURPOSE : To undertake human resources development

and training
functions in order to enhance skills
development and improve
service delivery

3. KEY PRINCIPAL
RESULT AREA ACCOUNTABILITIES
Training Plans Prepares timely Training plans in order to
facilitate decision making
Training Needs Assessment Undertakes periodically the Training Needs
Assessment in order to facilitate decision
making
Training Policy Undertakes regularly interpretation of
national training policy in order to enhance
compliance
Monitoring and evaluation Undertakes regularly monitoring and
evaluation in order to facilitate appropriate
interventions
HIV/AIDS Programmes Undertakes regularly the sensitisation of
HIV/AIDS programmes in order create
awareness

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Senior Human Resources Management Officer

b) Other Jobs Reporting to (4a) above:

Human Resources Management Officer

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts

230
 i) Internal Contacts:
PSMD, Ministry of Labour, MSTVT on human resources development
matters

ii) External Contacts:

Local and International Training Institutions and NGOs for HIV/AIDS
on development programmes

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

BA Degree

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal

231
 c) Mental effort applied when performing the job:
Substantial mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:..........................................Date:........................................…

Supervisor:...........................................Date:...........................................

Controlling Officer/HOD:......................Date:...........................................

Prepared by:...........................................Date……………………………..

JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Registry Clerk

232
 GRADE : GSS/14

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Human Resource and Administration

UNIT : Registry Control

JOB HOLDER :

2. JOB PURPOSE : To undertake the provision and maintenance

of registry
services in order to enhance storage and
retrieval of
information
3.
KEY PRINCIPAL
RESULT AREA ACCOUNTABILITIES
Maintenance of Records Maintains accurately and timely Register of
incoming and outgoing mail in order to
prevent misdirection and/loss
File Circulation Undertakes timely file circulation in order to
facilitate decision making
File Inventory Prepares timely and accurately file
inventory in order to facilitate efficient
storage and retrieval of information

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Registry Officer

b) Other Jobs Reporting to (4a) above:

Driver
Security Guard
Office Orderly

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts
i) Internal Contacts:
PSMD and National Archives on registry matters

ii) External Contacts:

Postal Service providers for postal services

5. RESPONSIBILITIES
233
 a) Safety and Health of Others:
Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to misdirection or leakage of
information

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Certificate in Records Management or related field

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills
i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate and confidentiality
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)
234
Job Holder:..........................................Date:........................................…

Supervisor:...........................................Date:...........................................

Controlling Officer/HOD:......................Date:...........................................

Prepared by:...........................................Date……………………………..

JOB DESCRIPTION/SPECIFICATION

1. Identification Section

JOB TITLE : Purchasing & Supplies Officer

235
 GRADE : GSS/8

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

UNIT : Purchasing and Supplies

JOB HOLDER :

2. Job Purpose : To undertake the procurement process in

order to ensure timely availability of goods

3. Key Result Principal Accountabilities (Main Duties)

Area
Supplier Supervises effectively the maintenance of an up-to-
Registration date supplier register in order to establish a reliable
supplier base
Secretarial Undertakes effectively the provision of secretarial
Services services to the Provincial Tender Committee to
facilitate decision making

Procurement Undertakes timely procurement of goods in order to

ensure their timely availability

Database Maintains accurately records of goods in order to

facilitate efficient storage and retrieval of
information

Bidding Supervises timely the preparation of bidding

Documents documents in order to facilitate Bid invitations

Performance Supervises timely preparation of departmental and

Management individual work plans in order to facilitate monitoring
and evaluation of performance

Supervision Supervises effectively human and other resources in

order to attain the objectives of the Unit

4. Reporting Relationships

a) Reports to: (state job title supervisor)

Senior Purchasing and Supplies Officer

b) Other Jobs Reporting to (4a) above:

Nil

236
 c) Number and level of immediate subordinates:
1 Purchasing & Supplies Assistant (GSS11)

d) Contacts:

i) Internal Contacts:
Central Tender Committee and Ministry Tender Committee

ii) External Contacts:

Medical Stores Limited, Local and international suppliers of goods

5. Responsibilities

a) Safety and Health of Others:

Nil

b) Responsibility for government resources:

All resources under job holder’s charge

c) Level of Authority and Decision Making:

(Specify those matters, which the job holder needs not refer to
the Supervisor)
Nil

d) Consequence of Error:
Negligence or incompetence would lead to wrong procurement decisions
been made

6. Knowledge and Skills Requirement

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Diploma in Purchasing & Supplies (CIPS)

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills:

i) Written Skills
Able to write comprehensive reports

ii) Oral Skills

Able to communicate effectively in English

e) Other Skills/Attributes:
Computer literate, honest and effective negotiation skills

7. Environmental and Other Features

237
 a) Condition of Work Place:
Office and field

b) Physical effort applied when performing the job:

Minimal

c) Mental effort applied when performing the job:

Minimal

d) Hazard involved in the performance of job:

Nil

8. Job Description Approval

Agreed by (signatures)

Job Holder:..........................................Date:........................................…

Supervisor:...........................................Date:...........................................

Controlling Officer/HOD:......................Date:...........................................

Prepared by:...........................................Date……………………………..

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Stores Clerk

238
 GRADE : GSS/14

MINISTRY : HEALTH

DEPARTMENT : University Teaching Hospital

UNIT : Purchasing and Supplies

JOB HOLDER :

2. JOB PURPOSE : To carry out the storage and distribution of goods

for safe keeping and make them available to
end
Users

3. KEY RESULT PRINCIPAL ACOUNTABILITY

AREA
Inspection Inspects accurately and timely goods,
services and works procured in order to
establish client specification
Receipt Receipts timely and accurately all receipts in
order to facilitate efficient storage and
retrieval of information
Storage and Carries out timely storage and retrieval of
distribution goods in order to safe guard goods and make
them available to end Users
Stock Record Maintains accurately an up-to-date Stock
record in order to facilitate decision making
Disposable Undertakes regularly identification of
obsolete, redundant, scrap and surplus goods
in order to facilitate disposal

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Purchasing and Supplies Assistant

b) Other Jobs Reporting to (4a) above:

Nil

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
All departments

ii) External Contacts:

Suppliers of goods and services and Public health
239
 department

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to loss or destruction of goods

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Certificate in stores Management

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Moderate
c) Mental effort applied when performing the job:
Substantial
d) Hazard involved in the performance of job:
Nil

240
8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:..........................................Date:........................................…

Supervisor:...........................................Date:...........................................

Controlling Officer/HOD:......................Date:...........................................

Prepared by:...........................................Date……………………………..

JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Security Guard

GRADE : SG/03

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

241
 JOB HOLDER :

2. JOB PURPOSE : To ensure that the office premises and

property are effectively
guarded in order to facilitate a conducive
and secured
working environment

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Security guards daily and effectively the office premises
and property in order to ensure a secured working
environment
4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Administrative Officer

b) Other Jobs Reporting to (4a) above:

OfficeOrderlies
Cleaners

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
Officers

ii) External Contacts:

Nil

5. RESPONSIBILITIES
a) Safety and Health of Others:
Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to outbreak of disease

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade IX
242
 b) Minimum Vocational/Professional Qualifications:
Nil

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Able to write

ii) Oral Skills:

Able to communicate in English

e) Other Skills/Attributes
Honest and trustworthy
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Field
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:..........................................Date:........................................…

Supervisor:...........................................Date:...........................................

Controlling Officer/HOD:......................Date:...........................................

Prepared by:...........................................Date……………………………..

243
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Principal Pharmacist

GRADE : MDS/03

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Clinical Care

244
 JOB HOLDER :

2. JOB PURPOSE : To manage the provision of pharmaceutical

services in order to ensure effective and
efficient clinical care.

3.
KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN
AREA DUTIES)
Action Plans Coordinates and undertakes effectively, the
preparations of action plans in order to
facilitate effective delivery of health services in
the Province.
Drug Management Orders timely, essential drugs and other
pharmaceuticals in order to ensure effective
and efficient delivery of services.
Budget Undertakes effectively, the preparations of the
budget in order to facilitate the acquisition of
financial resources.
Quality Control Coordinates timely, the undertaking of quality
control measures in order to ensure adherence
to set standards.
Monitoring and Monitors and evaluates regularly, activities in
Evaluation the delivery of Pharmaceutical Services in
order to implement appropriate interventions
Capacity Building Undertakes timely delivery and implementation
of capacity building interventions in order to
impart knowledge and skills.
Performance Undertakes effectively development of
Appraisal individual and unit work plans in order to
monitor and evaluate performance
Research Undertakes regularly, research on
pharmaceutical services and programmes in
order to generate information.
Database Undertakes regularly, updating of the database
in order to ensure storage and retrieval of
information.

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Clinical Care Specialist

(b) Other Jobs reporting to (4a) above:

Principal Medical Equipment Officer
Principal Nursing Officer

(c) Number and levels of immediate subordinates

Nil

(d) Contacts

245
 (i) Internal Contacts:

Medical Stores Limited

Food and Poisons Board
Pharmaceutical, Authority Regulatory
Medical Council of Zambia on pharmaceutical services

(ii) External Contacts:

Pharmaceutical Regulatory Authority
Pharmaceutical Companies
Private Practitioners
Pharmaceutical Society of Zambia on effective implementation
of programmes.

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations.

(b) Responsibility for Government Resources:

All Government resources under job holders charge.

(b) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Operational decision

(c) Consequence of Error

Incompetence on the part of the job holder may lead to Drug shortages,
Injuries/death, Poisoning and Loss of Government revenue.

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form 5/Grade 12 School Certificate.

(k) Minimum Vocational/Professional Qualifications:

BSC in Pharmacy

(c) Minimum Relevant Pre-Job Experience:

5 years experience in a relevant field

(d) Communication Skills:

(i) Written Skills

Ability to write technical papers and analytical reports

(ii) Oral Skills:

Ability to communicate fluently in English and local
languages

246
 (ii) Other skills/Attributes:
Computer literacy
Managerial skills
Interpersonal relations
Initiative,
Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(l) Hazards involved in the Performance of Job:

Accidental poisoning
Chemical burns
Exposure to toxic drugs

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………… Date:…………………………………………

Supervisor……………………………………… Date: ……………………
Controlling Officer/HOD………………… Date ………………………
Prepared by…………………………………Date………………………………

JOB DESCRIPTION/SPECIFICATION

JOB TITLE : Principal Medical Equipment Officer

GRADE : MS/02

MINISTRY : Health

DEPARTMENT : Provincial Medical Office

SECTION : Clinical Care

JOB HOLDER :

2. JOB PURPOSE : To coordinate and supervise the installation,

247
 maintenance and repair of medical equipment in
health institutions in order to ensure efficient operation
of equipment.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN

AREA DUTIES)
Preventive Coordinates effectively, implementation of
Maintenance preventive maintenance programs in order
Programmes to ensure efficient operations of equipment.
Repair Coordinates promptly, repair of defective
equipment in order to ensure non disruption
of health services.
Equipment Coordinates timely, the installation and
Installation commissioning of newly acquired equipment
in order to ensure their effective utilisation
Training Coordinates effectively, the training of users
in order to impart appropriate skills on
proper usage of equipment.
Budgeting Undertakes timely preparation of unit
budget in order to ensure acquisition of
financial resources.

4. REPORTING RELATIONSHIPS.

a) Reports to:
Clinical Care Specialist

b) Other Job Reporting to (4a) above:

1 Principal Nursing Officer
Principal Pharmacist

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts:

a. Internal Contacts:
Ministry of Works and Supply on guidelines on acquisition
of equipment.

b. External Contacts:
Equipment Suppliers locally and internationally on
acquisition of equipment.

5. RESPONSIBILITIES

i. Safety and Health of Others.

Ensure adherence to safety and health regulations.

248
 ii. Responsibility for Government Resources.
Responsible for Government resources under job holders charge.

iii. Level of authority and decision making.

Makes decisions pertaining to repair of equipment.

iv. Consequence of Error :

Incompetence on the part of the job holder may lead to ineffective
operations of the equipment.

6. KNOWLEDGE AND SKILLS REQUIRED

i. Minimum Primary /Secondary Education:

Full Form 5/Grade XII or equivalent.

ii. Minimum Vocational /Professional Qualifications:

National Diploma in related field.

iii. Minimum Relevant Pre-Job Experience:

3 Years

iv. Communication Skills:

(a) Written skills:

Ability to write technical reports.

(b) Oral Skills :

Ability to communicate fluently in English.

(c) Other Skills/Attributes:

Integrity; computer literate; interpersonal skills.

7. ENVIRONMENT AND OTHER FEATURES.

i. Conditions of Work Place:

Office and Field

ii. Physical effort applied when performing Job:

Substantial

iii. Mental Effort applied when performing Job:

Moderate

iv. Hazards involved in the performance of the

Job:
Radiation hazards, Electrical shocks and exposure to infection emanating
from working on contaminated equipment.

8. JOB DESCRIPTION APPROVAL (Agreed by (Signature)

249
 Job Holder………………… Date………………………….

Supervisor………………………… Date………………………….

Controlling Officer…………………….. Date………………………….

Prepared By……………………………… Date………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Principal Nursing Officer (Nursing

Standards)

GRADE : MS/02

MINISTRY : Health

DEPARTMENT : Provincial Medical Office

SECTION : Administration

250
 JOB HOLDER :

2. JOB PURPOSE : To manage the provision of nursing and

midwifery services in the province in order to
ensure quality patient care.

3.
KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN
AREA DUTIES)
Policy Undertakes effectively, the formulation,
implementation and review of the nursing care
standard policies in order to provide guidelines
Nursing Care Undertakes effectively, the preparation and
Action Plans implementation of nursing care action plans in
order to facilitate quality delivery of health
services
Budget Undertakes timely, the preparation of the
sectional budget in order to facilitate the
acquisition of financial resources.

Nursing Care Undertakes efficiently, management of nursing

Management care services in order to improve and sustain
quality patient care.
Capacity Building Identifies timely training needs for nursing staff
in order to impart appropriate skills and
knowledge.
Monitoring and Monitors and evaluates regularly, nursing care
Evaluation services and programmes in order to
implement appropriate interventions.

Research Undertakes regularly, research on nursing and

midwifery services and programmes in order to
generate information.
Database Undertakes regularly, updating of database in
order to facilitate storage and retrieval of
information.

4. REPORTING RELATIONSHIPS

(a) Reports to:

Provincial Medical Officer

(b) Other Jobs reporting to (4a) above:

Chief Environmental Health Officer
Senior Health education Officer
Principal Dental Therapist
Clinical Care specialist
Principal Planner
Senior Human Resource Management Officer
Senior Accountant
Senior Purchasing and Supplies Officer

251
 Senior Internal Auditor
Administrative Officer

(c) Number and levels of immediate subordinates

Nil

(d) Contacts

(i) Internal Contacts:

Counterparts in other institutions on matters of competence and
Staffing Nursing Training Institutions

(ii) External Contacts:

General Nursing Council
Zambia Nurses Association on issues related to nursing care
standards and guidelines.

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

Responsible for resources under job holder’s charge

(g) Level of Authority and Decision Making:

Nil
(d) Consequence of Error
Incompetence on the part of the job holder may lead to poor quality
nursing care and consequently loss of life/permanent
disabilities.

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate or Equivalent

(f) Minimum Vocational/Professional Qualifications:

BSc Nursing

(c) Minimum Relevant Pre-Job Experience:

5 years

(d) Communication Skills:

(i) Written Skills

Ability to write technical and analytical reports.

(ii) Oral Skills:

Fluent in English

252
 (iii) Other skills/Attributes:

- Empathy
- Integrity
- Confidentiality
- Computer literacy
- Analytical Skills
- Negotiating skills
- Interpersonal skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field
(b) Physical Effort Applied when Performing the Job:
Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to infections

8. JOB DESCRIPTION APPROVAL (Agreed by (Signatures)

Job Holder………………………… Date ….............................................

Supervisor……………………… Date ………………………………………
Control ling Officer/HOD………… Date ……………………………
Prepared by……………………… Date………………………………….…….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Senior Health Information Officer

GRADE : GSS/06

MINISTRY : Health

DEPARTMENT : Provincial Medical Office

SECTION : Planning and Health Systems

253
 JOB HOLDER :

2. JOB PURPOSE : To collect, analyse and interpret health data in

order to facilitate informed decision making.

3.
KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN
AREA DUTIES)
Health Manages effectively, health Information in
Information order to ensure effective and efficient usage.
System
Management
Database Coordinates and undertakes effectively
updating of health information database in
order to facilitate efficient storage and retrieval
Budget Undertakes effectively, the preparation of unit
budget in order to facilitate the acquisition of
financial resources
Research Undertakes regularly, operational research in
health information programmes and systems in
order to facilitate generation of information.
Capacity Building Undertakes and provides regularly, training on
health information and management systems
in order to impart appropriate skills and
knowledge.
Monitoring and Monitors and evaluates timely, health
Evaluation information programmes in order to implement
appropriate interventions.

4. REPORTING RELATIONSHIPS

(a) Reports to:

Principal Planner

(b) Other Jobs reporting to (4a) above:

Nil
(c) Number and levels of immediate subordinates
1 Health Information Officer GSS/08

(d) Contacts

(i) Internal Contacts:

Line Ministries on dissemination of health information.

(ii) External Contacts:

International Organizations and NGOs for technical and financial
assistance.

5. RESPONSIBILITIES

(a) Safety and health of others

254
 Ensures adherence to safety and health regulations.

(b) Responsibility for Government Resources:

All resources under job holder’s charge.

(h) Level of Authority and Decision Making:

(Specifies those matters which the job holder need not refer to the
Supervisor)

Operational decisions.

(d) Consequence of Error

Incompetence on the part of the job holder would lead to
misinformation and misinterpretation of health matters.

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form V/ Grade 12 Certificate or equivalent

(g) Minimum Vocational/Professional Qualifications:

Degree in Information Management or equivalent.

(c) Minimum Relevant Pre-Job Experience:

2 years experience in Information Management
(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive technical reports.

(ii) Oral Skills:

Fluent in English

(iii) Other skills/Attributes:

Computer literacy
Good Public Relations
Initiative and Tact
Management Skills
Integrity
Confidentiality
Interpersonal skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

255
 Substantial

(d) Hazards involved in the Performance of Job:

Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder………………………… Date …...........................................................

Supervisor……………………… Date ……………………………
Control ling Officer/HOD………… Date …………………………………
Prepared by……………………… Date………………………………….…….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Principal Dental Therapist

GRADE : MS/04

MINISTRY : Health

DEPARTMENT : Provincial Medical Office

SECTION : Public Health

JOB HOLDER :

256
2. JOB PURPOSE : To coordinate and undertake the provision of
oral health services in order to enhance oral
hygiene and reduce incidences of oral
infections and disease.

3.
KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN
AREA DUTIES)
Oral Health Coordinates and undertakes effectively, the
Programmes development, implementation and review of
oral health programmes in order to facilitate
effective delivery of oral health services.
Budget Undertakes timely, preparation of budget plans
in order to facilitate mobilization of financial
resources.
Research Coordinates and undertakes regularly, research
in oral health programmes in order to generate
information.
Capacity Building Coordinates and undertakes timely, the
development and implementation of capacity
building interventions in order to impart
appropriate skills and knowledge.
Monitoring and Coordinates and undertakes periodically
Evaluation monitoring and evaluation of oral health
programmes in order to implement appropriate
interventions.
Database Coordinates and undertakes effectively
updating of oral health database in order to
facilitate efficient storage and retrieval of
information.
4. REPORTING RELATIONSHIPS

(a) Reports to:

The Provincial Medical Officer

(b) Other Jobs reporting to (4a) above:

Chief Environmental Health Officer
Senior Health education Officer
Principal Dental Therapist
Clinical Care specialist
Principal Planner
Senior Human Resource Management Officer
Senior Accountant
Senior Purchasing and Supplies Officer
Senior Internal Auditor
Administrative Officer

(c) Number and levels of immediate subordinates

Nil
(d) Contacts

(i) Internal Contacts:

257
 Ministry of Education, Ministry of Community Development on
oral health programmes and curricular.

(ii) External Contacts:

Local and International Agencies
Medical training institutions/colleges
Medical Council, Professional bodies and Private practitioners for
technical and financial assistance.

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations.

(a) Responsibility for Government Resources:

All resources under job holder’s charge.

(i) Level of Authority and Decision Making:

Makes technical decisions.

(d) Consequence of Error

Negligence or incompetence could lead to poor implementation of
oral health programmes.

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form V/ Grade 12 Certificate or equivalent

(h) Minimum Vocational/Professional Qualifications:

Diploma in Dentistry or equivalent

c) Minimum Relevant Pre-Job Experience:

5 years work experience.

(d) Communication Skills:

(i) Written Skills

Able to write comprehensive and technical reports.

(ii) Oral Skills:

Able to communicate effectively in English.

(iii) Other skills/Attributes:

- Confidentiality
- Computer literacy
- Initiate

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:
Office
258
 (b) Physical Effort Applied when Performing the Job:
Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial.

(d) Hazards involved in the Performance of Job:

Exposure to infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures
Job Holder………………………… Date …..............................................
Supervisor……………………… Date ………………………………………
Control ling Officer/HOD………… Date ………………………………
Prepared by……………………… Date………………………………….…….

JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Human Resources Development Officer

GRADE : GSS/08

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

UNIT : Human Resources

JOB HOLDER :

2. JOB PURPOSE : To undertake human resources development

and training functions in order to enhance skills development and improve service
delivery.

3. KEY PRINCIPAL
RESULT AREA ACCOUNTABILITIES
Training Plans Prepares timely, Training plans in order to
facilitate decision making.
Training Needs Assessment Undertakes periodically the Training Needs
Assessment in order to facilitate decision
259
 making.
Training Policy Undertakes regularly, interpretation of
national training policy in order to enhance
compliance.
Monitoring and evaluation Undertakes regularly, monitoring and
evaluation in order to facilitate appropriate
interventions.
HIV/AIDS Programmes Undertakes regularly, the sensitisation of
HIV/AIDS programmes in order create
awareness.
Research Undertakes regularly, research on training
programmes and activities in order to
generate information.
Budget Undertakes timely, preparation of the unit
budget in order to facilitate acquisition of
financial resources.
Database Undertakes regularly, updating of the human
resource database in order to facilitate
retrieval and storage of information.

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Senior Human Resources Management Officer

b) Other Jobs Reporting to (4a) above:

Human Resources Management Officer

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
PSMD, Ministry of Labour, MSTVT on issues related to
staff development programmes

ii) External Contacts:

Local and International Training Institutions and NGOs for HIV/AIDS
programmes for technical and financial assistance related to
training programmes.

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge

260
 c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to ineffective staff development
programmes.

7. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

BA Degree

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal
c) Mental effort applied when performing the job:
Substantial mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:..........................................Date:........................................…

Supervisor:...........................................Date:...........................................

261
Controlling Officer/HOD:......................Date:...........................................

Prepared by:...........................................Date……………………………........

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Administrative Officer

GRADE : GSS/07

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

UNIT : Administration and Logistics

JOB HOLDER :

262
2. JOB PURPOSE : To supervise the provision of administrative and
logistics support services in order to facilitate smooth operation of the department.

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Secretarial Services Ensures timely, availability of secretarial
services in order to enhance operations of the
ministry
Office Ensures effectively, maintenance of buildings
Superintendence and surroundings in order to enhance conducive
working environment
Office Ensures timely provision of office space to
Accommodation officers in order to accommodate everyone
Office equipment Ensures timely availability and maintenance of
office equipment in order to enhance smooth
operations of the ministry
Transport Supervises effectively availability and
maintenance of the transport system in order to
enhance mobility of officers and equipment
Security Ensures effectively adequate security on the
premises in order to safe guard lives and
property
Records Management Ensures effectively, the provision of records
management in order to facilitate storage and
retrieval of information.
Budget Coordinates and Prepares timely departmental
budgets in order to facilitate acquisition of
financial resources.
Performance Supervises timely development of individual and
unit work plans in order to monitor and evaluate
Appraisal
performance.
Supervision Supervises effectively, the human and other
resources in order to attain the objectives of the
department.
HIV/AIDS Programmes Coordinates regularly HIV/AIDS programmes in
order to promote awareness and mitigate
factors.

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Chief Hospital Administrator

b) Other Jobs Reporting to (4a) above:

Senior Purchasing and Supplies Officer

Senior Systems Analyst
263
 Senior Human Resources Management Officer
Senior Human Resources Development Officer

c) Number and Level of Immediate Subordinates:

d) Contacts

i) Internal Contacts:
All Heads of departments, Ministry of Health

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence could disrupt the operations of the Ministry

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Bachelors Degree in Social Science or equivalent

c) Minimum Relevant Pre-Job Experience:

d) Communication Skills

i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate

264
 7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.....................................Date:........................................…

Supervisor:.................................

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.....................................Date:........................................…

Supervisor:.......................................Date:...........................................

Controlling Officer/HOD:..........................Date:..................................

Prepared

by:............................................Date……………………………........Date:.............................

..............

Controlling Officer/HOD:..........................Date:..................................

Prepared by:............................................Date……………………………..
265
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Senior Internal Auditor

GRADE : GSS/06

MINISTRY : Health

DEPARTMENT : Provincial Medical Office

UNIT : Internal Audit

JOB HOLDER :

2. JOB PURPOSE : To supervise internal audit operations in

order to ensure
effective controls are adhered to in the utilization of public funds.

266
 3. KEY PRINCIPAL ACCOUNTABILITIES
RESULT AREA
Audit Assignments Supervises timely and effectively, audit
assignments in order to assess the impact of
the internal controls.
Internal Audit reports Supervises timely, preparation of internal audit
reports in order to facilitate decision making.
Audit Work plans Prepares regularly, Annual Audit work plans
and programmes in order to attain set
objectives.
Performance Supervises timely, development of
departmental and Individual and work plans in
Management
order to monitor and evaluate performance.
Supervision Supervises effectively, human and other
resources in order to attain the objectives of
the department.
4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Provincial Medical Officer
b) Other Jobs Reporting to (4a) above:
Chief Environmental Health Officer
Senior Health education Officer
Principal Dental Therapist
Clinical Care specialist
Principal Planner
Senior Accountant
Senior Purchasing and Supplies Officer
Senior Internal Auditor

c) Number and Level of Immediate Subordinates:

Internal Auditors GSS/08

d) Contacts

i) Internal Contacts:
Ministry of Finance and Auditor General on issues
related to auditing.

ii) External Contacts:

Banks on audit related concerns.

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge

267
 c) Level of Authority and Decision-Making:
Makes technical decisions on audit assignments.

d) Consequence of Error:
Negligence or incompetence can lead to lack of accountability of
government funds

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Bachelor of Accountancy, ACCA, CIMA or equivalent

c) Minimum Relevant Pre-Job Experience:

4 years

d) Communication Skills

i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate and trust worthy and investigative skills
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal
c) Mental effort applied when performing the job:
Substantial mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.....................................Date:........................................…

268
Supervisor:.......................................Date:...........................................

Controlling Officer/HOD:..........................Date:..................................

Prepared by:............................................Date……………………………..

JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Internal Auditor

GRADE : GSS/08

MINISTRY : Health

DEPARTMENT : Provincial Medical Office

UNIT : Internal Audit

JOB HOLDER :

2. JOB PURPOSE : To undertake internal audit

operations in order to ensure
effective controls are adhered to
in
the utilization of government
resources.

269
 3. KEY RESULT PRINCIPAL
AREA ACCOUNTABILITIES
Audit assignments Undertakes timely, audit assignment in
order to assess the effectiveness of the
internal controls.
Audit Reports Prepares timely, Audit reports in order to
facilitate decision making.
Audit Work plans Undertakes effectively, the preparation of
audit work plans and programmes in order
to achieve set objectives.

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Senior Internal Auditor

b) Other Jobs Reporting to (4a) above:

Nil

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
Ministry of Finance and National Planning, Office of
the Auditor General on issues related to auditing
procedures.

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to lack of accountability of
government funds

6. KNOWLEDGE AND SKILLS REQUIREMENTS

270
 a) Minimum Primary/Secondary Education:
Full Form V or Grade XII School Certificate

b) Minimum Vocational/Professional Qualifications:

Bachelor of Accountancy, ACCA, CIMA or equivalent

c) Minimum Relevant Pre-Job Experience:

3 years

d) Communication Skills

i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate and trust worthy and investigative skills
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal
c) Mental effort applied when performing the job:
Substantial mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.....................................Date:........................................…

Supervisor:.......................................Date:...........................................

Controlling Officer/HOD:..........................Date:..................................

Prepared by:............................................Date……………………………..

271
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION

JOB TITLE : Senior Accountant

GRADE : GSS/06

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

UNIT : Accounts

JOB HOLDER :

272
 2. JOB PURPOSE : To coordinate and supervise
accounting activities in order to
enhance accountability of public
funds.

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Payroll Coordinates and supervises effectively, payroll
inputs in order to facilitate payments of salaries and
other allowances
Books of Accounts Coordinates timely and accurately, the maintenance
of books of accounts in order to facilitate efficient
storage and retrieval of information
Receipting and Coordinates and supervises and timely, banking of
banking revenue collections in order to safeguard public
funds
Audit queries Supervises effectively preparation of responses to
audit queries in order to facilitate decision making.
Expenditu Coordinates timely, preparation of monthly
expenditure statements in order to monitor levels of
re Statements
expenditure.
Damages and Losses Coordinates and supervises timely, preparation of
Register registers of damages and losses in order to facilitate
recoveries of government funds and property.
Recoverie Coordinates and supervises, timely recoveries of
loans and advances in order to facilitate repayments.
s
Performa Coordinates and supervises timely, development of
individual and departmental work plans in order to
nce
monitor and evaluate performance.
Management
Supervisi Supervises effectively the human and
on other resources in order to attain the
objectives of the department
Financial Coordinates timely, preparation of
Reports financial reports in order to facilitate decision
making.

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Provincial Medical Officer

273
 b) Other Jobs Reporting to (4a) above:
Chief Environmental Health Officer
Senior Health education Officer
Principal Dental Therapist
Clinical Care specialist
Principal Planner
Senior Purchasing and Supplies Officer
Senior Internal Auditor

c) Number and Level of Immediate Subordinates:

1 Accountant- Salaries GSS/08

d) Contacts

i) Internal Contacts:
Ministry of Finance and Finance and National
Planning, Auditor General for funding and audit
queries

ii) External Contacts:

Banks for funding.
Zambia Revenue Authority for PAYE.

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to misappropriation of public funds

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade XII School Certificate

b) Minimum Vocational/Professional Qualifications:

Bachelor of Accountancy, ACCA, CIMA or equivalent

c) Minimum Relevant Pre-Job Experience:

4 years

d) Communication Skills

274
 i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate and trust worthy
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal
c) Mental effort applied when performing the job:
Substantial mental effort associated with preparation of
accurate financial reports.
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.....................................Date:........................................…

Supervisor:.......................................Date:...........................................

Controlling Officer/HOD:..........................Date:..................................

Prepared by:............................................Date……………………………..

275
 JOB DESCRIPTION/SPECIFICATION

1. Identification Section

Job Title : Senior Purchasing & Supplies Officer

Grade : GSS/06

Ministry : Health

Department: Provincial Medical Office

Section : Procurement

Job Holder :

2. Job Purpose: To supervise and undertake the

procurement and supplies of goods, works and services in
order to facilitate availability.

3. Key Result Principal Accountabilities (Main Duties)

Area

276
Supplier Supervises effectively, the maintenance of an up-to-
Registration date supplier register in order to establish a reliable
supplier base.
Secretarial Supervises effectively, the provision of secretarial
Services services to the Ministry Tender Committee to
facilitate decision making.
Procurement Supervises effectively, the procurement of goods,
services and works in order to ensure their timely
availability.
Monitoring And Supervises and undertakes regularly, monitoring and
Evaluation evaluation of procured goods in order to facilitate
appropriate interventions.
Bidding Supervises timely, the preparation of bidding
Documents documents in order to facilitate Bid invitations.

Performance Supervises timely, preparation of departmental and

Management individual work plans in order to facilitate monitoring
and evaluation of performance.
Supervision Supervises effectively, human and other material
resources in order to attain the objectives of the
Unit.

4. Reporting Relationships

a) Reports to: (state job title supervisor)

Provincial Medical Office

b) Other Jobs Reporting to (4a) above:

Chief Environmental Health Officer
Senior Health education Officer
Principal Dental Therapist
Clinical Care specialist
Principal Planner
Senior Internal Auditor

c) Number and level of immediate subordinates:

1 Purchasing & Supplies Officer GSS/08

d) Contacts:

i) Internal Contacts:
Provincial Tender Committee, Ministerial Tender Committee

ii) External Contacts:

Zambia National Tender Board, Local and international suppliers of
goods, services and works

5. Responsibilities

a) Safety and Health of Others:

277
 Nil

b) Responsibility for government resources:

All resources under job holder’s charge

c) Level of Authority and Decision Making:

(Specify those matters, which the job holder needs not refer to
the Supervisor)
Nil

d) Consequence of Error:
Negligence or incompetence would lead to procuring obsolete or low
standard equipment

6. Knowledge and Skills Requirement

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Bachelor of Social Sciences with postgraduate Diploma in Purchasing &
Supplies (CIPS)

c) Minimum Relevant Pre-Job Experience:

4 years experience in procurement

d) Communication Skills:

i) Written Skills
Able to write comprehensive reports

ii) Oral Skills

Able to communicate effectively in English

e) Other Skills/Attributes:
Computer literate

7. Environmental and Other Features

a) Condition of Work Place:

Office and field

b) Physical effort applied when performing the job:

Minimal

c) Mental effort applied when performing the job:

Moderate

d) Hazard involved in the performance of job:

Nil

278
8. Job Description Approval
Agreed by (signatures)

Job Holder:..........................................Date:........................................…

Supervisor:...........................................Date:...........................................

Controlling Officer/HOD:......................Date:...........................................

Prepared by:...........................................Date……………………………..

JOB DE JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : DENTAL TECHNOLOGIST

GRADE : MS/8

MINISTRY : HEALTH

DEPARTMENT : 1ST AND 2ND LEVEL HOSPITALS

SECTION : DENTAL LABORATORY SERVICES

JOB HOLDER : -

2. JOB PURPOSE : To construct oral health appliance under the instruction

of the Dental Surgeon in order to facilitate completely
oral rehabilitation of the patient.

279
 3. KEY RESULT AREA PRINCIPAL ACCOUNTABILTY (MAIN
DUTIES)
Construction of Dental Undertakes timely, construction of the dental
Oral Appliances and oral appliances in order to facilitate quick
and quality rehabilitation of the patient by the
Dental Surgeon

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Dental Surgeon

(b) Other Jobs reporting to (4a) above:

Dental Therapist

(c) Number and levels of immediate subordinates

Nil
(d) Contacts

(i) Internal Contacts:

Dental Surgeon

(ii) External Contacts:

Medical Council of Zambia
Zambia Dental Association

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to national protocol guidelines

(b) Responsibility for Government Resources:

Any resources allocated to the unit

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes Technical decision on appliance making

(d) Consequence of Error

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 or Form 5 School Certificate

Minimum Vocational/Professional Qualifications:

Diploma in Dental Sciences
280
 (c) Minimum Relevant Pre-Job Experience:
Direct entry

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and analytical report

(ii) Oral Skills:

Ability to communicate fluently in English and other local languages

(iii) Other skills/Attributes:

Interpersonal skills
Psychomotor skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Dental laboratory

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Fire

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder………………………… Date

…............................................................
Supervisor………………………… Date …………………………………………
Controlling Officer/HOD…………. Date ………………………………….. ……
Prepared by………………………… Date………………………………………….

281
 JOB DE JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CHIEF DENTAL TECHNOLOGIST

GRADE : MS/8

MINISTRY : HEALTH

DEPARTMENT : 1ST AND 2ND LEVEL HOSPITALS

SECTION : DENTAL LABORATORY SERVICES

JOB HOLDER : -

2. JOB PURPOSE : To construct oral health appliance under the instruction

282
 of the Dental Surgeon in order to facilitate completely
oral rehabilitation of the patient.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILTY (MAIN

DUTIES)
Construction of Dental Undertakes timely, construction of the dental
Oral Appliances and oral appliances in order to facilitate quick
and quality rehabilitation of the patient by the
Dental Surgeon

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Dental Surgeon

(b) Other Jobs reporting to (4a) above:

Dental Therapist

(c) Number and levels of immediate subordinates

Nil
(d) Contacts

(i) Internal Contacts:

Dental Surgeon

(ii) External Contacts:

Medical Council of Zambia
Zambia Dental Association

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to national protocol guidelines

(b) Responsibility for Government Resources:

Any resources allocated to the unit

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes Technical decision on appliance making

(d) Consequence of Error

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 or Form 5 School Certificate
283
 Minimum Vocational/Professional Qualifications:
Diploma in Dental Sciences

(c) Minimum Relevant Pre-Job Experience:

Direct entry

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and analytical report

(ii) Oral Skills:

Ability to communicate fluently in English and other local languages

(iii) Other skills/Attributes:

Interpersonal skills
Psychomotor skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Dental laboratory

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Fire

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder………………………… Date

…............................................................
Supervisor………………………… Date …………………………………………
Controlling Officer/HOD…………. Date ………………………………….. ……
Prepared by………………………… Date………………………………………….

284
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Senior Nursing Officer – Psychiatry

GRADE : MS 3

MINISTRY : Health

DEPARTMENT : Chainama Hills College Hospital

SECTION : Nursing Services

JOB HOLDER : Vacant

285
2. JOB PURPOSE

To coordinate, supervise and ensure the provision of quality mental health

nursing to the patients in the hospital and community in order to promote
quality mental health care .

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Planning and Overseas timely preparation and implementation of
Budgeting action plans/budgets in order to facilitate the
attainment of set objectives
Performance Manages timely development of work plans and
Management operationalisation of the Annual Performance Appraisal
System (APAS) in order to promote quality mental
health nursing
Management Manages effectively the utilization of resources in the
hospital in order to ensure effective and efficient
operations.
Research Coordinates and implement timely operational research
in mental health in order to generate information.
Monitoring and Monitors and evaluates timely operational research in
Evaluation mental health in order to develop and implement
appropriate interventions.

4. REPORTING RELATIONSHIPS

(a) Reports to:

Principal Nursing Officer – Psychiatry – MS/2

(b) Other Jobs reporting to (4a) above:

3 Nursing officers – MS/4
3 Superintendents – MS/6

(c) Number and levels of immediate subordinates

26 Psychiatry Nurses
- General Nurses
- Auxiliary Nurses

(d) Contacts

(i) Internal Contacts:

Other Hospital Sections Heads
Occupational Therapy Dept
Farming Dept
Laundry
Pharmacy
Physiotherapy Dept
Kitchen

(ii) External Contacts:

286
 Nil

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under his/her control

(b) Level of Authority and Decision Making:

Makes decisions related to patient care and other operational decisions

(d) Consequence of Error

Incompetence on the part of the job holder will result in failure to meet
the set objectives

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

(b) Minimum Vocational/Professional Qualifications:

Bsc degree Nursing

(c) Minimum Relevant Pre-Job Experience:

5 years of working experience as a registered mental nurse in managerial
position

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and analytical reports

(ii) Oral Skills:

Ability to communicate effectively in English and local languages

(iii) Other skills/Attributes:

Computer literacy
Good public relationship
Managerial skills
Confidentiality
Integrity
Empathy towards vulnerable group

7. ENVIRONMENTAL AND OTHER FEATURES

287
 (a) Conditions of Work Place:
Office and community (field)

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Moderate

(d) Hazards involved in the Performance of Job:

Exposure to physical injury, communicable diseases and bio hazards

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….............................................

Supervisor……………………………………… Date ……………………………
Controlling Officer/HOD……………………… Date ……………………………
Prepared by……………………………………... Date………………………………

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Pharmacy Technologist

GRADE : MS/8

MINISTRY : Health

DEPARTMENT : Chainama

SECTION : Pharmacy

JOB HOLDER : Vacant

288
2. JOB PURPOSE

To assist in making, storing, compounding and dispensing medicaments of

specialized pharmaceutical services according to prescriptions or formulae
under the direction of a pharmacist unit.
3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)
AREA
Drug Management Carries out effectively, drug, storage and stock control
in the specified area in order to ensure smooth effective
and efficient delivery of pharmaceutical services.
Pharmaceutical Prepares, assembles, labels, orders, stores and
Services dispenses all drugs and pharmaceutical compounds
with instructions for respective ward, clinic and patient
according to instructions of the unit pharmacist in order
to improve the quality of care.
Capacity Building Conducts in training process of pharmacy technologist,
technicians and other subordinates staff aimed at
improving appropriate skills and knowledge.

Monitoring and Monitors regularly, the utilization of the essential drugs

Evaluation and pharmaceuticals in order to identify appropriate
interventions.

4. REPORTING RELATIONSHIPS

(a) Reports to: Unit Pharmacist

(b) Other Jobs reporting to (4a) above:

 Principal Pharm Technologist – MS/5
 Pharmacy Technologist – MS/8
 Pharmacist Dispensors – MS/10

(c) Number and levels of immediate subordinates

 Pharmacy Dispenser MS/10

(d) Contacts

(i) Internal Contacts:

 Principal Pharmacist
 Senior Pharmacist
 Pharmacist
 Senior Nursing officers
 Physicians and all Heads of Department
 Human Resource
 All Clinical Heads of Department
289
 (ii) External Contacts:

 Medical Council of Zambia

 PSZ
 Pharmaceutical Regulation Authority
 Drug Stores

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to safety pharmaceutical and health regulations

(b) Responsibility for Government Resources:

Pharmaceutical Equipment
Drug and their quality

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

 Withdrawing and destruction of expired drugs and other

pharmaceuticals
 Control of irrational prescribing

(d) Consequence of Error

 Drug shortages
 Poisoning or death
 Litigation (law suit)

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 or Form V Cambridge school certificate

(b) Minimum Vocational/Professional Qualifications:

Diploma in Pharmacy Technology from a recognized college
Registered with Medical Council of Zambia

(c) Minimum Relevant Pre-Job Experience:

(d) Communication Skills:

(i) Written Skills

290
 Ability to write comprehensively and coherently in English

(ii) Oral Skills:

Fluently in English and other local languages

(e) Other skills/Attributes:

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Compounding section
Dispensing points
Field work

(b) Physical Effort Applied when Performing the Job:

Substantial

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

 Allergies to chemicals
 Accidental poisoning
 Chemical accidents and equipment

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Controlling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

291
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Pharmacy Dispenser

GRADE : MS/10

MINISTRY : Health

DEPARTMENT : Chainama

SECTION : Pharmacy

JOB HOLDER : Vacant

2. JOB PURPOSE

To assist in dispensing drugs to out patients under the direction of the

supervising pharmacy technologist (s) in the unit.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Pharmaceutical Prepares, assembles, labels, orders, stores and
Services dispenses all drugs and pharmaceutical compounds
with instructions for respective ward, clinic and patient
according to instructions of the unit pharmacist in order
to improve the quality of care.

Monitoring and Monitors regularly, the utilization of the essential drugs

Evaluation and pharmaceuticals in order to identify appropriate
interventions.

4. REPORTING RELATIONSHIPS

(a) Reports to:

Unit Pharmacist Technologist

(b) Other Jobs reporting to (4a) above:

 Pharmacist Technician – MS/9

(c) Number and levels of immediate subordinates

 None

(d) Contacts

292
 (i) Internal Contacts:
 Principal Pharmacist
 Senior Pharmacist
 Principal Pharm Technologist
 Pharm Technologist
 Human Resource

(ii) External Contacts:

 Medical Council of Zambia

 Pharmaceutical Regulation Authority
 Drug Stores

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to safety pharmaceutical and health regulations

(b) Responsibility for Government Resources:

Pharmaceutical Equipment
Drug and their quality

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

 Withdrawing and destruction of expired drugs and other

pharmaceuticals
 Control of irrational prescribing

(d) Consequence of Error

 Pharmaceuticals Equipment
 Drug and their quality
 Litigation (law suit)

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 or Form V Cambridge school certificate

(b) Minimum Vocational/Professional Qualifications:

GCE “0” levels with passes in English, Mathematics and one Science
subject

(c) Minimum Relevant Pre-Job Experience:

1 year

293
 (d) Communication Skills:

(i) Written Skills

Ability to write coherently in English

(ii) Oral Skills:

Ability to speak fluently in English and other local languages

(e) Other skills/Attributes:

Interpersonal relations
Initiatives
Computer literate an added asset

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Dispensing compounding section

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

 Allergies to chemicals
 Accidental poisoning
 Chemical accidents and equipment

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Controlling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

294
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Radiography Technologist

GRADE : G

MINISTRY : Community Development Mother and Child Health

DEPARTMENT : Nyimba District Hospital

SECTION : Radiology

JOB HOLDER : Joseph Mavwuka Habanji

2. JOB PURPOSE

To carry out general and specialized radiographic procedures in order to provide

high quality cost effective and safe use of medical imaging to patients.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA

General and Undertakes timely general and specialized radiographic

Specialized examinations in order to provide direct care and a high
Radiographic quality diagnostic service thereby assisting in the
Examination management of disease.

Undertakes timely assessments on patients and

Patient Care interprets clinical requirements in order to determine
appropriate radiographic techniques. Observes and
maintains contact with patient during and after
examinations.

Management Undertakes effectively the utilization of human, and

material resources in the department in order to ensure
effective and efficient operations.
Undertakes timely the development and
Capacity Building implementation of capacity building interventions in
order to impart appropriate skills and knowledge.

Planning and Performs timely preparation and implementation of

Budgeting action plans/budgets in order to facilitate the
attainment of set objectives and resource mobilization.

295
 Monitoring and Undertakes regular checks on X-ray equipment to
Evaluation ensure that it is safe to use thereby minimizing
radiation risks.

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Radiography Technologist

(b) Other Jobs reporting to (4a) above:

 Darkroom Assistant
 Departmental Nurse

(c) Number and levels of immediate subordinates

NIL

(d) Contacts

(i) Internal Contacts:

 Other Hospital
 Ministry of Health
 Radiation Protection Authority

(ii) External Contacts:

Other line ministries e.g. Ministry of Science, Technology and
Vocational Training
Medical Council of Zambia
Radiological Society of Zambia

5. RESPONSIBILITIES

(a) Safety and health of others

Should be able to understand and observe health and safety regulations
in order to protect yourself and others from such hazards like radiation
and communicable diseases

(b) Responsibility for Government Resources:

Actively involved in departmental audit, quality assurance, and quality
control to maintain effective clinical practice.

(d) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Should be able to carry out all general and specialized radiological
procedures with minimum supervision

296
 (d) Consequence of Error

 Radiation hazards
 Injuries to both technologist and patient,
 Loss of life due to improper handling of equipment
 Loss of resources for the government

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 or Form 5 School Certificate

(b) Minimum Vocational/Professional Qualifications:

Diploma in Radiography from a recognized institution and should be fully
registered with Medical Council of Zambia

(c) Minimum Relevant Pre-Job Experience:

 Clinical Attachment during training
 Industrial attachment for at least 4 months
 Hospital orientation and Radiography seminars is an added
advantage

(d) Communication Skills:

(i) Written Skills

Ability to read and write comprehensive reports

(ii) Oral Skills:

Ability to communicate fluently in English and other local languages
Communicate with patients in clear respectful and appropriate
manner

(iii) Other skills/Attributes:

Computer literate
Ensuring patient confidentially
Good human relations as the job involves dealing with different
people

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Radiology and Wards

(b) Physical Effort Applied when Performing the Job:

 Maintain levels of physical fitness to frequently move radiological
equipment during all shifts
 Walking long distances during ward radiography

(c) Mental Effort Applied when Performing the Job:

297
 Maintain maximum mental alertness and stability in order to deal with
difficult situations and handle radiological equipment with care

(d) Hazards involved in the Performance of Job:

 Substantial radiation hazards to both patients and staff
 Exposure to communicable diseases and body fluids

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Controlling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

298
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Senior Radiography Technologist

GRADE : MS/7

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Radiology

JOB HOLDER : Vacant

2. JOB PURPOSE

To carry out general and specialized radiographic procedures in order to provide

high quality cost effective and safe use of medical imaging to patients.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA

General and Undertakes timely general and specialized radiographic

Specialized examinations in order to provide direct care and a high
Radiographic quality diagnostic service thereby assisting in the
Examination management of disease.

Undertakes timely assessments on patients and

Patient Care interprets clinical requirements in order to determine
appropriate radiographic techniques. Observes and
maintains contact with patient during and after
examinations.

Management Undertakes effectively the utilization of human, and

material resources in the department in order to ensure
effective and efficient operations.
Undertakes timely the development and
Capacity Building implementation of capacity building interventions in
order to impart appropriate skills and knowledge.

Planning and Performs timely preparation and implementation of

Budgeting action plans/budgets in order to facilitate the
attainment of set objectives and resource mobilization.

299
 Monitoring and Undertakes regular checks on X-ray equipment to
Evaluation ensure that it is safe to use thereby minimizing
radiation risks.

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Radiography Technologist

(b) Other Jobs reporting to (4a) above:

 Darkroom Assistant
 Departmental Nurse

(c) Number and levels of immediate subordinates

NIL

(d) Contacts

(i) Internal Contacts:

 Other Hospital
 Ministry of Health
 Radiation Protection Authority

(ii) External Contacts:

Other line ministries e.g. Ministry of Science, Technology and
Vocational Training
Medical Council of Zambia
Radiological Society of Zambia

5. RESPONSIBILITIES

(a) Safety and health of others

Should be able to understand and observe health and safety regulations
in order to protect yourself and others from such hazards like radiation
and communicable diseases

(b) Responsibility for Government Resources:

Actively involved in departmental audit, quality assurance, and quality
control to maintain effective clinical practice.

(e) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Should be able to carry out all general and specialized radiological
procedures with minimum supervision

300
 (d) Consequence of Error

 Radiation hazards
 Injuries to both technologist and patient,
 Loss of life due to improper handling of equipment
 Loss of resources for the government

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 or Form 5 School Certificate

(b) Minimum Vocational/Professional Qualifications:

Diploma in Radiography from a recognized institution and should be fully
registered with Medical Council of Zambia

(c) Minimum Relevant Pre-Job Experience:

 Clinical Attachment during training
 Industrial attachment for at least 4 months
 Hospital orientation and Radiography seminars is an added
advantage

(d) Communication Skills:

(i) Written Skills

Ability to read and write comprehensive reports

(ii) Oral Skills:

Ability to communicate fluently in English and other local languages
Communicate with patients in clear respectful and appropriate
manner

(iii) Other skills/Attributes:

Computer literate
Ensuring patient confidentially
Good human relations as the job involves dealing with different
people

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Radiology and Wards

(b) Physical Effort Applied when Performing the Job:

 Maintain levels of physical fitness to frequently move radiological
equipment during all shifts
 Walking long distances during ward radiography

(c) Mental Effort Applied when Performing the Job:

301
 Maintain maximum mental alertness and stability in order to deal with
difficult situations and handle radiological equipment with care

(d) Hazards involved in the Performance of Job:

 Substantial radiation hazards to both patients and staff
 Exposure to communicable diseases and body fluids

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Controlling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………...
Date………………………………………….

302
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Night Superintendent

GRADE : (I)

MINISTRY : Community Development Mother and Child Health

DEPARTMENT : Hospital

SECTION : Nursing

JOB HOLDER : Royda Matipa Banda

2. JOB PURPOSE

To plan, administer, coordinate and control nursing and other related services
and activities in order to ensure smooth running o the hospital at night.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA

Inspection Undertakes hospital rounds regularly in order to ensure

adherence to set nursing/midwifery standards and other
related hospital services.

Problem Solving Identifies areas requiring interventions and decides on

course of action in order to ensure smooth running or
the hospital.

Diagnostic Care Organizes and coordinates nursing, medical and

paramedical services in order to facilitate total patient
care.

Supervision Supervises effectively all human and material resources

and arranges transportation of emergency cases, in
coming and outgoing Doctors and other paramedics
staff in order to ensure achievement of set objectives.
Diagnostic Care Organizes and coordinates nursing paramedical and
medical services in order to facilitate total patient care.
Counseling Undertakes effectively counseling of staff, patients and
their relatives in order to meet their social,
psychological and emotional needs.
Maintains accurate records of occurrences in the night
Data Management in order to promote continuity of care and decision
making.
303
 Monitoring and Monitors and evaluates timely nursing, midwifery,
Evaluation medical and paramedical care in order to ensure
effective and appropriate interventions.

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Nursing Officer

(b) Other Jobs reporting to (4a) above:

Theatre Superintendent –MS/3

(c) Number and levels of immediate subordinates

Minimum of Ten (10) staff of different categories ranging from clinical
officers on duty, nurses, other paramedics on duty as well as support
staff.

(d) Contacts

(i) Internal Contacts:

 Consultants
 Support services
 All medical and paramedical staff - Heads of Department
 Principal Nursing Officer

(ii) External Contacts:

General Nursing Council of Zambia – Professional conduct
Zambia Nurses Union Organisation

5. RESPONSIBILITIES

(a) Safety and health of others

Supervises adherence to safety regulations

(b) Responsibility for Government Resources:

All resources under job holder charge

(c) Level of Authority and Decision Making:

 Able to make independent decisions and act on them appropriately
 Authority over all motorized transport in the night and dispatch
them appropriately according to the needs
 Decides which Operational decisions/action to refer to the next level

(d) Consequence of Error

Incompetence may lead to loss of life and poor service delivery

6. KNOWLEDGE AND SKILLS REQUIREMENTS

304
 (a) Primary/Secondary Education:
Full Grade 12 or Form 5 School Certificate

(b) Minimum Vocational/Professional Qualifications:

Degree in Nursing or any other in a related field

(c) Minimum Relevant Pre-Job Experience:

5years as a ward sister

(d) Communication Skills:

(i) Written Skills

Ability to write

(ii) Oral Skills:

Ability to communicate effectively in English

(iii) Other skills/Attributes:

 Computer literate
 Good public relations
 Advocacy
 Confidentially

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field (hospital areas)

(b) Physical Effort Applied when Performing the Job:

Substantial

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

 Exposure to infections
 Security risks

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date …................................................

Supervisor……………………………………… Date ……………………………………
Controlling Officer/HOD……………………… Date …………………………………..
Prepared by……………………………………...
Date………………………………………….
305
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Nursing Officer

GRADE : MS/4

MINISTRY : Health

DEPARTMENT : 1st, 2nd and 3rd Level Hospital

SECTION : Nursing

JOB HOLDER : Vacant

2. JOB PURPOSE

To control and coordinate all activities aimed at the provision of efficient

nursing care services in order to restore, promote and maintain good health.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Policy Coordinates and supervises regularly the
implementation of policies in nursing and midwifery in
order to provide quality health care and facilitate the
achievement of set objectives.
Planning and Undertakes timely preparation and implementation of
Budgeting action plans/budgets in order to facilitate the
attainment of set objectives and resource mobilization.

Performance Manages timely development of work plan and

Management operationalisation of the Annual Performance Appraisal
System (APAS) in order to monitor, evaluate and
enhance performance
Research Initiates and undertakes regularly operational research
in nursing and midwifery in order to generate
information.
Monitoring and Monitors and evaluates timely nursing and midwifery
Evaluation activities in order to develop and implement
appropriate interventions.

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

306
 Senior Nursing Officer - MS/3

(b) Other Jobs reporting to (4a) above:

Night Superintendent –MS/3

Theatre Superintendent –MS/3

(c) Number and levels of immediate subordinates:

Nursing Sisters – number dependent on level of hospital

(d) Contacts

(ii) Internal Contacts:

 Other Units – Nursing Officers
 Heads of Departments

(ii) External Contacts:
General Nursing Council of Zambia
Zambia Nurses Union Organisation

5. RESPONSIBILITIES

(a) Safety and health of others

Supervises adherence to safety regulations

(b) Responsibility for Government Resources:

All resources under job holder charge

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

Operational decisions

(d) Consequence of Error

Incompetence may lead to poor nursing and midwifery services

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 or Form 5 School Certificate

(b) Minimum Vocational/Professional Qualifications:

Diploma in Nursing

(c) Minimum Relevant Pre-Job Experience:

5 years working experience
307
 (d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and analytical reports

(ii) Oral Skills:

Ability to communicate in English

(iii) Other skills/Attributes:

 Computer literate
 Innovative
 Assertiveness

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Minimal exposure to infectious diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….................................................

Supervisor……………………………………… Date ……………………………………
Controlling Officer/HOD……………………… Date …………………………………..
Prepared by……………………………………...
Date………………………………………….

308
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Nursing Sister

GRADE : MS/6

MINISTRY : Health

DEPARTMENT : Hospital

UNIT : Ward/Clinic

JOB HOLDER :

2. JOB PURPOSE
To supervise and undertake provision of nursing services and clinical care in the
ward in
order to facilitate quality health care to patients.

309
 3. KEY PRINCIPAL ACCOUNTABILITIES
RESULT AREA
Basic Supervises and undertakes timely
Treatment provision and administration of prescribed
basic treatment in order to promote and
restore health.
Counselling Supervises and undertakes effectively
the provision of counselling services to the
staff, patients and their relatives in order to
address their emotional social and
psychological needs
Nursing Supervises and undertakes timely provisions of
nursing care in order to facilitate quick recovery of
Care
patients
Nursing Supervises timely preparation of nursing
Care Plans care plans in order to facilitate decision
making
Ward Undertakes regularly inspection of wards
Inspections in order to ensure adherence to set standards
Ward Supervises and undertakes effectively human and
other resources in the ward in order to ensure a
Management
conducive environment for recovery of the sick
Performanc Supervises timely preparation of
e Management departmental and individual work plans in
order to monitor and evaluate performance
Supervision Supervises effectively human and other
resources in order to attain the objectives of
the ward

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Nursing Officer – MS/4

b) Other Jobs Reporting to (4a) above:

Registered Nurses
Registered Theater Nurses
Registered Mental Health Nurses

310
 c) Number and Level of Immediate Subordinates:

d) Contacts

i) Internal Contacts:
Paramedical staff
Doctors
Consultants
Support staff

ii) External Contacts:

International Organizations and private clinics, GNC, WHO,
UNICEF and relatives of patients
ZUNO

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures safety and health regulations are adhered to

b) Responsibility for Government Resources

All resources under job holder’s charge
c) Level of Authority and Decision-Making:
Operational decisions

d) Consequence of Error:
Negligence or incompetence could lead to loss of life and compromise
quality of health care and disrupt operation in the unit.

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate with 5 ‘O’ levels with English,
Mathematics, Science/Biology being compulsory

b) Minimum Vocational/Professional Qualifications:

Diploma in Nursing and Certificate in Midwifery/Theatre/Mental Health

c) Minimum Relevant Pre-Job Experience:

5 years post basic midwifery

d) Communication Skills

i) Written Skills:
Ability to write comprehensive and analytical reports

ii) Oral Skills:

Ability to communicate effectively in English and local languages

311
 e) Other Skills/Attributes
Computer literate, good public relations, management skills, counselling,
advocacy
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office and Ward
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Substantial
d) Hazard involved in the performance of job:
Exposed to infectious and communicable diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................…

Supervisor:......................................................................Date:.....................

Controlling Officer/HOD:.................................................Date:...................

Prepared by:....................................................................Date:.............................

312
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Registered Nurse (General)

GRADE : MS/8

MINISTRY : Health

DEPARTMENT : Hospital

UNIT : Ward/OPD

JOB HOLDER :

2. JOB PURPOSE
To supervise and undertake the provision of bedside nursing in the wards/OPD
in order to
Promote and restore health.

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Nursing Care Supervises and undertakes nursing care
procedures in order to facilitate quick recovery
Basic Treatment Supervises and undertakes timely prescribing
and administration of basic treatment in order to
enhance patients’ recovery
Patients Records Supervises and undertakes timely updating and
maintenance of patients’ records in order to
facilitate efficient storage and retrieval of
information
Reports Collects, maintains and supervises timely writing
of reports in order to facilitate decision making
Performance Supervises timely preparation of work plans in
Management order to monitor and evaluate performance
Supervision Supervises effectively human and other material
resources in order to facilitate achievement of
set targets

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Sister In-Charge – MS/6

313
 b) Other Jobs Reporting to (4a) above:
Midwives
Enrolled Nurses
Enrolled Midwifes
Theatre Nurses, EPNs

c) Number and Level of Immediate Subordinates:

Enrolled Nurses/ Student Nurses, support staff

d) Contacts

i) Internal Contacts:
Medical personnel
Doctors
Consultants
Physiotherapists
Nursing Officer
Senior Nursing Officer
Support Staff
Other Paramedics

ii) External Contacts:

Patients’ relatives
GNC
ZUNO
Cooperating partners

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

b) Responsibility for Government Resources

All resources under Job holder’s charge
c) Level of Authority and Decision-Making:
Operational decisions

d) Consequence of Error:
Negligence or incompetence could lead to loss of life and compromise
quality of health care and disrupt operations in the department

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Primary/Secondary Education:
Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Registered Nursing

314
 c) Minimum Relevant Pre-Job Experience:
Nil

d) Communication Skills

i) Written Skills:
Ability to write comprehensive reports

ii) Oral Skills:

Ability to communicate effectively in English

e) Other Skills/Attributes
Computer literate and good interpersonal skills, advocacy, counseling

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:
Ward/Clinic
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Substantial
d) Hazard involved in the performance of job:
Exposure to communicable disease

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................…

Supervisor:......................................................................Date:.....................

Controlling Officer/HOD:.................................................Date:...................

Prepared by:....................................................................Date:.............................

315
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Enrolled Nurse

GRADE : MS/9

MINISTRY : Health

DEPARTMENT : Hospital

UNIT : Ward

JOB HOLDER :

2. JOB PURPOSE
To undertake the provision of bedside nursing care services in the ward in order
enhance patient recovery

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Bedside Undertakes effectively nursing care procedures in
order to facilitate delivery of quality health care.
Care
Counseling Undertakes regularly provision of counseling to
patients and/or their relatives in order reduce
anxiety.
Patients’ Records Carries out timely updating and maintenance of
patients’ records in order to facilitate efficient
storage and retrieval of information.
Reports Undertakes timely preparation of
handover reports in order to facilitate decision
making.
Supervision Supervises and controls effectively
support staff in the ward in order to facilitate
maintain, clean and safe hospital environment.

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Registered Nurse/MS/8

b) Other Jobs Reporting to (4a) above:

Nil

c) Number and Level of Immediate Subordinates:

Ward attendant, Maid/Cleaners (CE03)
316
 Porter (CE03) (CESP)

d) Contacts

i) Internal Contacts:
Night Superintendent
Theatre Superintendent
Doctors
Consultants
Sister in Charge
N.Os

ii) External Contacts:

GNC, ZNA, Local and International organizations

5. RESPONSIBILITIES

a) Safety and Health of Others:

Observes safety and health regulations

b) Responsibility for Government Resources

All resources under job holders charge
c) Level of Authority and Decision-Making:
Operation decisions

d) Consequence of Error:
Negligence or incompetence could lead to loss of life/and compromise
quality of health care and disrupt operations in the department

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate with credit or better in
English, mathematics and a science

b) Minimum Vocational/Professional Qualifications:

Certificate in Enrolled Nursing

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Ability to write reports

ii) Oral Skills:

Ability to communicate effectively in English and local
languages
317
 e) Other Skills/Attributes
Management skills, Computer literate, diplomacy and good public
relations, advocacy, counselling

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:
Ward/Clinic
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Substantial
d) Hazard involved in the performance of job:
Exposure to communicable diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................……..

Supervisor:......................................................................Date:............................

Controlling Officer/HOD:...........................................Date:.............................

Prepared by:....................................................................Date:.............................

318
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Registered Midwife

GRADE : MS/7

MINISTRY : Health

DEPARTMENT : Hospital

UNIT : Ward/Clinic

JOB HOLDER :

2. JOB PURPOSE
To provide holistic reproductive health care services to clients in order to
reduce maternal and neonatal mortality and morbidity.

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Midwifery Care Supervises and undertakes effectively
reproductive care to women, men and babies in
order to promote good reproductive health.

319
 Basic Supervises and undertakes timely prescribing
and administration of basic treatment in order to
Treatment
facilitate safe motherhood
Patients Supervises and undertakes timely
Records updating and maintenance of reproductive
health records in order to facilitate
efficient storage and retrieval of
information
Reports Collects, maintains and supervises
timely writing of reports in order to
facilitate decision making
Performa Supervises timely preparation of
nce work plans in order to monitor and
Management evaluate performance
Supervisi Supervises effectively human and
on other material resources in order to
facilitate achievement of set targets
Research Initiates, implements and
understands regularly research in
reproductive health in order to generate
information

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Sister In-Charge – MS/6

b) Other Jobs Reporting to (4a) above:

Registered Nurses
Enrolled Nurses/ Midwives

c) Number and Level of Immediate Subordinates:

Registered Nurse
Enrolled Nurses/ midwives,

d) Contacts

i) Internal Contacts:

Doctors
Consultants
Nursing Officer
320
 Senior Nursing Officer

ii) External Contacts:

Patients’ relatives
GNC
ZUNO

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

b) Responsibility for Government Resources

All resources under Job holder’s charge
c) Level of Authority and Decision-Making:
Operational decisions

d) Consequence of Error:
Negligence or incompetence could lead to loss of life and compromise
quality of health care and disrupt operations in the department

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Registered Midwife

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Ability to write comprehensive reports

ii) Oral Skills:

Ability to communicate effectively in English

e) Other Skills/Attributes
Computer literate and good interpersonal skills, advocacy, counselling
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Ward/Clinic/community
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
321
 Substantial
d) Hazard involved in the performance of job:
Exposure to communicable disease

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................…

Supervisor:......................................................................Date:.....................

Controlling Officer/HOD:.................................................Date:...................

Prepared by:....................................................................Date:.............................

322
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Zambia Enrolled Midwife

GRADE : MS/8

MINISTRY : Health

DEPARTMENT : Chainama

UNIT : Labour Ward

JOB HOLDER :

2. JOB PURPOSE
To provide holistic reproductive health care services in the ward to clients in
order to reduce maternal and neonatal, morbidity and

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Midwifery Initiates and undertakes effectively reproductive
care to women, men and babies in order to promote
Care
good reproductive health
initiates and undertakes timely prescribing and
administration of basic treatment in order to
Basic Treatment
facilitate safe motherhood

Patients’ Records Undertakes and prepares timely updating and

maintenance of reproductive health records in order
to facilitate efficient storage and retrieval of
information.
Reports Collects and maintains timely writing of
reports in order to facilitate decision making.

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Sister in Charge – MS/6

b) Other Jobs Reporting to (4a) above:

Registered Midwife
Registered Nurse
Enrolled Nurse

c) Number and Level of Immediate Subordinates:

323
 d) Contacts

i) Internal Contacts:
Registered Midwife
Doctors
Consultants
Sister in Charge
Nursing Officer

ii) External Contacts:

Patients’ relatives
GNC
ZUNO

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

b) Responsibility for Government Resources

All resources under job holders charge
c) Level of Authority and Decision-Making:
Operation decisions

d) Consequence of Error:
Negligence or incompetence could lead to loss of life/and compromise
quality of health care and disrupt operations in the department

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Certificate in Enrolled Nursing

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Ability to write comprehensive reports

ii) Oral Skills:

Ability to communicate effectively in English and local
languages
324
 e) Other Skills/Attributes
Computer literate, interpersonal skills, advocacy, counselling
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Ward/Clinic
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Substantial
d) Hazard involved in the performance of job:
Exposure to infectious diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................……..

Supervisor:......................................................................Date:............................

Controlling Officer/HOD:...........................................Date:.............................

Prepared by:....................................................................Date:.............................

325
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Ward Attendant

GRADE : CESP

MINISTRY : Health

DEPARTMENT : Chainama Hospital

UNIT : Clinical Care

JOB HOLDER :

2. JOB PURPOSE
To assist the nursing staff in the providing of quality nursing care in order to
ensure quality nursing care services.

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Basic Undertakes and carries out timely under strict
supervision of a qualified nurse basic nursing care in
Nursing Care
order to facilitate delivery of quality nursing care
Clean Environment undertakes carbolizing of beds and lockers in order
to minimize cross infection
Nutrition Undertakes and carries out feeding of helpless
patients, serving of meals. Filling of water jugs for
patients to drink in order to maintain good nutrition
Elimination Undertakes and carries out bedpan rounds or assist
patients to go the toilet in order to promote
elimination

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Nursing Sister

b) Other Jobs Reporting to (4a) above:

Registered Midwife
Registered Nurse
Enrolled Nurse
RMN
EPN
EN

326
 c) Number and Level of Immediate Subordinates:
Nil

d) Contacts

i) Internal Contacts:
Ward Sister and all nursing staff

ii) External Contacts:

Health Workers Union

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

b) Responsibility for Government Resources

All resources under job holders charge
c) Level of Authority and Decision-Making:

d) Consequence of Error:

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Nil

c) Minimum Relevant Pre-Job Experience:

6 months training orientation

d) Communication Skills

i) Written Skills:
Ability to write

ii) Oral Skills:

Ability to communicate in English and local languages

e) Other Skills/Attributes
Confidentiality
Computer literate, interpersonal skills
327
 Empathetic

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:
Ward/Clinic
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Minimal
d) Hazard involved in the performance of job:
Exposure to infectious diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................……..

Supervisor:......................................................................Date:............................

Controlling Officer/HOD:...........................................Date:.............................

Prepared by:....................................................................Date:.............................

328
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : DENTAL SURGEON

GRADE : MDS/4

MINISTRY : HEALTH

DEPARTMENT : CHAINAMA

SECTION : ORAL HEALTH SERVICES

JOB HOLDER : -

2. JOB PURPOSE

To provide oral health services to patients in order to ensure that all patients
receive appropriate management

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILTY (MAIN

DUTIES)
Oral Health Undertakes timely, checking, investigation,
initial treatment and consults appropriate in
order to provide quality patient care

Management Ensures timely, the accurate management of

oral clinical records in order to improve oral
clinical performance

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Registrar/Consultant

(b) Other Jobs reporting to (4a) above:

Dental Therapist
Dental Technologist

(c) Number and levels of immediate subordinates

Dental Therapist
Dental Technologist

(d) Contacts

329
 (i) Internal Contacts:
Interdepartmental consultations

(ii) External Contacts:

ZDA
Medical Council of Zambia

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety guidelines

(b) Responsibility for Government Resources:

Resources allocated to the department

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

Makes decisions related to patient care

(d) Consequence of Error

Poor quality patient care
Loss of life or permanent disability

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 or Form 5 School Certificate

Minimum Vocational/Professional Qualifications:

BDs DMS or equivalent plus post graduate qualification

(c) Minimum Relevant Pre-Job Experience:

N/A

(d) Communication Skills:

(i) Written Skills

Ability to write technical papers in English

(ii) Oral Skills:

Ability to communicate in English

(iii) Other skills/Attributes:

Integrity
Initiative
Empathy

330
7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Wards/Clinic

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder………………………… Date

…............................................................
Supervisor………………………… Date …………………………………………
Controlling Officer/HOD…………. Date ………………………………….. ……
Prepared by………………………… Date…………………

JOB DESCRIPTION/SPECIFICATION

331
1. IDENTIFICATION SECTION

JOB TITLE : Waiter

GRADE : CE03

INSTITUTION : Health

DEPARTMENT : University Teaching Hospital

SECTION : KITCHEN

JOB HOLDER : VACANT

2. JOB PURPOSE

To transport and serve prepared meals to patients on time

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
Serving Serves timely, cooked meals in order to meet menu
requirements
Cleaning Carries out regularly, cleaning of utensils, food
trollies and cooking area in order to maintain high
sanitation standards

4. REPORTING RELATIONSHIPS

a) Reports to:
Cook

b) Other Jobs Reporting to (4a) above:

Cleaners

c) Number and Levels of Immediate Subordinates:

Nil

Contacts

i) Internal Contacts:
Nursing Sister
Registered Nurse
Registered Midwife
Enrolled Nurse

i) External Contacts:
Nil

332
5. RESPONSIBILITIES

a) Safety and Health of Others:

Adherence to all health and safety regulations

b) Responsibility for Government Resources:

Nil

c) Level of Authority/Decision Making:

Nil

d) Consequence of Error:
Delay in preparation of meals leading to customer dissatisfaction and loss
of revenue

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Grade 12/Form 5 Certificate

b) Minimum vocational/Professional Qualifications

Certificate in House Keeping

c) Minimum Relevant Pre-Job Experience:

1 year experience

d) Communications Skills:

i) Writing Skills:
Able to complete mal records

ii) Oral Skills:

Able to speak English

e) Other Skills/Attributes
 Interpersonal skills
 Computer Literate
 Confidentiality
 Tact and Diplomacy
 Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

a) Conditions of Work Place:

Kitchen/Restaurant

b) Physical Effort Applied when performing the Job:

333
 Substantial physical effort associated with meal preparation.

c) Mental Effort Applied when Performing the Job:

Minimal associated with job.

d) Hazards Involved in the Performance of Job:

Physical harm from using kitchen equipment

8. JOB DESCRIPTION APPROVAL

Agreed by signatures:

Job Holder ....................................... Date .....................................

Supervisor ......................................... Date......................................

Controlling Officer/HOD…………… Date .....................................

Prepared by ....................................... Date .....................................

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION
334
 JOB TITLE : PLUMBER

GRADE : TTW/6

INSTITUTION : UNIVERSITY TEACHING HOSPITAL

DEPARTMENT : MAINTANCE

SECTION : PLUMBING

JOB HOLDER : VACANT

2. JOB PURPOSE

To carry out routine and preventative maintenance of plumbing works in order

to maintain their working condition and prolong their life span.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
Routine Carries out regularly, routine maintenance of plumbing
Maintenance works in order prolong timer life span
Preventative Carries out regularly, preventative maintenance of
Maintenance plumbing works in order to maintain their working
works order

4. REPORTING RELATIONSHIPS

a) Reports to:
Foreman

b) Other Jobs Reporting to (4a) above:

c) Number and Levels of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
Administrative Officer
Head

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

335
 Nil

b) Responsibility for Government Resources:

Responsible for all asset s under jobholders charge

c) Level of Authority/Decision Making:

Nil

d) Consequence of Error:
Unsanitary conditions at lodge due to malfunctioning plumbing works
leading to client dissatisfaction and loss of revenue

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Grade 12/Form 5 Certificates

b) Minimum Vocational/Professional Qualifications

Crafts Certificate

c) Minimum Relevant Pre- Job Experience:

2 years

d) Communications Skills:

i) Writing Skills:
Able to write maintenance reports

ii) Oral Skills:

Able to speak English.

e) Other Skills/Attributes
 Honesty

7. ENVIRONMENTAL AND OTHER FEATURES

a) Conditions of Work Place:

Office/Field

b) Physical Effort Applied when performing the Job:

Substantial physical effort associated with repair of plumbing works

c) Mental Effort Applied when Performing the Job:

Minimal mental effort associated with job

d) Hazards Involved in the Performance of Job:

Risk of illness from contact with sewage

8. JOB DESCRIPTION APPROVAL

336
 Agreed by signatures)

Job Holder ....................................... Date .....................................

Supervisor ......................................... Date......................................

Controlling Officer/HOD.......................Date .....................................

Prepared by ....................................... Date .....................................

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

337
 JOB TITLE : ELECTRICAL TECHNICIAN

GRADE : GSS/12

INSTITUTION : Health

DEPARTMENT : Maintenance

SECTION : Electrical

JOB HOLDER : VACANT

2. JOB PURPOSE

To Manage, service and repair electrical wiring and related equipment in

the hospital in order to facilitate operations.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN

AREAS DUTIES)

Installation Ensures timely and competently electrical

wiring systems and related equipment in
buildings in order to facilitate use of
electrical appliances.
Servicing Services timely wiring and equipment in
buildings to ensure continuity of operations.
Repairing Supervises efficient repairs, electrical wiring
and equipment in buildings to ensure
continuity of operations.

4. REPORTING RELATIONSHIPS

a) Reports to:
Engineering Assistant

b) Other job reporting to (4a) above:

c) Number and level of Immediate Subordinates:

4 Electrician

d) Contacts:

i) Internal Contacts:
Chief Hospital Administrator
Hospital Administrator

338
 ii) External Contacts:
ZESCO

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government’s Resources:

Responsible for all assets under jobholder’s charge.

c) Level of Authority and Decision Making:

Nil

d) Consequence of Error:
Incompetence on the part of the job holder would result in disruption of
electrical systems which will affect the operations of the Institute.

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 12 full certificate

b) Minimum Vocation/Professional Qualifications:

Certificate in Electrical Engineering

c) Minimum Relevant Pre-Job Experience:

2 years

d) Communication Skills:

i) Written Skills:
Good written skills to enable him produce documents such as
reports

ii) Oral Skills:

Good oral skills to enable him communicate effectively.
e) Other Skills/Attributes:
 Computer literate
 Honest
 Reliable
 Patient
 Perseverance
 Alert
 Initiative

7. ENVIRONMENT AND OTHER FEATURES

339
 a) Condition of Work Place:
Workshop/Field

b) Physical effort applied when performing the job:

Substantial to enable him lift heavy equipment or climb electrical poles.

c) Mental effort applied when performing the job:

Substantial as the job requires high level concentration

d) Hazards involved in the performance of the job:

Possible accidents arising from fire/electric shocks.

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder ....................................... Date .....................................

Supervisor ......................................... Date......................................

Controlling Officer/HOD.......................Date .....................................

Prepared by ....................................... Date .....................................

JOB DESCRIPTION/SPECIFICATION

340
1. IDENTIFICATION SECTION

JOB TITLE : ELECTRICIAN

GRADE : TTW/5

INSTITUTION : Health

DEPARTMENT : Maintance

SECTION : Electrical

JOB HOLDER : VACANT

2. JOB PURPOSE

To install, service and repair electrical wiring and related equipment in

buildings of the Institute in order to facilitate operations.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN

AREAS DUTIES)

Installation Installs timely and competently electrical

wiring systems and related equipment in
buildings in order to facilitate use of
electrical appliances.
Servicing Services timely wiring and equipment in
buildings to ensure continuity of operations.
Repairing Repairs efficiently, electrical wiring and
equipment in buildings to ensure continuity
of operations.

4. REPORTING RELATIONSHIPS

a) Reports to:
Electrical Technician

b) Other job reporting to (4a) above:

Plumber
Painter
c) Number and level of Immediate Subordinates:
Nil

d) Contacts:

i) Internal Contacts:

341
 Nil

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government’s Resources:

Responsible for all assets under jobholder’s charge.

c) Level of Authority and Decision Making:

Nil

d) Consequence of Error:
Incompetence on the part of the job holder would result in disruption of
electrical systems which will affect the operations of the Institute.

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 12 full certificate

b) Minimum Vocation/Professional Qualifications:

Certificate in Electrical Engineering

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills:

i) Written Skills:
Good written skills to enable him produce documents such as
reports

ii) Oral Skills:

Good oral skills to enable him communicate effectively.
e) Other Skills/Attributes:
 Computer literate
 Honest
 Reliable
 Patient
 Perseverance
 Alert
 Initiative

342
7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

Workshop/Field

b) Physical effort applied when performing the job:

Substantial to enable him lift heavy equipment or climb electrical poles.

c) Mental effort applied when performing the job:

Substantial as the job requires high level concentration

d) Hazards involved in the performance of the job:

Possible accidents arising from fire/electric shocks.

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder ....................................... Date .....................................

Supervisor ......................................... Date......................................

Controlling Officer/HOD.......................Date .....................................

Prepared by ....................................... Date .....................................

JOB DESCRIPTION/SPECIFICATION

343
1. IDENTIFICATION SECTION

JOB TITLE : Painter

GRADE : TTW/9

INSTITUTION : University Teaching Hospital

DEPARTMENT : Administration

SECTION : General Works

JOB HOLDER : Vacant

2. JOB PURPOSE

To paint the interior and exterior of the institutes buildings in order to enhance
their outlook.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA

Painting Paints appropriately the interior and

exterior of Designates buildings of the
institute in order to enhance their
outlook.
Decoration Decorates appropriately the interior o the
institute buildings in order to enhance their
outlook

Glazing Glazes effectively designated

windowpanes in order to maintain their
quality and utility.

4. REPORTING RELATIONSHIPS

a) Reports to:
Foreman

b) Other job reporting to (4a) above:

Electrician
Plumber
Carpenter

c) Number and level of Immediate Subordinates:

Nil

344
 d) Contacts:

i) Internal Contacts:
- Regularly with Maintenance Supervisor
- Occasionally with Plumber, Electrician and Carpenter

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources:

Tools and equipment under his charge as well as allocated materials

c) Level of Authority and Decision Making:

Nil

d) Consequence of Error:
Failure on the part of the painter to perform will result in poor outlook of
the institutes buildings leading to loss of image

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 9 Certificate

b) Minimum Vocation/Professional Qualifications:

Craft Certificate and Grade 5

c) Minimum Relevant Pre-Job Experience:

d) Communication Skills:

i) Written Skills:
Basic

ii) Oral Skills:

Basic

e) Other Skills/Attributes:
- Energetic
- Patience
- Reliability
- Honesty
345
 - Initiative

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

Field

b) Physical effort applied when performing the job:

Substantial

c) Mental effort applied when performing the job:

Average

d) Hazards involved in the performance of the job:

- Possible accidents as he has to reach all buildings using the ladder
- Side effects from frequent inhaling of air affected by paint
- Possible injury arising from plating of window panes.

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder..................................................
Date:......................................

Supervisor..................................................
Date:......................................

Controlling Officer/HOD.............................
Date:......................................

Prepared by...............................................
Date:.....................................

JOB DESCRIPTION /SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Public Relations Officer

346
 GRADE : GSS/6

MINISTRY : MINISTRY OF HEALTH

DEPARTMENT : Human Resources & Administration

SECTION : Public Relations

JOB HOLDER : Vacant

2. JOB PURPOSE

To disseminate information to the public on issues relating to the operations of

the Ministry/Institution in order to keep the public and other stakeholders
informed and enhance the image of the Ministry/Institution.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES

(MAIN DUTIES)
Communication Promotes and maintains a sound
communication network with the
public and stakeholders in order to
facilitate information flow.

Press Releases Issues timely press releases in

order to ensure that a proper
image of the Ministry/Institution is
portrayed.

Queries Responds timely to press and

public queries in order to provide
accurate information.

Documentation Ensures proper documentation of

media reports, videos,
publications and
magazines/brochures for future
reference and retrieval.

Publications Ensures timely production of

brochures, magazines, newsletters
and videos in order to inform the
public on the programmes and
policies of the Ministry/Institution
Media Reports Compiles timely media and other
reports on issues of interest on
the operations of the
Ministry/Institution in order to
keep the Ministry/Institution
informed and to take action where
necessary.
347
4 REPORTING RELATIONSHIPS

a) Reports to:

Chief Hospital Administrator (GSS 3).

b) Other Job Reporting to (4a) above:

Administrative Officer, Senior Human Resource Management Officer, Senior

Systems Analyst, Senior Planner.

c) Number and level of immediate subordinates:

Two(2)

d) Contacts:

i) Internal Contacts:

Senior Medical Superintendent. Chief Administrative Officer

Chief Nursing Officer, Head Clinical Care

ii) External Contacts:

Chief Editors – Newspapers

Chie Executives

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil.

b) Responsibility for government resources:

Resources under job holders’ charge.

eg. Computer and Printer
Radio

c) Level of Authority and Decision Making:

Nil.

d) Consequence of Error:

Tarnished image of the Ministry/Institution due to non availability of

information and misinformation to the public.

6. KNOWLEDGE AND SKILLS REQUIREMENT

348
 a) Minimum Primary/Secondary Education:

Full Grade 12 Certificate.

b) Minimum Vocational/Professional Qualifications:

BA Mass Communication or equivalent.

c) Minimum Relevant Pre-Job Experience:

3 years in communication

d) Communications Skills:

i) Written Skills

Excellent writing skills as a job entails writing press releases.

ii) Oral Skills

Excellent oral communication skills

e) Other Skills/Attributes:

Tact and diplomacy, computer literate, interpersonal, initiative

7. ENVIRONMENTAL AND OTHER FEATURES

a) Condition of Work Place:

Office and field.

b) Physical effort applied when performing the job:

Minimal.
c) Mental effort applied when performing the job:

Substantial.

d) Hazards involved in the performance the job:

Nil.

8. JOB DESCRIPTION PPROVAL

Agreed by (Signatures)

349
 Job Holder:………………………………..…….. Date………………
Supervisor……………………………………..… Date:…………….
Controlling Officer/HOD:…………………..……. Date…:………….
Prepared by:…………………………………….. Date:……………

JOB DESCRIPTION /SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Assistant Public Relations Officer

350
 GRADE : GSS/8

MINISTRY :

DEPARTMENT : Human Resources & Administration

SECTION : Public Relations - External

JOB HOLDER : Vacant

2. JOB PURPOSE

To disseminate information to the public on issues relating to the operations of

the Ministry/Institution in order to keep the public and other stakeholders
informed and enhance the image of the Ministry/Institution.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES

(MAIN DUTIES)
Communication Organises a sound communication
network with the public and
stakeholders in order to facilitate
information flow.

Press Releases Prepares timely press releases in

order to ensure that a proper
image of the Ministry/Institution is
portrayed.

Queries Develops timely to press and

public queries in order to provide
accurate information.

Documentation Undertakes proper documentation

of media reports, videos,
publications and
magazines/brochures for future
reference and retrieval.

Publications Prepares timely production of

brochures, magazines, newsletters
and videos in order to inform the
public on the programmes and
policies of the Ministry/Institution
Media Reports Compiles timely media and other
reports on issues of interest on
the operations of the
Ministry/Institution in order to
keep the Ministry/Institution
informed and to take action where
necessary.

351
5 REPORTING RELATIONSHIPS

a) Reports to:

Public Relations Officer (GSS 6).

d) Other Job Reporting to (4a) above:

Assistant Public Relations Officers.

e) Number and level of immediate subordinates:

Nil

d) Contacts:

iii) Internal Contacts:

Chief Hospital Administrator, Nursing Officer, Nursing Sisters

iv) External Contacts:

Chief Editors – Newspapers

Chie Executives

8. RESPONSIBILITIES

a) Safety and Health of Others:

Nil.

b) Responsibility for government resources:

Resources under job holders’ charge.

eg. Computer and Printer
Radio

c) Level of Authority and Decision Making:

Nil.

d) Consequence of Error:

Tarnished image of the Ministry/Institution due to non availability of

information and misinformation to the public.

9. KNOWLEDGE AND SKILLS REQUIREMENT

a) Minimum Primary/Secondary Education:

352
 Full Grade 12 Certificate.

b) Minimum Vocational/Professional Qualifications:

BA Mass Communication or equivalent.

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communications Skills:

i) Written Skills

Excellent writing skills as a job entails writing press releases.

ii) Oral Skills

Excellent oral communication skills

e) Other Skills/Attributes:

Tact and diplomacy, computer literate, interpersonal, initiative

10. ENVIRONMENTAL AND OTHER FEATURES

a) Condition of Work Place:

Office and field.

b) Physical effort applied when performing the job:

Minimal.
c) Mental effort applied when performing the job:

Substantial.

d) Hazards involved in the performance the job:

Nil.

8. JOB DESCRIPTION PPROVAL

Agreed by (Signatures)

Job Holder:………………………………..…….. Date………………

Supervisor……………………………………..… Date:…………….
Controlling Officer/HOD:…………………..……. Date…:………….
353
 Prepared by:…………………………………….. Date:……………

JOB DESCRIPTION /SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Assistant Public Relations Officer

354
 GRADE : GSS/8

MINISTRY :

DEPARTMENT : Human Resources & Administration

SECTION : Public Relations - Internal

JOB HOLDER : Vacant

2. JOB PURPOSE

To disseminate information to the public on issues relating to the operations of

the Ministry/Institution in order to keep the public and other stakeholders
informed and enhance the image of the Ministry/Institution.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES

(MAIN DUTIES)
Communication Organises a sound communication
network with the public and
stakeholders in order to facilitate
information flow.

Press Releases Prepares timely press releases in

order to ensure that a proper
image of the Ministry/Institution is
portrayed.

Queries Develops timely to press and

public queries in order to provide
accurate information.

Documentation Undertakes proper documentation

of media reports, videos,
publications and
magazines/brochures for future
reference and retrieval.

Publications Prepares timely production of

brochures, magazines, newsletters
and videos in order to inform the
public on the programmes and
policies of the Ministry/Institution
Media Reports Compiles timely media and other
reports on issues of interest on
the operations of the
Ministry/Institution in order to
keep the Ministry/Institution
informed and to take action where
necessary.

355
6 REPORTING RELATIONSHIPS

a) Reports to:

Public Relations Officer (GSS 6).

f) Other Job Reporting to (4a) above:

Assistant Public Relations Officers.

g) Number and level of immediate subordinates:

Nil

d) Contacts:

v) Internal Contacts:

Chief Hospital Administrator, Nursing Officer, Nursing Sisters

vi) External Contacts:

Chief Editors – Newspapers

Chie Executives

11. RESPONSIBILITIES

a) Safety and Health of Others:

Nil.

b) Responsibility for government resources:

Resources under job holders’ charge.

eg. Computer and Printer
Radio

c) Level of Authority and Decision Making:

Nil.

d) Consequence of Error:

Tarnished image of the Ministry/Institution due to non availability of

information and misinformation to the public.

12. KNOWLEDGE AND SKILLS REQUIREMENT

a) Minimum Primary/Secondary Education:

356
 Full Grade 12 Certificate.

b) Minimum Vocational/Professional Qualifications:

BA Mass Communication or equivalent.

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communications Skills:

i) Written Skills

Excellent writing skills as a job entails writing press releases.

ii) Oral Skills

Excellent oral communication skills

e) Other Skills/Attributes:

Tact and diplomacy, computer literate, interpersonal, initiative

13. ENVIRONMENTAL AND OTHER FEATURES

a) Condition of Work Place:

Office and field.

b) Physical effort applied when performing the job:

Minimal.
c) Mental effort applied when performing the job:

Substantial.

d) Hazards involved in the performance the job:

Nil.

8. JOB DESCRIPTION PPROVAL

Agreed by (Signatures)

Job Holder:………………………………..…….. Date………………

Supervisor……………………………………..… Date:…………….
Controlling Officer/HOD:…………………..……. Date…:………….
357
 Prepared by:…………………………………….. Date:……………

JOB DESCRIPTION /SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Audiometric Technician

GRADE : GSS/9

358
 MINISTRY : Health

DEPARTMENT : Surgery

SECTION : Ear, Nose Throat

JOB HOLDER : Vacant

2. JOB PURPOSE

To carry out the comprehensive physical checks of patients in order to

determine the ability to hear.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES

(MAIN DUTIES)
Diagnose Performs Hearing tests in order to
determine the patients ability to
hear

7 REPORTING RELATIONSHIS

a) Reports to:

ENT Consultant( MDS 1).

h) Other Job Reporting to (4a) above:

E.N.T Clinical Officer.

i) Number and level of immediate subordinates:

Nil

d) Contacts:

vii) Internal Contacts:

Chief Hospital Administrator, Nursing Officer, Nursing Sisters

viii) External Contacts:

14. RESPONSIBILITIES

a) Safety and Health of Others:

Nil.

b) Responsibility for government resources:

359
 Resources under job holders’ charge.
eg. Audiometry equipment

c) Level of Authority and Decision Making:

Nil.

d) Consequence of Error:

15. KNOWLEDGE AND SKILLS REQUIREMENT

a) Minimum Primary/Secondary Education:

Full Grade 12 Certificate.

b) Minimum Vocational/Professional Qualifications:

Certificate in Audiometry

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communications Skills:

i) Written Skills

Good writing skills as a job entail writing reports.

ii) Oral Skills

Good oral communication skills

e) Other Skills/Attributes:

Tact, interpersonal, initiative

16. ENVIRONMENTAL AND OTHER FEATURES

a) Condition of Work Place:

Office.

b) Physical effort applied when performing the job:

Minimal.
c) Mental effort applied when performing the job:

Moderate.
360
 d) Hazards involved in the performance the job:

Nil.

8. JOB DESCRIPTION PPROVAL

Agreed by (Signatures)

Job Holder:………………………………..…….. Date………………

Supervisor……………………………………..… Date:…………….
Controlling Officer/HOD:…………………..……. Date…:………….
Prepared by:…………………………………….. Date:……………

JOB DESCRIPTION /SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Boilerman

GRADE : TTW/8

MINISTRY : Health
361
 DEPARTMENT : Maintance

SECTION : Administration

JOB HOLDER : Vacant

2. JOB PURPOSE

To operate the boiler in order to generate steam for sterilization of surgical

equipment and materials and running of the laundry machines.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES

(MAIN DUTIES)
Sterilization To fire the boiler at appropriate
temperatures

8 REPORTING RELATIONSHIS

a) Reports to:

Foreman( TTW 03).

j) Other Job Reporting to (4a) above:

Handyman

k) Number and level of immediate subordinates:

Nil

d) Contacts:

ix) Internal Contacts:

Theatre Superitendent, Laundry Superintendent

x) External Contacts:

Nil

17. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

b) Responsibility for government resources:

362
 Resources under job holders’ charge.

c) Level of Authority and Decision Making:

Nil.

d) Consequence of Error:

18. KNOWLEDGE AND SKILLS REQUIREMENT

a) Minimum Primary/Secondary Education:

Full Grade 12 Certificate.

b) Minimum Vocational/Professional Qualifications:

Nil
c) Minimum Relevant Pre-Job Experience:

Nil

d) Communications Skills:

i) Written Skills

Able to read and write.

ii) Oral Skills

Good oral communication skills

e) Other Skills/Attributes:

interpersonal, initiative

19. ENVIRONMENTAL AND OTHER FEATURES

a) Condition of Work Place:

Plant

b) Physical effort applied when performing the job:

Minimal.
c) Mental effort applied when performing the job:

Moderate.

363
 d) Hazards involved in the performance the job:

Nil.

8. JOB DESCRIPTION PPROVAL

Agreed by (Signatures)

Job Holder:………………………………..…….. Date………………

Supervisor……………………………………..… Date:…………….
Controlling Officer/HOD:…………………..……. Date…:………….
Prepared by:…………………………………….. Date:……………

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Painter

364
 GRADE : TTW/9

MINISTRY : Health

DEPARTMENT : Administration

SECTION : Maintance

JOB HOLDER : Vacant

2. JOB PURPOSE

To paint the interior and exterior of the institutes buildings in order to enhance
their outlook.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA

Painting Paints appropriately the interior and

exterior of Designates buildings of the
institute in order to enhance their
outlook.
Decoration Decorates appropriately the interior o the
institute buildings in order to enhance their
outlook

Glazing Glazes effectively designated

windowpanes in order to maintain their
quality and utility.

4. REPORTING RELATIONSHIPS

a) Reports to:
Foreman

b) Other job reporting to (4a) above:

Plumber
Carpenter

c) Number and level of Immediate Subordinates:

Nil

d) Contacts:

i) Internal Contacts:
- Regularly with Maintenance Supervisor
- Occasionally with Plumber, Electrician and Carpenter

365
 ii) External Contacts:
Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources:

Tools and equipment under his charge as well as allocated materials

c) Level of Authority and Decision Making:

Nil

d) Consequence of Error:
Failure on the part of the painter to perform will result in poor outlook of
the institutes buildings leading to loss of image

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 9 Certificate

b) Minimum Vocation/Professional Qualifications:

Craft Certificate and Grade 5

c) Minimum Relevant Pre-Job Experience:

d) Communication Skills:

i) Written Skills:
Basic

ii) Oral Skills:

Basic

e) Other Skills/Attributes:
- Energetic
- Patience
- Reliability
- Honesty
- Initiative

366
7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

Field

b) Physical effort applied when performing the job:

Substantial

c) Mental effort applied when performing the job:

Average

d) Hazards involved in the performance of the job:

- Possible accidents as he has to reach all buildings using the ladder
- Side effects from frequent inhaling of air affected by paint
- Possible injury arising from plating of window panes.

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder..................................................
Date:......................................

Supervisor..................................................
Date:......................................

Controlling Officer/HOD.............................
Date:......................................

Prepared by...............................................
Date:.....................................

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Electrician

GRADE : TTW/9

Ministry : Health

367
 DEPARTMENT : Maintance

SECTION : Electrical

JOB HOLDER : Vacant

2. JOB PURPOSE

To install, service and repair electrical wiring and related equipment in

buildings of the Institute in order to facilitate operations.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN

AREAS DUTIES)

Installation Installs timely and competently

electrical wiring systems and related
equipment in buildings in order to
facilitate use of electrical appliances.

Servicing Services timely wiring and equipment in

buildings to ensure continuity of operations.

Repairing Repairs electrical wiring and

equipment in buildings to ensure
continuity of operations.

4. REPORTING RELATIONSHIPS

a) Reports to:
Electrical Technician(GSS/12)

b) Other job reporting to (4a) above:

c) Number and level of Immediate Subordinates:

Nil

d) Contacts:

i) Internal Contacts:
- Regularly with Maintenance Supervisor
- Occasionally with the plumber
- Occasionally with staff and Institute’s residents.

368
 ii) External Contacts:
Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government’s Resources:

Responsible for materials and equipment under his charge.

c) Level of Authority and Decision Making:

Routine as pertains to his duties

d) Consequence of Error:
Incompetence on the part of the job holder would result in disruption of
electrical systems which will affect the operations of the Institute.

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 12 full certificate

b) Minimum Vocation/Professional Qualifications:

Certificate in Electrical Engineering

c) Minimum Relevant Pre-Job Experience:

Three years

d) Communication Skills:

i) Written Skills:
Good written skills to enable him produce documents such as
reports

ii) Oral Skills:

Good oral skills to enable him communicate effectively.

e) Other Skills/Attributes:
- Computer literate
- honest
- reliable
- patient
- perseverance
- alert
- initiative

369
7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

Workshop/Field

b) Physical effort applied when performing the job:

Substantial to enable him lift heavy equipment or climb electrical poles.

c) Mental effort applied when performing the job:

Substantial as the job requires high level concentration

d) Hazards involved in the performance of the job:

Possible accidents arising from fire/electric shocks.

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job
Holder....................................................Date:................................
......

Supervisor....................................................Date:..........................
............

Controlling
Officer/HOD...............................Date:......................................

Prepared
by.................................................Date:......................................

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Carpenter

GRADE : TTW/7

Ministry : Health

DEPARTMENT : Maintance

370
 SECTION : Civil

JOB HOLDER : Vacant

2. JOB PURPOSE

To undertake carpentry works in order to maintain fittings and fixtures.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN

AREAS DUTIES)

Installation Installs timely carpentry works in buildings

in order to keep buildings in good state.

Servicing Services timely Carpentry fittings.

Repairing Repairs carpentry works and equipment in

buildings to ensure continuity of operations.

4. REPORTING RELATIONSHIPS

a) Reports to:
Foreman(TTW/03)

b) Other job reporting to (4a) above:

xi) Plumber
xii) Carpenter

c) Number and level of Immediate Subordinates:

Nil

d) Contacts:

i) Internal Contacts:
- Regularly with Maintenance Supervisor
- Occasionally with the plumber
- Occasionally with staff and Institute’s residents.

ii) External Contacts:

Nil

371
5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government’s Resources:

Responsible for materials and equipment under his charge.

c) Level of Authority and Decision Making:

Routine as pertains to his duties

d) Consequence of Error:
Incompetence on the part of the job holder would result in disruption of
electrical systems which will affect the operations of the Institute.

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 12 full certificate

b) Minimum Vocation/Professional Qualifications:

Certificate in Electrical Engineering

c) Minimum Relevant Pre-Job Experience:

d) Communication Skills:

i) Written Skills:
Good written skills to enable him produce documents such as
reports

ii) Oral Skills:

Good oral skills to enable him communicate effectively.

e) Other Skills/Attributes:
- Computer literate
- honest
- reliable
- patient
- perseverance
- alert
- initiative

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

Workshop/Field
372
 b) Physical effort applied when performing the job:
Substantial to enable him lift heavy equipment or climb electrical poles.

c) Mental effort applied when performing the job:

Substantial as the job requires high level concentration

d) Hazards involved in the performance of the job:

Possible accidents arising from falling.

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job
Holder....................................................Date:................................
......

Supervisor....................................................Date:..........................
............

Controlling
Officer/HOD...............................Date:......................................

Prepared
by.................................................Date:......................................

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PORTER

GRADE : CE 03

MINISTRY : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

373
 SECTION : THEATRE

JOB HOLDER : VACANT

2. JOB PURPOSE

To transfer patients, Linen, equipment and other clinical requirement in order to

provide necessary materials for patient care.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN

AREA DUTIES)

Patient Transfer Carries out timely, transfer of patients on

arrival and departure to various wards and
diagnostic facilities
Transfer of Linen Carries out timely, transfer of Linen and
and other Materials from one department to another
Materials

4. REPORTING RELATIONSHIPS

a) Reports to:
Nursing Sister

b) Other Jobs Reporting to (4a) above:

Registered Nurses, Zambia Enrolled Nurse, Maids

c) Number and Levels of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
Nil

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

b) Responsibility for Government Resources:

Responsible for all resources under jobholders charge

c) Level of Authority/Decision Making:

374
 Nil

d) Consequence of Error:
Nil

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 9/Form III Certificate

b) Minimum vocational/Professional Qualifications

Nil

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communications Skills:

i) Writing Skills:
Nil

ii) Oral Skills:

Nil

e) Other Skills/Attributes
Honesty
Interpersonal Skills

7. ENVIRONMENTAL AND OTHER FEATURES

a) Conditions of Work Place:

Nil

b) Physical Effort Applied when performing the Job:

Substantial physical effort associated with transfer of patient and
materials

c) Mental Effort Applied when Performing the Job:

Minimal mental effort associated with job

d) Hazards Involved in the Performance of Job:

Nil

8. JOB DESCRIPTION APPROVAL

Agreed by signatures)

Job Holder ....................................... Date .....................................

375
 Supervisor ......................................... Date......................................

Controlling Officer/HOD.......................Date .....................................

Prepared by ....................................... Date .....................................

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION
JOB TITLE : Registered Nurse (ICU)

GRADE : MS/8

MINISTRY : Health

DEPARTMENT : Hospital

UNIT : Intensive Care Unit/Highly dependency areas

Job Holder :

376
2. JOB PURPOSE : To supervise and undertake the provision of bedside
nursing in the intensive care unit in order to
Promote and restore health.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES

AREA
Nursing Care Supervises and undertakes nursing care
procedures in order to facilitate quick recovery
Basic Treatment Supervises and undertakes timely prescribing
and administration of basic treatment in order to
enhance patients’ recovery
Patients Records Supervises and undertakes timely updating and maintenance
of patients’ records in order to facilitate efficient storage and
retrieval of information
Reports Collects, maintains and supervises timely writing
of reports in order to facilitate decision making
Performance Supervises timely preparation of work plans in
Management order to monitor and evaluate performance
Supervision Supervises effectively human and other material
resources in order to facilitate achievement of
set targets

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Sister In-Charge – MS/6

b) Other Jobs Reporting to (4a) above:

Enrolled Nurses
Theatre Nurses

c) Number and Level of Immediate Subordinates:

Enrolled Nurses/ Student Nurses, support staff

d) Contacts

i) Internal Contacts:
Medical personnel
Doctors
Consultants
Physiotherapists
Nursing Officer
Senior Nursing Officer
Support Staff
Other Paramedics

377
 ii) External Contacts:
Patients’ relatives
GNC
ZUNO
Cooperating partners

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

b) Responsibility for Government Resources

All resources under Job holder’s charge
c) Level of Authority and Decision-Making:
Operational decisions

d) Consequence of Error:
Negligence or incompetence could lead to loss of life and compromise
quality of health care and disrupt operations in the department

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Primary/Secondary Education:
Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Diploma Registered Nursing
Certificate in Intensive Care Unit

c) Minimum Relevant Pre-Job Experience:

Registered Nursing

d) Communication Skills

i) Written Skills:
Ability to write comprehensive reports

ii) Oral Skills:

Ability to communicate effectively in English

e) Other Skills/Attributes
Computer literate and good interpersonal skills, advocacy, counseling

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:
Ward/Clinic
b) Physical effort applied when performing the job:
Substantial
378
 c) Mental effort applied when performing the job:
Substantial
d) Hazard involved in the performance of job:
Exposure to communicable disease

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................…

Supervisor:......................................................................Date:.....................

Controlling Officer/HOD:.................................................Date:...................

Prepared by:....................................................................Date:.............................

379
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Registered Mental Nurse

GRADE : MS/7

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

UNIT : Psychiatric Ward and Clinic

JOB HOLDER :

2. JOB PURPOSE

To supervise and undertake the provision of bedside nursing in the psychiatry

ward and clinic in order to promote and restore health

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Nursing Care Supervises and undertakes nursing care
procedures in order to facilitate quick recovery
Basic Treatment Supervises and undertakes timely prescribing
and administration of basic treatment in order to
enhance patients’ recovery
Patients Records Supervises and undertakes timely updating and
maintenance of patients’ records in order to
facilitate efficient storage and retrieval of
information
Reports Collects, maintains and supervises timely writing
of reports in order to facilitate decision making
Performance Supervises timely preparation of work plans in
Management order to monitor and evaluate performance
Supervision Supervises effectively human and other material
resources in order to facilitate achievement of
set targets

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Sister In-Charge – MS/6

380
 b) Other Jobs Reporting to (4a) above:
Enrolled Nurses

c) Number and Level of Immediate Subordinates:

Enrolled Nurses/ Student Nurses, support staff

d) Contacts

i) Internal Contacts:
Medical personnel
Doctors
Consultants
Physiotherapists
Nursing Officer
Senior Nursing Officer
Support Staff
Other Paramedics

ii) External Contacts:

Patients’ relatives
GNC
ZUNO
Cooperating partners

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

b) Responsibility for Government Resources

All resources under Job holder’s charge
c) Level of Authority and Decision-Making:
Operational decisions

d) Consequence of Error:
Negligence or incompetence could lead to loss of life and compromise
quality of health care and disrupt operations in the department

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Primary/Secondary Education:
Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Registered Mental Nursing

c) Minimum Relevant Pre-Job Experience:

Nil

381
 d) Communication Skills

i) Written Skills:
Ability to write comprehensive reports

ii) Oral Skills:

Ability to communicate effectively in English

e) Other Skills/Attributes
Computer literate and good interpersonal skills, advocacy, counseling

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:
Ward/Clinic
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Substantial
d) Hazard involved in the performance of job:
Exposure to communicable disease

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................…

Supervisor:......................................................................Date:.....................

Controlling Officer/HOD:.................................................Date:...................

Prepared by:....................................................................Date:.............................

382
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Registered Ophthalmic Nurse

GRADE : MS/7

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

UNIT : Ophthalmic Ward

JOB HOLDER :

2. JOB PURPOSE

To supervise and undertake the provision of bedside nursing in the Ophthalmic

Ward

and clinic in order to promote and restore sight.

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Nursing Care Supervises and undertakes nursing care
procedures in order to facilitate quick recovery

383
 Basic Treatment Supervises and undertakes timely prescribing
and administration of basic treatment in order to
enhance patients’ recovery
Patients Records Supervises and undertakes timely updating and
maintenance of patients’ records in order to
facilitate efficient storage and retrieval of
information
Reports Collects, maintains and supervises timely writing
of reports in order to facilitate decision making
Performance Supervises timely preparation of work plans in
Management order to monitor and evaluate performance
Supervision Supervises effectively human and other material
resources in order to facilitate achievement of
set targets

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Sister In-Charge – MS/6

b) Other Jobs Reporting to (4a) above:

Enrolled Nurses

c) Number and Level of Immediate Subordinates:

Enrolled Nurses/ Student Nurses, support staff

d) Contacts

i) Internal Contacts:
Medical personnel
Doctors
Consultants
Nursing Officer
Senior Nursing Officer
Support Staff
Other Paramedics

ii) External Contacts:

Patients’ relatives
GNC
ZUNO
Cooperating partners

5. RESPONSIBILITIES

384
a) Safety and Health of Others:
Ensures adherence to safety and health regulations

b) Responsibility for Government Resources

All resources under Job holder’s charge
c) Level of Authority and Decision-Making:
Operational decisions

d) Consequence of Error:
Negligence or incompetence could lead to loss of life and compromise
quality of health care and disrupt operations in the department

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Primary/Secondary Education:
Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Registered Ophthalmic Nursing

c) Minimum Relevant Pre-Job Experience:

Registered Nursing

d) Communication Skills

i) Written Skills:
Ability to write comprehensive reports

ii) Oral Skills:

Ability to communicate effectively in English

e) Other Skills/Attributes
Computer literate and good interpersonal skills, advocacy, counseling

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:
Ward/Clinic
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Substantial
d) Hazard involved in the performance of job:
Exposure to communicable disease

385
 8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................…

Supervisor:......................................................................Date:.....................

Controlling Officer/HOD:.................................................Date:...................

Prepared by:....................................................................Date:.............................

386
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION
JOB TITLE : Critical Care Nurse

GRADE : MS/7

MINISTRY : Health

DEPARTMENT : Hospital

UNIT : Intensive Care Unit/Highly dependency areas

JOB HOLDER :

To supervise and undertake the provision of bedside nursing in the intensive

care unit in order to
Promote and restore health.

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Nursing Care Supervises and undertakes nursing care
procedures in order to facilitate quick recovery
Basic Treatment Supervises and undertakes timely prescribing
and administration of basic treatment in order to
enhance patients’ recovery
Patients Records Supervises and undertakes timely updating and
maintenance of patients’ records in order to
facilitate efficient storage and retrieval of
information
Reports Collects, maintains and supervises timely writing
of reports in order to facilitate decision making
Performance Supervises timely preparation of work plans in
Management order to monitor and evaluate performance
Supervision Supervises effectively human and other material
resources in order to facilitate achievement of
set targets

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Sister In-Charge – MS/6
387
 b) Other Jobs Reporting to (4a) above:
Enrolled Nurses
Theatre Nurses

c) Number and Level of Immediate Subordinates:

Enrolled Nurses/ Student Nurses, support staff

d) Contacts

i) Internal Contacts:
Medical personnel
Doctors
Consultants
Physiotherapists
Nursing Officer
Senior Nursing Officer
Support Staff
Other Paramedics

ii) External Contacts:

Patients’ relatives
GNC
ZUNO
Cooperating partners

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

b) Responsibility for Government Resources

All resources under Job holder’s charge
c) Level of Authority and Decision-Making:
Operational decisions

d) Consequence of Error:
Negligence or incompetence could lead to loss of life and compromise
quality of health care and disrupt operations in the department

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Primary/Secondary Education:
Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Registered Critical Care Nursing

388
 c) Minimum Relevant Pre-Job Experience:
Registered Nursing

d) Communication Skills

i) Written Skills:
Ability to write comprehensive reports

ii) Oral Skills:

Ability to communicate effectively in English

e) Other Skills/Attributes
Computer literate and good interpersonal skills, advocacy, counseling

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:
Ward/Clinic
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Substantial
d) Hazard involved in the performance of job:
Exposure to communicable disease

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................…

Supervisor:......................................................................Date:.....................

Controlling Officer/HOD:.................................................Date:...................

Prepared by:....................................................................Date:.............................
389
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Registered Theatre Nurse

GRADE : G

MINISTRY : Community Development, Mother and Child

Health

DEPARTMENT : Hospital

UNIT : Operating Theatre

JOB HOLDER : Godfrey Banda

To prepare the operating theatre environment and assist in the operative

procedures in order to
Promote and restore health.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES

AREA
Nursing Care Supervises and undertakes the preparation of
operating Theatre and nursing care procedures
in order to facilitate quick recovery
Basic Treatment Supervises and undertakes administration of
basic treatment in order to enhance patients’
recovery
Patients Records Supervises and undertakes timely updating and
maintenance of patients’ records in order to
facilitate efficient storage and retrieval of
information
Reports Collects, maintains and supervises timely writing
of reports in order to facilitate decision making
Performance Supervises timely preparation of work plans in
Management order to monitor and evaluate performance
Supervision Supervises effectively human and other material
resources in order to facilitate achievement of
set targets

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Sister In-Charge – H
390
 b) Other Jobs Reporting to (4a) above:
Enrolled Theatre Nurses

c) Number and Level of Immediate Subordinates:

Enrolled Theatre Nurses/ Student Nurses, support staff

d) Contacts

i) Internal Contacts:
Medical personnel
Doctors
Consultants
Anaethetists
Nursing Officer
Senior Nursing Officer
Support Staff
Other Paramedics

ii) External Contacts:

Patients’ relatives
GNC
ZUNO
Cooperating partners

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

b) Responsibility for Government Resources

All resources under Job holder’s charge
c) Level of Authority and Decision-Making:
Operational decisions

d) Consequence of Error:
Negligence or incompetence could lead to loss of life and compromise
quality of health care and disrupt operations in the department

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Primary/Secondary Education:
Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Registered Theatre Nursing

391
 c) Minimum Relevant Pre-Job Experience:
Registered Nursing

d) Communication Skills

i) Written Skills:
Ability to write comprehensive reports

ii) Oral Skills:

Ability to communicate effectively in English

e) Other Skills/Attributes
Computer literate and good interpersonal skills, advocacy, counseling

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:
Theatre
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Substantial
d) Hazard involved in the performance of job:
Exposure to communicable disease

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................…

Supervisor:......................................................................Date:.....................

Controlling Officer/HOD:.................................................Date:...................

Prepared by:....................................................................Date:.............................
392
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : NUTRITIONIST

GRADE : MS/ 8

MINISTRY : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

SECTION : NUTRITION

JOB HOLDER : -

2. JOB PURPOSE To provide professional nutrition information and

services in order to promote and maintain proper
nutritional practices, health protection and care

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN

AREA DUTIES)
Nutrition Provides regularly nutrition counseling to
Counseling cancer patients in order to improve their
nutritional status

Nutrition Provides timely nutrition education in order to

Education impart knowledge
Budget Prepares timely, the implementation of
sectional budget in order to facilitate the
acquisition and utilization of resources.

Monitoring and Monitors and evaluates regularly, nutritional

Evaluation care programmes in order to implement
appropriate interventions.
Capacity Building Undertakes timely, the development and
implementation of capacity building
interventions in order to impart appropriate
skills and knowledge

Performance Undertakes timely, development of sectional

Appraisal workplans and individual workplan in order to
monitor and evaluate performance

4. REPORTING RELATIONSHIPS

393
 (a) Reports to: (State job title of supervisor)
Head Clinical Care

(b) Other Jobs reporting to (4a) above:

Clinical Head Surgery

Clinical Head internal medicine
Clinical Head Pediatrics
Head Obstetrics and Gynecology
Head Radiology
Head Laboratory
Head Medical Social Worker

(a) Number and levels of immediate subordinates

Dietician

(d) Contacts

(i) Internal Contacts:

Food and Nutrition commission
Other Hospitals
Natural Resources Development College

(ii) External Contacts:

Cooperating Partners and Donors for Technical and Financial
Assistance

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

Responsible for all Government resources under the job holder’s charge

(a) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Nutritional matters

(d) Consequence of Error

Loss of life and government of resources

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12/Form V School Certificate

(b) Minimum Vocational/Professional Qualifications:

394
 Diploma in Nutrition or equivalent

(c) Minimum Relevant Pre-Job Experience:

Nil
(d) Communication Skills:

(i) Written Skills

Good writing skills

(ii) Oral Skills:

Fluent in English

(iii) Other skills/Attributes:

Innovative
Empathy
Creative
Communication skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/Ward/Clinic

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Moderate

(d) Hazards involved in the Performance of Job:

Exposure to infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Control ling Officer/HOD……………………… Date …………………………………..
……
Prepared by……………………………………... Date………………………………………….

395
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Security Guard

GRADE : SG/03

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

JOB HOLDER :

2. JOB PURPOSE : To ensure that the office premises and

property are effectively
guarded in order to facilitate a conducive
and secured
working environment

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Security guards daily and effectively the office premises
and property in order to ensure a secured working
environment
Communication Provides daily verbal or written reports to
management in order to facilitate decision
making.

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Administrative Officer

b) Other Jobs Reporting to (4a) above:

OfficeOrderlies
Cleaners

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
Officers

ii) External Contacts:

Nil

5. RESPONSIBILITIES

396
 a) Safety and Health of Others:
Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to outbreak of disease

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade IX

b) Minimum Vocational/Professional Qualifications:

Nil

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Able to write

ii) Oral Skills:

Able to communicate in English

e) Other Skills/Attributes
Honest and trustworthy
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Field
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

397
Job Holder:..........................................Date:........................................…

Supervisor:...........................................Date:...........................................

Controlling Officer/HOD:......................Date:...........................................

Prepared by:...........................................Date……………………………..

398
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Senior Night Superintendent

GRADE : MS/3

MINISTRY : Health

DEPARTMENT : Hospital

SECTION : Nursing

JOB HOLDER : Vacant

2. JOB PURPOSE

To coordinate and supervise the provision of nursing and midwifery services in

order to facilitate quality health care at night.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA

Inspection Undertakes and coordinates timely hospital rounds in

order to ensure smooth running of the hospital

Supervision Supervises effectively all area night superintendents in

order to ensure efficient delivery of nursing, medical
and paramedical services

Problem Solving Demonstrate effective problem solving and conflict

management skills through proper identification,
evaluation, documentation and resolution of assigned
matters.

Diagnostic Care Organizes and coordinates nursing, medical and

paramedical services in order to facilitate total patient
care.

Collects and maintain accurate records of occurrences

Data Management in the night in order to promote continuity of care and
decision making.

Communication Provides daily verbal or written reports to management

399
 or patients and other hospital activities in order to
facilitate decision making.
Monitoring and Monitors and evaluates timely nursing, midwifery,
Evaluation medical and paramedical care in order to ensure
effective and appropriate interventions

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Nursing Officer - MS/2

(b) Other Jobs reporting to (4a) above:

Senior Nursing Officer – MS/2

Senior Theatre Superintendent –MS/3
I Number and levels of immediate subordinates

(d) Contacts

(iii) Internal Contacts:

 Consultants
 Head of Department
 Chief Executive

(ii) External Contacts:

General Nursing Council of Zambia – Professional conduct
Zambia Nurses Union Organisation -

5. RESPONSIBILITIES

(a) Safety and health of others

Supervises adherence to safety regulation

(b) Responsibility for Government Resources:

All resources under job holder charge

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

Operational decisions

(d) Consequence of Error

Incompetence may lead to poor service delivery

6. KNOWLEDGE AND SKILLS REQUIREMENTS

400
 (a) Primary/Secondary Education:
Full Grade 12 or Form 5 School Certificate

(b) Minimum Vocational/Professional Qualifications:

BSc Nursing

(c) Minimum Relevant Pre-Job Experience:

5years in Management position

(d) Communication Skills:

(i) Written Skills

Ability to write

(ii) Oral Skills:

Ability to communicate effectively in English

(iii) Other skills/Attributes:

 Computer literate
 Good public relations
 Advocacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and hospital areas

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

 Exposure to infections
 Security risks

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date

…............................................................
Supervisor……………………………………… Date
…………………………………………
Controlling Officer/HOD……………………… Date …………………………………..
……

401
 Prepared by……………………………………...
Date………………………………………….

JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Security Officer

GRADE : SG/03

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

JOB HOLDER :

2. JOB PURPOSE : To ensure that the office premises and

property are effectively
guarded in order to facilitate a conducive
and secured
working environment

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Security Ensures that the hospital premises and property is
adequately secured
Supervision Supervises the provision the security services in
order to prevent crime and loss of property and
life

Communication Provides daily verbal or written reports to

management in order to facilitate decision
making.

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Chief Security Officer

b) Other Jobs Reporting to (4a) above:

Nil

c) Number and Level of Immediate Subordinates:

One (1)

d) Contacts

402
 i) Internal Contacts:
Security Guards
Night Superitendent

ii) External Contacts:

General Public

5. RESPONSIBILITIES
a) Safety and Health of Others:
Ensures adherence to safety regulations

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to break down of law and order

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 12

b) Minimum Vocational/Professional Qualifications:

Diploma in Law

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Able to write

ii) Oral Skills:

Able to communicate in English

e) Other Skills/Attributes
Honest and trustworthy
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office /Field
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job
403
 d) Hazard involved in the performance of job:
Exposure to physical injury

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:..........................................Date:........................................…

Supervisor:...........................................Date:...........................................

Controlling Officer/HOD:......................Date:...........................................

Prepared by:...........................................Date……………………………..

404
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Chief Security Officer

GRADE : GSS/07

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

JOB HOLDER :

3. JOB PURPOSE

To supervise the provision of security services in order to ensure

prevention of crime and loss of property and life

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Security Ensures that the hospital premises and property
are adequately secured
Supervision Supervises the provision the security services in
order to prevent crime and loss of property and
life

Communication Provides daily verbal or written reports to

management in order to facilitate decision
making.

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Chief Hospital Administrator

b) Other Jobs Reporting to (4a) above:

Senior Systems Analyst

Senior Planner
Senior Human Resource Management Officer
Administrative Officer

c) Number and Level of Immediate Subordinates:

One(1)

d) Contacts

405
 i) Internal Contacts:
Chief Hospital Administrator
Night Superitendent

ii) External Contacts:

Zambia Policel

5. RESPONSIBILITIES
a) Safety and Health of Others:

Ensures adherence to safety regulations

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Operational decisions

d) Consequence of Error:
Negligence or incompetence can lead to break down of law and order

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 12

b) Minimum Vocational/Professional Qualifications:

Diploma in Law

c) Minimum Relevant Pre-Job Experience:

3 years

d) Communication Skills

i) Written Skills:
Ability to write comprehensive reports

ii) Oral Skills:

Able to communicate in English

e) Other Skills/Attributes
Honest and trustworthy
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office/Field
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Moderate mental effort associated with the Job
406
 d) Hazard involved in the performance of job:
Exposure to physical injury

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:..........................................Date:........................................…

Supervisor:...........................................Date:...........................................

Controlling Officer/HOD:......................Date:...........................................

Prepared by:...........................................Date……………………………..

407
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Public Health Nurse

GRADE : MS/6

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Public Health

JOB HOLDER :

2. JOB PURPOSE : To coordinate and oversee preventive health

programmes in order
to promote good health in the Hospital

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Promotive and Manages and supervises the provision of preventive
Preventive Health Health programmes in order to promote good health in
Programmes the Hospital

Planning and Prepares timely budget plans in order to mobilize

budgeting financial resources.
Research Carries out Operational research and disseminate
information in order to have scientific data for planning
purposes

Reports Collects, maintains and supervises timely writing of

reports in order to facilitate decision making
Performance Manages timely, development of work plans in order to
Appraisal monitor, evaluate and enhance performance.

Monitoring and Manages effectively, monitoring and evaluation of

Evaluation public health programmes and activities in order to
develop appropriate interventions
Supervision Supervises effectively human and material resources in
order to attain the sectional objectives.

408
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Nursing Officer

(b) Other Jobs reporting to (4a) above:

1 Nursing Sister
1 Clinical Care Officer

(c) Number and levels of immediate subordinates

4 – Registered Midwife
Registered Nurse
Environmental Nurse
Infection Prevention Nurse

Contacts:

(i) Internal Contacts:

Paramedical staff
Doctors
Consultants
Support staff

(ii) External Contacts:

Private Practitioners
Drug Stores for technical and financial assistance and provision of
drugs
Ministry of Local Government and line ministries on public health
programmes

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

Responsible for all government property under job holder’s charge

© Level of Authority and Decision Making:

Makes decisions relating to public Health issues

(c) Consequence of Error

 Disease Outbreak
409
  Injury

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Form V/Grade 12 Full Certificate

(a) Minimum Vocational/Professional Qualifications:

Degree in Public Health

(c) Minimum Relevant Pre-Job Experience:

Registered Nursing with 2 years experience

(d) Communication Skills:

(i) Written Skills

Able to write comprehensive and analytical reports

(ii) Oral Skills:

Able to communicate effectively in English

(iii) Other skills/Attributes:

Integrity, interpersonal skills, tact

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and field

(b) Physical Effort Applied when Performing the Job:

Substantial

(c) Mental Effort Applied when Performing the Job:

Moderate

(d) Hazards involved in the Performance of Job:

Prone to contracting communicable diseases and danger of inhaling toxic
substances

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….................................................

Supervisor……………………………………… Date ………………………………………
Control ling Officer/HOD……………………… Date ………………………………….

410
 Prepared by……………………………………...
Date………………………………………….

JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Senior Human Resources Development

GRADE : GSS/7

MINISTRY : Health

DEPARTMENT : Human Resources and Administration

UNIT : Human Resources Development

JOB HOLDER :

2. JOB PURPOSE
To supervise human resources development and training functions in order to
enhance staff skills development and improve service delivery

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Training Plans Supervises timely the preparation of training
plans in order to facilitate decision making
Training Needs Supervises periodically the Training Needs
Assessment assessment in order to facilitate decision
making
Training Policy Supervises and undertakes regularly
interpretation of national training policy in order
to enhance compliance
Monitoring and evaluation Supervises and undertakes regularly monitoring
and evaluation in order to facilitate appropriate
interventions
HIV/AIDS Programmes Supervises regularly the sensitisation of
HIV/AIDS programmes in order create awareness
Performance Management Ensures timely development of individual and
departmental work plan in order to monitor and
evaluate performance
Supervision Supervises effectively human and other
resources in order to attain the objectives of the
department

411
 4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Chief Hospital Administrator

b) Other Jobs Reporting to (4a) above:

Senior Human Resources Management Officer
Senior Systems Analyst
Administrative Officer
Chief Purchasing and Supplies Officer

c) Number and Level of Immediate Subordinates:

1 Assistant Human Resources Development Officers

d) Contacts

i) Internal Contacts:
Senior Human Resource Management

ii) External Contacts:

Local and International Training Institutions, NGOs PSMD and MSTVT

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Nil

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Bachelor of Arts in Social Science or related field

c) Minimum Relevant Pre-Job Experience:

3 years experience

d) Communication Skills

412
 i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal
c) Mental effort applied when performing the job:
Substantial mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job

Holder:......................................................................Date:........................................…

Supervisor:......................................................................Date:...................................

Controlling Officer/HOD:.........................................Date:...........................................

Prepared
by:........................................................Date:...........................................

413
 JOB DESCRIPTION/SPECIFICATION

1. Identification Section

Job Title : Chief Purchasing & Supplies Officer

Grade : GSS/5

Ministry : Health

Unit : Procurement & Supplies

Job Holder :

2. Job Purpose : To coordinate the procurement of Hospital supplies and

medical equipment in order to enhance effective operation of the Hospital

3. Key Result Principal Accountabilities (Main Duties)

Area
Bids Coordinates effectively the preparation of bidding
documents in order to facilitate tender awards

Procurement Manages timely the procurement of pharmaceutical,

medical equipment and Laboratory services in order
to facilitate availability

Supply Coordinates timely the storage and distribution of

goods, services and works in order to ensure
availability and safety

Stock Database Coordinates timely and accurately maintenance of

records in order to facilitate efficient storage and
retrieval of information
Stock Control Manages periodically stock controls in order to
adhere to shelf life and avoid overstocking and
under-stocking

Disposables Ensures regularly the identification of disposable

goods of obsolete

Performance Co-ordinates timely implementation of performance

Management management systems in order to monitor and
414
 evaluate performance

Supervision Supervises effectively human and other resources in

order to attain the objectives of the section

4. Reporting Relationships

a) Reports to: (state job title supervisor)

Chief Hospital Administrator

b) Other Jobs Reporting to (4a) above:

i) Senior Human Resources Management Officer
ii) Senior Systems Analyst
iii) Administrative Officer

b) Number and level of immediate subordinates:

8 Purchasing & Supplies Officers

d) Contacts:

i) Internal Contacts:
Hospital Administrator, Chief Hospital Administrator
ii) External Contacts:
Zambia National Tender Board for verifications of tender bids,
Medical Stores Limited for storage and distribution purposes, Local
and international suppliers of goods for provision of goods and
services, Ministry of Works and Supply- for works, Central Tender
Committee, Ministry of Justice

5. Responsibilities

a) Safety and Health of Others:

Nil

b) Responsibility for government resources:

All resources under job holder’s charge

c) Level of Authority and Decision Making:

Makes decisions relating to distribution of supplies within the hospital

d) Consequence of Error:
Negligence or incompetence can lead to overstocking/under stocking

6. Knowledge and Skills Requirement

b) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

415
 c) Minimum Vocational/Professional Qualifications:
Bachelor of Arts in social Sciences and Certificate in Diploma in
Purchasing and Supplies (CIPS)

d) Minimum Relevant Pre-Job Experience:

5 years in Public Service
e) Communication Skills:

i) Written Skills
Able to write comprehensive reports

ii) Oral Skills

Able to communicate effectively in English

e) Other Skills/Attributes:
Computer literate, effective negotiation skills

7. Environmental and Other Features

a) Condition of Work Place:

Office

b) Physical effort applied when performing the job:

Substantial

c) Mental effort applied when performing the job:

Moderate

d) Hazards involved in the performance of the job:

Nil
8. Job Description Approval
Agreed by (signatures)

Job Holder …………………………….. Date …………………………

Supervisor …………………………….. Date …………………………

Controlling Officer/HOD …………….. Date …………………………

Prepared by: …………………………. Date ………………………..

416
 JOB DE JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CHIEF DENTAL THERAPIST

GRADE : MS/8

MINISTRY : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

SECTION : DENTAL LABORATORY SERVICES

JOB HOLDER : -

2. JOB PURPOSE : To construct oral health appliance under the instruction

of the Dental Surgeon in order to facilitate completely
oral rehabilitation of the patient.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILTY (MAIN

DUTIES)
Construction of Dental Undertakes timely, construction of the dental
Oral Appliances and oral appliances in order to facilitate quick
and quality rehabilitation of the patient by the
Dental Surgeon

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Dental Surgeon

(b) Other Jobs reporting to (4a) above:

Dental Therapist

(c) Number and levels of immediate subordinates

Nil
(d) Contacts

(i) Internal Contacts:

417
 Dental Surgeon

(ii) External Contacts:

Medical Council of Zambia
Zambia Dental Association

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to national protocol guidelines

(b) Responsibility for Government Resources:

Any resources allocated to the unit

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes Technical decision on appliance making

(d) Consequence of Error

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 or Form 5 School Certificate

Minimum Vocational/Professional Qualifications:

Diploma in Dental Sciences

(c) Minimum Relevant Pre-Job Experience:

Direct entry

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and analytical report

(ii) Oral Skills:

Ability to communicate fluently in English and other local languages

(iii) Other skills/Attributes:

Interpersonal skills
Psychomotor skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Dental laboratory
418
 (b) Physical Effort Applied when Performing the Job:
Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Fire

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder………………………… Date

…............................................................
Supervisor………………………… Date …………………………………………
Controlling Officer/HOD…………. Date ………………………………….. ……
Prepared by………………………… Date………………………………………….

419
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Clinical Officer Anaesthesia

GRADE : H

MINISTRY : Health

DEPARTMENT : ANAESTHESIA

SECTION : Theatre

JOB HOLDER : MAURICE KAMANGA

2. JOB PURPOSE : To assess patients’ fitness for surgery, administer

drugs , and monitors patient wel being during intra and post operative procedures in
order to ensure good patient outcome

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Manages effectively Clinical care services in anaethesia
in order to ensure effective patient care
Clinical Care
Management

Budget Undertakes effectively, development of the budget in

order to facilitate acquisition of anaethetic drugs and
selected surgical suppplies

Technical Support Provides regularly technical support in anaethesia in

Services order to ensure quality patient care

Monitoring and Prepares timely progress reports and returns in order to

Evaluation implement appropriate interventions

Research Undertakes regularly research activities in order to

generate information
420
 Capacity Building Undertakes effectively, capacity building interventions
in order to impart appropriate knowledge and skills

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Clinical Officer Anaesthesia

(b) Other Jobs reporting to (4a) above:

Nil

(c) Number and levels of immediate subordinates

Nil

(d) Contacts

(i) Internal Contacts: -

Surgeons
Registered Theatre Nurse
Enrolled Theatre Nurse
Support Staff

(ii) External Contacts:

 Patients relatives

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under job holder’s job

(d) Level of Authority and Decision Making:

a. Ordering of drugs
b. Determines on drug regimen

(d) Consequence of Error

 Drug shortages
 Poisoning
 Deaths

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

421
 Form 5 and Grade 12 full certificate

(e) Minimum Vocational/Professional Qualifications:

Diploma in Clinical medicine

(c) Minimum Relevant Pre-Job Experience:

Clinical Officer General with 2 years experience

(d) Communication Skills:

(i) Written Skills – Ability to write comprehensive and analytical

reports

(ii) Oral Skills: - Fluenty in English

(iii) Other skills/Attributes:

 Intergrity
 Initiative
 Confidentiality
 Empathy towards patients
 Computer literacy
 Management skills
 Good public relations

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place: - Theatre

(b) Physical Effort Applied when Performing the Job:

Substantial

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to communicable diseases and other infectious conditions

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….................................................

Supervisor……………………………………… Date ……………………………………
Control ling Officer/HOD……………………… Date ………………………………….
Prepared by……………………… Date………………………………………….

422
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Registry Officer

GRADE : GSS/11

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Human Resource Management

UNIT : Records Management

JOB HOLDER :

2. JOB PURPOSE
To undertake the provision and maintenance of registry services in order to
enhance accessibility of information

3. KEY RESULT PRINCIPAL

AREA ACCOUNTABILITIES
Indexing Undertakes timely indexing of files in order
to facilitate efficient and effective storage
and retrieval of information
Classification of Undertakes timely classification of
Correspondence correspondence in order to facilitate
efficient storage and retrieval of information
Disposal of Records Undertakes regularly the identification of
records to be transferred or destroyed in
order to facilitate archiving and space
creation

423
 Security Undertakes effectively the securing of
records in order to prevent unauthorised
access and destruction
Retrieval of Undertakes timely retrieval of records in
order to facilitate decision making
records
Performance Undertakes timely preparation of individual
work plans in order to monitor and evaluate
Management
performance

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Senior Human Resource Management(Planning)

b) Other Jobs Reporting to (4a) above:

Human Resource Management Officer

c) Number and Level of Immediate Subordinates:

4 Registry Clerk

d) Contacts

i) Internal Contacts:
Senior Systems Analyst
Senior Human Resource Management Officer
Administrative Officer

ii) External Contacts:

Postal service Provider
PSMD
National Archives

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Rearrangement of Records(Fililng)

d) Consequence of Error:
Negligence or incompetence can lead to leakage or misdirection of files

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate
424
 b) Minimum Vocational/Professional Qualifications:
Certificate in Record Management or related field

c) Minimum Relevant Pre-Job Experience:

3 years

d) Communication Skills
i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate and confidentiality
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job

Holder:......................................................................Date:........................................…

Supervisor:......................................................................Date:...................................

Controlling

Officer/HOD:.................................................Date:...........................................

Prepared
by:........................................................Date:...........................................

425
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Clinical Officer Ophalmology

GRADE : MS/7

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

UNIT : Ophthalmic Ward/Clinic

JOB HOLDER :

2. JOB PURPOSE

To screen, diagnose and treat patients with ophthalmic conditions in

order to promote and restore sight.

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Manages effectively Ophthalmic care services in order
to ensure effective patient care
Clinical Care
Management

Budget Undertakes effectively, development of the budget in

order to facilitate acquisition of financial resources

426
 Technical Support Provides regularly technical support at all levels of
Services Ophthalmic care in order to ensure quality patient care

Implements effectively Ophthalmic care policies in order

Policy to ensure adherence to treatment guidelines and
protocols

Monitoring and Prepares timely progress reports and returns in order to

Evaluation implement appropriate interventions

Research Undertakes regularly research activities in order to

generate information
Capacity Building Undertakes effectively, capacity building interventions in
order to impart appropriate knowledge and skills

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Ophthamologist – MDS/1

b) Other Jobs Reporting to (4a) above:

Nursing Sister
Senior Registrar

c) Number and Level of Immediate Subordinates:

Registered Opthalmic Nurse

d) Contacts

i) Internal Contacts:
Medical personnel
Doctors
Consultants
Nursing Officer
Senior Nursing Officer
Support Staff
Other Paramedics

ii) External Contacts:

Patients’ relatives
GNC
ZUNO
Cooperating partners

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

427
b) Responsibility for Government Resources
All resources under Job holder’s charge
c) Level of Authority and Decision-Making:
Operational decisions

d) Consequence of Error:
Negligence or incompetence could lead to loss of sight and compromise
quality of health care and disrupt operations in the department

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Primary/Secondary Education:
Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Diploma in Clinical Medicine and a Certicate in Ophthalmology

c) Minimum Relevant Pre-Job Experience:

Clinical Officer General

d) Communication Skills

i) Written Skills:
Ability to write comprehensive reports

ii) Oral Skills:

Ability to communicate effectively in English

e) Other Skills/Attributes
Computer literate and good interpersonal skills, advocacy, counseling

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:
Ward/Clinic
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Substantial
d) Hazard involved in the performance of job:
Physical injury and exposure to infectious body fluid

428
 8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................…

Supervisor:......................................................................Date:.....................

Controlling Officer/HOD:.................................................Date:...................

Prepared by:....................................................................Date:.............................

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : COOK

GRADE :

INSTITUTION : MINISTRY OF HEALTH

DEPARTMENT : St francis Mission Hospital

SECTION : KITCHEN

JOB HOLDER :

2. JOB PURPOSE

To carry out the preparation of meals in order to meet nutritional needs of

patients.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
Cooking Carries out timely, cooking of meals in order to
meet menu requirements
Preparation Carries out timely, preparation of utensils and
ingredients in order to facilitate meal preparation
Cleaning Carries out regularly, cleaning of utensils and
429
 cooking area in order to maintain high sanitation
standards

4. REPORTING RELATIONSHIPS

a) Reports to:
Head Cook

b) Other Jobs Reporting to (4a) above:

Maids

c) Number and Levels of Immediate Subordinates:

Nil

Contacts

i) Internal Contacts:
Nil

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources:

Nil

c) Level of Authority/Decision Making:

Nil

d) Consequence of Error:
Delay in preparation of meals leading to customer dissatisfaction and loss
of revenue

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Grade 9

b) Minimum vocational/Professional Qualifications

Nil

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communications Skills:

430
 i) Writing Skills:
Abilility to write

ii) Oral Skills:

Able to communicate effectively

e) Other Skills/Attributes
 Interpersonal skills
 Confidentiality
 Tact and Diplomacy
 Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

a) Conditions of Work Place:

Kitchen/Restaurant

b) Physical Effort Applied when performing the Job:

Substantial physical effort associated with meal preparation.

c) Mental Effort Applied when Performing the Job:

Minimal associated with job.

d) Hazards Involved in the Performance of Job:

Physical harm from using kitchen equipment

8. JOB DESCRIPTION APPROVAL

Agreed by signatures:

Job Holder ....................................... Date .....................................

Supervisor ......................................... Date......................................

Controlling Officer/HOD…………… Date .....................................

Prepared by ....................................... Date .....................................

431
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Principal Clinical Officer Anaesthesia

GRADE : MS/4

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Theatre

JOB HOLDER :

2. JOB PURPOSE : To ensure that patients fitness is assessed in

readiness for surgery, administer drugs, and monitors patient wel being during intra
and post operative procedures in order to ensure good patient outcome

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Manages effectively Clinical care services in anaethesia
in order to ensure effective patient care
Clinical Care
Management

432
 Budget Coordinates effectively, development of the budget in
order to facilitate acquisition of anaethetic drugs and
selected surgical suppplies

Technical Support Provides regularly technical support in anaethesia in

Services order to ensure quality patient care

Monitoring and Prepares timely progress reports and returns in order to

Evaluation implement appropriate interventions

Research Initiates regularly research activities in order to

generate information
Capacity Building Supervisors effectively, capacity building interventions
in order to impart appropriate knowledge and skills

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Anaesthesiologist

(b) Other Jobs reporting to (4a) above:

Nil

(c) Number and levels of immediate subordinates

Nil

(d) Contacts

(i) Internal Contacts: -

Surgeons
Registered Theatre Nurse
Enrolled Theatre Nurse
Support Staff

(ii) External Contacts:

 Patients relatives

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under job holder’s job
433
 (f) Level of Authority and Decision Making:
a. Ordering of drugs
b. Determines on drug regimen

(d) Consequence of Error

 Drug shortages
 Poisoning
 Deaths

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Form 5 and Grade 12 full certificate

(g) Minimum Vocational/Professional Qualifications:

Diploma in Clinical medicine

(c) Minimum Relevant Pre-Job Experience:

Clinical Officer General with 2 years experience

(d) Communication Skills:

(i) Written Skills – Ability to write comprehensive and analytical

reports

(ii) Oral Skills: - Fluency in English

(iii) Other skills/Attributes:

 Intergrity
 Initiative
 Confidentiality
 Empathy towards patients
 Computer literacy
 Management skills
 Good public relations

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place: - Theatre

(b) Physical Effort Applied when Performing the Job:

Substantial

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

434
 Exposure to communicable diseases and other infectious conditions

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date …................................................

Supervisor…………………………………… Date …………………………………………
Control ling Officer/HOD……………………… Date ………………………………….
Prepared by………………………... Date………………………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : HEAD COOK

GRADE :

INSTITUTION : MINISTRY OF HEALTH

DEPARTMENT : St Francis Mission HOSPITAL

SECTION : KITCHEN

JOB HOLDER :

2. JOB PURPOSE

To supervise the preparation of meals in order to meet nutritional needs of

patients.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
Cooking Ensures timely, cooking of meals in order to meet
menu requirements
Preparation Carries out timely, preparation of utensils and
ingredients in order to facilitate meal preparation

435
Cleaning Carries out regularly, cleaning of utensils and
cooking area in order to maintain high sanitation
standards

4. REPORTING RELATIONSHIPS

a) Reports to:
Catering Officer

b) Other Jobs Reporting to (4a) above:

Assistant Catrering Officer

c) Number and Levels of Immediate Subordinates:

Nil

Contacts

i) Internal Contacts:
Nutritionists
Dieticians

iii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

b) Responsibility for Government Resources:

All resources under Job holder’s charge

c) Level of Authority/Decision Making:

Operational decisions
d) Consequence of Error:
Poor preparation of meals leading to patients dissatisfaction and poor
nutrition

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Grade 9

b) Minimum vocational/Professional Qualifications

Nil

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communications Skills:
436
 i) Writing Skills:
Abilility to write

ii) Oral Skills:

Able to communicate effectively

e) Other Skills/Attributes
 Interpersonal skills
 Confidentiality
 Tact and Diplomacy
 Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

a) Conditions of Work Place:

Kitchen/Restaurant

b) Physical Effort Applied when performing the Job:

Substantial physical effort associated with meal preparation.

c) Mental Effort Applied when Performing the Job:

Minimal associated with job.

d) Hazards Involved in the Performance of Job:

Physical harm from using kitchen equipment

8. JOB DESCRIPTION APPROVAL

Agreed by signatures:

Job Holder ....................................... Date .....................................

Supervisor ......................................... Date......................................

Controlling Officer/HOD…………… Date .....................................

Prepared by ....................................... Date .....................................

437
 JOB DESCRIPTION/SPECIFICATION

1. Identification Section

Job Title : Purchasing & Supplies Assistant

Grade : GSS/11

Ministry : Health

Unit : Purchasing and Supplies

Job Holder :

2. Job Purpose : To carry out timely record keeping of all procurements

of
goods in order to ensure efficient storage and retrieval

3. Key Result Principal Accountabilities (Main Duties)

Area
Supplier Conducts periodically registration of suppliers in
Registration order to establish a reliable supplier base

Stock Record Carries out timely and accurately records of goods in

order to facilitate efficient storage and retrieval of
information

Bidding Prepares timely bidding documents in order to

Documents facilitate Bid invitations

438
4. Reporting Relationships

a) Reports to: (state job title supervisor)

Purchasing and Supplies Officer

b) Other Jobs Reporting to (4a) above:

Nil

c) Number and level of immediate subordinates:

Nil

d) Contacts:

i) Internal Contacts:
Chief Hospital Administrator
Administrative Officer
Nursing Officer

ii) External Contacts:

Tender board,

5. Responsibilities

a) Safety and Health of Others:

Nil

b) Responsibility for government resources:

All resources under job holder’s charge

c) Level of Authority and Decision Making:

Nil

d) Consequence of Error:
Negligence or incompetence would lead to damage or loss of
procurement records

6. Knowledge and Skills Requirement

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Level 3 Certificate in Purchasing & Supplies (CIPS)

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills:

i) Written Skills
439
 Able to write comprehensive reports

ii) Oral Skills

Able to communicate effectively in English

e) Other Skills/Attributes:
Computer literate, honest and good negotiation skills

7. Environmental and Other Features

a) Condition of Work Place:

Office/Field

b) Physical effort applied when performing the job:

Minimal

c) Mental effort applied when performing the job:

Minimal

d) Hazard involved in the performance of job:

Nil

8. Job Description Approval

Agreed by (signatures)

Job Holder …………………………….. Date …………………………

Supervisor …………………………….. Date …………………………

Controlling Officer/HOD …………….. Date …………………………

Prepared by: …………………………. Date ………………………..

440
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : LAUNDARY MAN

GRADE : GSS15

INSTITUTION : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

SECTION : LAUNDRY

JOB HOLDER : VACANT

2. PURPOSE OF JOB

Carries out the cleaning of linen in order keep the linen clean and avoid cross
infection.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
Sorting Carries out efficiently, the sorting of laundry in order
to avoid damaging linen
Laundering Carries out timely and effectively, laundering of
linen in order to maintain its presentatibility
Cleaning Carries out effectively, the cleaning of the laundry
area in order to maintain high sanitation standards
441
4. REPORTING RELATIONSHIPS

a) Reports to:
Laundry Supervisor

b) Other Jobs Reporting to (4a) above:

Nil

c) Number and Levels of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
Boiler man
Laundry Supervisor
Laundry superintendent

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

adherence to health and safety regulations

b) Responsibility for Government Resources:

All resources under job holder’s charge

c) Level of Authority/Decision Making:

Nil

d) Consequence of Error:
Damage of linen and laundry equipment

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Grade 12/Form 5 Certificate

b) Minimum Vocational/Professional Qualifications

Nil

c) Minimum Relevant Pre-Job Experience:

d) Communications Skills:

442
 a) Writing Skills:
Able to complete linen register

ii) Oral Skills:

Able to communicate effectively

e) Other Skills/Attributes
 Integrity
 Honesty

7. ENVIRONMENTAL AND OTHER FEATURES

a) Conditions of Work Place:

Laundry

b) Physical Effort Applied when performing the Job:

Substantial associated with laundering

c) Mental Effort Applied when Performing the Job:

Minimal effort associated with job.

d) Hazards Involved in the Performance of Job:

Physical harm arising from use of cleaning chemical and laundry
equipment

8. JOB DESCRIPTION APPROVAL

Agreed by signatures:

Job Holder ....................................... Date .....................................

Supervisor ....................................... Date......................................

Controlling Officer/HOD…………… Date .....................................

Prepared....................................... Date......................................

443
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PLUMBER

GRADE : TTW/6

INSTITUTION : Health

DEPARTMENT : Maintance

SECTION : MAINTENANCE

JOB HOLDER : VACANT

2. JOB PURPOSE

To carry out routine and preventative maintenance of plumbing works in order

to maintain their working condition and prolong their life span.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
Routine Carries out regularly, routine maintenance of plumbing
Maintenance works in order prolong timer life span
Preventative Carries out regularly, preventative maintenance of
Maintenance plumbing works in order to maintain their working
works order

444
4. REPORTING RELATIONSHIPS

a) Reports to:
Foreman

b) Other Jobs Reporting to (4a) above:

 Carpenter
 Electrician

c) Number and Levels of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
Nursing Sister
Night Superitendent

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources:

Responsible for all asset s under jobholders charge

c) Level of Authority/Decision Making:

Nil

d) Consequence of Error:
Unsanitary conditions at Hospital due to malfunctioning plumbing works
leading to client dissatisfaction and loss of revenue

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 9 Certificate

b) Minimum Vocational/Professional Qualifications

Crafts Certificate

c) Minimum Relevant Pre- Job Experience:

d) Communications Skills:

i) Writing Skills:
445
 Able to write maintenance reports

ii) Oral Skills:

Able to speak English.

e) Other Skills/Attributes
 Honesty

7. ENVIRONMENTAL AND OTHER FEATURES

a) Conditions of Work Place:

Field

b) Physical Effort Applied when performing the Job:

Substantial physical effort associated with repair of plumbing works

c) Mental Effort Applied when Performing the Job:

Minimal mental effort associated with job

d) Hazards Involved in the Performance of Job:

Risk of illness from contact with sewage

8. JOB DESCRIPTION APPROVAL

Agreed by signatures)

Job Holder ....................................... Date .....................................

Supervisor ......................................... Date......................................

Controlling Officer/HOD.......................Date .....................................

Prepared by ....................................... Date .....................................

446
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : LAUNDRY SUPERVISOR

GRADE : GSS13

INSTITUTION : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

SECTION : LAUNDRY

JOB HOLDER : VACANT

2. PURPOSE OF JOB

Supervises the cleaning of linen in order keep the linen clean and avoid cross
infection.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
Sorting supervises efficiently, the sorting of laundry in order
to avoid damaging linen
Laundering supervises timely and effectively, laundering of linen
in order to maintain its presentatibility
Cleaning supervises effectively, the cleaning of the laundry
area in order to maintain high sanitation standards

4. REPORTING RELATIONSHIPS

a) Reports to:
Laundry superintendent

b) Other Jobs Reporting to (4a) above:

Nil

c) Number and Levels of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
Boiler man
Laundry Supervisor
Laundry superintendent
447
 ii) External Contacts:
Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

adherence to health and safety regulations

b) Responsibility for Government Resources:

All resources under job holder’s charge

c) Level of Authority/Decision Making:

Nil

d) Consequence of Error:
Damage of linen and laundry equipment

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Grade 12/Form 5 Certificate

b) Minimum Vocational/Professional Qualifications

Nil

c) Minimum Relevant Pre-Job Experience:

3 years experience

d) Communications Skills:

b) Writing Skills:
Able to complete linen register

ii) Oral Skills:

Able to communicate effectively

e) Other Skills/Attributes
 Integrity
 Honesty

7. ENVIRONMENTAL AND OTHER FEATURES

a) Conditions of Work Place:

Laundry

b) Physical Effort Applied when performing the Job:

Substantial associated with laundering
448
 c) Mental Effort Applied when Performing the Job:
Minimal effort associated with job.

d) Hazards Involved in the Performance of Job:

Physical harm arising from use of cleaning chemical and laundry
equipment

8. JOB DESCRIPTION APPROVAL

Agreed by signatures:

Job Holder ....................................... Date .....................................

Supervisor ....................................... Date......................................

Controlling Officer/HOD…………… Date .....................................

Prepared....................................... Date......................................

JOB DESCRIPTION/SPECIFICATION
449
1. IDENTIFICATION SECTION

JOB TITLE : LAUNDRY SUPERITENDENT

GRADE : GSS11

INSTITUTION : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

SECTION : LAUNDRY

JOB HOLDER : VACANT

2. PURPOSE OF JOB

Coordinates the cleaning of linen in order keep the linen clean and avoid cross
infection.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
Sorting Ensures efficient sorting of laundry in order to avoid
damaging linen
Laundering Oversees timely and effective, laundering of linen in
order to maintain its cleaness
Cleaning Ensures effective cleaning of the laundry area in order
to maintain high sanitation standards
Communication Prepares timely laundry reports to the hospital
administrator

4. REPORTING RELATIONSHIPS

a) Reports to:

Hospital administrator

b) Other Jobs Reporting to (4a) above:

Head Driver
Horticulture Supervisor
Stenographer
Telephone Operator

c) Number and Levels of Immediate Subordinates:

Laundry Supervisor

450
 d) Contacts

i) Internal Contacts:
Boiler man
Laundry Supervisor
Nursing Sister

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

adherence to health and safety regulations

b) Responsibility for Government Resources:

All resources under job holder’s charge

c) Level of Authority/Decision Making:

Planning for laundry activities

d) Consequence of Error:
Damage of linen and laundry equipment

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Grade 12/Form 5 Certificate

b) Minimum Vocational/Professional Qualifications

Nil

c) Minimum Relevant Pre-Job Experience:

5 years experience

d) Communications Skills:

c) Writing Skills:
Able to complete linen register

ii) Oral Skills:

Able to communicate effectively

e) Other Skills/Attributes
 Integrity
 Honesty

7. ENVIRONMENTAL AND OTHER FEATURES

451
 a) Conditions of Work Place:
Laundry

b) Physical Effort Applied when performing the Job:

Substantial associated with laundering

c) Mental Effort Applied when Performing the Job:

Minimal effort associated with job.

d) Hazards Involved in the Performance of Job:

Physical harm arising from use of cleaning chemical and laundry
equipment

8. JOB DESCRIPTION APPROVAL

Agreed by signatures:

Job Holder ....................................... Date .....................................

Supervisor ....................................... Date......................................

Controlling Officer/HOD…………… Date .....................................

Prepared....................................... Date......................................

JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION

452
 JOB TITLE : Zambia Enrolled Theatre Nurse

GRADE : MS/8

MINISTRY : Health

DEPARTMENT : Hospital

UNIT : Operating Theatre

JOB HOLDER :

2.JOB PURPOSE: To prepare the operating theatre environment and

assist in the operative procedures in order to Promote and
restore health.

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Nursing Care undertakes the preparation of operating Theatre and
nursing care procedures in order to facilitate quick
recovery
Basic Treatment undertakes administration of basic treatment in order
to enhance patients’ recovery
Patients Records undertakes timely updating and maintenance of
patients’ records in order to facilitate efficient storage
and retrieval of information
Reports Collects, maintains timely writing of reports in order to
facilitate decision making

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Registered Theatre Nurse – MS/7

b) Other Jobs Reporting to (4a) above:

3rd Year Student Nurse

c) Number and Level of Immediate Subordinates:

Enrolled Theatre Nurses/ Student Nurses, support staff

d) Contacts

i) Internal Contacts:
Medical personnel
Doctors
Anaethetists
Nursing Sister
453
 Support Staff
Other Paramedics

ii) External Contacts:

Patients’ relatives
GNC
ZUNO

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

b) Responsibility for Government Resources

All resources under Job holder’s charge
c) Level of Authority and Decision-Making:
Operational decisions

d) Consequence of Error:
Negligence or incompetence could lead to loss of life and compromise
quality of health care and disrupt operations in the department

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Primary/Secondary Education:
Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Registered Theatre Nursing

c) Minimum Relevant Pre-Job Experience:

Registered Nursing

d) Communication Skills

i) Written Skills:
Ability to write comprehensive reports

ii) Oral Skills:

Ability to communicate effectively in English

e) Other Skills/Attributes
Computer literate and good interpersonal skills, advocacy, counseling

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:
Theatre

454
 b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Substantial
d) Hazard involved in the performance of job:
Exposure to communicable disease

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................…

Supervisor:......................................................................Date:.....................

Controlling Officer/HOD:.................................................Date:...................

Prepared by:....................................................................Date:.............................

JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Zambia Enrolled Psychiatry Nurse

GRADE : MS/8

455
 MINISTRY : Health

DEPARTMENT : University Teaching Hospital

UNIT : Psychiatric Ward and Clinic

JOB HOLDER :

2. JOB PURPOSE

To undertake the provision of bedside nursing in the psychiatry ward and clinic
in order to promote and restore health

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Nursing Care undertakes nursing care procedures in order to
facilitate quick recovery
Basic Treatment Undertakes timely administration of basic
treatment in order to enhance patients’
recovery
Patients Records undertakes timely updating and maintenance of
patients’ records in order to facilitate efficient
storage and retrieval of information
Reports Collects and maintains timely writing of reports
in order to facilitate decision making

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Registered Psychiatric Nurse – MS/7

b) Other Jobs Reporting to (4a) above:

c) Number and Level of Immediate Subordinates:

Enrolled Nurses/ Student Nurses, support staff

d) Contacts

i) Internal Contacts:
Medical personnel
Doctors
Nursing Officer
Nursing Sister
Support Staff
Other Paramedics

ii) External Contacts:

456
 Patients’ relatives
GNC
ZUNO

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulations

b) Responsibility for Government Resources

All resources under Job holder’s charge
c) Level of Authority and Decision-Making:
Operational decisions

d) Consequence of Error:
Negligence or incompetence could lead to loss of life and compromise
quality of health care and disrupt operations in the department

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Primary/Secondary Education:
Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Zambia Enrolled Psychiatry Nursing

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Ability to write comprehensive reports

ii) Oral Skills:

Ability to communicate effectively in English

e) Other Skills/Attributes
Computer literate and good interpersonal skills, advocacy, counseling

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:
Ward/Clinic
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:

457
 Substantial
d) Hazard involved in the performance of job:
Exposure to physical injury and infected body fluids

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:..................…

Supervisor:......................................................................Date:.....................

Controlling Officer/HOD:.................................................Date:...................

Prepared by:....................................................................Date:.............................

JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Telephone Operator

GRADE : GSS/14

MINISTRY : Health
458
 DEPARTMENT : Human Resources and Administration

JOB HOLDER :

2. JOB PURPOSE
To operate the switch board telephone system in order to facilitate telephone
linkage communication

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Incoming Calls Attends timely to incoming calls in order to relay
the calls to intended recipients
Outgoing calls Attends timely to call requests in order to
facilitate efficient communication
Messages Records accurately messages in order to enhance
communication
Switch board Reports timely telephone communication faults in
order to facilitate repair and service/maintenance

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Administrative Officer

b) Other Jobs Reporting to (4a) above:

Head Driver
Horticulture Supervisor
Stenographer

c) Number and Level of Immediate Subordinates:

Nil
d) Contacts

i) Internal Contacts:
Officers

ii) External Contacts:

Telephone Service providers and clients

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Nil
459
 d) Consequence of Error:
Negligence or incompetence can lead to misinformation or delay

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Able to write legibly

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate and confidentiality
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job
d) Hazard involved in the performance of job:
Damage to the ear drum

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.................................................................Date:.............................…

Supervisor:.............................................................Date:...........................................

460
 Controlling Officer/HOD:.........................................Date:...........................................

Prepared by:...............................................................Date……………………………..

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Tailor

GRADE : B
461
 INSTITUTION : Health

DEPARTMENT : St Francis Miss Hospital

SECTION : Laundry

JOB HOLDER : VACANT

2. JOB PURPOSE

To mend and tailor hospital linen

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
Tailoring Tailors all hospital linen
Mending Mends all torn hospital linen

4. REPORTING RELATIONSHIPS

a) Reports to:
Laundry Superintendent (GSS/11)

b) Other Jobs Reporting to (4a) above:

Laundry Supervisor
Laundryman

c) Number and Levels of Immediate Subordinates:

Nil

Contacts

i) Internal Contacts:
Nursing Sister
Laundry Superitendent
Registered Midwife
Enrolled Nurse

iv) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Adherence to all health and safety regulations

b) Responsibility for Government Resources:

All resources under Jobholder’s charge

c) Level of Authority/Decision Making:

462
 Can decide to mend the linen without the consent of the supervisor

d) Consequence of Error:
Inaccurate cutting of the material during tailoring would lead to wastage

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Grade 9/Form 5 Certificate

b) Minimum vocational/Professional Qualifications

Certificate in tailoring and designing

c) Minimum Relevant Pre-Job Experience:

1 year
d) Communications Skills:

i) Writing Skills:
Able to write

ii) Oral Skills:

Able to communicate effectively

e) Other Skills/Attributes
 Interpersonal skills
 Confidentiality
 Tact and Diplomacy
 Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

a) Conditions of Work Place:

Laundry

b) Physical Effort Applied when performing the Job:

Substantial physical effort associated with tailoring

c) Mental Effort Applied when Performing the Job:

Minimal associated with job.

d) Hazards Involved in the Performance of Job:

Physical harm from using sewing equipment

8. JOB DESCRIPTION APPROVAL

Agreed by signatures:

Job Holder ....................................... Date .....................................

Supervisor ......................................... Date......................................

463
 Controlling Officer/HOD…………… Date .....................................

Prepared by ....................................... Date .....................................

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Stores Handyman

GRADE : CEO/03

INSTITUTION : Health

DEPARTMENT : University Teaching Hospital

SECTION : Procurement

464
 JOB HOLDER : VACANT

2. JOB PURPOSE

To maintain cleanliness and orderliness in order to ensure easy issuance of the

supplies.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
Packing Undertakes the orderly packing of the stores
supplies
Draw Draws the supplies according to the supervisors
directives
Cleaning Maintains cleanliness of the stores

4. REPORTING RELATIONSHIPS

a) Reports to:
Purchasing and Supplies Assistant (GSS/11)

b) Other Jobs Reporting to (4a) above:

nil

c) Number and Levels of Immediate Subordinates:

Nil

Contacts

i) Internal Contacts:
Purchasing Officer

v) External Contacts:
Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Adherence to all health and safety regulations

b) Responsibility for Government Resources:

nil

c) Level of Authority/Decision Making:

nil

d) Consequence of Error:
Inaccurate cutting of the material during tailoring would lead to wastage

6. KNOWLEDGE AND SKILLS REQUIREMENTS

465
 a) Minimum Primary/Secondary Education:
Full Grade 9/Form

b) Minimum vocational/Professional Qualifications

c) Minimum Relevant Pre-Job Experience:

1 year

d) Communications Skills:

i) Writing Skills:
Able to write

ii) Oral Skills:

Able to communicate effectively

e) Other Skills/Attributes

7. ENVIRONMENTAL AND OTHER FEATURES

a) Conditions of Work Place

b) Physical Effort Applied when performing the Job:

Substantial physical effort associated with lifting

c) Mental Effort Applied when Performing the Job:

Minimal associated with job.

d) Hazards Involved in the Performance of Job:

Physical injuryrm from failing of supplies

8. JOB DESCRIPTION APPROVAL

Agreed by signatures:

Job Holder ....................................... Date .....................................

Supervisor ......................................... Date......................................

Controlling Officer/HOD…………… Date .....................................

Prepared by ....................................... Date .....................................

466
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : STATION HANDYMAN

GRADE : CE/O3

INSTITUTION : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

SECTION : ADMINISTRATION
467
 JOB HOLDER : VACANT

2. JOB PURPOSE

To maintain and clean the inside and outside premises of the hospital in order to
provide a clean environment.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES

(MAIN DUTIES)
Cleaning and Maintenance Cleans and maintains effectively,
the hospital premises in order to
provide a clean environment.

4. REPORTING RELATIONSHIPS

a) Reports to:
Horticulture Officer

b) Other Jobs reporting to (4a) above:

Nil

c) Number and level of Immediate Subordinates:

Nil

d) Contacts:

i) Internal Contacts:

 Daily with general worker supervisor

 Occasionally with staff

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Institute’s Resources:

Responsible for all assets under job holder’s charge

468
 c) Level of Authority and Decision Making:
Nil

d) Consequence of Error:

Failure to clean outside premises of the institute will result in poor

standard of leaving to client dissatisfaction

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 9//Form III Certificate

b) Minimum Vocation/Professional Qualifications:

Nil

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills:

i) Written Skills:
Basic Written skills

ii) Oral Skills:

Basic oral skills

e) Numerical/Computation Skills:
Nil

f) Other Skills:
 Energetic
 Honesty
 Reliability

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

Field

b) Physical effort applied when performing the job:

Substantial physical effort associated with cleaning

c) Mental effort applied when performing the job:

Minimal mental effort associated with job

d) Hazards involved in the performance of the job:

Possible accidents as a result of mishandling of tools.
469
8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:.......................…

Supervisor:......................................................................Date:...........................

Controlling Officer/HOD:.................................................Date:.......................

Prepared by:....................................................................Date…………..

470
1. IDENTIFICATION SECTION

JOB TITLE : MORTUARY SUPERITENDENT

GRADE : GSS/15

INSTITUTION: HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

SECTION : MORTUARY

JOB HOLDER :

2. JOB PURPOSE
To coordinate receiving, keeping and recording of dead bodies brought
into the mortuary for preservation before they are released for disposal.

3. KEY RESULT
AREA PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

Mortuary Maintenance Supervises timely cleaning and maintenance of the

mortuary instrumentation, equipment and appliances
in order to facilitate effective service delivery

Storage Ensures timely storage of bodies in order to facilitate

disposal.

Oversees timely and accurately recording of bodies

Mortuary Records received and released in order to facilitate up to date
information

471
 Post Mortem
Coordinates timely and effectively post mortem
procedures in order to determine cause of death and
facilitate decision making

4. REPORTING RELATIONSHIPS

a) Reports to: (state job title of supervisor)

Chief Biomedical scientists

b) Other Jobs Reporting to (4a) above:

Biomedical Scientists

c) Number and level of immediate subordinates:

Nil
d) Contacts:

i) Internal Contacts:
Pathologists
Nursing Sisters
Hospital Administrators
Night Superintendent

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Adherence to safety and health regulations

b) Responsibility for government resources:

All resources under the job holders charge

c) Level of Authority and Decision Making:
Nil

c) Consequence of Error:

472
 Incompetence on the part of the job holder may result in loss of
bodies, bodies decomposing and release of wrong bodies for disposal

6. KNOWLEDGE AND SKILLS REQUIREMENT

a) Minimum Primary/Secondary Education:

Grade 12

b) Minimum Vocational/Professional Qualifications:

Nil
c) Minimum Relevant Pre-Job Experience:
Nil
d) Communication Skills:
i) Written Skills
Ability to report

ii) Oral Skills

Ability to communicate
e) Other Skills/Attributes:

Nil
7. ENVIRONMENTAL AND OTHER FEATURES

a) Condition of Work Place:

Mortuary
b) Physical effort applied when performing the job:
Moderate

c) Mental effort applied when performing the job:

Minimal

d) Hazards involved in the performance of job:

Exposure to infectious disease

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder:......................................... Date...................................

Supervisor:......................................... Date....................................

Controlling Officer/HOD..................... Date....................................

Prepared by:....................................... Date.............................

473
1. IDENTIFICATION SECTION

JOB TITLE : MORTUARY ATTENDANT

GRADE :
INSTITUTION: HEALTH

DEPARTMENT : St Francis Mission HOSPITAL

SECTION : MORTUARY

JOB HOLDER :

2. JOB PURPOSE
To receive, keep and record dead bodies brought into the mortuary for
preservation before they are released for disposal.

3. KEY RESULT
AREA PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

Mortuary Maintenance Undertakes timely cleaning and maintenance of the

mortuary instrumentation, equipment and appliances
in order to facilitate effective service delivery

Storage Undertakes timely storage of bodies in order to

facilitate disposal.

Maintains timely and accurately records of bodies

Mortuary Records received and released in order to facilitate up to date
information

474
 Post Mortem
Assists timely and effectively post mortem procedures
in order to determine cause of death and facilitate
decision making

4. REPORTING RELATIONSHIPS

c) Reports to: (state job title of supervisor)

Sister in charge

d) Other Jobs Reporting to (4a) above:

c) Number and level of immediate subordinates:

Nil
d) Contacts:

i) Internal Contacts:
Nursing Sisters

ii) External Contacts:

Community

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil
d) Responsibility for government resources:

All resources under the job holders charge

c) Level of Authority and Decision Making:
(Specify those matters, which the job holder need not refer to the
Supervisor
Nil

e) Consequence of Error:

Incompetence on the part of the job holder may result in loss of

bodies, bodies decomposing and release of wrong bodies for disposal

475
6. KNOWLEDGE AND SKILLS REQUIREMENT

b) Minimum Primary/Secondary Education:

Grade9

b) Minimum Vocational/Professional Qualifications:

Nil

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills:

i) Written Skills
Ability to report

ii) Oral Skills

Ability to communicate
e) Other Skills/Attributes:

Nil
7. ENVIRONMENTAL AND OTHER FEATURES

a) Condition of Work Place:

Mortuary
c) Physical effort applied when performing the job:
Moderate

c) Mental effort applied when performing the job:

Minimal

d) Hazards involved in the performance of job:

Exposure to infectious disease

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)
Job Holder:......................................... Date...................................

Supervisor:......................................... Date....................................

Controlling Officer/HOD..................... Date....................................

Prepared by:....................................... Date.............................

476
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : GARDENER

GRADE : CE/O1

INSTITUTION : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

SECTION : HORTICULTURE

JOB HOLDER : VACANT

2. JOB PURPOSE

To maintain and carries out landscaping of the hospital surroundings in order to

provide a clean environment.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES

(MAIN DUTIES)
Cleaning and Maintenance Cleans and maintains effectively,
the hospital gardens and lawns in
order to provide a clean
environment.
Planting Planting shrubs and flowers

4. REPORTING RELATIONSHIPS

a) Reports to:
Foreman

b) Other Jobs reporting to (4a) above:

Nil

c) Number and level of Immediate Subordinates:

Nil

d) Contacts:
477
 i) Internal Contacts:

 Daily with general worker supervisor

 Occasionally with staff

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Institute’s Resources:

Responsible for all assets under job holder’s charge

c) Level of Authority and Decision Making:

Nil

d) Consequence of Error:

Failure to clean outside premises of the institute will result in poor

standard of leaving to client dissatisfaction

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 9//Form III Certificate

b) Minimum Vocation/Professional Qualifications:

Nil

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills:

i) Written Skills:
Basic Written skills

ii) Oral Skills:

Basic oral skills

e) Numerical/Computation Skills:
Nil
478
 f) Other Skills:
 Energetic
 Honesty
 Reliability

7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

Field

b) Physical effort applied when performing the job:

Substantial physical effort associated with cleaning

c) Mental effort applied when performing the job:

Minimal mental effort associated with job

d) Hazards involved in the performance of the job:

Possible accidents as a result of mishandling of tools.

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:.......................…

Supervisor:......................................................................Date:...........................

Controlling Officer/HOD:.................................................Date:.......................

Prepared by:....................................................................Date…………..

479
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Senior Clinical Officer Anaesthesia

GRADE : MS/6

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Theatre

JOB HOLDER :

2. JOB PURPOSE : To ensure that patients fitness is assessed in

readiness for surgery, administer drugs, and monitors patient wel being during intra
and post operative procedures in order to ensure good patient outcome

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Manages effectively Clinical care services in anaethesia
in order to ensure effective patient care
Clinical Care
Management

Budget Coordinates effectively, development of the budget in

order to facilitate acquisition of anaethetic drugs and
selected surgical suppplies

Technical Support Provides regularly technical support in anaethesia in

Services order to ensure quality patient care

Monitoring and Prepares timely progress reports and returns in order to

Evaluation implement appropriate interventions

Research Initiates regularly research activities in order to

generate information
Capacity Building Supervisors effectively, capacity building interventions
in order to impart appropriate knowledge and skills

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

480
 Principal Clinical Officer Anaethesia

(b) Other Jobs reporting to (4a) above:

Nil

(c) Number and levels of immediate subordinates

Nil

(d) Contacts

(i) Internal Contacts: -

Surgeons
Registered Theatre Nurse
Enrolled Theatre Nurse
Support Staff

(ii) External Contacts:

 Patients relatives

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under job holder’s job

(h) Level of Authority and Decision Making:

a. Ordering of drugs
b. Determines on drug regimen

(d) Consequence of Error

 Drug shortages
 Poisoning
 Deaths

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Form 5 and Grade 12 full certificate

(i) Minimum Vocational/Professional Qualifications:

Diploma in Clinical medicine

(c) Minimum Relevant Pre-Job Experience:

Clinical Officer General with 2 years experience
481
 (d) Communication Skills:

(i) Written Skills – Ability to write comprehensive and analytical

reports

(ii) Oral Skills: - Fluency in English

(iii) Other skills/Attributes:

 Intergrity
 Initiative
 Confidentiality
 Empathy towards patients
 Computer literacy
 Management skills
 Good public relations

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place: - Theatre

(b) Physical Effort Applied when Performing the Job:

Substantial

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to communicable diseases and other infectious conditions

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….................................................

Supervisor……………………………………… Date ………………………………………
Control ling Officer/HOD……………………… Date ………………………………….
Prepared by……………………………………... Date………………………………………….

482
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : PRINCIPAL SOCIAL WORKER

GRADE : GSS/ 4

MINISTRY : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

SECTION : GENERAL ADMINISTRATION

JOB HOLDER : -

2. JOB PURPOSE To Coordinate social welfare services to patients in

order to facilitate recovery and rehabilitation

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Social Services Coordinates effectively, advice on available social
services in order to ensure access by patients and their
families

 Manages effective, counseling and psycho-social

Grief Work and services in order to mitigate adverse effects of
Stress relief treatment and rehabilitation of patients

 To carry out clinical assessment of individuals in

crisis and provide counseling to mitigate the
effects on the client and the family
Covalence To supervise follow ups on discharged patients on their
recovery at home and determines an after care plan

Research Coordinates ongoing research of local community

resources and makes these available to clients to
ensure quality of life after transition back into the
community
Capacity Building Oversees timely, the development and implementation
of capacity building interventions in order to impart
appropriate skills and knowledge

Performance Oversees timely, development of sectional workplans

Appraisal and individual workplan in order to monitor and
evaluate performance

483
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Head Clinical Care

(b) Other Jobs reporting to (4a) above:

Clinical Heads of Departments

(c) Number and levels of immediate subordinates

(d) Contacts

(i) Internal Contacts:

Ministry of community Development and Social Welfare Services
Patient Care Association of Zambia

(ii) External Contacts:

Public
General Nursing Council
NGOs
Cooperating Partners and Donors

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under the job holder’s charge

(b) Level of Authority and Decision Making:

Manages effective, counseling and psycho-social services in order to
mitigate adverse effects of treatment and rehabilitation of patients

(d) Consequence of Error

Loss of life and government resources

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12/Form V School Certificate

(a) Minimum Vocational/Professional Qualifications:

Degree in Social Work or equivalent

(c) Minimum Relevant Pre-Job Experience:

3 year relevant experience
484
 (d) Communication Skills:

(i) Written Skills

Good

(ii) Oral Skills:

Fluency in English

(iii) Other skills/Attributes:

Innovative
Empathy
Creative
Communication skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/Ward/Clinic

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Moderate

(d) Hazards involved in the Performance of Job:

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….................................................

Supervisor……………………………………… Date ……………………………………
Control ling Officer/HOD……………………… Date ………………………………….
Prepared by…………………………… Date………………………………………….

485
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : SENIOR SOCIAL WORKER

GRADE : GSS/ 6

MINISTRY : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

SECTION : GENERAL ADMINISTRATION

JOB HOLDER : -

2. JOB PURPOSE To Ensure social welfare services to patients in order to

facilitate recovery and rehabilitation

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Social Services Supervises effectively, advice on available social
services in order to ensure access by patients and their
families

 Ensures effective, counseling and psycho-social

Grief Work and services in order to mitigate adverse effects of
Stress relief treatment and rehabilitation of patients

 To carry out clinical assessment of individuals in

crisis and provide counseling to mitigate the
effects on the client and the family
Covalence To make follow ups on discharged patients on their
recovery at home and determines an after care plan

Research Initiates ongoing research of local community resources

and makes these available to clients to ensure quality
of life after transition back into the community

Capacity Building Oversees timely, the development and implementation

of capacity building interventions in order to impart
appropriate skills and knowledge

Performance Ensures timely, development of sectional workplans

Appraisal and individual workplan in order to monitor and
evaluate performance

486
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Principal Social WORKER

(b) Other Jobs reporting to (4a) above:

(c) Number and levels of immediate subordinates

(d) Contacts

(i) Internal Contacts:

Ministry of community Development and Social Welfare Services
Patient Care Association of Zambia

(ii) External Contacts:

Public
General Nursing Council
NGOs
Cooperating Partners and Donors

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under the job holder’s charge

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes technical decisions

(d) Consequence of Error

Loss of life and government of resources

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12/Form V School Certificate

(b) Minimum Vocational/Professional Qualifications:

Diploma in Social Work or equivalent

487
 (c) Minimum Relevant Pre-Job Experience:
3 year relevant experience
(d) Communication Skills:

(i) Written Skills

Good

(ii) Oral Skills:

Fluency in English

(iii) Other skills/Attributes:

Innovative
Empathy
Creative
Communication skills
Nursing skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/Ward/Clinic

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Moderate

(d) Hazards involved in the Performance of Job:

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….................................................

Supervisor……………………………………… Date ………………………………………
Control ling Officer/HOD……………………… Date ………………………………….
Prepared by……………………………………... Date………………………………………….

488
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : SOCIAL WORKER

GRADE : GSS/ 8

MINISTRY : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

SECTION : GENERAL ADMINISTRATION

JOB HOLDER : -

2. JOB PURPOSE To provide social welfare services to patients in order to

facilitate recovery and rehabilitation

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Social Services Provides effectively, advice on available social services
in order to ensure access by patients and their families

 Provides effectively, counseling and psycho-social

Grief Work and services in order to mitigate adverse effects of
Stress relief treatment and rehabilitation of patients

 To carry out clinical assessment of individuals in

crisis and provide counseling to mitigate the
effects on the client and the family
Covalence To make follow ups on discharged patients on their
recovery at home and determines an after care plan

Research Conducts ongoing research of local community

resources and makes these available to clients to
ensure quality of life after transition back into the
community
Capacity Building Undertakes timely, the development and
implementation of capacity building interventions in
order to impart appropriate skills and knowledge

Performance Ensures timely, development of sectional workplans

Appraisal and individual workplan in order to monitor and
evaluate performance

4. REPORTING RELATIONSHIPS

489
 (a) Reports to: (State job title of supervisor)
Senior Social worker

(b) Other Jobs reporting to (4a) above:

(c) Number and levels of immediate subordinates

(d) Contacts

(i) Internal Contacts:

Ministry of community Development and Social Welfare Services
Patient Care Association of Zambia

(ii) External Contacts:

Public
General Nursing Council
NGOs
Cooperating Partners and Donors

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

All resources under the job holder’s charge

(d) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes technical decisions

(d) Consequence of Error

Loss of life and government of resources

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12/Form V School Certificate

(c) Minimum Vocational/Professional Qualifications:

Diploma in Social Work or equivalent

(c) Minimum Relevant Pre-Job Experience:

1 year relevant experience
490
 (d) Communication Skills:

(i) Written Skills

Good

(ii) Oral Skills:

Fluency in English

(iii) Other skills/Attributes:

Innovative
Empathy
Creative
Communication skills
Nursing skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/Ward/Clinic

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Moderate

(d) Hazards involved in the Performance of Job:

Exposure to infections and Radiation

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date …...............................................

Supervisor……………………………………… Date ………………………………………
Control ling Officer/HOD……………………… Date ………………………………….
Prepared by……………………………………...
Date………………………………………….

491
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : SENIOR BIOMEDICAL SCIENTIST

GRADE : MS /3

MINISTRY : HEALTH

DEPARTMENT : PATHOLOGY AND MICROBIOLOGY (UTH)

SECTION : PATHOLOGY AND MICROBIOLOGY

JOB HOLDER : -

2. JOB PURPOSE : To manage and supervise the Laboratory and to

be part of the diagnostic team in order to prove quality
and efficient laboratory services.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Management Ensures that policies of the department are formulated
and implemented.

Supervision Supervises staff and technical data in the department in

order to provide effective diagnostic services

Coordination Coordinates the activities of all the laboratories

ensuring the smooth operation of the department

Planning and Undertake timely, development of work plans and

Budgeting budgets in order to facilitate the acquisition and
utilization of laboratory reagents and consumables

Performance Supervises effectively preparations of work plans in

Management order to monitor and evaluate performance

Capacity Building Provides regular updates in laboratory services in order

to impart appropriate knowledge and skills to other staff

Monitoring & Monitors regularly, the utilization of reagents and

Evaluation consumables and ensures that SOPs are adhered to

4. REPORTING RELATIONSHIPS

492
 (a) Reports to: (State job title of supervisor)
Principal Biomedical Scientist

(b) Other Jobs reporting to (4a) above:

Nil
(c) Number and levels of immediate subordinates

Biomedical Scientists MS04

(d) Contacts

(i) Internal Contacts:

Clinicians
Nursing Sister

(ii) External Contacts:

Cooperating Partners
Private Practitioners
Community
Medical Stores Limited – Procurement and Logistics

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to safety guidelines

(b) Responsibility for Government Resources:

- All resources under his office

(a) Level of Authority and Decision Making:

(d) Consequence of Error

Wrong diagnosis
Poor/wrong patient management
Stock outs

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Grade 12 or Form 5 Full Certificate

(b) Minimum Vocational/Professional Qualifications:

Degree in Biomedical Sciences and 2years experience

(c) Minimum Relevant Pre-Job Experience:

Knowledge of technical work of core laboratory sections e.g.
Haematology, Chemistry,
Histopathology, Blood Transfusion and Microbiology

(d) Communication Skills:

493
 (i) Written Skills
Ability to write comprehensive and coherent professional report.

(ii) Oral Skills:

Fluency in official language and local languages

(iii) Other skills/Attributes:

Good interpersonal relationships
Confidentiality
Computer literacy
Good counseling skills
Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Laboratory

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Risk of infections
Exposure to hazards e.g. chemical

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date …................................................

Supervisor……………………………………… Date ………………………………………
Control ling Officer/HOD……………………… Date ………………………………….
Prepared by……………………………………...
Date………………………………………….

494
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Medical Licentiate.

GRADE : MS 3

DEPARTMENT : University Teaching Hospital

SECTION : Clinical Care

JOB HOLDER :

2. JOB PURPOSE
To perform clinical and minor surgical procedures at hospital.

3. KEY RESULT
AREA PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)
Surgical and obstetric Carries out timely and accurately surgical and
procedures obstetrical procedures in order to facilitate patient
recovery .

Diagnosis Carries out timely and accurately diagnostic services

in order to determine cause and give effective
treatment

Referrals Undertakes timely referrals complicated cases in order

to facilitate decision making.

Training Undertakes regularly training of students in order to

impart knowledge and skills.

495
 In service Conducts regularly in service training programs in
order to build capacity

Effectively updates of health data base in order to

Data Base facilitate efficient storage and retrieval of information.

Performance Effectively prepares work plans in order to prepare for

management the appraisal

4. REPORTING RELATIONSHIPS

e) Reports to: (state job title of supervisor)

Registra

f) Other Jobs Reporting to (4a) above:

Senior Resident Medical Officer
Junior Resident Medical Officer

c) Number and level of immediate subordinates:

Clinical Officers

d) Contacts:

i) Internal Contacts:
 Hospital 1st Level- referring of patients for further
management
 Health centre- clinical , meetings and other logistics
 Health posts - supervision

ii) External Contacts:

 Community- explaining of government policies and advocacy
 Faith based organization –advocacy and lobbying of resources

496
5. RESPONSIBILITIES

a) Safety and Health of Others:

Adherence to National protocol guidelines

f) Responsibility for government resources:

All resources under his/ her control

c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor
a. Ordering of drugs
b. Distribution of logistics to health posts and PHC units
c. Determines on drug regime
d. Technical decision on patients
e. Conduct minor surgical procedures

g) Consequence of Error:
Post operative infections
 Drug shortages
 Poisoning
 Death
 Poor case management
 Irrational prescription

6. KNOWLEDGE AND SKILLS REQUIREMENT

c) Minimum Primary/Secondary Education:

Form 5 or Grade 12 Full Certificate

b) Minimum Vocational/Professional Qualifications:

Advanced Diploma in Medicine

c) Minimum Relevant Pre-Job Experience:

Direct entry

d) Communication Skills:

i) Written Skills
 Ability to write comprehensive and analytical reports

ii) Oral Skills

 Fluency in official and local languange
497
 e) Other Skills/Attributes:
 Integrity
 Initiative
 Confidentiality
 Empathy towards patients
 Computer literate
 Management skills
 Good public relations
 Empathy towards vulnerable groups

7. ENVIRONMENTAL AND OTHER FEATURES

a) Condition of Work Place:

Office and field

d) Physical effort applied when performing the job:

Moderate

c) Mental effort applied when performing the job:

Substantial

d) Hazards involved in the performance of job:

Exposure to nosocomia infections

Injuries inflicted by patients

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder:......................................... Date...................................

Supervisor:......................................... Date....................................

Controlling Officer/HOD..................... Date....................................

Prepared by:....................................... Date....................................`

498
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CATERING OFFICER

GRADE : GSS 11

INSTITUTION : University Teaching Hospital

SECTION : KITCHEN

JOB HOLDER : VACANT

2. JOB PURPOSE

To supervise and undertake the provision of culinary services in order to meet

client’s food requirements.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
Budgets Budgets accurately, for kitchen requirements in order
to facilitate their acquisition
Medical Checks Ensures timely, by-annual medical check ups in order
to facilitate compliance with health and safety
regulations
Menu Design Supervises and undertakes timely, preparation of an
elaborate menu in order to provide wide selection for
clients
Food Preparation Supervises and undertakes timely, provision of quality
meals in order to meet clients’ needs
Cleanliness and Supervises and undertakes effectively, the
Hygiene maintenance of an hygienic kitchen in order to provide
a clean working environment
Food Cost Reports Supervises and undertakes timely, preparation of food
cost reports in order to facilitate informed decision
making.
Supervision Supervises effectively, the utilisation of human and
material resources in order to facilitate achievement of
sectional targets

4. REPORTING RELATIONSHIPS

a) Reports to:

499
 Catering Officer

b) Other Jobs Reporting to (4a) above:

 Food and Beverage Supervisor
 Senior House Keeper
 Senior Receptionist
 Assistant Purchasing and Supplies Officer
 Typist
 Driver
 Security Guard

c) Number and Levels of Immediate Subordinates:

1 Assistant Chef GSS 11

Contacts

i) Internal Contacts:
Nil

ii) External Contacts:

Business houses for commodity surveys

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to safety and health regulation
Inspects staff for cleanliness

b) Responsibility for Government Resources:

Responsible for all kitchen stock and inventory

c) Level of Authority/Decision Making:

Makes menu decisions related to menu planning

d) Consequence of Error:
Litigation due to food poisoning, Loss of revenue arising from client
dissatisfaction

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Grade 12/Form 5 Certificates

b) Minimum Vocational/Professional Qualifications

Diploma in Food Production/Hotel/Hospitality Management
c) Minimum Relevant Pre-Job Experience:
3 years experience.

d) Communications Skills:

i) Writing Skills:
500
 Able to write reports

ii) Oral Skills:

Able to speak English fluently

e) Other Skills/Attributes
 Interpersonal skills
 Computer Literate
 Confidentiality
 Tact and Diplomacy
 Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

a) Conditions of Work Place:

Kitchen/Field

b) Physical Effort Applied when performing the Job:

Substantial associated with food production.

c) Mental Effort Applied when Performing the Job:

Moderate mental effort associated with developing menus

d) Hazards Involved in the Performance of Job:

Risk of cuts and burns in kitchen

8. JOB DESCRIPTION APPROVAL

Agreed by signatures:

Job Holder ....................................... Date .....................................

Supervisor ......................................... Date......................................

Controlling Officer/HOD…………… Date .....................................

Prepared by ....................................... Date .....................................

501
 OB DESCRIPTION/SPECIFICATION

1. JOB : SENIOR SYSTEMS ANALYST

GRADE : GSS/06

MINISTRY : HEALTH

DEPARTMENT: UNIVERSITY TEACHING HOSPITAL

SECTION : HEALTH INFORMATION SYSTEMS

JOB HOLDER:

2. JOB PURPOSE: To co-ordinate the development, installation and review of

management information systems in order to facilitate rapid retrieval of
information and meet user requirements.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
1. Analysis of Supervises effectively the detailed analysis of
information needs information needs and usage in order to determine
appropriate solutions for specific tasks.
2. Systems Ensures effectively, systems development in order
Development to facilitate storage and retrieval of information for
and Review decision making.
3. Systems Co-ordinates effectively the implementation of
Maintenance preventive maintenance procedures in order to
prevent/minimise the loss of data in case of
malfunction or corruption and prolong the life span
of computer equipment.
4. Research Undertakes timely research on development
activities in the Information Technology industry in
order to provide quality guidance to the Division on
IT trends.
5. Database Ensures effectively the maintenance of an up-to-
date database in order to provide accurate
information for decision making.
6. Supervision Supervises effectively subordinate staff in order
facilitate the attainment of objectives.
502
 7. Performance Manages effectively the implementation of
Appraisal individual work plans in order monitor performance
and facilitate appropriate remedial action.

4: REPORTING RELATIONSHIPS

a) Reports to:

Chief Hospital Administrator

b) Other Jobs Reporting to (4a) above:

Senior Health Information Officer

Senior Planner
Senior Human Resource Management Officer
Senior Human Resource Development Officer
Administrative Officer
Public Relations Officer
.
c) Number and level of Immediate Subordinates:

2 - Systems Analyst
1 - Programmer
5 - Computer Operator
8 - Data Entry Clerks

d) Contacts:

I) Internal Contacts:

- Senior Medical Superintendent

- Head Clinical Care
- CHoDs
- Systems Development Manager
- Computer Programmer
- Data Entry Clerk
-

ii) External Contacts

- Internet Service Providers

- Head ICT – Ministry of Health
- IT institutions/universities and colleges

5. RESPONSIBILITIES

a) Safety and Health of Others:

503
 Ensuring the availability of health and safety instructions

b) Responsibilities for Government Resources:

- ICT Equipment
- Office Furniture & Equipment

c) Level of Authority and Decision Making:

- Can decide on appropriate computer hardware and software to be
procured.
- Verbal reprimands to subordinates where necessary

d) Consequence of Error:

- Poor management information systems can lead to wrong reports

being produced thereby causing wrong decisions being
made.
- Poor recovery procedures or non-adherence to them can lead to
loss of data and delay critical decisions making.

6: KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

- 5 ‘0’ levels including English and Mathematics

b) Minimum Vocational/Professional Qualification:

- Degree in Information Technology or equivalent

c) Minimum Relevant Pre-Job Experience:

- 3 years experience in systems development

d) Physical Skills:

- Dexterity of fingers

e) Communication skills:

I) Written Skills:

- Ability to produce technical and analytical reports

ii) Oral Skills:

Ability to express himself/herself clearly.

504
 iii) Other:

- Numerical/analytical skills
- Leadership skills

7: ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

Office

b) Physical effort applied when performing the Job:

Minimal effort applied

c) Mental effort applied when performing the Job:

Strenuous as the job holder is required to verify the correction of
systems developed and their documentation and may need extra
working hours.

d) Hazards involved in the performance of Job:

Possible loss of sight

Mental Stress

8: JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job
Holder:............................................Date:...........................................

Supervisor :.............................................Date:............................
...............

Controlling
Officer/HOD:......................Date:...........................................

Prepared
by:..........................................Date:...........................................

505
 JOB DESCRIPTION/SPECIFICATION

1. JOB : SYSTEMS ANALYST

GRADE : GSS/08

MINISTRY : HEALTH

DEPARTMENT: UNIVERSITY TEACHING HOSPITAL

SECTION : HEALTH INFORMATION SYSTEMS

JOB HOLDER:

2. JOB PURPOSE: To undertake the development, installation and review of

management information systems in order to facilitate rapid retrieval of
information and meet user requirements.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
1. Analysis of Undertakes effectively the detailed analysis of
information needs information needs and usage in order to determine
appropriate solutions for specific tasks.
2. Systems Carries out effectively, systems development in
Development order to facilitate storage and retrieval of
and Review information for decision making.
3. Systems Conducts effectively the implementation of
Maintenance preventive maintenance procedures in order to
prevent/minimise the loss of data in case of
malfunction or corruption and prolong the life span
of computer equipment.
4. Database Ensures effectively the maintenance of an up-to-
date database(s) in order to provide accurate
information for decision making.

4: REPORTING RELATIONSHIPS

a) Reports to:

Senior Systems Analyst

506
 b) Other Jobs Reporting to (4a) above:

Computer Programmer
.
c) Number and level of Immediate Subordinates:

5 - Computer Operator
8 - Data Entry Clerk

d) Contacts:

I) Internal Contacts:

- Senior Systems Analyst

- Computer Programmer
- Data Entry Clerk

ii) External Contacts

- Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

- Nil

b) Responsibilities for Government Resources:

- Responsible for software and Hardware and office furniture

c) Level of Authority and Decision Making:

- Choice of Software packages

d) Consequence of Error:

- Poor management information systems can lead to wrong reports

being produced thereby causing wrong decisions being
made.
- Poor recovery procedures or non-adherence to them can lead to
loss of data and delay critical decisions making.

6: KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

- 5 ‘0’ levels including English and Mathematics

507
 b) Minimum Vocational/Professional Qualification:

- Degree in Information Technology or equivalent

c) Minimum Relevant Pre-Job Experience:

Nil

d) Physical Skills:

- Dexterity of fingers

e) Communication skills:

I) Written Skills:

- Ability to write clear reports

ii) Oral Skills:

Ability to express himself/herself clearly.

iii) Other:

- Numerical/analytical skills

7: ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

Office

b) Physical effort applied when performing the Job:

Minimal effort applied

c) Mental effort applied when performing the Job:

Substantial effort applied

d) Hazards involved in the performance of Job:

Possible loss of sight

Mental Stress

508
8: JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job
Holder:............................................Date:...........................................

Supervisor :.............................................Date:............................
...............

Controlling
Officer/HOD:......................Date:...........................................

Prepared
by:..........................................Date:...........................................

509
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

Job : Computer Programmer

Grade : GSS/08

Ministry : Health

Department : University Teaching Hospital

Section : Health Information Systems

Job Holder :

2: JOB PURPOSE

To develop appropriate computer programmes in order to facilitate effective

and efficient generation of information for decision making.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN

AREA DUTIES)

COMPUTER Develops and reviews timely appropriate computer

PROGRAMS programs in order to facilitate storage and retrieval
of information.

SOFTWARE TESTING Undertakes effectively tests on developed and

maintained programs in order to ensure software
produces desired results.

READY MADE SOFT Installs timely task related computer packages in

WARE PACKAGES order to respond and accomplish unique tasks
requested by users.

SYSTEM AND USER Produces timely systems and user documentation in

DOCUMENTATION order to facilitate future maintenance and smooth
operations.

4: REPORTING RELATIONSHIPS

510
 a) Reports to: (state job title of supervisor)

- Senior Systems Analyst

b) Other Jobs Reporting to (4a) above:

- Systems Analyst

c) Number and level of Immediate Subordinates:

- N/A

d) Contacts:

i) Internal Contacts:

- Systems Analyst
- Senior Systems Analyst

ii) External Contacts

N/A

5: RESPONSIBILITIES

a) Safety and Health of Others:

N/A

b) Responsibilities for Government Resources:

- Responsible for software and Hardware and office furniture

c) Level of Authority and Decision Making:

- Decides on suitable programmes

- Choice of Software packages

d) Consequence of Error:

- Poor programs can lead to delay in processing and eventual delivery of

information for decision making.
- Wrong reports produced leading to wrong decisions

6: KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

- 5 ‘0’ levels including Maths and English

511
 b) Minimum Vocational/Professional Qualification:

- Degree in Information Technology or its equivalent

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication skills:

I) Written Skills:

- Ability to write clear reports

ii) Oral Skills:

- Ability to express oneself orally in English

e) Other Skills/Attributes:

- Analytical skills
- Attention to detail

7: ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

- Office condition

b) Physical effort applied when performing the Job:

- Minimal effort applied

c) Mental effort applied when performing the Job:

- Substantial effort applied

d) Hazards involved in the performance of the Job:

- Possible loss of sight

8: JOB DESCRIPTION APPROVAL

512
 Agreed by (Signatures)

Job
Holder:............................................Date:...........................................

Supervisor :.............................................Date:...........................................

Controlling
Officer/HOD:......................Date:...........................................

Prepared
by:..........................................Date:...........................................

513
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

Job : Statistician

Grade : GSS/08

Ministry : Health

Department: University Teaching Hospital

Section : Health Information Systems

Job Holder:

2: JOB PURPOSE

To conduct surveys and censuses in order to produce health statistics.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN

AREA DUTIES)

Survey/Census Conducts appropriate surveys/censuses to facilitate

collection of accurate patient/health data.
Compilation
Compiles accurately statistical data in order to
facilitate analysis.

Analysis
Analyses effectively patient/health statistics data in
order to facilitate presentation of results.

4: REPORTING RELATIONSHIPS

a) Reports to: (state job title of supervisor)

- Senior Health Information Officer

b) Other Jobs Reporting to (4a) above:

- Medical Records Officer

c) Number and level of Immediate Subordinates:

514
 - 3

d) Contacts:

i) Internal Contacts:

- Senior Health Information Officer

- Medical Records Officer

ii) External Contacts

N/A

5: RESPONSIBILITIES

a) Safety and Health of Others:

N/A

b) Responsibilities for Government Resources:

- Government Resources – e.g, Computer

c) Level of Authority and Decision Making:

Nil

d) Consequence of Error:

Presentation of wrong statistics

6: KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

- 5 ‘0’ levels including Maths and English

b) Minimum Vocational/Professional Qualification:

- Degree in Mathematics and Statistics or its equivalent

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication skills:

515
 I) Written Skills:

- Ability to write analytical reports

ii) Oral Skills:

- Ability to express oneself orally in English

e) Other Skills/Attributes:

- Analytical skills

7: ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

- Standard Office condition

b) Physical effort applied when performing the Job:

- Minimal effort applied

c) Mental effort applied when performing the Job:

- A lot of mental effort in computing and analysing statistical

data.
d) Hazards involved in the performance of the Job:

Nil

8: JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job
Holder:............................................Date:...........................................

Supervisor :.............................................Date:...........................................

Controlling
Officer/HOD:......................Date:...........................................
Prepared
by:..........................................Date:...........................................

516
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

Job : Computer Operator

Grade : GSS/11

Ministry : Health

Department: University Teaching Hospital

Section : Health Information Systems

Job Holder:

2: JOB PURPOSE

To undertake operations of ICT infrastructure in order to facilitate accurate

information systems and reports

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN

AREA DUTIES)

Undertakes effectively the routine maintenance of

Infrastructure all ICT infrastructures in order to ensure continued
operations and prolonged usage.

Help Desk Responds to users’ inquiries about computer

operations in order to respond to queries.

Backup Services Undertakes effectively the daily backup procedure

in order to safeguard data and infrastructure.

Monitoring Undertakes effectively day to day operations of ICT

installations in order to ensure production and daily
effective delivery.

4: REPORTING RELATIONSHIPS

a) Reports to: (state job title of supervisor)

- Systems Analyst

517
 b) Other Jobs Reporting to (4a) above:

Nil

c) Number and level of Immediate Subordinates:

- Data entry Clerk

d) Contacts:

i) Internal Contacts:

- Systems Analyst
- Senior Systems Analyst
- Computer Programmer
- All Officers with ICT equipment

ii) External Contacts

N/A

5: RESPONSIBILITIES

a) Safety and Health of Others:

N/A

b) Responsibilities for Government Resources:

- Responsible for ICT equipment

c) Level of Authority and Decision Making:

- Nil

d) Consequence of Error:

- Poor diagnosis may lead to loss of data from PC

6: KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

- 5 ‘0’ levels including Maths and English

b) Minimum Vocational/Professional Qualification:

- Diploma in Information Technology or its equivalent

518
 c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication skills:

I) Written Skills:

- Ability to write clear reports

ii) Oral Skills:

- Ability to express oneself orally in English

e) Other Skills/Attributes:

- Attention to detail

7: ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

- Office condition

b) Physical effort applied when performing the Job:

- Minimal effort applied

c) Mental effort applied when performing the Job:

- Substantial effort applied

d) Hazards involved in the performance of the Job:

- Possible loss of sight

8: JOB DESCRIPTION APPROVAL
Agreed by (Signatures)

Job
Holder:............................................Date:...........................................

Supervisor :..........................................Date:...........................................

Controlling
Officer/HOD:......................Date:...........................................
Prepared
by:.......................................Date:...........................................

519
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

Job : Data Entry Clerk

Grade : GSS/14

Ministry : Community Development Mother and Child Health

Department: University Teaching Hospital

Section : Health Information Systems

Job Holder:

2: JOB PURPOSE

To receive, review, and enter data into the computer system in order to have
accurate data.

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN

AREA DUTIES)

Performs data entry on the computer system for

Data Entry update of information systems.

Confirms accuracy of data for consistency and

Data Accuracy integrity

4: REPORTING RELATIONSHIPS

a) Reports to: (state job title of supervisor)

- Computer Operator

b) Other Jobs Reporting to (4a) above:

Nil

c) Number and level of Immediate Subordinates:

- Nil

e) Contacts:

520
 i) Internal Contacts:

- Systems Analyst
- Senior Systems Analyst
- Computer Programmer
- Computer operator
- All Officers with ICT equipment

ii) External Contacts

N/A

5: RESPONSIBILITIES

a) Safety and Health of Others:

N/A

b) Responsibilities for Government Resources:

- Responsible for ICT equipment

c) Level of Authority and Decision Making:

- Nil

d) Consequence of Error:

- possible Loss of sight

6: KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

- 5 ‘0’ levels including Maths and English

b) Minimum Vocational/Professional Qualification:

- Certificate in Information Technology or its equivalent

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication skills:

I) Written Skills:

- Ability to write clear reports

521
 ii) Oral Skills:

- Ability to express oneself orally in English

e) Other Skills/Attributes:

- Attention to detail

7: ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

- Office condition

b) Physical effort applied when performing the Job:

- Minimal effort applied

c) Mental effort applied when performing the Job:

- Substantial effort applied

d) Hazards involved in the performance of the Job:

- Possible loss of sight

8: JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job
Holder:............................................Date:...........................................

Supervisor :..........................................Date:...........................................

Controlling
Officer/HOD:......................Date:..........................................

Prepared
by:..........................................Date:........................................

522
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Chief Radiographer

GRADE : MS01

MINISTRY : Health

DEPARTMENT : UTH - Radiology

SECTION : Radiology

JOB HOLDER :

2. JOB PURPOSE : To co-ordinate, supervise and manage operations

in the Department of Radiology in order to provide
basic, specialized and highly specialized medical
imaging services, thereby contributing to the delivery of
cost effective and quality medical services as close as
possible to the family.

3.
KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN
AREA DUTIES)
Co-ordination Coordinates the provision of medical imaging
services in the Department of Radiology in order
to ensure efficient, effective and quality patient
care and management

Management Manages effectively the utilization of human,

financial and material resources in the
department in order to ensure efficient and
effective operations for quality medical imaging
services to patients
Capacity Building Initiates and facilitates development and
implementation of continuous professional
development for Radiographers and technologists
in order to impart appropriate skills and
knowledge to suit the dynamic advancements in
technology for continuous provision of quality
services in radiology to patients
Overall supervision of all senior technical staff
Supervision (Principal and Senior Radiographers) in the
department to ensure a well co-ordinated
system of operations in order to enhance
efficiency in the delivery radiological services
523
 (increased patient through put).
Facilitates and participates in the preparation of
action plans and budgets in order to achieve the
Planning and attainment of set objectives and resource
Budgeting mobilization for smooth operations of the
radiology department

Ensures all radiological equipment is regularly

Quality Assurance serviced and maintenance of an inventory and log
and Quality books for all equipment in order to elongate
Control equipment life span for efficient service delivery

Initiates and participates in operational research

Research in diagnostic radiography in order to generate
information for rationale decision making in
clinical practice to match with advancements in
technology and continuous change in the disease
burden thereby improving on patient
management

Motivation Facilitates and promotes communication and

inter-personal relationships through regular
departmental meetings in order to share clinical
information for enhanced efficient service delivery

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Head of Radiology (Consultant Radiologist)

(b) Other Jobs reporting to (4a) above

 Senior registrar – Radiologist
 Senior registrar – Nuclear medicine

(c) Number and levels of immediate subordinates

5, Principal Radiographers, MS02

(d) Contacts

(i) Internal Contacts

 Chief Medical Imaging officer
 Head- clinical care
 Chief Biomedical equipment officer
 Chief Accountant
 Chief purchasing officer

524
 (ii) External Contacts
 Health Professions Council of Zambia
 Radiation Protection Authority
 Radiological Society of Zambia

For registration of practice, code of conduct and radiation

protection

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to radiation safety and health regulations

(b) Responsibility for Government Resources:

Responsible for all government resources (overall radiological equipment,
accessories) and ensures their cost effective use

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

Makes timely decisions to resolve staff and other departmental problems

that affect performance of the department

(d) Consequence of Error

 Radiation hazards to patients, staff and public
 Loss of life and resources

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/ Secondary Education

Full Grade 12 Certificate or Equivalent

(m) Minimum Vocational/Professional Qualifications

BSc Degree in Diagnostic Radiography from an internationally recognized
University and fully registered with Health Professions Council of Zambia

(c) Minimum Relevant Pre-Job Experience

5 years experience

525
 (d) Communication Skills

(i) Written Skills

Ability to write comprehensive and coherent technical
papers/reports

(iii) Oral Skills

Ability to express oneself in English as the job involves giving

instructions and technical briefs to subordinates

(iii) Other skills/Attributes

Integrity, initiative, confidentiality, computer literacy, negotiating
skills, good interpersonal relations and ability to work as a team
leader

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place

Office/ Imaging rooms

(b) Physical Effort Applied when Performing the Job

Moderate

(c) Mental Effort Applied when Performing the Job

Substantial

(d) Hazards involved in the Performance of Job

Exposure to radiation
Cross infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….........................................

Supervisor……………………………………… Date …………………………….
Controlling Officer/HOD……………………… Date …………………………….
Prepared by……………………………………...
Date……………………………………………...

526
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Consultant Neuroradiologist

GRADE : MDS 01

MINISTRY : Health

DEPARTMENT : 3rd Level Hospital

SECTION : UTH-Radiology Department

JOB HOLDER :

2. JOB PURPOSE : To manage and provide neuroradiological and

interventional services at the hospital in order to ensure
quality and up to date services.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

Neuroradiology Coordinates and provides timely quality
services neuroradiology services in order to ensure
efficient patient management
Capacity Building Coordinates and undertakes timely the
development and implementation of capacity
building in order to impart appropriate
radiological skills and knowledge
Monitoring & Monitors and evaluates regularly activities in
Evaluation the delivery of neuroradiological services in
order to implement appropriate interventions

Research Coordinates and supervises timely operational

research in clinical care in order to generate
information for evidence based clinical
practice

Management Manages effectively the utilization of human

and material resources in order to ensure
effective and efficient neuroradiological
services
Performance Manages timely development of work plans
Management and operationalisation of the APAS in order to
monitor, evaluate and enhance performance
Advisory Services Provides timely advise to other departments,
colleagues and patients in order to ensure
quality patient care

527
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Head – Clinical Care

(b) Other Jobs reporting to (4a) above:

Other Departmental Heads, Consultants and Heads of Units

(c) Number and levels of immediate subordinates

-Senior Registrar Neuroradiologist MDS 2

(d) Contacts

(i) Internal Contacts:

- Interdepartmental
- Radiation Protection Authority (RPA)
- Other Government Hospitals
(ii) External Contacts:
Zambia Medical Association
Medical Council of Zambia
Private Hospitals
IAEA
5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to radiation safety and health regulations

(b) Responsibility for Government Resources:

Responsible for resources allocated to the department and ensures their
cost- effective use.

© Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
- Decides on neuroradiology services indicators
- Disciplinary cases

(d) Consequence of Error

- Leads to mortality and morbidity
- Radiation Exposure

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

-Full Grade 12 Certificate or Equivalent

(n) Minimum Vocational/Professional Qualifications:

528
 - M.med (Radiology) or equivalent plus at least 1 year
specialization in neuroradiology
(c) Minimum Relevant Pre-Job Experience:
- 2years

(d) Communication Skills:

(i) Written Skills

Ability to produce comprehensive radiological reports and analytical
research papers

(ii) Oral Skills:

Fluency in English

(iii) Other skills/Attributes:

Integrity, Initiative, negotiating skills, computer literacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, diagnostic rooms and Catheter lab

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial as job requires precision in order to offer quality patient care.

(d) Hazards involved in the Performance of Job:

- Radiation exposure
- Infection exposure
- Mental stress

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder………………………… Date …...........................................................

Supervisor…………………………… Date……………………………………
Control ling Officer/HOD……………… Date ………………………………….. …
Prepared by…………………………... Date………

529
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Consultant Paediatric Radiologist

GRADE : MDS 01

MINISTRY : Health

DEPARTMENT : UTH-Radiology

SECTION : Radiology Department

JOB HOLDER :

2. JOB PURPOSE : To manage and provide paediatric radiological

services at the hospital in order to ensure quality and up
to date patient care.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

Paediatric Coordinates and provides timely quality
radiological services paediatric radiological services in order to
ensure efficient patient management
Capacity Building Coordinates and undertakes timely the
development and implementation of capacity
building in order to impart appropriate
radiological skills and knowledge
Monitoring & Monitors and evaluates regularly activities in
Evaluation the delivery of paediatric radiological services
in order to implement appropriate
interventions

Research Coordinates and supervises timely operational

research in clinical care in order to generate
information for evidence based clinical
practice

Management Manages effectively the utilization of human

and material resources in order to ensure
effective and efficient paediatric radiological
services
Performance Manages timely development of work plans
Management and operationalisation of the APAS in order to
monitor, evaluate and enhance performance
Advisory Services Provides timely advise to other departments,
colleagues and patients in order to ensure
quality patient care

530
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Head – Clinical Care

(b) Other Jobs reporting to (4a) above:

Other Departmental Heads, Consultants and Heads of Units

(c) Number and levels of immediate subordinates

-Senior Registrar Paediatric Radiologist MDS 2

(d) Contacts

(i) Internal Contacts:

- Interdepartmental
- Radiation Protection Authority (RPA)
- Other Government Hospitals
(ii) External Contacts:
Zambia Medical Association
Medical Council of Zambia
Private Hospitals
IAEA
5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to radiation safety and health regulations

(b) Responsibility for Government Resources:

Responsible for resources allocated to the department and ensures their
cost- effective use.

© Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
- Decides on paediatric radiology services indicators
- Disciplinary cases

(d) Consequence of Error

- Leads to mortality and morbidity
- Radiation Exposure

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

- Full Grade 12 Certificate or Equivalent

(o) Minimum Vocational/Professional Qualifications:

- Mmed (Radiology) or equivalent plus at least 1 year
specialization in paediatric radiology

531
 (c) Minimum Relevant Pre-Job Experience:
- 2 years

(d) Communication Skills:

(i) Written Skills

Ability to produce comprehensive radiological reports and analytical
research papers

(ii) Oral Skills:

Fluency in English

(iii) Other skills/Attributes:

Integrity, Initiative, negotiating skills, computer literacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, diagnostic rooms and Catheter lab

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial as job requires precision in order to offer quality patient care.

(d) Hazards involved in the Performance of Job:

- Radiation exposure
- Infection exposure
- Mental stress

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ...................................................

Supervisor……………………………………… Date ………………………………
Control ling Officer/HOD……………………… Date ……………………….. ……
Prepared by……………………………-- Date…………………………………

532
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Consultant Radiologist(General)

GRADE : MDS 01

MINISTRY : Health

DEPARTMENT : 3rd Level Hospital

SECTION : Radiology Department

JOB HOLDER : Vacant

2. JOB PURPOSE : To manage and provide radiological diagnostic,

screening and interventional services at the hospital in
order to ensure quality and up to date imaging services

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Radiological Coordinates and provides timely quality
Diagnosis diagnostic radiological reports in order to ensure
efficient patient management
Radiological Coordinates and provides radiological screening
Screening and and interventional procedures in order to ensure
Intervention effective patient management and surveillance

Capacity Building Coordinates and undertakes timely the

development and implementation of capacity
building in order to impart appropriate
radiological skills and knowledge
Monitoring & Monitors and evaluates regularly activities in the
Evaluation delivery of Radiological services in order to
implement appropriate interventions

Research Coordinates and supervises timely operational

research in clinical care in order to generate
information for evidence based clinical practice

Management Manages effectively the utilization of human and

material resources in order to ensure effective
and efficient radiological services
Performance Manages timely development of work plans and
Management operationalization of the APAS in order to
533
 monitor, evaluate and enhance performance
Advisory Services Provides timely advise to other departments,
colleagues and patients in order to ensure quality
patient care

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Head – Clinical Care

(b) Other Jobs reporting to (4a) above:

Other Departmental Heads, Consultants and Heads of Units

(c) Number and levels of immediate subordinates

Two (2) -Senior Registrar Radiologist MDS 2

(d) Contacts

(i) Internal Contacts:

- Interdepartmental
- Radiation Protection Authority(RPA)
- Other Government Hospitals
(ii) External Contacts:
Zambia Medical Association
Medical Council of Zambia
Private Hospitals
IAEA

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to radiation safety and health regulations

(b) Responsibility for Government Resources:

Responsible for resources allocated to the department and ensures their
cost- effective use.

© Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
- Decides on radiological services indicators
- Disciplinary cases

(d) Consequence of Error

- Leads to mortality and morbidity
- Radiation Exposure

6. KNOWLEDGE AND SKILLS REQUIREMENTS

534
 (a) Primary/Secondary Education:
- Full Grade 12 Certificate or Equivalent

(b) Minimum Vocational/Professional Qualifications:

- Mmed (Radiology) or equivalent

(c) Minimum Relevant Pre-Job Experience:

- 2 years

(d) Communication Skills:

(i) Written Skills

Ability to produce comprehensive radiological reports and analytical
research papers

(ii) Oral Skills:

Fluency in English

(iii) Other skills/Attributes:

Integrity, Initiative, negotiating skills, computer literacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, diagnostic rooms and Catheter lab

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial as job requires coming up with differential diagnoses that
assists in patient management.

(d) Hazards involved in the Performance of Job:

- Radiation exposure
- Infection exposure
- Mental stress

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date..................................................

Supervisor……………………………………… Date ……………………………
Control ling Officer/HOD……………………… Date ……………………….. ……
Prepared by…………………………………… Date……………………………

535
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Consultant Vascular Radiologist and Interventionist

GRADE : MDS 01

MINISTRY : Health

DEPARTMENT : UTH-RADIOLOGY

SECTION : Radiology Department

JOB HOLDER :

2. JOB PURPOSE : To manage and provide radiological vascular and

interventional services at the hospital in order to ensure
quality and up to date interventions.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

Radiological Coordinates and provides timely quality
interventions radiological interventional services in order
to ensure efficient patient management
Capacity Building Coordinates and undertakes timely the
development and implementation of capacity
building in order to impart appropriate
radiological skills and knowledge
Monitoring & Monitors and evaluates regularly activities in
Evaluation the delivery of radiological interventional
services in order to implement appropriate
interventions

Research Coordinates and supervises timely operational

research in clinical care in order to generate
information for evidence based clinical
practice

Management Manages effectively the utilization of human

and material resources in order to ensure
effective and efficient radiological
interventional services
Performance Manages timely development of work plans
Management and operationalisation of the APAS in order to
monitor, evaluate and enhance performance
Advisory Services Provides timely advise to other departments,
colleagues and patients in order to ensure
quality patient care
536
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Head – Clinical Care

(b) Other Jobs reporting to (4a) above:

Other Departmental Heads, Consultants and Heads of Units

(c) Number and levels of immediate subordinates

-Senior Registrar Vascular Radiologist and interventionist MDS 2

(d) Contacts

(i) Internal Contacts:

- Interdepartmental
- Radiation Protection Authority (RPA)
- Other Government Hospitals
(ii) External Contacts:
Zambia Medical Association
Medical Council of Zambia
Private Hospitals
IAEA
5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to radiation safety and health regulations

(b) Responsibility for Government Resources:

Responsible for resources allocated to the department and ensures their
cost- effective use.

© Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
- Decides on radiological vascular and interventional services
indicators
- Disciplinary cases

(d) Consequence of Error

- Leads to mortality and morbidity
- Radiation Exposure

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

- Full Grade 12 Certificate or Equivalent

(p) Minimum Vocational/Professional Qualifications:

537
 -M.med (Radiology) or equivalent, plus at least 1 year
specialisation in vascular and interventional radiology.

(c) Minimum Relevant Pre-Job Experience:

- 2 years

(d) Communication Skills:

(i) Written Skills

Ability to produce comprehensive radiological reports and analytical
research papers

(ii) Oral Skills:

Fluency in English

(iii) Other skills/Attributes:

Integrity, Initiative, negotiating skills, computer literacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, diagnostic rooms and Catheter lab

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial as job requires precision in order to offer quality patient care.

(d) Hazards involved in the Performance of Job:

- Radiation exposure
- Infection exposure
- Mental stress

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder…………………………………
Date............................................................
Supervisor……………………………… Date ………………………………………
Control ling Officer/HOD………………… Date ………………………………….. …
Prepared by………………………………... Date………

538
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Darkroom Assistant

GRADE : CEO1

MINISTRY : Health

DEPARTMENT : UTH-Radiology

SECTION : Darkroom

JOB HOLDER :

2. JOB PURPOSE

To perform all darkroom duties including processing of x-ray films using both
manual and automatic processing machines in order to produce good quality
radiographs of high diagnostic value for clinicians to give efficient and effective
management to patient.

3. KEY RESULT PRINCIPAL ACCOUNTABILTIES (MAIN

AREA DUTIES)
Processes x-ray films in the darkroom to produce
Film processing good quality diagnostic radiographs for clinicians
to provide efficient patient management

Performs regular routine cleaning of both manual

Routine and automatic processing machines in order to
maintenance elongate their lifespan for continuous service
delivery in radiology

Chemical Prepares processing chemicals regularly in order

preparation to have good quality processed films for good
diagnosis for clinicians to manage patients
efficiently

Record Keeping Maintains regular consumption records of films

and processing chemicals in order to monitor
stock levels and consumption rates

539
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Radiography Technologist

(b) Other Jobs reporting to (4a) above

Radiography technologists, Radiology Nurses

(c) Number and levels of immediate subordinates

(d) Contacts

(i) Internal Contacts

 Senior Radiography technologist
 Senior Radiographers
 Radiographers

(ii) External Contacts:

5. RESPONSIBILITIES

(a) Safety and health of others

Adheres to health and safety regulations

(b) Responsibility for Government Resources

Responsible for government resources (Processing machines, films, all
darkroom property, etc)

(f) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

(d) Consequence of Error

 Radiation hazards, inhalation of chemicals and cross infection

 Loss of resources

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 or Form 5 School Certificate

(b) Minimum Vocational/Professional Qualifications:

Certificate in Imaging processing

(c) Minimum Relevant Pre-Job Experience

540
(d) Communication Skills

(i) Written Skills

Ability to write in English

(ii) Oral Skills

Ability to communicate fluently in English and other local languages

(iii) Other skills/Attributes

 Confidentially
 Good inter-personal relations
 Initiative

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place

Darkroom

(b) Physical Effort Applied when Performing the Job

Substantial

(g) Mental Effort Applied when Performing the Job

Minimum

(d) Hazards involved in the Performance of Job

 Radiation hazards
 Chemical inhalation

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….........................................

Supervisor……………………………… Date …………………………….

Controlling Officer/HOD……………………… Date ……………………………..

Prepared by………………………... Date……………………………………………..

541
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Principal Radiographer

GRADE : MS02

MINISTRY : Health

DEPARTMENT : UTH-Radiology

SECTION : Radiology

JOB HOLDER :

2. JOB PURPOSE
To supervise and coordinate activities of Senior Radiographers and immediate
subordinates engaged in carrying out various imaging examination in order to
ensure quality service delivery in radiology.

3. KEY RESULT PRINCIPAL ACCOUNTABILTIES (MAIN

AREA DUTIES)

Specialized Performs timely various specialized imaging

Radiographic examinations by collaborating with Radiologists
Examinations and other clinicians in order to ensure delivery of
quality diagnostic imaging services.
Assessment and Conducts timely assessment on patients and
Interpretation interprets clinical requirements in order to
determine the most appropriate imaging
technique for the patient in order to get optimal
diagnostic information
Supervision Supervises Senior Radiographers and
Radiographers to ensure delivery of efficient ,cost
effective and quality medical imaging services
Helps in the preparation of action plans and
budgets in order to achieve the attainment of set
Planning and objectives and resource mobilization for smooth
Budgeting operations of the radiology department

Planning Coordinates and carries out planned activities in

order to develop work plans in the various
imaging units and guide Radiographers and
Radiography technologists in clinical areas.

542
 Capacity Building Ensures on-going skills enhancement for
radiographers and technologists by developing
training plans in order to continuously improve on
service delivery in radiology

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Chief Radiographer

(b) Other Jobs reporting to (4a) above:

(c) Number and levels of immediate subordinates

10, Senior Radiographers, MS03

(d) Contacts

(i) Internal Contacts

Chief Radiographer
Senior Radiographers
Consultants/Senior Registrars
Nursing Officers
Accounts
Purchasing

(ii) External Contacts

Health Professions Council of Zambia
Radiological Society of Zambia
Radiation Protection Authority

5. RESPONSIBILITIES

(a) Safety and health of others

Adheres to health and safety regulations

(b) Responsibility for Government Resources:

Responsible of government resources allocated to the department

(h) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

Staff matters

543
 (d) Consequence of Error

 Radiation hazards
 Loss of life and property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(b) Minimum Vocational/Professional Qualifications:

BSc Degree in Radiography from an internationally recognized university
and fully registered with Health Professions Council of Zambia

(c) Minimum Relevant Pre-Job Experience:

5 years experience

(d) Communication Skills:

(i) Written Skills

Able to write technical reports in English

(ii) Oral Skills:

Communicate fluently in English and other local languages

(iii) Other skills/Attributes:

Computer literacy
Confidentiality
Initiative
Interpersonal relations
Integrity and able to work as a team leader

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office and Imaging rooms

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Moderate

(d) Hazards involved in the Performance of Job:

 Radiation hazards to both patients and staff
 Exposure to infections

544
8. JOB DESCRIPTION APPROVAL
Agreed by (Signatures)

Job Holder……………………………………… Date ….........................................

Supervisor……………………………………… Date …………………………….

Controlling Officer/HOD……………………… Date ……………………………

Prepared by……………………………………...

Date……………………………………………..

545
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Radiographer

GRADE : MS04

MINISTRY : Health

DEPARTMENT : UTH-Radiology

SECTION : General radiography and specialized Procedures

JOB HOLDER :

2. JOB PURPOSE : To carry out timely and appropriate general and

specialized radiological procedures in order to provide
quality and cost effective medical imaging services.

3. KEY RESULT PRINCIPAL ACCOUNTABILTIES (MAIN

AREA DUTIES)
Clinical Care Performs basic and specialized medical imaging
examinations offering diagnosis to clinicians in
order to ensure quality delivery of services

Ensures timely optimum care of patients by

Patient Care maintaining close contact with patients before,
during and after imaging examinations in order to
ensure maximum safety of patients.
Radiation Carries out radiographic examinations ensuring
Protection the patients receive the lowest possible radiation
doses without compromising on image quality

Co-ordination Coordinates planned work plans in the various

imaging units and guide Radiography
technologists in clinical areas for quality service
delivery to patients
Capacity Building Provides regular technical updates to Radiography
technologists in order to impart appropriate skills
and knowledge for improved service radiological
services to patients

4. REPORTING RELATIONSHIPS
546
 (a) Reports to: (State job title of supervisor)
Senior Radiographer

(b) Other Jobs reporting to (4a) above:

Senior Radiography Technologists

(c) Number and levels of immediate subordinates

10, Senior Radiography technologists, MS08

(d) Contacts

(i) Internal Contacts:

Principal Radiographers
Senior Radiographers
Other medical personnel

(ii) External Contacts:

Health Professions Council of Zambia
Radiological Society of Zambia
Radiation Protection Authority

5. RESPONSIBILITIES

(a) Safety and health of others

Adheres to safety and health regulations

(b) Responsibility for Government Resources:

Responsible for government resources in the department

(j) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Staff matters, Initiative

(d) Consequence of Error

Loss of life and resources
Radiation hazards

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(q) Minimum Vocational/Professional Qualifications:

BSc Degree in Diagnostic Radiography from an internationally recognized
University and registered with the Health Professions Council of Zambia

547
 (c) Minimum Relevant Pre-Job Experience:
First Appointment or after practice with a diploma

(d) Communication Skills:

(i) Written Skills

Ability to write technical reports in English

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes:

- Computer literate
- Interpersonal skills
- Initiative
- Confidentiality

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Imaging rooms

(b) Physical Effort Applied when Performing the Job:

Substantial

(c) Mental Effort Applied when Performing the Job:

Moderate

(d) Hazards involved in the Performance of Job:

Exposure to ionizing radiation
Cross infection

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….........................................

Supervisor……………………………………… Date …………………………….
Controlling Officer/HOD……………………… Date …………………………….
Prepared by……………………………………...
Date……………………………………………..

JOB DESCRIPTION/SPECIFICATION

548
1. IDENTIFICATION SECTION

JOB TITLE : Radiography Technologist

GRADE : MS08

MINISTRY : Health

DEPARTMENT : UTH-Radiology

SECTION : General Radiography

JOB HOLDER :

2. JOB PURPOSE

To carry out general radiographic procedures in order to provide high quality

cost effective basic radiological services to patients.

3. KEY RESULT PRINCIPAL ACCOUNTABILTIES (MAIN

AREA DUTIES)
Performs general radiographic examinations in
General order to provide direct care and high quality
Radiographic diagnostic services thereby assisting in the
Examinations management of disease

Observes and maintains contact with patients

Patient Care during and after imaging examinations in order to
achieve successful and good quality diagnostic
results
Radiation Carries out radiographic examinations ensuring
Protection the patients receive the lowest possible radiation
doses without compromising on image quality

Equipment care Cleans all imaging equipment and accessories in

order to elongate lifespan of equipment and
enhancing equipment performance for imaging
examinations

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

549
 Senior Radiography Technologist

(b) Other Jobs reporting to (4a) above

Radiology Nurses

(c) Number and levels of immediate subordinates

Six, Darkroom assistants, CEO 1

(d) Contacts

(ii) Internal Contacts

 Senior Radiography technologist
 Senior Radiographers
 Radiographers

(ii) External Contacts:

 Health Professions Council Zambia

 Radiation Protection Authority
 Radiological Society of Zambia
For registration of practice, code of conduct and radiation
protection

5. RESPONSIBILITIES

(a) Safety and health of others

Should understand and observe health and safety regulations in order to
protect yourself and others from such hazards like radiation and
communicable diseases

(b) Responsibility for Government Resources

Responsible for all government resources in the department of Radiology

(i) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Should be able to carry out all general radiological procedures with
minimum supervision

(d) Consequence of Error

 Radiation hazards and cross infection

 Injuries to both technologist and patient,
 Loss of resources for the government

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

550
 Full Grade 12 or Form 5 School Certificate

(b) Minimum Vocational/Professional Qualifications:

Diploma in Radiography from a recognized institution and fully registered
with Health Professions Council of Zambia

(c) Minimum Relevant Pre-Job Experience

 Clinical Attachment during training
 Industrial attachment for at least 4 months

(d) Communication Skills

(i) Written Skills

Ability to write comprehensively in English

(ii) Oral Skills

Ability to communicate fluently in English and other local languages

(iii) Other skills/Attributes

 Computer literate
 Confidentially
 Good inter-personal relations as the job involves working with
different people

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place

Clinical – Radiology imaging rooms and Wards for mobile and portable
radiography

(b) Physical Effort Applied when Performing the Job

Substantial
 frequently move radiological equipment and accessories
during all shifts
 Walking to and from wards for ward radiography

(j) Mental Effort Applied when Performing the Job

Minimum to moderate
Maintain mental alertness and stability in order to handle patients and
radiological equipment with care

(d) Hazards involved in the Performance of Job

 Radiation hazards to both patients and staff
 Cross infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….........................................

551
Supervisor……………………………… Date …………………………….
Controlling Officer/HOD……………………… Date ……………………………..
Prepared by……………………………………...
Date……………………………………………..

JOB DESCRIPTION/SPECIFICATION

552
 1. IDENTIFICATION SECTION

JOB TITLE : Registrar Radiologist

GRADE : MDS 03

MINISTRY : Health

DEPARTMENT : UTH-RADIOLOGY

SECTION : Radiology Department

JOB HOLDER :

2. JOB PURPOSE : To conduct radiological services at the hospital in

order to provide quality patient care.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

Radiological Provides timely quality radiological services
Diagnosis in order to ensure efficient patient
management
Capacity Building Undertakes timely the development and
implementation of capacity building in order
to receive appropriate radiological skills and
knowledge
Monitoring & Monitors and evaluates regularly activities in
Evaluation the delivery of radiological services in order
to implement appropriate interventions

Research Conducts timely operational research in

clinical care in order to generate information
for evidence based clinical practice

Advisory Services Provides timely advise to other colleagues

and patients in order to ensure quality patient
care

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Registrar Radiologist MDS2

(b) Other Jobs reporting to (4a) above:

Nil

(c) Number and levels of immediate subordinates

- Senior Resident Medical Doctor MDS 4

553
 (d) Contacts

(i) Internal Contacts:

- Interdepartmental
- Radiation Protection Authority (RPA)

(ii) External Contacts:

Zambia Medical Association
Medical Council of Zambia

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to radiation safety and health regulations

(b) Responsibility for Government Resources:

Responsible for resources allocated to the department and ensures their
cost- effective use.

© Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

- Disciplinary cases

(d) Consequence of Error

- Leads to mortality and morbidity
- Radiation Exposure

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

- Full Grade 12 Certificate or Equivalent

(r) Minimum Vocational/Professional Qualifications:

- MB.ChB. or equivalent

(c) Minimum Relevant Pre-Job Experience:

-1 year Internship in any discipline of medicine post MB.ChB.

(d) Communication Skills:

(i) Written Skills

Ability to produce comprehensive radiological reports and analytical
research papers

(ii) Oral Skills:

554
 Fluency in English

(iii) Other skills/Attributes:

Integrity, Initiative, negotiating skills, computer literacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office , diagnostic rooms and Catheter lab

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial as job requires precision in order to offer quality patient care.

(d) Hazards involved in the Performance of Job:

- Radiation exposure
- Infection exposure
- Mental stress

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ..................................................

Supervisor……………………………………… Date ………………………………
Control ling Officer/HOD……………………… Date ……………………………..
Prepared by…………………………... Date………………………………

JOB DESCRIPTION/SPECIFICATION

555
1. IDENTIFICATION SECTION

JOB TITLE : Senior Radiographer

GRADE : MS03

MINISTRY : Health

DEPARTMENT : UTH-Radiology

SECTION : General/ Specialized Imaging

JOB HOLDER :

2. JOB PURPOSE

To perform general and specialized imaging procedures and supervise

subordinate Radiographers in order to provide efficient and cost effective
medical imaging services.

3. KEY RESULT PRINCIPAL ACCOUNTABILTIES (MAIN

AREA DUTIES)
Clinical Care Carries out basic and specialized medical imaging
examinations offering diagnosis to clinicians in
order to ensure quality delivery of services

Ensures timely optimum care of patients by

Patient Care maintaining close contact with patients before,
during and after imaging examinations in order to
ensure maximum safety of patients.
Capacity Building Undertakes and provides regular technical
updates to subordinates in radiography in order to
impart appropriate skills and knowledge for
improved service radiological services to patients
Research Facilitates radiography research in order to
generate information for rational decision making
for continuous improved radiological services for
patients.
Supervision Supervises subordinate staff to ensure well co-
ordinated work activities in the department for
efficiency in service delivery

4. REPORTING RELATIONSHIPS

556
 (a) Reports to: (State job title of supervisor)
Principal Radiographer

(b) Other Jobs reporting to (4a) above:

(c) Number and levels of immediate subordinates

10, Radiographers, MS04

(d) Contacts

(i) Internal Contacts:

Principal Radiographer
Consultants
Senior Registrars
Nursing Staff

(ii) External Contacts:

Health Professions Council of Zambia
Radiological Society of Zambia
Radiation Protection Authority

5. RESPONSIBILITIES

(a) Safety and health of others

Adheres to health and safety regulations

(b) Responsibility for Government Resources

Responsible for all government resources in the department

(k) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Staff matters, initiatives

(l) Consequence of Error

Radiation hazards, loss of life and property

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 Certificate

(s) Minimum Vocational/Professional Qualifications:

BSc Degree in Diagnostic Radiography from an internationally recognized
University and fully registered with the Health Professions council of
Zambia

(c) Minimum Relevant Pre-Job Experience:

557
 2 years work experience

(d) Communication Skills:

(i) Written Skills

Ability to write technical reports in English

(ii) Oral Skills:

Ability to communicate fluently in English and local languages

(iii) Other skills/Attributes

- computer literate
- initiative
- interpersonal skills
- confidentiality
- Ability to work as a team leader

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place

Office and Imaging rooms

(e) Physical Effort Applied when Performing the Job

Substantial

(c) Mental Effort Applied when Performing the Job

Moderate

(d) Hazards involved in the Performance of Job

Exposure to ionizing radiation
Cross infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….........................................

Supervisor……………………………………… Date …………………………….
Control ling Officer/HOD……………………… Date …………………………….
Prepared by……………………………………...
Date……………………………………………..

JOB DESCRIPTION/SPECIFICATION

558
1. IDENTIFICATION SECTION

JOB TITLE : Senior Radiography Technologist

GRADE : MS 07

MINISTRY : Health

DEPARTMENT : UTH-Radiology

SECTION : General Radiography/ Special Procedures

JOB HOLDER :

2. JOB PURPOSE

To Perform general and specialized radiographic procedures and supervise

radiography technologist in order to provide high quality and cost effective
radiological services to patients.

3. KEY RESULT PRINCIPAL ACCOUNTABILTIES (MAIN

AREA DUTIES)
Performs general radiographic examinations in
General order to provide direct care and high quality
Radiographic diagnostic services thereby assisting in the
Examinations management of disease

Specialized Carries out specialized radiographic examinations

Radiographic in order to provide direct care and high quality
Examinations diagnostic services thereby assisting in the
management of disease

Observes and maintains contact with patients

Patient Care during and after imaging examinations in order to
achieve successful and good quality diagnostic
results

Equipment care Cleans all imaging equipment and accessories in

order to elongate lifespan of equipment and
enhancing equipment performance for imaging
examinations
Radiation Performs radiographic examinations with the
Protection lowest possible radiation doses to patients and
staff without compromising on quality

4. REPORTING RELATIONSHIPS
559
 (a) Reports to: (State job title of supervisor)
Senior Radiographer

(b) Other Jobs reporting to (4a) above

Radiographer

(c) Number and levels of immediate subordinates

30, Radiography technologists, MS 8

(d) Contacts

(iii) Internal Contacts

 Senior Radiographers
 Radiographers
 Other technologists

(ii) External Contacts

 Health Professions Council of Zambia
 Radiation Protection Authority
 Radiological Society of Zambia
For registration of practice, code of conduct and radiation
protection

5. RESPONSIBILITIES

(a) Safety and health of others

Should understand and observe health and safety regulations in order to
protect yourself and others from such hazards like radiation and
communicable diseases

(b) Responsibility for Government Resources

Responsible for all government resources in the department of Radiology

(k) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Should be able to carry out all general and specialized radiological
procedures with minimum supervision

(d) Consequence of Error

 Radiation hazards and cross infection

 Loss of resources for the government

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 or Form 5 School Certificate

(b) Minimum Vocational/Professional Qualifications:

560
 Diploma in Radiography from a recognized institution and fully registered
with Health Professions Council of Zambia

(c) Minimum Relevant Pre-Job Experience

2 (two) years

(d) Communication Skills

(i) Written Skills

Ability to write comprehensively in English

(ii) Oral Skills

Ability to communicate fluently in English and other local languages

(iv) Other skills/Attributes

 Initiative
 Integrity
 Computer literate
 Confidentially
 Good inter-personal relations as the job involves working with
different people

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place

Clinical – Radiology imaging rooms and Wards for mobile and portable
radiography

(b) Physical Effort Applied when Performing the Job

Substantial
 frequently move radiological equipment and accessories
during all shifts
 Walking to and from wards for ward radiography

(l) Mental Effort Applied when Performing the Job

Minimum to moderate

(d) Hazards involved in the Performance of Job

 Radiation hazards to both patients and staff
 Cross infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

561
 Job Holder……………………………………… Date ….........................................
Supervisor……………………………… Date …………………………….
Controlling Officer/HOD……………………… Date ……………………………..
Prepared by……………………………………...
Date……………………………………………..

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

562
 JOB TITLE : Senior Registrar Radiologist
GRADE : MDS 02

MINISTRY : Health

DEPARTMENT : UTH-Radiology

SECTION : Radiology Department

JOB HOLDER :

2. JOB PURPOSE : To manage and provide radiological services at

the hospital in order to ensure quality and up to date
patient care.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

Radiological Coordinates and provides timely quality
Diagnosis radiological services in order to ensure
efficient patient management
Capacity Building Coordinates and undertakes timely the
development and implementation of capacity
building in order to impart appropriate
radiological skills and knowledge
Monitoring & Monitors and evaluates regularly activities in
Evaluation the delivery of radiological services in order
to implement appropriate interventions

Research Coordinates and supervises timely operational

research in clinical care in order to generate
information for evidence based clinical
practice

Management Manages effectively the utilization of human

and material resources in order to ensure
effective and efficient radiological services
Performance Manages timely development of work plans
Management and operationalisation of the APAS in order to
monitor, evaluate and enhance performance
Advisory Services Provides timely advise to other departments,
colleagues and patients in order to ensure
quality patient care

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Consultant Radiologist

563
 (b) Other Jobs reporting to (4a) above:
Nil

(c) Number and levels of immediate subordinates

- Registrar Radiologist MDS 3

(d) Contacts

(i) Internal Contacts:

- Interdepartmental
- Radiation Protection Authority (RPA)
- Other Government Hospitals
(ii) External Contacts:
Zambia Medical Association
Medical Council of Zambia
Private Hospitals

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to radiation safety and health regulations

(b) Responsibility for Government Resources:

Responsible for resources allocated to the department and ensures their
cost- effective use.

© Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
- Decides on radiology services indicators
- Disciplinary cases

(d) Consequence of Error

- Leads to mortality and morbidity
- Radiation Exposure

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

- Full Grade 12 Certificate or Equivalent

(t) Minimum Vocational/Professional Qualifications:

- Mmed (Radiology) or equivalent

(c) Minimum Relevant Pre-Job Experience:

- immediate post M.med Radiology or equivalent

(d) Communication Skills:

564
 (i) Written Skills
Ability to produce comprehensive radiological reports and analytical
research papers

(ii) Oral Skills:

Fluency in English

(iii) Other skills/Attributes:

Integrity, Initiative, negotiating skills, computer literacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, diagnostic rooms and Catheter lab

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial as job requires precision in order to offer quality patient care.

(d) Hazards involved in the Performance of Job:

- Radiation exposure
- Infection exposure
- Mental stress

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ...................................................

Supervisor……………………………………… Date ………………………………
Control ling Officer/HOD……………………… Date ……………………………..
Prepared by……………………………………...Date………………………………

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

565
 JOB TITLE : CHIEF MEDICAL PHYSICIST

GRADE : MDS/2

MINISTRY : HEALTH

DEPARTMENT : UTH-RADIOLOGY
SECTION : NUCLEAR MEDICINE UNIT
MEDICAL PHYSICS

JOB HOLDER : -

2. JOB PURPOSE: To manage the provision of medical physics services in

order to ensure
effective delivery of quality health services.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Nuclear Medicine Ensures effectively, commissioning of nuclear medicine
Equipment equipment, acceptance, testing and timely correct
calibration in order to ensure quality radiation dose
delivery.

Treatment Planning Manages timely, preparation of patient treatment plans

in order to ensure correct delivery of prescribed
radiation dose.

Dosimetry Supervises and undertakes accurately, dosimetry

measurement for individual treatments and use all
measurement systems in order to ensure delivery of
prescribed radiation dose
Radiation Safety Ensures effectively, adherence to radiation safety
regulations in order to ensure safe use of radiation
Capacity Building Coordinates and undertakes timely, the development
and implementation of capacity building interventions in
order to impart knowledge.

Research Coordinates and undertakes regularly, operational

research in medical physics in order to generate
information for decision making

Management Manages effectively, the utilization of human, financial

and material resources in the section in order to have
effective and efficient operations.

Performance Manages timely, development of sectional workplans

Appraisal and individual workplan in order to monitor and
evaluate performance

566
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Nuclear Medicine Unit Head

(b) Other Jobs reporting to (4a) above:

Radiography technologists-Nuclear medine

(c) Number and levels of immediate subordinates

Medical Physicist MDS/3

(d) Contacts

(i) Internal Contacts:

National Institute Research
Medical Council of Zambia
Ministry of Science Technology & Vocational Training

(ii) External Contacts:

Medical Council of Zambia
International Atomic Energy Agency (IAEA)
Other Universities

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

Responsible for all government resources under job holder’s charge

(a) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes technical decisions

(d) Consequence of Error

Incompetence on the part of the job holder would result to radiation
exposure, loss of
resources and life

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12/Form 5 School Certificate

(b) Minimum Vocational/Professional Qualifications:

BSc Medical Physics or its equivalent
567
 (c) Minimum Relevant Pre-Job Experience:
6 years relevant experience

(d) Communication Skills:

(i) Written Skills

Good writing skills

(ii) Oral Skills:

Fluent in English

(iii) Other skills/Attributes:

Integrity
Initiative
Confidentiality
Computer literacy
Negotiating skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/Imaging rooms/Hot Lab

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

High as job requires a lot of numerical and physics applications

(d) Hazards involved in the Performance of Job:

Radiation exposure and exposure to infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date …................................................

Supervisor……………………………………… Date ………………………………………
Control ling Officer/HOD……………………… Date ………………………………….
Prepared by……………………………………...
Date………………………………………….

568
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : MEDICAL PHYSICIST

GRADE : MDS/3

MINISTRY : HEALTH

DEPARTMENT : UTH-RADIOLOGY

SECTION : NUCLEAR MEDICINE UNIT

MEDICAL PHYSICS

JOB HOLDER : -

2. JOB PURPOSE: To undertake the provision of medical physics services

in order to
ensure effective delivery of quality health services.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Nuclear Medicine & Undertakes effectively, commissioning of nuclear
Other Imaging medicine equipment, acceptance, testing and timely
Equipment correct calibration in order to ensure quality radiation
dose delivery.
Treatment Planning Timely, prepares patient treatment plans in order to
ensure correct delivery of prescribed radiation dose.
Dosimetry Undertakes dosimetry measurement for individual
treatments and use all measurement systems in order
to ensure delivery of prescribed radiation dose
Radiation Safety Ensures effectively, adherence to radiation safety
regulations in order to ensure safe use of radiation
Capacity Building Undertakes timely, the development and
implementation of capacity building interventions in
order to impart appropriate skills and knowledge.
Research Undertakes regularly operational research in medical
physics order to generate information for decision
making
Performance Supervises timely, development of sectional workplans
Appraisal and individual workplan in order to monitor and
evaluate performance

Monitoring and Ensures timely, monitoring and evaluation of planned

Evaluation activities in order to facilitate implementation of
appropriate interventions.
569
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Chief Medical Physicist

(b) Other Jobs reporting to (4a) above:

Principal Medical, Senior Medical Physicist

(c) Number and levels of immediate subordinates

Nil

(d) Contacts

(i) Internal Contacts:

National Institute Research
Medical Council of Zambia
Ministry of Science Technology & Vocational Training and other
Ministries in

(ii) External Contacts:

International Atomic Energy Agency (IAEA)
Other Universities

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to radiation safety and health regulations by patients
and staff

(b) Responsibility for Government Resources:

Responsible for all government resources under job holder’s charge

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes technical decisions

(d) Consequence of Error

Incompetence on the part of the job holder will result in incorrect
radiation doses would lead
to loss of life and resources

570
6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12/Form 5 School Certificate

(b) Minimum Vocational/Professional Qualifications:

BSc Medical Physics or equivalent

(c) Minimum Relevant Pre-Job Experience:

2 years relevant experience

(d) Communication Skills:

(i) Written Skills

Good writing skills

(ii) Oral Skills:

Fluent in English

(iii) Other skills/Attributes:

Integrity
Initiative
Confidentiality
Computer literacy
Negotiating skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/Imaging rooms/Hot Lab

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

High as job requires a lot of numerical and physics application

(d) Hazards involved in the Performance of Job:

Exposure to radiation and infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….................................................

Supervisor……………………………………… Date ………………………………………
Control ling Officer/HOD……………………… Date………………………….. ……

571
 Prepared by……………………………………...
Date………………………………………….
JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : CONSULTANT NUCLEAR MEDICINE PHYSICIAN

GRADE : MDS/1

MINISTRY : HEALTH

DEPARTMENT : UTH-RADIOLOGY
SECTION : NUCLEAR MEDICINE UNIT

JOB HOLDER : -

2. JOB PURPOSE : To provide and manage nuclear medicine services

in order to ensure provision of efficient, effective and
quality patient care

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Clinical Care Provides timely, specialist nuclear medicine services in
order to facilitate efficient and effective management of
patients
Capacity Building Ensures and undertakes timely, the development and
implementation of capacity building interventions in
order to impart appropriate skills and knowledge.
Research Conducts and supervises regularly, operational research
in order to generate information for decision making

Monitoring & Coordinates and undertakes timely, monitoring and

Evaluation evaluation of planned activities in order to facilitate
implementation of appropriate interventions
Advisory Services Provides timely, advise to other departments,
colleagues and patients in order to ensure quality
patient care
Quality Assurance Ensures effectively, patient treatment and care
according to set protocols in order ensure adherence to
set standards
Data Base Supervises timely and accurately updating of database
in order to enhance storage and retrieval of information
Budget Oversees timely, preparation of sectional budget in
order to facilitate the acquisition and utilization of
resources.
Management Manages effectively, the utilization of human and
material resources in the section in order to effective
572
 and efficient operations
Performance Manages timely, development of sectional workplans
Appraisal and individual workplan in order to monitor and
evaluate performance

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Head- Clinical Care

(b) Other Jobs reporting to (4a) above:

Radiology Head/Nuclear Medicine Unit Head & all consultants

(c) Number and levels of immediate subordinates

Senior Registrar, Nuclear Medicine MDS/2

(d) Contacts

(i) Internal Contacts:

Medical Council of Zambia
National Institute of Research
Interdepartmental

(ii) External Contacts:

Private Hospitals & Clinics
Cooperating Partners (counterparts in Projects)
International Atomic Energy Agency (IAEA)

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

Responsible for all government resources under job holder’s charge

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes on nuclear medicine services’ indicators’ and operational decisions

(d) Consequence of Error

Incompetence on part of the job holder would result in the loss of life,
radiation exposure and
loss of government Resources

573
6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 /Form V School Certificate

(b) Minimum Vocational/Professional Qualifications:

Mmed /Fellowship/MSc in Nuclear Medicine or equivalent

(c) Minimum Relevant Pre-Job Experience:

4 years after post graduate qualification

(d) Communication Skills:

(i) Written Skills

Ability to produce comprehensive medical reports and analytical
clinical care reports

(ii) Oral Skills:

Fluent in English

(e) Other skills/Attributes:

Integrity, initiative, tact, negotiating skills, computer literacy, Empathy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/Wards/ Clinics/Imaging rooms and Hot Lab

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to radiation and infections
574
8. JOB DESCRIPTION APPROVAL
Agreed by (Signatures)

Job Holder……………………………………… Date …................................................

Supervisor……………………………………… Date ………………………………………
Control ling Officer/HOD……………………… Date………………………………..
Prepared by……………………………………...

Date………………………………………….

575
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : SENIOR REGISTRAR, NUCLEAR MEDICINE

GRADE : MDS/2

MINISTRY : HEALTH

DEPARTMENT : UTH-RADIOLOGY

SECTION : NUCLEAR MEDICINE UNIT

JOB HOLDER : -

2. JOB PURPOSE : To provide quality nuclear medicine services in

order to provide good quality diagnostic and curative
care

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

Clinical Care Provides timely, specialist cancer patient care
services in order to facilitate efficient and
effective management of patients

Capacity Building Ensures and undertakes timely, the

development and implementation of capacity
building interventions in order to impart
appropriate skills and knowledge.
Research Conducts and supervises regularly, operational
research in radiation oncology in order to
generate information for decision making

Monitoring & Evaluation Coordinates and undertakes timely, monitoring

and evaluation of planned activities in order to
facilitate implementation of appropriate
interventions

Advisory Services Provides timely, advise to other departments,

colleagues and patients in order to ensure
quality patient care

576
 Supervision Supervises effectively the utilization of human,
financial and materials resources in the Hospital
in order to ensure effective and efficient
operations.

Performance Appraisal Supervises timely, development of sectional

workplans and individual workplan in order to
monitor and evaluate performance

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Consultant Nuclear Medicine Physician

(c) Other Jobs reporting to (4a) above:

Chief Medical Physicist, Senior Radiography technologist (Nuclear
medicine)

(c) Number and levels of immediate subordinates

Registrar MDS/3

(d) Contacts

(i) Internal Contacts:

Intra-departmental
Medical Council of Zambia
National Institute of Research

(ii) External Contacts:

Private Hospitals & Clinics
Cooperating Partners (counterparts in Projects)
International Atomic Energy Agency (IAEA)

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

Responsible for all government resources under job holder’s charge

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes technical decisions

(d) Consequence of Error

577
 Incompetence on part of the job holder would result in the radiation
exposure, loss of life and
government Resources

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 /form 5 School Certificate

b. Minimum Vocational/Professional Qualifications:

Mmed/Fellowship/MSc in Nuclear Medicine or equivalent

(c) Minimum Relevant Pre-Job Experience:

2 years relevant experience

(d) Communication Skills:

(i) Written Skills

Good writing skills

(ii) Oral Skills:

Fluent in English

(iii) Other skills/Attributes:

Integrity, initiative, tact, negotiating skills, computer literacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/treatment rooms/wards/clinic/Imaging rooms/ Hot lab

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to infections and radiation

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….................................................

Supervisor……………………………………… Date ………………………………………

578
 Control ling Officer/HOD……………………… Date ………………………….. ……
Prepared by……………………………… Date………………………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : REGISTRAR

GRADE : MDS/3

MINISTRY : HEALTH

DEPARTMENT : RADIOLOGY DEPARTMENT

SECTION : NUCLEAR MEDICINE UNIT

JOB HOLDER : -

2. JOB PURPOSE : To implement quality nuclear medicine services in order

to provide patients with good quality diagnostic and
curative care

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA

Clinical Care Provides timely, basic and supervised specialist nuclear

medicine services in order to facilitate efficient and
effective management of patients

Capacity Building Undertakes timely, implementation of capacity building

interventions in order to impart appropriate skills and
knowledge

Research Participates regularly, in operational research in order

to generate information for decision making

Supervision Supervises effectively the utilization of human, material

and financial resources in order to ensure attainment of
set objectives

579
 Performance Supervises and undertakes timely, development of
Appraisal sectional workplans and individual workplan in order to
monitor and evaluate performance

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Registrar MDS/2

(b) Other Jobs reporting to (4a) above:

(c) Number and levels of immediate subordinates

(d) Contacts

(i) Internal Contacts:

Medical Council of Zambia
Zambia Medical Association
Resident Doctors’ Association of Zambia

(ii) External Contacts:

5. RESPONSIBILITIES

(a) Safety and health of others

Ensure adherence to safety and health regulations

(b) Responsibility for Government Resources:

Responsible for all government resources under job holder’s charge

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

Nil

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12/Form 5 School Certificate

580
 (b) Minimum Vocational/Professional Qualifications:
MBCHB or Equivalent plus part two years experience in general radiology

(c) Minimum Relevant Pre-Job Experience:

2 years relevant experience

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and analytical reports

(ii) Oral Skills:

Fluent in English

(iii) Other skills/Attributes:

Integrity
Initiative
Empathy
Confidentiality
Computer Literacy
Interpersonal skills

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office/Ward and Clinics, Imaging rooms, Hot lab

(b) Physical Effort Applied when Performing the Job:

Moderate

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Exposure to radiation and infections

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….................................................

Supervisor……………………………………… Date ………………………………………
Control ling Officer/HOD……………………… Date……………………….. ……
Prepared by……………………………………...
Date………………………………………….

581
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : REGISTERED NUCLEAR MEDICINE NURSE

GRADE : MS /7

MINISTRY : HEALTH

DEPARTMENT : UTH-RADIOLOGY

SECTION : NURSING

JOB HOLDER : -

2. JOB PURPOSE : To provide Nuclear Medicine Nursing care services in

order to save, restore and maintain good health

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)

AREA
Patient Care Provides timely, nuclear medicine nursing care services
at the Hospital in order to facilitate quality health care

Counseling Provides timely counseling services to nuclear medicine

patients and their relatives in order to address patient
preparation and emphasize importance of time keeping
on appointment day.
Health Education Ensures regularly, the provision of health education in
order to promote personal hygiene & good health and
acceptance of nuclear medicine testing and treatment.

In-service Training Teaches and demonstrate effectively clinical

procedures to staff in order to impact knowledge and
appropriate skills

Medical and Surgical Manages effectively , medical and surgical supplies in

Supplies order to ensure their control and cost effective use

Performance Undertakes timely development of sectional workplans

Appraisal and individual workplan in order to monitor and
582
 evaluate performance

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Nursing Officer in charge of Radiology department

(b) Other Jobs reporting to (4a) above:

(c) Number and levels of immediate subordinates

Support staff

(d) Contacts

(i) Internal Contacts:

Technologists
Physicians

(ii) External Contacts:

Public
Zambia Nurses Union Organisation
General Nursing Council of Zambia

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations

(b) Responsibility for Government Resources:

Responsible for all government resources under job holder’s charge

(b) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Makes operational decisions

(d) Consequence of Error

Loss of government resources and life

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

583
 Full Grade 12 /Form 5 School certificate

b. Minimum Vocational/Professional Qualifications:

Diploma in Nursing or equivalent and Nuclear Medicine Nursing
specialisation

(c) Minimum Relevant Pre-Job Experience:

2 years relevant experience

(d) Communication Skills:

(i) Written Skills

Good writing skills

(ii) Oral Skills:

Fluency in English

(iii) Other skills/Attributes:

Tact
Dedication
Integrity
Confidentiality
Computer Literacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Ward/recovery rooms/clinics/Cardiac Stress Room

(b) Physical Effort Applied when Performing the Job:

Substantial

(c) Mental Effort Applied when Performing the Job:

Substantial

(d) Hazards involved in the Performance of Job:

Needle pricks, exposure to infections and radiation

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………………………… Date ….................................................

Supervisor……………………………………… Date ………………………………………
Control ling Officer/HOD……………………… Date ………………………….. ……

584
 Prepared by……………………………………...
Date………………………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : NUCLEAR MEDICINE TECHNOLOGISTS

GRADE : MS /7

MINISTRY : HEALTH

DEPARTMENT : UTH-RADIOLOGY

SECTION : NUCLEAR MEDICINE UNIT

JOB HOLDER : -

2. JOB PURPOSE : To deliver accurately the prescribed planned imaging

protocols in
order to provide quality nuclear medicine
services to patients

585
 3. KEY RESULT AREA PRINCIPAL ACCOUNTABILTY (MAIN DUTIES)
Delivers accurately, prescribed course of imaging protocals to patients
Clinical Care in order ensure quality nuclear medicine patient care

Treatment planning Actively and accurately participates in planning of imaging and

treatment procedures and the preparation of patients in order to ensure
delivery of accurate and quality nuclear medicine imaging

Radiation Safety Ensures effectively, adherence to radiation safety regulations in order

to ensure safe use of radiation

Capacity Building Participates timely, in development and implementation of capacity

building interventions in order to impart appropriate skills and
knowledge

Research Participates in research projects in order to generate information and

ensure evidenced based medical practice

Monitors and evaluates regularly activities in the section in order to

Monitoring and Evaluation implement appropriate intervention

Performance Appraisal Ensures timely, development of sectional workplans and individual

workplan in order to monitor and evaluate performance

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Senior Radiographer

(b) Other Jobs reporting to (4a) above:

Radiographers, Senior Radiography technologists

(c) Number and levels of immediate subordinates

Radiography technologists

(d) Contacts

(i) Internal Contacts:

Physicians
Medical Physicists

(ii) External Contacts:

Medical of Zambia of Council
Radiological Society of Zambia

5. RESPONSIBILITIES

(a) Safety and health of others

Ensure adherence to radiation safety health regulations
586
 (b) Responsibility for Government Resources:
Responsible for government resources under job holder’s charge

(c) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)

(d) Consequence of Error:

Loss of life and Government resources

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Grade 12 /Form 5 School Certificate

(b) Minimum Vocational/Professional Qualifications:

Diploma in Radiography or equivalent with nuclear medicine
specialization

(c) Minimum Relevant Pre-Job Experience:

2 years relevant experience

(d) Communication Skills:

(i) Written Skills

Good

(ii) Oral Skills:

Fluent in English

(iii) Other skills/Attributes:

Integrity, Initiative, Confidentiality, Computer literacy

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office, Imaging rooms, Hot Lab

(b) Physical Effort Applied when Performing the Job:

Substantial

(c) Mental Effort Applied when Performing the Job:

Moderate

(d) Hazards involved in the Performance of Job:

Infections, Physical injury, Chemical injury and Radiation exposure

587
8. JOB DESCRIPTION APPROVAL
Agreed by (Signatures)

Job Holder……………………………………… Date …...............................................

Supervisor……………………………………… Date ………………………………………
Controlling Officer/HOD……………………… Date …………………………………..
Prepared by……………………………………...
Date………………………………………….

JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Courier Clerk

GRADE : GSS/14

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

JOB HOLDER :

2. JOB PURPOSE : To Pick up and carry, documents, packages,

and other items between offices and departments of the hospital in order
expedite decision making for patient care

588
 3. KEY RESULT PRINCIPAL
AREA ACCOUNTABILITIES
Deliveries To make timely deliveries to hasten
decision making
Sorting

Sort items to be delivered according to the

delivery route
Reporting Check with offices and departments after
completed deliveries, in order to confirm
deliveries and collections and to receive
instructions for other deliveries.
Recording Record information, such as items received
and delivered and recipients' responses to
messages.
4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Administrative Officer

b) Other Jobs Reporting to (4a) above:

Head Driver
Horticulture Supervisor
Stenographer
Telephone Operator
Laundry Superitendent

c) Number and Level of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
Nursing Sisters
Officers from various departments

ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Delay of delivery may lead to late diagnosis and treatment resulting in
prolonged patient stay

b) Responsibility for Government Resources

All resources under Jobholder’s charge

589
 c) Level of Authority and Decision-Making:
Nil

d) Consequence of Error:
Negligence or incompetence can lead to delay in decision making

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 12

b) Minimum Vocational/Professional Qualifications:

Nil

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills

i) Written Skills:
Able to write

ii) Oral Skills:

Able to communicate in English

e) Other Skills/Attributes
Honest and trust worth
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Field
b) Physical effort applied when performing the job:
Moderate
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job
d) Hazard involved in the performance of job:
Exposure to body fluids from specimen

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.....................................Date:........................................…

Supervisor:.......................................Date:...........................................

590
Controlling Officer/HOD:..........................Date:..................................

Prepared by:............................................Date……………………………..

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : RECEPTIONIST

GRADE : GSS 14

INSTITUTION : MINISTRY OF HEALTH

DEPARTMENT : GENERAL ADMINISTRATION

SECTION : ADMINISTRATION

JOB HOLDER : VACANT

2. JOB PURPOSE

To undertake the provision of front office service in order to ensure good

customer relations

3. KEY RESULT PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

AREA
591
 GUIDANCE To provide direction to the clients on where to get the
required services
COMMUNICATION To answer and route phone calls

4. REPORTING RELATIONSHIPS

a) Reports to:
Senior Receptionist

b) Other Jobs Reporting to (4a) above:

Nil

c) Number and Levels of Immediate Subordinates:

Nil

d) Contacts

i) Internal Contacts:
Hospital Administrator
Telephone Operator

ii) External Contacts:

5. RESPONSIBILITIES

a) Safety and Health of Others:

To ensure adherence to safety and health regulations

b) Responsibility for Government Resources:

All resources under Jobholder’s charge

c) Level of Authority/Decision Making:

d) Consequence of Error:
There may be communication breakdown

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Grade 12/Form 5 Certificate

b) Minimum Vocational/Professional Qualifications

Certificate in Front Office

c) Minimum Relevant Pre- Job Experience:

592
 d) Communications Skills:

i) Writing Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to speak English fluently.

e) Other Skills/Attributes
 Interpersonal skills
 Confidentiality
 Tact and Diplomacy
 Integrity
 Honesty

7. ENVIRONMENTAL AND OTHER FEATURES

a) Conditions of Work Place:

Office

b) Physical Effort Applied when performing the Job:

Minimal

c) Mental Effort Applied when Performing the Job:

Moderate

d) Hazards Involved in the Performance of Job:

Nil

8. JOB DESCRIPTION APPROVAL

Agreed by signature)

Job Holder ....................................... Date .....................................

Supervisor ......................................... Date......................................

Controlling Officer/HOD.......................Date .....................................

Prepared by ....................................... Date .....................................

593
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Medical Records Officer

GRADE : GSS/11

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Health Information Systems

JOB HOLDER :

2. JOB PURPOSE
To coordinate the generation of medical records, filing, retrieval and disposal of
medical records to in order to enhance storage and retrieval of information
3.
KEY RESULT AREA PRINCIPAL
ACCOUNTABILITIES
Maintenance of Records Maintains accurately and timely medical
records in order to prevent misdirection
and/loss
File Circulation Ensures timely file circulation in order to
facilitate decision making
File Inventory Oversees timely and accurately file
inventory in order to facilitate efficient
storage and retrieval of information
Data base To manage an updated database on
patients statistics

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Senior Health Information Officer

b) Other Jobs Reporting to (4a) above:

Statistician

c) Number and Level of Immediate Subordinates:

96 Medical Records Clerk

d) Contacts
i) Internal Contacts:
Senior Systems Analyst
Senior Planner
Nursing Officer
Senior Health Information Officer
594
 Environmental Health Officer
ii) External Contacts:
National Archives

5. RESPONSIBILITIES

a) Safety and Health of Others:

To ensure adherence to safety and health regulations

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Carrying out inventory

d) Consequence of Error:
Negligence or incompetence can lead to misdirection or leakage of
information and also mislead management in decision making

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Certificate in Records Management or related field

c) Minimum Relevant Pre-Job Experience:

2 years experience

d) Communication Skills
i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate and confidentiality
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job

595
 d) Hazard involved in the performance of job:
Exposure to infectious diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job

Holder:......................................................................Date:........................................…

Supervisor:......................................................................Date:...................................

Controlling Officer/HOD:............................................Date:.......................................

Prepared
by:............................................................Date:.......................................

596
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Medical Records Clerk

GRADE : (D)

MINISTRY : Community Development Mother and Child Health

DEPARTMENT : Hospital

SECTION : Registry

JOB HOLDER : Best Manda

2. JOB PURPOSE
To undertake the generation of medical records, filing, retrieval and disposal of
medical records to in order to enhance storage and retrieval of information
3.
KEY RESULT AREA PRINCIPAL
ACCOUNTABILITIES
Maintenance of Records Maintains accurately and timely medical
records in order to prevent misdirection
and/loss
File Circulation Carries out timely medical records file
circulation in order to facilitate decision
making
File Inventory prepare timely and accurately file inventory
in order to facilitate efficient storage and
retrieval of information
Data base To capture patients data

4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Assistant Human Resource Management Officer

b) Other Jobs Reporting to (4a) above:

All support staff
c) Number and Level of Immediate Subordinates:
Nil

d) Contacts
i) Internal Contacts:
Planner
Nursing Officer and Nursing Sisters
Night superintendent
Health Information Officer
Environmental Health Officer
597
 ii) External Contacts:
National Archives

5. RESPONSIBILITIES

a) Safety and Health of Others:

To ensure adherence to safety and health regulations

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
Carrying out inventory

d) Consequence of Error:
Negligence or incompetence can lead to misdirection or leakage of
information and also mislead management in decision making

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade 12 School Certificate

b) Minimum Vocational/Professional Qualifications:

Certificate in Records Management or related field

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills
i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
confidentiality
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Substantial
c) Mental effort applied when performing the job:
Minimal mental effort associated with the Job

598
 d) Hazard involved in the performance of job:
Exposure to infectious diseases

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:.............................................................Date:........................................…

Supervisor:......................................................................Date:...................................

Controlling Officer/HOD:...........................................Date:........................................

Prepared
by:.........................................................Date:..........................................

599
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Principal Pharmacy Technologist

GRADE : MS/05

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Pharmacy

JOB HOLDER :

2. JOB PURPOSE : To ensure the carrying out of pharmaceutical

services of specific nature under the directive of the unit pharmacist in order to
ensure the effective delivery of health care.

3.
KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN
AREA DUTIES)
Pharmaceutical To manage effectively, the management of
Management pharmaceuticals in order to ensure their
availability and efficiency

To perform any other technically related duties

as the pharmaceutical services management
will determine from time to time
Supervision Orders timely, essential drugs and other
pharmaceuticals in order to ensure effective
and efficient delivery of services.
Monitoring and Monitors and evaluates regularly, activities in
Evaluation the delivery of Pharmaceutical Services in
order to implement appropriate interventions
Capacity Building Undertakes timely delivery and implementation
of capacity building interventions in order to
impart knowledge and skills.
Performance Undertakes effectively development of
Appraisal individual and unit work plans in order to
monitor and evaluate performance
Database Ensures effective update of the database in
order to facilitate accessibility and flow of
drugs
Dispensing To dispense prescription according to current
standard and acceptable methods of practice
Pharmaceutical To compound medicines and carryout any
Services feasible local manufacturing pharmaceuticals
for use in the provision of the hospital
pharmaceutical services in an economical
600
 wayof place

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Pharmacist

(b) Other Jobs reporting to (4a) above:

Senior Pharmacy Technologist
(c) Number and levels of immediate subordinates
Nil

(d) Contacts

(iii) Internal Contacts:

Medical Stores Limited

Food and Poisons Board
Pharmaceutical, Authority Regulatory
Medical Council of Zambia on pharmaceutical services

(ii) External Contacts:

Pharmaceutical Regulatory Authority
Pharmaceutical Companies
Private Practitioners
Pharmaceutical Society of Zambia on effective implementation
of programmes.

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations.

(b) Responsibility for Government Resources:

All Government resources under job holders charge.

(m) Level of Authority and Decision Making:

Operational decision

(n) Consequence of Error

Incompetence on the part of the job holder may lead to Drug shortages,
Injuries/death, Poisoning and Loss of Government revenue.

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form 5/Grade 12 School Certificate.

(u) Minimum Vocational/Professional Qualifications:

Diploma in Pharmacy
601
 (c) Minimum Relevant Pre-Job Experience:
3 years experience in a relevant field

(d) Communication Skills:

(i) Written Skills

Ability to write technical papers and analytical reports

(ii) Oral Skills:

Ability to communicate fluently in English and local
languages

(iv) Other skills/Attributes:

Computer literacy
Managerial skills
Interpersonal relations
Initiative,
Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Pharmacy

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(v) Hazards involved in the Performance of Job:

Accidental poisoning
Chemical burns
Exposure to toxic drugs

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………… Date:…………………………………………

Supervisor……………………………………… Date: ……………………
Controlling Officer/HOD………………… Date ………………………
Prepared by…………………………………Date………………………………

602
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Occupational Therapist

GRADE :

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION :

JOB HOLDER :

2. JOB PURPOSE :
3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN
AREA DUTIES)

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

(b) Other Jobs reporting to (4a) above:

(c) Number and levels of immediate subordinates
Nil

(d) Contacts

(v) Internal Contacts:

(ii) External Contacts:

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations.

(b) Responsibility for Government Resources:

603
 All Government resources under job holders charge.

(o) Level of Authority and Decision Making:

Operational decision

(p) Consequence of Error

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form 5/Grade 12 School Certificate.

(w) Minimum Vocational/Professional Qualifications:

(c) Minimum Relevant Pre-Job Experience:

(d) Communication Skills:

(i) Written Skills

Ability to write technical papers and analytical reports

(ii) Oral Skills:

Ability to communicate fluently in English and local
languages

(vi)
Other skills/Attributes:
Computer literacy
Managerial skills
Interpersonal relations
Initiative,
Integrity
7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

(b) Physical Effort Applied when Performing the Job:

Minimal
(c) Mental Effort Applied when Performing the Job:
Substantial
(x) Hazards involved in the Performance of Job:
8. JOB DESCRIPTION APPROVAL
Agreed by (Signatures)

Job Holder……………………… Date:…………………………………………

Supervisor……………………………………… Date: ……………………
Controlling Officer/HOD………………… Date ………………………
Prepared by…………………………………Date………………………………

604
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Occupational Therapy Assistant

GRADE : MS/11

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Physiotherapy and Occupational Health

JOB HOLDER :

2. JOB PURPOSE : To provide rehabilitative services to persons with

mental, physical, emotional, or developmental impairments in order to improve
clients' quality of life and ability to perform daily activities.

3.
KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN
AREA DUTIES)
Instructor To help injured workers/patients re-enter the
labor force by teaching them how to
compensate for lost motor skills or help
individuals with learning disabilities increase
their independence
Maintain Facility prepare materials and assemble equipment
Equipment used during treatment
Informer To provide information on a patient's progress,
occupational therapy assistants conduct
information regarding the patient's behavior
and personal development throughout the
treatment sessions and distribute the
individual’s information to supervisors

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

(b) Other Jobs reporting to (4a) above:

(c) Number and levels of immediate subordinates
Nil

(d) Contacts

605
 (vii) Internal Contacts:

(ii) External Contacts:

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations.

(b) Responsibility for Government Resources:

All Government resources under job holders charge.

(q) Level of Authority and Decision Making:

Operational decision

(r) Consequence of Error

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form 5/Grade 12 School Certificate.

(y) Minimum Vocational/Professional Qualifications:

(c) Minimum Relevant Pre-Job Experience:

(d) Communication Skills:

(i) Written Skills

Ability to write technical papers and analytical reports

(ii) Oral Skills:

Ability to communicate fluently in English and local
languages

(viii) Other skills/Attributes:

Computer literacy
Managerial skills
Interpersonal relations
Initiative,
Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

(b) Physical Effort Applied when Performing the Job:

Minimal

606
 (c) Mental Effort Applied when Performing the Job:
Substantial

(z) Hazards involved in the Performance of Job:

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)

Job Holder……………………… Date:…………………………………………

Supervisor……………………………………… Date: ……………………
Controlling Officer/HOD………………… Date ………………………
Prepared by…………………………………Date………………………………

607
 JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : Orthopedic Assistant

GRADE : CE01

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Orthopedics and Prosthetics

JOB HOLDER :

2. JOB PURPOSE : To fabricate orthopedic shoes in order to restore

and maintain function

3.KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN

AREA DUTIES)
Clinical Care Undertakes the fitting of orthopaedic shoes

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Orthopedic Technologist

(c) Other Jobs reporting to (4a) above:

Orthopaedic Technicians

(c) Number and levels of immediate subordinates

Nil

(d) Contacts

(ix) Internal Contacts:

Orthopadeic Technician
Orthopaedic Technologist
Principal Orthopaedics

(ii) External Contacts:

608
5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations.

(b) Responsibility for Government Resources:

All Government resources under job holders charge.

(s) Level of Authority and Decision Making:

Nil

(t) Consequence of Error

IIll fitting appliance or device will tend to aggrevate the deformity

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form 5/Grade 12 School Certificate.

(aa) Minimum Vocational/Professional Qualifications:

(c) Minimum Relevant Pre-Job Experience:

(d) Communication Skills:

(i) Written Skills

Ability to write

(ii) Oral Skills:

Ability to communicate effectively

(x) Other skills/Attributes:

Computer literacy
Managerial skills
Interpersonal relations
Initiative,
Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Office
(b) Physical Effort Applied when Performing the Job:
Substantial

(c) Mental Effort Applied when Performing the Job:

minimal

(bb) Hazards involved in the Performance of Job:

Exposure to fumes as well as dust would be hazardous to the officer
609
8. JOB DESCRIPTION APPROVAL
Agreed by (Signatures)

Job Holder……………………… Date:…………………………………………

Supervisor……………………………………… Date: ……………………
Controlling Officer/HOD………………… Date ………………………
Prepared by…………………………………Date………………………………

JOB DESCRIPTION/SPECIFICATION

610
1. IDENTIFICATION SECTION

JOB TITLE : Orthopedic Technician

GRADE : MS/09

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Orthopedics and Prothetist

JOB HOLDER :

2. JOB PURPOSE : To carry out fabrication and assembly of

prothetic/Orthotic devices in order to facilitate rehabilitation

3.KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN

AREA DUTIES)
Clinical Care Under supervision undertakes management of
clients in order to improve quality of life
Capacity Building Under supervision carries out regular updates
to subordinates in order to impart knowledge
and skills

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Orthopaedic Technologist

(b) Other Jobs reporting to (4a) above:

(c) Number and levels of immediate subordinates

Nil

(d) Contacts

(xi) Internal Contacts:

Orthopedic Technician
Orthopedics Technologist
Principal Orthopedics

(ii) External Contacts:

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations.

611
 (b) Responsibility for Government Resources:
All Government resources under job holders charge.

(u) Level of Authority and Decision Making:

Operational decision

(v) Consequence of Error

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form 5/Grade 12 School Certificate.

(cc) Minimum Vocational/Professional Qualifications:

Certificate in Orthotics/Prothetics
(c) Minimum Relevant Pre-Job Experience:
Nil
(d) Communication Skills:

(i) Written Skills

Ability to write technical papers and analytical reports

(ii) Oral Skills:

Ability to communicate fluently in English and local
languages

(xii) Other skills/Attributes:

Managerial skills
Interpersonal relations
Initiative,
Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

Orthopaedics
(b) Physical Effort Applied when Performing the Job:
Substantial

(c) Mental Effort Applied when Performing the Job:

Substantial

(dd) Hazards involved in the Performance of Job:

612
8. JOB DESCRIPTION APPROVAL
Agreed by (Signatures)

Job Holder……………………… Date:…………………………………………

Supervisor……………………………………… Date: ……………………
Controlling Officer/HOD………………… Date ………………………
Prepared by…………………………………Date………………………………

JOB DESCRIPTION/SPECIFICATION

613
1. IDENTIFICATION SECTION

JOB TITLE : Outdoor Servant

GRADE :

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION :

JOB HOLDER :

2. JOB PURPOSE :
3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN
AREA DUTIES)

4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

(b) Other Jobs reporting to (4a) above:

(c) Number and levels of immediate subordinates
Nil

(d) Contacts

(xiii) Internal Contacts:

(ii) External Contacts:

5. RESPONSIBILITIES

(a) Safety and health of others

Ensures adherence to safety and health regulations.

(b) Responsibility for Government Resources:

All Government resources under job holders charge.

(w) Level of Authority and Decision Making:

614
 Operational decision

(x) Consequence of Error

6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Full Form 5/Grade 12 School Certificate.

(ee) Minimum Vocational/Professional Qualifications:

(c) Minimum Relevant Pre-Job Experience:

(d) Communication Skills:

(i) Written Skills

Ability to write technical papers and analytical reports

(ii) Oral Skills:

Ability to communicate fluently in English and local
languages

(xiv) Other skills/Attributes:

Computer literacy
Managerial skills
Interpersonal relations
Initiative,
Integrity

7. ENVIRONMENTAL AND OTHER FEATURES

(a) Conditions of Work Place:

(b) Physical Effort Applied when Performing the Job:

Minimal

(c) Mental Effort Applied when Performing the Job:

Substantial

(ff) Hazards involved in the Performance of Job:

8. JOB DESCRIPTION APPROVAL

Agreed by (Signatures)
615
Job Holder……………………… Date:…………………………………………
Supervisor……………………………………… Date: ……………………
Controlling Officer/HOD………………… Date ………………………
Prepared by…………………………………Date………………………………

JOB DESCRIPTION/SPECIFICATION

616
1. IDENTIFICATION SECTION

JOB TITLE : Optometrist

GRADE :

MINISTRY : Health

DEPARTMENT : 3rd Level Hospital

SECTION : Clinical Care

JOB HOLDER :

2. JOB PURPOSE : To provide refractive and low vision services to patients

with refractive errors in order to prevent blindness that arises from these problems.

3. KEY RESULT PRINCIPAL ACCOUNTABILTY (MAIN

AREA DUTIES)
Supervision ▪ Supervises the work of Optometrists and
Opticians, in order to ensure good quality out
put.
Coordination ▪ Coordinates the preparation of action plans,
prepares reports, budgets and annual reports
for the purpose of effective and efficient delivery
of quality optical services
Management Manages effectively the ordering of all optical
shop requirements (glasses, frames, contact
lens, optical workshop equipment, field
analyzers and intra-ocular pressure devices) for
the efficient stocking of standard, quality
equipment that befits a tertiary optical centre
and completely manages stock levels
Capacity Building Trains Health Workers basics of refraction to
enable them identify individuals with refractive
errors.
Medical Services ▪ Provides refractive service (glasses, contact
lenses, low visual aids optical and none optical)
and working with refractive surgeons identifies
patients requiring photorefractive surgical
services.
▪ Plans active school health services in eye care
to ensure maximal sight connection in school in
order to enhance maximum academic
excellence in all children who otherwise would
not perform well with unaided refractive errors
Research Initiates research in the filed of optics and
refraction in order to continuously inform and
upgrade refractive services in the country

617
618
4. REPORTING RELATIONSHIPS

(a) Reports to: (State job title of supervisor)

Ophthalmologist In-Charge

(b) Other Jobs reporting to (4a) above:

OCO, ON, Ophthalmic Theatre Nursing Staff, Eyecare Manager, Instrument
Technician

(c) Number and levels of immediate subordinates

Refractionist
Optician
Optical dispenser

(d) Contacts

(i) Internal Contacts:

Consultant Ophthalmologist
Medical Officer
Medical Licentiate
Cataract surgeons
Ophthalmic Clinical Officers and Nurses
Eye care Manager
Instrument Technician

(ii) External Contacts:

PHD, and DDH, NGOS in Eye Care, MOH, ICEE

5. RESPONSIBILITIES

(a) Safety and health of others

Adherence to National Protocol guidelines

(b) Responsibility for Government Resources:

All resources under his/her control

(m) Level of Authority and Decision Making:

(Specify those matters, which the job holder need not refer to the
Supervisor)
Technical decision making on patients

(n) Consequence of Error

Spectacle intolerance, due to poor refraction or fitting
Compromised vision from incorrect prescription
May reduce amblyopia of an otherwise normally seeing eye

619
6. KNOWLEDGE AND SKILLS REQUIREMENTS

(a) Primary/Secondary Education:

Form 5 or Grade 12 full certificate

(gg) Minimum Vocational/Professional Qualifications:

BSc in Optometry, (Biomedical Science Degree -or
BSc in Optometrics)

(hh) Minimum Relevant Pre-Job Experience:

4 years of degree + 1 year internship and one year of post internship
experience

(d) Communication Skills:

(i) Written Skills

Ability to write comprehensive and analytical reports

(ii) Oral Skills:

Fluent in official and local languages

(iii) Other skills/Attributes:

▪Patient especially in low vision and children refraction
▪Empathy towards low vision adults and children
▪Computer literacy and management skills

620
 JOB DESCRIPTION/SPECIFICATION
1. IDENTIFICATION SECTION
JOB TITLE : Principal Accountant

GRADE : GSS/04

MINISTRY : Health

UNIT : Accounts

JOB HOLDER :

2. JOB PURPOSE
To manage and co-ordinate accounting functions in order to ensure
accountability and adherence to financial regulations.

3. KEY PRINCIPAL ACCOUNTABILITIES

RESULT AREA
Books of Accounts Manages timely and accurately Maintenance of
Books of Accounts in order to facilitate efficient
storage and retrieval of information
Receipting and Banking Manages timely collection of accounting and
banking of revenues in order safe guard public
funds
Financial Statements Manages timely preparation of financial
statements in order to facilitate decision making
Payroll Manages timely payroll inputs in order to
facilitate payment of salaries and other
allowances
Audit Queries Manages timely response to audit queries in
order to facilitate implementation of appropriate
interventions
Damages and Losses Manages regularly maintenance of up to date
registers of damages and losses in order to
facilitate recoveries of government funds and
property
Performance Manages timely development of individual and
departmental work plans in order to monitor and
Management
evaluate performance
Supervision Manages effectively supervision of human and
other resources in order to attain the objectives
of the department

621
 4. REPORTING RELATIONSHIPS
a) Reports to: (state job title of supervisor)
Chief Accountant

b) Other Jobs Reporting to (4a) above:

Nil

c) Number and Level of Immediate Subordinates:

3 Senior Accountants GSS/06

d) Contacts

i) Internal Contacts:
Ministry of Finance, Ministry of Home Affairs, Ministry of Justice,
National Assembly, Auditor General

ii) External Contacts:

Cooperating Partners, Banks and other Financial Institutions
Grant Aided institutions

5. RESPONSIBILITIES

a) Safety and Health of Others:

Ensures adherence to the safety regulations

b) Responsibility for Government Resources

All resources under Jobholder’s charge
c) Level of Authority and Decision-Making:
makes technical decisions

d) Consequence of Error:
Negligence or incompetence can lead to misappropriation of funds

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Full Form V or Grade XII School Certificate

b) Minimum Vocational/Professional Qualifications:

Bachelor of Accountancy, ACCA or equivalent

c) Minimum Relevant Pre-Job Experience:

5 years

d) Communication Skills

622
 i) Written Skills:
Able to write comprehensive reports

ii) Oral Skills:

Able to communicate effectively in English

e) Other Skills/Attributes
Computer literate
7. ENVIRONMENT AND OTHER FEATURES
a) Condition of Work Place:
Office
b) Physical effort applied when performing the job:
Minimal
c) Mental effort applied when performing the job:
Substantial mental effort associated with the Job
d) Hazard involved in the performance of job:
Nil

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:..............................................................Date:........................................…

Supervisor:......................................................................Date:...................................

Controlling Officer/HOD:...........................................Date:........................................

Prepared by:....................................................................Date……………………………..

623
 JOB DESCRIPTION/SPECIFICATION

JOB TITLE : Senior Medical Equipment Technician

GRADE : MS/08

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Medical Equipment

JOB HOLDER :

2. JOB PURPOSE : To ensure the installation, maintenance and repair of

medical equipment in health institutions in order to ensure efficient operation of
equipment.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES (MAIN

DUTIES)
Preventive Coordinates effectively, implementation of
Maintenance preventive maintenance programs in order
Programmes to ensure efficient operations of equipment.
Repair Coordinates promptly, repair of defective
equipment in order to ensure non disruption
of health services.
Equipment Coordinates timely, the installation and
Installation commissioning of newly acquired equipment
in order to ensure their effective utilisation
Training Coordinates effectively, the training of users
in order to impart appropriate skills on
proper usage of equipment.
Budgeting Undertakes timely preparation of unit
budget in order to ensure acquisition of
financial resources.

5. REPORTING RELATIONSHIPS.

a) Reports to:
Clinical Care Specialist

b) Other Job Reporting to (4a) above:

1 Principal Nursing Officer
Principal Pharmacist

c) Number and Level of Immediate Subordinates:

Nil
624
 d) Contacts:

a. Internal Contacts:
Ministry of Works and Supply on guidelines on acquisition
of equipment.

b. External Contacts:
Equipment Suppliers locally and internationally on
acquisition of equipment.

5. RESPONSIBILITIES

v. Safety and Health of Others.

Ensure adherence to safety and health regulations.

vi. Responsibility for Government Resources.

Responsible for Government resources under job holders charge.

vii. Level of authority and decision making.

Makes decisions pertaining to repair of equipment.

viii. Consequence of Error :

Incompetence on the part of the job holder may lead to ineffective
operations of the equipment.

6. KNOWLEDGE AND SKILLS REQUIRED

v. Minimum Primary /Secondary Education:

Full Form 5/Grade XII or equivalent.

vi. Minimum Vocational /Professional Qualifications:

National Diploma in related field.

vii. Minimum Relevant Pre-Job Experience:

3 Years

viii. Communication Skills:

(a) Written skills:

Ability to write technical reports.

(b) Oral Skills :

Ability to communicate fluently in English.

(c) Other Skills/Attributes:

Integrity; computer literate; interpersonal skills.

7. ENVIRONMENT AND OTHER FEATURES.

625
 v. Conditions of Work Place:
Office and Field

vi. Physical effort applied when performing Job:

Substantial

vii. Mental Effort applied when performing Job:

Moderate

viii. Hazards involved in the performance of the

Job:
Radiation hazards, Electrical shocks and exposure to infection emanating
from working on contaminated equipment.

8. JOB DESCRIPTION APPROVAL (Agreed by (Signature)

Job Holder………………… Date………………………….

Supervisor………………………… Date………………………….

Controlling Officer…………………….. Date………………………….

Prepared By……………………………… Date………………………….

JOB DESCRIPTION/SPECIFICATION

JOB TITLE : Medical Equipment Technologist

626
 GRADE : MS/08

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Biomedical Equipment

JOB HOLDER :

2. JOB PURPOSE : To participate in the installation,

maintenance and repair of medical equipment at the
hospital in order to ensure efficient operation of
equipment.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES (MAIN

DUTIES)
Service and Repair Participates in the repair of defective
equipment in order to ensure non disruption
of health services.
Equipment Ensures timely, the installation of acquired
Installation equipment in order to ensure their effective
utilisation
Capacity Building Coordinates effectively, the training of users
in order to impart appropriate skills on
proper usage of equipment.
Budgeting Undertakes timely preparation of unit
budget in order to ensure acquisition of
financial resources.

6. REPORTING RELATIONSHIPS.

a) Reports to:
Senior Medical Equipment Technologist

b) Other Job Reporting to (4a) above:

Nil

c) Number and Level of Immediate Subordinates:

Medical Equipment Technicians

d) Contacts:

c. Internal Contacts:
Nursing Sisters

627
 d. External Contacts:
Cooperating Partners(JICA)

5. RESPONSIBILITIES

ix. Safety and Health of Others.

Ensure adherence to safety and health regulations.

x. Responsibility for Government Resources.

Responsible for Government resources under job holders charge.

xi. Level of authority and decision making.

Makes decisions pertaining to repair of equipment.

xii. Consequence of Error :

Incompetence on the part of the job holder may lead to ineffective
operations of the equipment.

6. KNOWLEDGE AND SKILLS REQUIRED

ix. Minimum Primary /Secondary Education:

Full Form 5/Grade XII or equivalent.

x. Minimum Vocational /Professional Qualifications:

Diploma in related field.

xi. Minimum Relevant Pre-Job Experience:

3 Years

xii. Communication Skills:

(a) Written skills:

Ability to write technical reports.

(b) Oral Skills :

Ability to communicate fluently in English.

(c) Other Skills/Attributes:

Integrity; computer literate; interpersonal skills.

7. ENVIRONMENT AND OTHER FEATURES.

ix. Conditions of Work Place:

Office and Field

x. Physical effort applied when performing Job:

Substantial

xi. Mental Effort applied when performing Job:

Moderate
628
 xii. Hazards involved in the performance of the
Job:
Radiation hazards, Electrical shocks and exposure to infection emanating
from working on contaminated equipment.

8. JOB DESCRIPTION APPROVAL (Agreed by (Signature)

Job Holder………………… Date………………………….

Supervisor………………………… Date………………………….

Controlling Officer…………………….. Date………………………….

Prepared By……………………………… Date………………………….

JOB DESCRIPTION/SPECIFICATION

JOB TITLE : Plant and Equipment Officer

GRADE : MS/08
629
 MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Electrical

JOB HOLDER :

2. JOB PURPOSE : To supervise and undertrake the installation,

Maintenance and repair of electrical equipment in
hospital in order to ensure efficient operation of
equipment.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES (MAIN

DUTIES)
Preventive To ensure effective, implementation of
Maintenance preventive maintenance programs in order
Programmes to ensure efficient operations of equipment.
Corrective Maintance Coordinates promptly, repair of defective
equipment in order to ensure non disruption
of health services.
Equipment Coordinates timely, the installation and
Installation commissioning of newly acquired equipment
in order to ensure their effective utilisation
Training Coordinates effectively, the training of users
in order to impart appropriate skills on
proper usage of equipment.
Requisitioning Undertakes timely requisitions of the spare
parts to use and offer advice on outsourcing.
Planning To plan routine maintenance of the
equipment and offer advice on the type of
machine to procure

7. REPORTING RELATIONSHIPS.

a) Reports to:
Hospital Engineer

b) Other Job Reporting to (4a) above:

c) Number and Level of Immediate Subordinates:

Electrical Engineering Assistants
Mechanical Engineering Assistants

d) Contacts:

e. Internal Contacts:
Purchasing and Supplies Officer.
630
 f. External Contacts:
ZESCO,Lusaka Water and Sewerage, Ministry of Works and Supply.

5. RESPONSIBILITIES

xiii. Safety and Health of Others.

Ensure adherence to safety and health regulations.

xiv. Responsibility for Government Resources.

Responsible for Government resources under job holders charge.

xv. Level of authority and decision making.

Makes decisions pertaining to repair of equipment.

xvi. Consequence of Error :

Incompetence on the part of the job holder may lead to ineffective
operations of the equipment.

6. KNOWLEDGE AND SKILLS REQUIRED

xiii. Minimum Primary /Secondary Education:

Full Form 5/Grade XII or equivalent.

xiv. Minimum Vocational /Professional Qualifications:

Advanced Diploma in related field./Degree in Engineeing

xv. Minimum Relevant Pre-Job Experience:

3 Years

xvi. Communication Skills:

(a) Written skills:

Ability to write technical reports.

(b) Oral Skills :

Ability to communicate fluently in English.

(c) Other Skills/Attributes:

Integrity; computer literate; interpersonal skills.

7. ENVIRONMENT AND OTHER FEATURES.

xiii. Conditions of Work Place:

Office and Field

xiv. Physical effort applied when performing Job:

Substantial

xv. Mental Effort applied when performing Job:

631
 Moderate

xvi. Hazards involved in the performance of the

Job:
Radiation hazards, Electrical shocks and exposure to infection emanating
from working on contaminated equipment.

8. JOB DESCRIPTION APPROVAL (Agreed by (Signature)

Job Holder………………… Date………………………….

Supervisor………………………… Date………………………….

Controlling Officer…………………….. Date………………………….

Prepared By……………………………… Date………………………….

JOB DESCRIPTION/SPECIFICATION

1. IDENTIFICATION SECTION

JOB TITLE : HORTICULTURE OFFICER

GRADE : GSS/12

632
 INSTITUTION : HEALTH

DEPARTMENT : UNIVERSITY TEACHING HOSPITAL

SECTION : HORTICULTURE

JOB HOLDER : VACANT

2. JOB PURPOSE

To Coordinate landscaping of the hospital surroundings in order to provide a clean

environment.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES

(MAIN DUTIES)
Cleaning and Maintenance To coordinate the cleaning and
maintanence of the surroundinfd

Planning To make strategic plans for the

department to give technical
advise to the subordinates

Landscapping To communicate

4. REPORTING RELATIONSHIPS

a) Reports to:
Foreman

b) Other Jobs reporting to (4a) above:

Nil

c) Number and level of Immediate Subordinates:

Nil

d) Contacts:

i) Internal Contacts:

 Daily with general worker supervisor

 Occasionally with staff

633
 ii) External Contacts:

Nil

5. RESPONSIBILITIES

a) Safety and Health of Others:

Nil

b) Responsibility for Institute’s Resources:

Responsible for all assets under job holder’s charge

c) Level of Authority and Decision Making:

Nil

d) Consequence of Error:

Failure to clean outside premises of the institute will result in poor

standard of leaving to client dissatisfaction

6. KNOWLEDGE AND SKILLS REQUIREMENTS

a) Minimum Primary/Secondary Education:

Grade 9//Form III Certificate

b) Minimum Vocation/Professional Qualifications:

Nil

c) Minimum Relevant Pre-Job Experience:

Nil

d) Communication Skills:

i) Written Skills:
Basic Written skills

ii) Oral Skills:

Basic oral skills

e) Numerical/Computation Skills:
Nil

f) Other Skills:
 Energetic
 Honesty
 Reliability
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7. ENVIRONMENT AND OTHER FEATURES

a) Condition of Work Place:

Field

b) Physical effort applied when performing the job:

Substantial physical effort associated with cleaning

c) Mental effort applied when performing the job:

Minimal mental effort associated with job

d) Hazards involved in the performance of the job:

Possible accidents as a result of mishandling of tools.

8. JOB DESCRIPTION APPROVAL

Agreed by (Signature)

Job Holder:......................................................................Date:.......................…

Supervisor:......................................................................Date:...........................

Controlling Officer/HOD:.................................................Date:.......................

Prepared by:....................................................................Date…………..

635
 JOB DESCRIPTION/SPECIFICATION

JOB TITLE : Mechanical engineering Assistants

GRADE : GSS/12

MINISTRY : Health

DEPARTMENT : University Teaching Hospital

SECTION : Electrical

JOB HOLDER :

2. JOB PURPOSE : To undertrake the installation, Maintenance and repair

of equipment in hospital in order to ensure efficient operation of equipment.

3. KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES (MAIN

DUTIES)
Preventive To undertake effective, implementation of
Maintenance preventive maintenance programs in order
Programmes to ensure efficient operations of equipment.
Corrective Maintance undertake promptly, repair of defective
equipment in order to ensure non disruption
of health services.
Equipment undertake timely, the installation and
Installation commissioning of newly acquired equipment
in order to ensure their effective utilisation
Training Coordinates effectively, the training of users
in order to impart appropriate skills on
proper usage of equipment.

8. REPORTING RELATIONSHIPS.

a) Reports to:
Plant and Equipment Officer

b) Other Job Reporting to (4a) above:

c) Number and Level of Immediate Subordinates:

Electrician
Mechanics

d) Contacts:

g. Internal Contacts:
Purchasing and Supplies Officer.

h. External Contacts:
636
 ZESCO,Lusaka Water and Sewerage, Ministry of Works and Supply.

5. RESPONSIBILITIES

xvii. Safety and Health of Others.

Ensure adherence to safety and health regulations.

xviii. Responsibility for Government Resources.

Responsible for Government resources under job holders charge.

xix. Level of authority and decision making.

Makes decisions pertaining to repair of equipment.

xx. Consequence of Error :

Incompetence on the part of the job holder may lead to ineffective
operations of the equipment.

6. KNOWLEDGE AND SKILLS REQUIRED

xvii. Minimum Primary /Secondary Education:

Full Form 5/Grade XII or equivalent.

xviii. Minimum Vocational /Professional Qualifications:

Advanced Diploma in related field./Degree in Engineeing

xix. Minimum Relevant Pre-Job Experience:

xx. Communication Skills:

(a) Written skills:

Ability to write technical reports.

(b) Oral Skills :

Ability to communicate fluently in English.

(c) Other Skills/Attributes:

Integrity; computer literate; interpersonal skills.

7. ENVIRONMENT AND OTHER FEATURES.

xvii. Conditions of Work Place:

Office and Field

xviii. Physical effort applied when performing Job:

Substantial

xix. Mental Effort applied when performing Job:

Moderate

xx. Hazards involved in the performance of the

637
 Job:
Radiation hazards, Electrical shocks and exposure to infection emanating
from working on contaminated equipment.

8. JOB DESCRIPTION APPROVAL (Agreed by (Signature)

Job Holder………………… Date………………………….

Supervisor………………………… Date………………………….

Controlling Officer…………………….. Date………………………….

Prepared By……………………………… Date………………………….

638