TALLY




Accounting Terms
Ledger Creation
-
.Basic accounting and introduction to Tally PRIME

 Voucher Entry NATIONAL


 PRIME
Company Features [F11] & Company Configuration [F12]
Inventory Features [F2] (Stocks)
1. Introduction to Inventory
COMPUTER
2. Create Stock Items
3. Create Stock Categories& multiple godown
UNDER : ALL INDIA
4. Purchase Items on Invoice Mode
5. Purchase Items in Cash Discount.
BOARD OF COMPUTER
6. Use Purchase return & Sales Returns EDUCATION,MHRD,
7. Using Discount column on invoice
8. Using Trade Discount MSME, SKILL INDIA, NCT
9. Using Price List
10. Batch wise details & expiry date APPROVED NEW DELHI
9386928591
11. Manufacturing goods &Additional cost of purchase
12. Trading Goods (Order, Rejection, Challan, & Bill )
 Purchase Order (Alt+F4)
 Receipt Note (Challan) (Alt+F9)
 Rejection Outward (Alt+F6)
 Purchase Bill (F9) NAME OF STUDENT
 Sales Order (Alt+F5)
 Delivery Note (Challan) (Alt+F8)
NAME:-
 Rejection Inward (Ctrl+F6) Date of print:-
 Sales Bill (F8) SUB:- TALLY PART-1
 Job Order Processing
 Inventory Voucher (Transfer the Stocks).
 Accounting Features Basic Accounting, Voucher Entry and
1. Interest calculation
2. Budgets
Inventory
3. Maintain Payroll.
4. Reversing Journal and Optional voucher (Generate Performa Invoice)
5. Posted dated cheque entries
 Taxation Features
1. TDS (Tax Deducted at Source) 2. GST (Goods and Service Tax) 3. TCS
4. GST With TDS 5. GST on Item Rate 6. VAT
 Advance Tally
 Cost Centre and cost categories Using Pre-defined Cost Centre
 Create Bill, Challan (Delivery Note) Insert Company Logo
 Export and Import in New Year Export in Excel
 Using TDL Code Important Short Cut Keys
 Work Contract on GST (Goods and Service Tax) POS Invoice (Point Of Sale Invoice)
 Tally Auditing Final Accounts (Trading, Profit& Loss Account)
 Memorandum Voucher (Ctrl+F10) Optional Voucher (Ctrl+L)

Version Of Tally

1. Tally 4.5 (Dos Mode) 2. Tally 5.4 (Windows Mode) 3. Tally 6.3 (Windows Mode)
4. Tally 7.2 (Windows Mode) 5. Tally 8.1 (Windows Mode) 6. Tally 9.0 (Windows Mode)
7. Tally ERP-9. 6.4.0 (Windows Mode) 8. TALLY PRIME

Introduction to Tally

1
Tally is accounting software that is used to record day to day transactions, preparing balance sheet etc. it is user friendly business
software, which makes business account easy and faster. Managing single and multiple groups is very important feature of tally. Tally
is application software. It do not requires writing any special program for calculating. Tally stores all information about each account
in detail. It is much secured against data tempering. It reduces the work. In manual process, after entering daily transaction user has
to create trading account, trial balance, profit & loss account, ledger, balance sheet. But in Tally, user just enters daily entry and get
balance sheet.

Industry : Erp Software

Founded : 1986
Founder : Shyam Sunder Goenka
Bharat Goenka
Accounting:-Accounting is essential for business success. Accounting is a broad term, it includes financial accounting, Cost accounting,
Management accounting, Tax accounting and Government accounting.

Advantage of accounting

1. Advantage to Businessmen 2. Advantage to Customer 3.Advantage to Government

4. Advantage to Employees
Disadvantages of Tally Software
1. Single Window 2. No Customization 3. Very Costly Software

System of accounting

There are two types of system in accounting which is followed by many businessmen.

1. Single Entry System: It is one sided accounting entry to maintain financial information.
2. Double Entry system: It full proof system which taken into account the dual accept of all business transaction.

Account is divided in following three types:

1. Personal account –Person Name, Company, Firm Name.
2. Real account – All Physical Assets.
3. Nominal account- All incomes and expenses and Loss.

1. Personal account: Any individual person or any firms or any company or a bank is considered in a personal account. Ex:- Person
Name, Company Name & Firm Name.
2. Real account: Account of any physical things. The cash account or goods account are examples of real account. Ex:- Cash A/c,
Buildings A/c, Furniture A/c & Plant A/c.
3. Nominal account: Account of any invisible things that means that things are in terms of cash. For example: Insurance account,
Rent account, Commission A/c, Interest A/c, Discount A/c etc.
Lab works
How to Create a new company?
Open Tally PRIME

L/c on (PRESS T) Press Enter Key.

PRESS F3 (COMPANY) CREATE COMPANY
Fill up the company form i.e.,Co. Name, Address, Phone, Financial Year etc.

1/4/2022
1/4/2022
Press Ctrl+A (For Accept (Save) The Company.
How to shut(close) co.?
Press F3(Company Info.)

Go to  Press enter Select co. Press Enter

How to open existing co.?
Open Tally software

2
 Press F3(Company Info.)

Go to Press enter

Select The Company Name or COMPANY CODE
For Example:-
How to modify open company information?
Press F3

Go to and Press Enter  Select Company and Press Enter

Then modify the co. info Press Ctrl+A (Accept)
How to delete open company?
Press F3

Go to  Select Company and Press Enter

Press Alt+D(Delete) and Press Enter Key Two Times

Basic Accounting Terms

Debit: - An account has 2 parts, i.e., Debit & Credit. The left side is the Debit side while the right side is the Credit side. If an
account is to be debited, then the entry is posted to the debit side of the account. In such an event, it is said that the account is
debited.
Credit: - Credit is the right side of an account. If an account is to be credited, then the entry is posted to the credit side of the
account. In such an event, it is said that the account is credited.
Voucher:- Voucher is an evidence of a business transaction.
Eg: Cash Memo, Invoice or bill, etc.
Stock (Inventory): Stock is tangible assets held by an enterprise for the purpose of sale in the ordinary course of business or for the
purpose of using it in the production of goods meant for sale.
Stock s are two type 1)Opening stock 2)Closing Stock
Capital:- Capital means the amount in the term of money or assets having money value which the proprietor (Owner) has invested
in the firm.
Capital = Assets –Liabilities
Proprietor: - The person who makes the investment and bears all the risk connected with the business is called the proprietor.
Purchase: - The term “purchase” is associated with or used only for purchase of goods. The term purchase includes both cash and
credit purchase of goods.
Sales:- The term is used for the sale of goods only. When goods are sold for cash they are cash sales but if goods are sold and
payment is not received at the time of sales it is called credit sales.
Debtor :- a person who owes money to the firm generally an amount of credit sales of goods is called debtors.
Creditor:- A person to whom the firm owes money is called creditors
Receivables:- the term receivables includes the outstanding ( ) amount due from others.
Payable:- the term payable includes the amount due to other sometime a business accept a bill of exchange which is payable after
a given period.
Liabilities :- the amount which the firm outsider that is excepting the proprietor claims of those who are not owner are called
liabilities. Example :- Assets- Capital
2. Two types of liabilities
5. Current liabilities (short term liabilities):- Liabilities are payable by the business man within one year.
6. Example:-Creditors, Bank overdraft, bills payable, short term loan.
7. Fixed liabilities:- these are those liabilities which are payable after a long time (generally) more than one year.
8. Example:- long term loan, debenture etc.
9. Transaction :- A transaction is a financial events of nature that is entered into by the parties accounts. A transaction may be
cash or credit.
10. Entry :- A transaction and event which recorded in the books of accounts is known as entry.
11. Books of account:- refer to the journal and ledger in which transaction are recorded.
12. Depreciation :- depreciation is a decrease in the value of an assets because of uses, passes the time, or accident.
13. Outstanding charge (Current liabilities):- Outstanding expense is that expense that related to a current year but has not been
paid till the year end.
14. Assets :- in the word of “finni” and “miller” assets are further in economic benefit the right. Which are owned or control by an
organization or individual. Example:- cash, furniture, land, machinery etc.
a. There are five types of assets.
i. Current assets:- current assets are those assets of a business which kept for short term which the purpose convert them into
cash for re-sale

3
 Example: debtor, cash, goods etc.
ii. Fixeds assets:-those assets which are purchase for the purpose of operating the business and not for re-sale.
Example :- Land, building, furniture, machinery etc.
iii. Tangible:- Which assets have physical shape they can be touched, feel and see also.
iv. Example:- Furniture, Machinery, Land etc.
v. Intangible Assets :- Those assets which have not physical shape.
Example:- Patent, Goodwill, Trade mark, copy right.
vi. Wasting assets:-Wasting Assets are those assets which are natural resources such as Coal, Fuel, Scrap etc.
15. Drawing:- It is the amount of money or the value of goods which are proprietor takes for his personal use. Drawing reduces
from the investment and capital of the owner.
16. Prepaid Expenses (current assets) it is just like advance payment, rent, insurance etc.
17. Expense :- There are two type of expenses
a. Direct expense b. Indirect expense
a. Direct expense: -Those expenses which are expense for the purpose of production of goods is called direct expense. Ex:
Factory rent,
wages (Majduri ), carriage on purchase, Purchase, etc.
b. Indirect expense: - That expense which is expenses after production is called indirect expenses.
Ex: Office Rent, Salary, Carriage on sales etc.
Journal – A journal is the book , employee to classify or sort out transaction in a form convenient for their subsequent entry in the
ledger.
Account- An account is a summary and systematic record of all the transaction relating to a particular person or think at one place.
DEFINATION OF INVENTORY
The raw materials, work-in-progress goods and completely finished goods that are considered to be the portion of a business’s
assets those are ready or will be ready for sale. Inventory represents one of the most important assets that most businesses possess,
because the turnover of inventory represents one of the primary sources of revenue generation and subsequent earnings for the
company’s shareholders/owners.
INVENTORY INFO
The inventory info menu, list the inventory master like stock group, stock item, units of measure of the company using which you
can create, alter, display the inventory master details and modify.

Stock Items:- Lux, Liril, Axe, Chair, Table, Pen, Copy, Torex etc.
Stock Group:- Perfume, Furniture, Stationary, Medicine, Food, Soap, etc
Godown:- Chas, Sec iv, Jainamore etc.
Units:- A)Simple Units:- Pcs, Bottle, Packet, gm etc.
B)Compound Units:-Doz of 12pcs, kg of 1000gms, Liter of 1000 mls, Hour of 60 mins etc.
Categories:-Grade A, Grade B, Syrup, Tablet, Body Spray,
Lab works
1. How to create units?
Open A Company Go to Gateway of Tally Go to  CREATE (PRESS Enter Key)
Go to Inventory Master Unit (Press Enter Key)

 Ctrl+A(Accept) (Type one by one all Units)

2. How to Create Group?
Go to Gateway of Tally CREATE (PRESS Enter Key) Go to Inventory Master Unit (Press Enter Key)

Go to .

Name Ctrl+A (Accept).( Type all Group 1/1)

3. How to Stock items?
Go to Gateway of Tally CREATE (PRESS Enter Key) Go to Inventory Master Stock Item (Press Enter Key)

4
 Ctrl+A
(3) (1) (2)
S.No Items Groups Units Qty. Rate Amount
1 VIVO 4545 White VIVO Pcs 10 10000 100000
2 OPPO F3 Black OPPO Pcs 10 12000 120000
3 Table Furniture Pcs 10 500 5000
4 LUX SOAP Pcs 10 500 5000
5 Corex Medicine Btl 10 52 520
6 Torex Medicine Btl 10 50 500
7 Axe Perfume pcs 250 50 2500
How to Display Stock Items?
Go To Gateway of Tally Go to Stock Summary Press ALT+F5 (Full Details). (F5STOCK ITREM WISE TO STCK GROUP WISE)

Ledger()
The ledger is defined as a book in which all the personal, real, and nominal account of business concern are kept for permanent record, so that the
up to date set of many account can easily be known.
LEDGER AND GROUP NAME

LEDGER GROUP DR/CR

RENT INDIRECT EXPENSES DR.
WAGES DIRECT EXPENSES DR.
SALARY INDIRECT EXPENSES DR.
LOSS BY FIRE INDIRECT EXPENSES DR.
LOSS BY THEIF INDIRECT EXPENSES DR.
DEPRECIATION INDIRECT EXPENSES DR.
PACKING CHARGES INDIRECT EXPENSES DR.
DISCOUNT ALLOWED INDIRECT EXPENSES DR.
DISCOUNT RECEIVED INDIRECT INCOMES CR.
COMMISION ALLOWED INDIRECT EXPENSES DR.
COMMISSION RECEIVED INDIRECT INCOMES CR.
INTEREST ALLOWED INDIRECT EXPENSES DR.
INTEREST RECEIVED INDIRECT INCOMES CR.
FURNITURE FIXED ASSETS DR.
BANK BANK A/C DR.
LOAN TAKEN LOAN(LIABILITIES) CR.
LOAN GIVEN LOAN (ASSETS) DR.
PURCHASE PURCHASE A/C DR.
SALES SALES A/C CR.
PURCHASE RETURN(RETURN OUTWARD) PURCHASE A/C CR

SALES RETURN(RETURN INWARD) SALES A/C DR.

TAX DUTIES & TAXES CR.
CUSTOMER SUNDRY DEBTORS DR.
SUPPLIER SUNDRY CREDITORS CR.
DRAWING CAPITAL A/C DR.
CAPITAL CAPITAL A/C CR.
LAB WORK

1. How to CREATE A LEDGER ?

 Open A Company Go to Gateway of Tally Go to  CREATE (PRESS Enter Key) Go to Accounting Masters
LEDGER (Press Enter Key)
Name: Salary
Under: Indirect Expenses
Accept it.

5
 2. How to MODIFY LEDGER ?
 Open A Company Go to Gateway of Tally Go to  ALTER (PRESS Enter Key)
Go to Accounting Masters LEDGER (Press Enter Key) Select a Ledger(Enter).
Then Modify the Ledger CTRL+A.
3. How to DELETE LEDGER ?
 Open A Company Go to Gateway of Tally Go to  CREATE (PRESS Enter Key)
4. Go to Accounting Masters LEDGER (Press Enter Key)Select a Ledger (Enter).
Press Alt+D (Delete)Enter.

Short Rule For Find Out Debit A/C And Credit A/C

DEBIT (Dr.) CREDIT (Cr.)

Receiver Person, Company Name (Ex:- Ram, Giver Person, Company Name (Ex:- Sita, Gita, Rina,
Shyam, Mohan, Birla Company.) TATA.LTD)

All Asset In(+) All Asset Out (-)

(Ex:- Furniture, Cash, Plant & Machinery Etc.) (Ex:- Furniture, Cash, Plant & Machinery Etc.)
All Expenses and Losses. All Income & liabilities.
(Ex:- Salary, Rent, discount Allowed, Commission (Ex:- Commission Received, Interest Received,
Allowed, Interest allowed, Office Rent, Depreciation, Discount Received, Rent Received Etc.)
Loss By Fire, Loss By Theif Etc.)
Pass the Journal Entry
Q NO.1) Business started with Cash Rs50000, Furniture Rs 2500, Plant Rs8000 & Machinery Rs7500.
Q No.2) Purchase Furniture Rs 5000 in Cash.
Q No.3) Sold Furniture Rs 10000 in Cash.
Q No.4) Salary paid Rs 5000.
Q No.5) Paid Wages Rs 4500, Rent Rs 2500.
Q No.6) Purchase Goods from Mr.Rajesh Rs50000 on Credit.
Q No.7) Sold Goods to Mr.Anil Rs80000 .
Q No.8) Paid Cash to Mr.Rajesh Rs50000.
Q No.9) Received Cash from Mr.Anil Rs80000.
Q No.10) Cash Deposited to SBI Bank Rs500000.
Company Features And Company Configuration


Company features (F11)
There are three types of company features. These are features only effect the current company features.
 Company configuration (F12)
This will effect all the company in particular tally software.
For ex:-
i. Use Dr/Cr instead of To or By.
ii. Use single entry mode Yes/No.
Types of Reference

There are four types of reference.

i. Advance reference:- Use this option when you paid or received amount as an advance from or to party. In other words, it is used in
case of advance receipt or payment entry.
ii. Against reference: - It is used when you have to pay or receive amount against credit bill.
iii. New reference: - It is used when you make any purchase or sales entry.
iv. On account reference: - It is used when you don’t have any idea of any bill wise details. And when pass the entry of cheque bounce.
Voucher
A voucher is a written document prepared by the accountant providing the evidence of a business transaction.
Transactions are recorded on vouchers on the basic of sources document and the recorded in the books of original entry.
Simple Voucher Entry
In this section use are going to discuss on few types of voucher.

1. Purchase Voucher (F9)

All the purchase entry through cash or credit passed by F9.
Ex 1 purchase goods for cash R.s 1500
Press F9 CTRL+H (For As Voucher mode / Item Invoice/ Accounting Invoice)

6
Type Narration [ chas purchase of rs.1500 ]
Accept.
Ex 2: - Purchase computer on cash Rs 50000
Notes: - Press Ctrl + H

Narration:- Being purchase goods in cash Rs. 50000. Accept it.

Ex 3:- Purchase goods from Akash Rs 9000 .
To Create Supplier Ledger eg:- Akash by Alt+C (to create ledger).
NAME [AKASH ]
UNDER [SUNDRY CREDITOR] Accept it.

Naration:- Being Purchase goods from Akash Rs 9000.

Accept it.
1. Sales Voucher (F8)
All the sales entry through cash sales or credit sales passed by F8.
Ex 1: - Sold goods on cash Rs 10000

Notes: - Press Ctrl + H for voucher mode or invoice mode. Narration:- Being Solds Furniture on Cash Rs 10000Accept it.
Ex 2:- Sold goods to Sujeet Rs 50000.
Press F9To create Customer Ledger by Alt+ C
NAME [ SUJEET ]
UNDER [ SUNDRY DEBTOR] Accept it.

Narration:- Being Solds goods to Sujeet Rs 50000.

Accept it.
2. Payment Voucher (F5) All the payment entry through cash/bank is passed through F5.
Ex: - Salary paid to cash Rs 5000.
To create Salary ledger by Alt+ C
NAME [ SALARY A/C ]
UNDER [ INDIRECT EXPENSE] Accept it.

7
 Narration:- Being Salary paid on cash Rs.5000. Accept it.
Ex: - Rent paid by SBI Bank Rs 1000
To Create Rent & SBI Bank ledger by ALT+ C
NAME [RENT A/C ]
UNDER [ INDIRECT EXPENSE ]Accept it.
NAME [ SBI BANK A/C ]
UNDER [ BANK ACCOUNT ]Accept it.

Narration:- Being Rent paid by SBI Bank Rs.1000. Accept It.

Receipt Voucher (F6)
All the received entry through cash/bank is passed by F6.
Ex: - Company started business with cash Rs 500000.
To create Capital Ledger by Alt+ C.

Accept It.
.

Narration:- Being Business started with cash Rs.500000Accept It.

Ex: - Commission received Rs 5000.
To Create Commission Received Ledger by Alt+ C
NAME [ COMMISION RECEIVED ]
UNDER [ INDIRECT INCOME ] Accept It.

Narration:- Being Commission Received Rs.5000 Accept it.

3. Contra Voucher (F4)

All bank to bank, Bank to cash , Cash to bank entry passé by F4.
Ex: - Cash deposit to SBI bank Rs 5000.

Narration:- Being Cash deposit to SBI BANK Rs.5000.

Accept it.
Ex: - Cash transfer from SBI to AXIS bank Rs 10000.

Narration:- Being Cash transfer UTI to SBI BANK Rs.10000. Accept It.
 Contra Entries
 1. On 1st September, Withdraw Rs. 50000 from SBI bank for business purpose.
 2. On 30th November, With drawn Rs. 25000 from Cash in bank for business purpose.
 3. On 28th February, Deposit Rs. 25000 in SBI bank.
4. Journal Voucher (F7)

8
 All non-cash or non-banks are entry passed by F7.
Ex: - Depreciation charge on furniture Rs 2000.

Accept It.
EX:- Sold furniture(Fixed assets) for cash RS 5000.
Ans:- press F7 

Ex: - Loss by Thief on Furniture Rs 4500. Practice Lab Works

1. BUSINESS STARTED WITH CAPITAL RS. 500000

F6 CR CAPITAL 500000
DR CASH 500000
2. PURCHASE GOODS IN CASH RS. 2000
F9 DR PURCHASE A/C 2000
CR CASH 2000
3. SOLD GOODS IN CASH RS. 3000
Accept It. F8 DR CASH 3000
CR SALES 3000
5. Credit Notes (Sales Return, Alt+F6)
4. OPEN A SBI BANK A/C OF RS 50000
A customer returns stock (goods) that was in currently supplied.
F4 DR SBI BANK 50000
Q.1) sales return of Rs 2000 of Mr. Ram CR CASH 50000
AnsGo to Accounting Voucher . 5. PAID SALARY OF RS 5000 BY SBI BANK
Press F10 choose Credit note (Alt+F6) F5 DR SALARY A/C 5000
 Notes: - Press Ctrl + H CR SB I BANK 5000
6. PURCHASE OLD CAR OF RS 100000 FROM SHAAM ON CREDIT.
F9 DR PURCHASE A/C 100000
CR SHAAM 100000
(UNDR S.C)
7. SOLD GOODS TO AMIT ON CREDIT OF RS 2000
F8 DR AMIT (UNDR-S.D) 2000
Accept It. CR SALES 2000
8. Debit Notes (Purchase Return, Alt+F5) 8. GOODS LOSS BY FIRE RS 1000
A company returns damage goods to supplier. F7 DR LOSS BY FIRE 1000
CR (-)PURCHASE 1000
Q.1) Purchase return To Mr. Raja of Rs 2000
9. CASH RECEIVED FROM AMIT RS 2000.
AnsGo to Accounting Voucher . F6 DR CASH 2000
Press F10 Notes: - Press Ctrl + H CR AMIT 2000
10. PAID TO SHAAM RS 100000.
F5 `DR SHAAM. 100000
CR CASH 100000
11. PURCHASE RETURNS TO SHAAM RS 10000
DR MR SHAAM 10000
CR PURCHASE RETURN 10000
12. SALES RETURN FROM AMIT RS 200
Accept It. DR SALES RETURN 200
lab Work CR AMIT 200
1. How to Pass VOUCHER ENTRY?
Q. Salary paid to cash Rs.10000.
 Open a Tally PRIME).
 Go to Gateway Of Tally Go to
 Press F5
 Create Salary Ledger by Alt+ C
 NAME [ SALARY A/C ]
 UNDER [ INDIRECT EXPENSES ] Accept It.

9
 Narration:- Being Salary paid to cash Rs.10000.
Accept it.
2. How to see voucher?

 Go to Gateway of tally  .
 Select a Voucher.
 Alt+F1 (Detail)
 Press enter key
 See voucher
 Press Esc key one time (Back it)
3. How to modify or print?

 Go to Gateway of tally 
 Select a VoucherEnter.
 Modify and Press ctrl+P (Print)Press I (Print Preview)Enter.
 Press Alt+Z (Zoom)
 Accept it.
LAB WORKS
How to Sale Items on invoice Mode?
Open a New Company Go to CREATE Go to INVENTORY MASTERS
 GO TO STOCK ITEMS

Accept it.
To Create Stock Items with Groups one by one.
Press ESC 3 Times Go to Gateway of TallyVOUCHER Press F8
Create Customer name by Alt +C
NAME [SUNIL A/C ]
UNDER [ SUNDRY DEBTOR ] Accept it.
Create Sales Ledger by Alt+C
NAME [SALES A/C ]
UNDER [ SALES ACCOUNT ] Accept it.
Then Sale Some items.

Accept it.
How to Receive the due amount from Sunil?
Go to accounting voucher Press F6

Accept it.
Using inventory info Multiple Godowns, Group, and Stock Categories.
Open a New Company. Accept it.
Go to Gateway of Tally…. Go to CREATE Go to GODOWN
CREATE

10
 Enter Press F12 *Provides address for Godown ?YES

Accept it.
Create Godown Chas and Jainamore.
Press 2 Times ESC key. Go to STOCK CATEGORYEnter.

 Accept it.
Create ALL Stock Categories one by one.
Press 2 Times Esc. Go to STOCK GROUP Enter.

Accept it.
Create ALL Stock Groups one by one.
Press 2 times ESC Key. Go to UNITEnter.

 Accept it.
Create Units of Measure one by one.
Press 2 Times ESC Key.
Go to Enter.

Enter

SAccept it.

Create Stock Items one by one.

Items Groups Categories Units Ope.Qty. Chas Jainamore Rate

Lux Soap Grade A Pcs 1000 500 500 10

Dettol Soap Grade A Pcs 500 300 200 15
Table Furniture Grade B Pcs 10 5 5 500

Chair Furniture Grade A Pcs 10 6 4 10000

OPPO F3 Black OPPO 4G pcs 10 6 4 12000
VIVI 4545 White VIVO 4G pcs 10 8 2 50
Axe Perfume Body Spray lit 250 150 100 120
Panki Surf Bar Kg 500 300 200 30
Parmal Rice Food Kg 5000 3000 2000 22

Swift Dezire Car Maruti Suzuki Pcs 50 25 25 800000

Super Splendor Bike Hero Honda Pcs 25 12 13 50000

11
*How to display stock items with Godown wise?
 Go To Gateway of Tally……  INVENTORY BOOKS

  Enter. Press Alt+F1(Full Details)

How to Sale Items on Cash Discount?

Go to Gateway Of Tally Go to VOUCHERS Enter.

Press F8
Create Customer Name by Alt+ C.

 Accept It.
Create Sales Ledger by Alt +C

 Accept it.

Enter.
Then Create Discount Allowed Ledger by Alt+ C

Accept it.

Accept it.

* How to Receive due amount from Sunil?

Press F6

Accept it.

PRACTICE LAB WORKS FOR STUDENTS:-

12
* Then Sale goods Arithmetic 450 pcs Rs 80/pcs from Sion Godown, Intermediate 250 pcs Rs450/pcs from Sion Godown with Discount.

DISCOUNT
There are three types of discount:-
i) Cash Discount ii) Separate Discount iii) Actual and Billed Discount (Trade Discount)
USING CASH DISCOUNT RECEIVED
Open a Company . Go to Accounting Voucher.Press F9
Create Supplier Name by Alt+C

 Accept it.

Create Purchase Ledger by Alt+ C

Accept it.

Enter
Create Discount Received Ledger by Alt+C

Accept it.

Accept it.

USING SEPARATE DISCOUNT COLUMN ON INVOICES.

Open a Company and Press [F11]
SHOW MORE FEATURES :YES
SHOW ALL FEATURES :YES

13
USE DISCOUNT COLUMN IN INVOICES :YES ACCEPT IT.
Go to Accounting Voucher.
Press F9.

Party’s A/C Name

Purchase Ledger:- Enter.

Accept It.

Using Different actual & billed Qty.(Trading Discount)

Open a company
Press [F11]
SHOW MORE FEATURES :YES
SHOW ALL FEATURES :YES
USE SEPARATE ACTUAL AND BILLED QUANTITY COLUMN IN INVOICES :YES
ACCEPT IT. Go to Accounting Voucher.
Press [F9]

Accept it.

How to print any Voucher?

Go to Display Day Book Select any voucher. Press Alt + P (Print)Press Enter Key Press I
ALT+Z (For Zoom)

Using Purchase Bill [F9] Purchase Return/Debit Note[ALT+F5], Sales Bill [F8], Sales
Return/Credit Note [ALT+F6] on invoice mode.
Q1. Purchase 10 LCD From Mathur Ltd on invoice Mode and on Credit By F9.
Q2. Purchase Returns Three LCD to Mathur Ltd
Q3. Then Pay The Rest Dues amount to Mathur Ltd By [F5]
[Lab]Process
Open a COMPANY Accept It. Go to Accounting Voucher.
Press [F9].
Create Supplier Name by Alt+ C
NAME[MATHUR LTD]
UNDER [SUNDRY DEBTOR] Accept it.
Create Purchase Ledger by Alt+C
NAME[PURCHASE A/C]
UNDER [PURCHASE ACCOUNT] Accept it.

Accept it
Then Pass Entry Of Purchase Return.
Press./ALT+F5 (IN Prime) / [Crtl+F9]
  Enter.
Create Purchase Return Ledger by Alt+C

Accept it.

14
 Accept it.
Then Pay the Rest Dues to Mathur Ltd
Press [F5]

Accept it.
Batch number, Mfg and Expiry Date
* Using Inventory Feature, Maintain Batch Wise Details, Set Expiry Dates for Batches.
Question :-Voucher Date: 1-04-2021. Purchase 10pcs Corex Syrup @ Rs.50 each. Batch no.B-123 having the manufacturing date 01-10-2015 and
Expiry date 01-12-2023.
Open a Company & Press F11
Enable BATCHES :YES
MAINTAIN EXPIRY DATE FOR BATCHES :YES
Ctrl+A.
Go to Vouchers
Press F9
Purchase Some Medicines. Create Supplier name by Alt+ C.
NAME [REHAN ]
UNDER [SUNDRY CREDITOR] Accept it.
Create Purchase Ledger by Alt+ C

 Accept it.
Create Name of Item Press Alt+C (For Items)

Type New number B-123, Qty, Rate, Mfg Date & ExpiryEnter.

End of list Accept the full voucher.

Using Manufacturing and Using Purchase Management.

Open a Company Create GODOWN
Go to  G.O.T CREATE GODOWN

 Accept it.
Business started with cash Rs-2000000 (by F6)

Accept it.

 Purchase following item for manufacturing and stores in Chas.

Press F9 (Purchase)

15
 Accept it.

Go to G.O.T CREATE VOUCHER TYPE

Accept it.

Go to G.O.T Go to CREATE Go to Enter.

1. Press F12
2. SET COMPONENT LIST (BILL OF MATERIALS) IN STOCK ITEMS :YES Accept it.

Enter.

Enter.

Accept it.
Press 3 Times ESC Key.
Then Manufacture 80 Computer and apply labour charge (wages)Rs 10000, Carraige 2000, Packing 5000,
Go to Accounting voucher Press Alt+F7 Select Voucher Type Manufacturing

16
Accept it.
Then Sale 5 computer @ 15000/Pcs.
OCR (ORDER, CHALLAN, REJECTION, AND BILL) Trading Goods
Purchase Order Processing is the process of placing orders with suppliers for a purchase to be made from them and Sales Order Processing is the
process of receiving orders from customers for the purpose of selling. Usually, companies need to track the Order details for Sales and Purchases
as this significantly helps in planning the production process accordingly.
Purchase order (CTRL+F9):-Purchase Order is an order placed by a business entity with a supplier for the delivery of specified goods at a given
price and at a predetermined time.
Receipt Note (ALT+F9):- This voucher type is used for recording goods received from the supplier.
Rejection Out (CTRL+F5):- The Rejections Out Voucher records goods that are rejected and returned to a supplier.
Purchase Bill (F9):- When a company buys goods on credit or cash, Purchase voucher is used to record all the Purchase transactions of the
company.
Sales Order (CTRL+F8):-Sales Order is an order placed by a customer for the delivery of specified goods at a given price and at a predetermined
time.
Delivery Note (Alt+F8):- The Delivery Note Voucher is used for recording goods delivered to a customer.
Rejection In (Ctrl+F6):- A Rejections In Voucher is used to record goods that are rejected and returned by the customer.
Sales Bill (F8):-When a company sells goods on credit or cash, Sales voucher is used to record all the Sales transactions of the company.
*Note :- i) Purchase Order (CTRL+F9) Order No.
ii) Receipt Note (Alt+F9) Reference No. & Order No.
iii) Rejection Outward (CTRL+F5) Reference No. & Order No.
iv) Purchase Bill (F9) Reference No. & Order No.
v) Payment (F5)
Process
Open a Co. and Press
Question No.1:- Purchase order given to Ram, Order no.123/RK

Go to accounting Voucher

Voucher Process
Press CTRL+F9 (Purchase Order Processing)

Accept it.
Question No 2:- Purchase order receipt From Ram against the Order No. 123/RK & Create the Challan (ch/123/RK)
Voucher Process
Press Alt+F9 (Receipt Note Processing)

17
 Accept it.
Question No 3:- Goods that are rejected and returned to Ram Order No. 123/RK & Create the Challan (ch/123/RK)
Samsung Galaxy 3 Pcs 5000/pcs
Nokia Asha 3 Pcs 10000/pcs
Voucher Process
Press CTRL+F5 (Rejection out)

 Accept it.
* How to Display Purchase bill Reports?
GO TO G.O.T  Propfit & loss Alt+F1 Go to Purchase bills to Come (Enter)
Press F9 (Purchase Bill) (Receipt no. 1)

Accept it. Then Pay the Rest Dues Amount by F5 (Payment).

Sales Management Price List:-

It is used to create diff-diff sales price levels.
Lab Work

Open a Company Press F11 (Inventory Features).

 Accept
Back it AND GOTO G.O.T Press F9(Purchase Voucher) Then Purchase Some items

Accept it.

 Then GO TO G.O.T
Create  PRICES LIST (STOCK GROUP) Enter.

 Accept it.

Accept it.

18
 Enter.

Accept it.

Then You Can Sale The Items.

Go to Gateway of Tally Go to Vouchers Press F8 (Sales Voucher)
Create Customer Name by Alt+C

 Enter.
Create Sales Ledger by Alt+C

Enter.

Accept it.

Stock Journal (Transfer) Voucher:

It allows you to transfer materials from one location (Godown) to another location (Godown). \

Process Open a New Company Accept it.

Go to Create Godown (Chas) and Balidih
Create Items (Lux 100, Liril 100 and Store in Chas Godown)
Then go to Vouchers and Press Alt+F7, transfer 50 lux, 25 liril to balidih godown.

Accept it.

19
PRACTICE FOR STUDENTS:-
1. Business started with cash Rs. 800000.
2. Purchase the following item with total details from Sonali traders and apply 5% cash discount .
a. Torex 30 btl @100 Rs. per btl manufacturing date:-1-4-23 and expiry date:-2-6-25 under-medicine category :-
torque.
b. Lux 30 pcs @25Rs. per pcs manufacturing date:-1-5-22 and expiry date:-1-7-23 under :-soap and category :-Rose
flavour.
c. Dettol 20 pcs @50Rs. per pcs and manufacturing date:-2-3-22 and expiry:-31/3/24 under :- soap and category:-
reckitt co.
d. Mouse 50 pcs @250 Rs. Per pcs and manufacturing date:-1/8/2022 Under:-Electronic and Category:- Dell co.
3. Goods return to Sonali traders:- following item
a. Torex 5 btl @100 Rs. Per btl.
b. Mouse 3 pcs @ 250 Rs. Per pcs.
4. Sold goods to ABC PVT LTD :-
a. Torex 20 btl @200 Rs. Per btl and allow 10% discount.
b. Lux 15 pcs @35 Rs. Per pcs .
c. Dettol 5 pcs @ 80 Rs. Per pcs and allow 15% discount.
5. Goods return to ABC PVT LTD:-
a. Lux 2 pcs.
b. Torex 5 pcs.
6. Cash paid to Sonali traders Rs…………………..
7. Cash received from ABC Pvt Ltd Rs. ………..…………

Pass the journal entry 22. Interest received Rs 600 and commission received
1. Business start with the following: cash Rs Rs 600
500000 ,Furniture Rs 80000; Building Rs 150000. 23. Purchase scooter for the personal use of
2. Cash purchases Rs 2000. proprietor Rs 50000.
3. Goods purchases from Rohit Rs 2000. 24. Purchased furniture by cheque Rs 6000.
4. Goods return to Rohit Rs 500. 25. Factory rent paid Rs 6000.
5. Cash paid to Rohit Rs 1500. 26. Paid refreshment expenses Rs 200.
6. Cash sales Rs 6000. 27. Cash deposited by SBI bank Rs 5000.
7. Goods sold to Amit Rs 8000. 28. Cash withdrew from SBI bank Rs 300.
8. Goods return by Amit Rs 2000. 29. Cash transfer from HDFC bank to SBI bank Rs 2000.
9. Cash received from Amit Rs 6000. 30. Discount received Rs 300.
10. Goods loss by theft Rs 500. 31. Purchase goods from suman Rs 2000.
11. Goods lost by fire Rs 150. 32. Paid amount to suman by cheque Rs 2000.
12. Paid salary RS 5000; wages Rs 2000. 33. Sold goods to pankaj Rs 3000.
34. Amount received from pankaj by cheque Rs 3000.
13. Paid rent Rs 3000.
35. Deprecation charge on building Rs 2500.
14. Bank charge debited by SBI bank Rs 20.
36. Goods loss by fire Rs 200.
15. Interest credited by bank Rs 50.
37 .Salary payable to the accountant RS
16. Withdraw cash for office use Rs 9000.
5000 due.
17. Withdraw for personal use Rs 3000.
38 . Amount due from Arun RS 2000
18. Paid rent in advance Rs 2000 for godown.
19. Paid telephone bill Rs.240 and electricity bill Rs is irrecoverable.
600. 39. Open a bank account in BOI RS
20. Sold goods to Mohit in credit Rs 5000 and allow 2000 .
cash discount Rs 500. 40. Cash deposit in BOI RS 2000.
21. Purchases goods from Sujit Rs 10000 in credit and
received cash discount Rs 100.
1.Cash A/c……..dr 500000 (F6)

20
 Building A/c……dr 150000 SBI A/c ………………………..cr 2000
Furniture A/c……dr 80000 33. Pankaj A/c …………… dr 3000 (F8)
Capital A/c…………..cr 730000 Sales A/c ………………..cr 3000
2. Purchase A/c ……….dr 2000 (F9) 34. SBI A/C…………………..dr 3000 (F6)
Cash A/c………….cr 2000 Pankaj A/c………………………cr 3000
3. Purchase A/c…….dr 2000 (F9) 35. Deperation A/c ……………dr 2500 (F7)
Rohit A/c…….cr 20000 Building A/c ……………….cr 2500
4. Rohit A/c ………dr 500 36. Loss by fire A/c …………….dr 200 (F7)
Purchase return A/c …..cr 500 Purchase A/c…………………cr 200
5. Rohit A/c ………..dr 1500 (F5) 37 . Salary A/c…………………………. dr 3000 (F7)
Cash A/c………….cr 1500 Outstanding salary A/c ………cr 3000
6. Cash A/c……dr 6000 (F8) 38 . Bad debt A/c ……………………dr 2000 (F7)
Sales A/c…….cr 6000 Arun A/c…………………………cr 2000.
7. Amit A/c……. dr 8000 (F8) 39 . BOI A/c …………………………….dr 2000 (F4)
Sales A/c …….cr 8000 Cash A/c ……………………………cr 2000
8. sales return A/c …….dr 2000 40. BOI A/C ………………………dr 2000 (F4)
Amit A/c ……….cr 2000 Cash A/C……………………..cr 2000
9. Cash A/c……dr 6000 (F6)
Amit A/c ……..cr 6000
10.Loss by theft A/c……dr 500 (F7)
Purchase A/c…………cr 500
11. Loss by fire A/c……..dr 150 (F7)
Purchase A/c…….cr 150
12. Salary A/c….. dr 5000 (F5)
Wages A/c …… dr 2000
Cash A/c…….. cr 7000
13. Rent A/c….. dr 3000 (F5)
Cash A/c …..cr 3000
14. Bank charges A/c…… dr 20 (F5)
SBI Bank A/c…….cr 20
15. SBI bank A/c …….dr 50 (F6)
Interest on bank …….cr 50
16. Office use A/c ……dr 9000 (F5)
Cash A/c ……….cr 9000
17. Drawing A/c ……dr 3000 (F7)
Cash A/c …….cr 3000
18. Prepaid rent A/c …..dr 2000 (F5)
To Cash A/c ………….cr 2000
19. Telephone bill A/c ……dr 240 (F5)
Electricty bill A/c …..dr 600
Cash A/c ………………..cr 840
20. Mohit A/c ………………….dr 4500 (F8)
Discount allowed A/c ……dr 500
Sales A/c………………………cr 5000
21. Purchase A/c ………..dr 10000 (F9)
Sujit A/c ………………..cr 9900
Discount recived A/c……..cr 100
22. Cash A/c…………dr 1200 (F6)
Interest received A/c …….cr 600
Commission received A/c …..cr 600
23. Drawing A/c ………… dr 50000 (F7)
Cash A/c …………….cr 50000
24. Purchase A/c ………….dr 6000 (F9)
SBI bank A/c …………..cr 6000
25. Factory rent A/c …………dr 6000 (F5)
Cash A/c …………………cr 6000
26. Refreshment A/c ………..dr 200 (F5)
Cash A/c ……………….cr 200
27. SBI A/c…………..dr 5000 (F4)
Cash A/c …………cr 5000
28. Cash A/c………….dr 300 (F4)
SBI A/c …………..cr 300
29. SBI A/c ……………..dr 2000 (F4)
HDFC A/c …………..cr 2000
30. Cash A/c …………………… dr 300 (F6)
Discount received A/c ….. cr 300

31. Purchase A/c ……………….. dr 2000 (F9)

Suman A/c …………………….cr 2000
32. Suman A/c ……………………dr 2000 (F5)

21