PERA Test Preparation by Rohail Institute

YouTube: Rohail Institute

"Use of ICTs in Governance i.e. MS Office (Word, PowerPoint, and Excel)"*:

*MS Word*

1. *What is the default file extension for documents created in MS Word?*

- a) .doc

- b) .docx

- c) .txt

- d) .pdf

- *Answer*: b) .docx

2. *Which of the following is NOT a feature in MS Word?*

- a) Spell check

- b) Text formatting

- c) Chart creation

- d) Slide presentation

- *Answer*: d) Slide presentation

3. *Which key combination is used to save a document in MS Word?*

- a) Ctrl + C

- b) Ctrl + S

- c) Ctrl + P

- d) Ctrl + A
 - *Answer*: b) Ctrl + S

4. *In MS Word, which option is used to change the orientation of a document to landscape?*

- a) Page Layout > Margins

- b) Page Layout > Orientation

- c) View > Orientation

- d) Insert > Page Orientation

- *Answer*: b) Page Layout > Orientation

5. *What does the ‘Track Changes’ feature in MS Word do?*

- a) Automatically corrects grammar mistakes

- b) Monitors text changes and marks them for review

- c) Encrypts the document

- d) Prevents editing of the document

- *Answer*: b) Monitors text changes and marks them for review

6. *In MS Word, what is the purpose of a header and footer?*

- a) To display the content of the document

- b) To add elements like page numbers or titles to the top and bottom of each page

- c) To format the text

- d) To insert images

- *Answer*: b) To add elements like page numbers or titles to the top and bottom of each page

7. *Which feature in MS Word helps to format paragraphs with bullets or numbering?*

- a) Font formatting
 - b) Paragraph formatting

- c) Page setup

- d) AutoCorrect

- *Answer*: b) Paragraph formatting

8. *Which MS Word feature is used to find a particular word in a document?*

- a) Replace

- b) Search

- c) Find

- d) Locate

- *Answer*: c) Find

9. *In MS Word, which view displays the document as it would appear on the printed page?*

- a) Draft View

- b) Outline View

- c) Print Layout View

- d) Web Layout View

- *Answer*: c) Print Layout View

10. *How can you insert a page break in MS Word?*

- a) Ctrl + Enter

- b) Ctrl + Shift + P

- c) Ctrl + B

- d) Ctrl + N

- *Answer*: a) Ctrl + Enter

*MS Excel*

11. *Which of the following is the default file extension for an Excel workbook?*

- a) .xls

- b) .xlsx

- c) .csv

- d) .txt

- *Answer*: b) .xlsx

12. *In Excel, which of the following is used to calculate the sum of a range of numbers?*

- a) COUNT

- b) SUM

- c) AVERAGE

- d) MAX

- *Answer*: b) SUM

13. *What is the purpose of the VLOOKUP function in Excel?*

- a) To find the highest value in a range

- b) To look up a value in a table and return a corresponding value

- c) To calculate the average of a range

- d) To compare two sets of data

- *Answer*: b) To look up a value in a table and return a corresponding value

- a) NOW()

- b) DATE()

- c) TODAY()

- d) CURRENT()

- *Answer*: c) TODAY()

15. *Which of the following is NOT a valid Excel formula?*

- a) =A1+B1

- b) =SUM(A1:A5)

- c) =IF(A1>B1, "Yes", "No")

- d) =TOTAL(A1:A5)

- *Answer*: d) =TOTAL(A1:A5)

16. *In Excel, which of the following is used to format numbers as currency?*

- a) Format Cells > Currency

- b) Home > Number

- c) Insert > Currency

- d) Data > Currency

- *Answer*: a) Format Cells > Currency

17. *How do you adjust the width of a column in Excel?*

- a) Double-click the column header

- b) Right-click the column and select "Resize"

- c) Use the Format option under the Home tab

- *Answer*: d) All of the above

18. *Which Excel function allows you to count the number of cells that contain numbers?*

- a) COUNT

- b) COUNTA

- c) COUNTIF

- d) COUNTBLANK

- *Answer*: a) COUNT

19. *Which of the following is used to display a chart in Excel?*

- a) Insert > Chart

- b) Home > Graph

- c) Data > Create Chart

- d) View > Graphs

- *Answer*: a) Insert > Chart

20. *What is the default alignment of text in Excel cells?*

- a) Center

- b) Left

- c) Right

- d) Justify

- *Answer*: b) Left

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*MS PowerPoint*

21. *What is the default slide layout in PowerPoint?*

- a) Title Slide

- b) Title and Content

- c) Blank Slide

- d) Comparison Slide

- *Answer*: b) Title and Content

22. *In PowerPoint, how do you start the slideshow from the beginning?*

- a) Press F1

- b) Press F5

- c) Click on "Start Slideshow"

- d) Press Ctrl + F5

- *Answer*: b) Press F5

23. *Which of the following is used to insert a new slide in PowerPoint?*

- a) Insert > Slide

- b) Home > New Slide

- c) File > New

- d) View > Insert Slide

- *Answer*: b) Home > New Slide

24. *In PowerPoint, which option is used to apply animation to an object?*

- b) Insert > Animation

- c) Animations > Animation Pane

- d) Transitions > Slide Animations

- *Answer*: c) Animations > Animation Pane

25. *Which view in PowerPoint is used to edit the content of individual slides?*

- a) Slide Sorter

- b) Slide Show

- c) Normal View

- d) Notes View

- *Answer*: c) Normal View

26. *How do you add transitions between slides in PowerPoint?*

- a) Animations tab > Transitions

- b) Insert tab > Transitions

- c) Slide Show > Transition Effects

- d) Transitions tab > Transition Effects

- *Answer*: d) Transitions tab > Transition Effects

27. *Which of the following allows you to insert charts in PowerPoint?*

- a) Insert > SmartArt

- b) Insert > Charts

- c) View > Charts

- d) Animations > Charts

28. *In PowerPoint, what is the purpose of the "Slide Sorter" view?*

- a) To create and edit slides

- b) To add transitions

- c) To reorder and organize slides

- d) To present the slides

- *Answer*: c) To reorder and organize slides

29. *What does the "Rehearse Timings" feature in PowerPoint do?*

- a) Allows you to practice your presentation with timings

- b) Records your voice during a presentation

- c) Adjusts the content on slides automatically

- d) None of the above

- *Answer*: a) Allows you to practice your presentation with timings

30. *How can you add speaker notes to a slide in PowerPoint?*

- a) By using the Notes Pane at the bottom of the screen

- b) By adding text boxes on the slides

- c) By selecting Notes from the Insert tab

- d) By using the header section

- *Answer*: a) By using the Notes Pane at the bottom of the screen

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*General Questions on ICTs in Governance*

31. *What does ICT stand for?*

- a) Integrated Communication Technology

- b) Information and Communication Technology

- c) International Communication Technology

- d) Internet Communication Technology

- *Answer*: b) Information and Communication Technology

32. *Which of the following is a key benefit of using MS Office tools in governance?*

- a) Improved decision-making through data analysis and presentations

- b) Cost reduction in communication

- c) Increased accessibility and transparency

- d) All of the above

- *Answer*: d) All of the above

33. *Which of the following is NOT a primary use of ICT in governance?*

- a) Data management

- b) Public service delivery

- c) Financial management

d) Manual record keeping

- *Answer*: d) Manual record keeping

34. *How does the use of MS Excel support decision-making in governance?*

- a) By enabling detailed data analysis and report generation

- c) By storing media files

- d) By making text-based decisions automatically

- *Answer*: a) By enabling detailed data analysis and report generation

35. *Which of the following is an example of how PowerPoint can be used in government
presentations?*

- a) Creating interactive charts for public reports

- b) Generating official documents

- c) Writing emails

- d) Developing financial spreadsheets

- *Answer*: a) Creating interactive charts for public reports

36. *How can MS Word be used in governance?*

- a) For drafting policy documents

- b) For analyzing financial data

- c) For creating visual graphics

- d) For generating website content

- *Answer*: a) For drafting policy documents

37. *Which of the following is a key feature of ICTs in government service delivery?*

- a) Increased automation of administrative tasks

- b) Digital communication and citizen engagement

- c) Data-driven policymaking

- d) All of the above

- *Answer*: d) All of the above

- a) By automating complex tasks

- b) By providing real-time access to government data and reports

- c) By eliminating all manual processes

- d) By restricting citizen access to data

- *Answer*: b) By providing real-time access to government data and reports

39. *Which of the following ICT tools can be used by government agencies for public outreach
and communication?*

- a) Social media

- b) Email newsletters

- c) Websites and online portals

- d) All of the above

- *Answer*: d) All of the above

40. *What is the role of MS Office tools in e-Governance?*

- a) Automating the workflow of government offices

- b) Facilitating document creation and sharing for efficient governance

- c) Enhancing transparency through electronic communication

- d) All of the above

- *Answer*: d) All of the above