CHAPTER 1 OVERVIEW OF COMPUTERISED

ACCOUNTING SYSTEM

1.The code “101-999” for “ladies footwear” is an example of......code

Block code
2.CAS stands for
Computerised Accounting System
3.Codes AB0001,AB0002,AB0003........etc are example of .....................code
Sequential code
4.Data Audit aims to.................
trace or track changes in accounts
5.The concept of Data Vault is related to ..........................
Dta Encryption
6.Security features of a Computerised Accounting Software.
Password security,Data Audit,Data Vault
7.What are the five pillars of CAS
Data,People,Procedure,Hardware & Software
8.Codification enables...................
Making hierarchical relationship between accounts
9.Indian Railway uses abbreviations CLT-Calicut.It is an example of..........................code
Mnemonic code
10.Major sub-systems of Accounting information system
Cash and Bank sub system,Payroll accounting sub system,Tax accounting sub-system etc.

CHAPTER 2 SPREADSHEET LibreOffice Calc

1.The default workbook name is .............

Untitled1
2.The number of worksheets seen by default when we open a work book
1
3.The intersection of rows and column in a spreadsheet............
Cell
4.Number of nested IF conditions allowed in a single nested if statement is
64
5..key used to undo last action performed
Ctrl+Z(undo)
6..NOW( ) returns...............
current date and time
7.The function DATEVALUE(date_text) is used to
Convert a date in the form of text in to serial number
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8.The CONCATENATE in calc is function is used to
Combine text strings
9.The file extension of Libreoffice calc file
.ods
10.The feature used in excel to restrict data entered in a cell
Data Validation
11.Table that allows us to create a cross tabulation summary in an enhanced Layout
Pivot table
12.The processed data is called.............
Information
13.Pre-defined formula in a spreadsheet is called..........................
Function
14.Which view shows margins and rulers
Page Lay out
15.As you type a number in a cell ,what mode appears in the status bar
Enter mode
16.Where is the address of the active cell displayed
Name box
17.which key when pressed displays the access keys
[Alt]
18.Which function results can be displayed the Auto calculate
SUM and AVERAGE
19.Which cell alignment is assigned to most values by default
Left
20.Which functions automatically totals a column or row of values
SUM
21.The cell co-ordinates in the formula are known as......................
Cell reference
22.If function is..................
Logical function
23.Which mathematical operator is represented by an asterisk(*)?
Multiplication
24.The function used to compute monthly installment of a loan
PMT
25.The syntax of PMT( )
PMT(rate,nper,fv,[pv],[type])
26.The error message “#N/A” occurs
Value missing in formula or function
27.The error message “#Name” occurs when
Excel doesn’t recognise the test in a formula
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28.The error message “#Num” occurs when
Formula or function contains Invalid numeric value
29.The error message “#REF!” occurs when
Formula or function contains Invalid cell reference
30.What is the result of the following,assuming today is 20-10-16
20
31. Program and insturctions to perform a particular task is................................
Software
32.The numerical data entered in a spreadsheet cell is called a...........................
Value
33.Dollar symbol is prefixed on the column and row names in a formula is:
Absolute cell reference

LibreOffice Calc CHAPTER 3 USE OF SPREADSHEET

IN BUSINESS APPLICATION

1.The Calc function used to compute monthly instalments of a loan......................

PMT
2.WDV stands for...................
Written Down Value
3.The function used to calculate depreciation under staight line method
SLN
4.Under................method of charging depreciation ,the amount of depreciation will be same in every year
SLM
5.In a PMT function ,=PMT(A2,A3,A4,A5,A6),what does A2 represent ?
Rate
6.The syntax of PMT function is.................
=PMT(rate,nper,fv,pv,type)
7.What is payroll accounting ?
The payroll accounting involves all aspects of paying compensation and benefits to employees.
8.What are the payroll components?
Earnings: Basic pay,Dearness allowance (DA), House Rent Allowance (HRA),
Transport allowance (TA)
 Deductions: Provident fund (PF),Tax deducted at source (TDS),Professional tax
9.Write the usage of DB function
It is used for calculating depreciation under diminishing balance method
10.Write the syntax of DB
=DB(Cost,Salvage,Life,Period,Months)

PREPARED BY: SIRAJUDHEEN M, HSST CHAKKALAKKALHSS

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 LibreOffice Calc
LibreOffice Calc CHAPTER 4 GRAPHS AND
CHARTS FOR BUSINESS

1.The intersection of X axis and Y axis is called.................

Origin
2.The identifier of a piece of information in a chart is known as..................
Legend
3...............Chart display data in rings
Bubble Charts
4.What is Legend ?
Identifier of a piece of information shown in chart.
5. What are Elements of charts?
 Chart area, Plot area, X, Y, Z- axis, Axis Titles, Data series, Data point, Legend, Data
6. What are cliiterent lypes or chartsr
 a. Column chart, b. Line chart, c. Pie chart, d. Bar chart.
CHAPTER 5 GETTING STARTED Gnu-Khata
WITH GNU-KHATA

1.GNU Khata was developed by................................in association with ICFOSS

Digital freedom Foundation
2. Write the short Key (Function Key ) for Receipt Voucher
F4.
3. Write the path to display P&L Account
Report—Profit and Loss Account—Set the date —View
4. What is Proprietary software? Give an example?
Users have to pay and cannot make any change. E.g: Tally
5. What is FOSS?
Free and Open Source Software
6. Give an examples for Accounting Software Packages
Tally, GNU Khata,Peachtree
7. Write the sub groups of current assets
 Bank, Cash, Inventory, Loans and Advances, Sundry Debtors.
8. What are total Predefined Account Groups in GNU Khata?
 13.(Balance Sheet Account Group - 9, Profit and Loss Account Group - 4)
9. What are Profit and Loss Account Groups?
Direct Income, Direct Expense, Indirect Income, Indirect Expense
10.Which tab is used to create a new organisation in the home screen of GNU Khata?
Create organisation
11. Which voucher is used to make rectification entries?
Journal(F9).
12. Is it possible edit an Account? How?
Yes, Master menu
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13. Write the step to delete ledger account
Master — Edit Account—Select Ledger—Delete
14.What is cloning a Voucher ?
It means copy a voucher

LibreOffice Base CHAPTER 6 DATA BASE MANAGEMENT

SYSTEM FOR ACCOUNTING

1.’DBMS’stand for
Data Base Managemnt System
2.The common fields used in a relationship between tables are called........................
Key field
3.SQL stands for:
Structured Query Language
4.The default extension of Libre OfficeBase file is...........................
.odb
5.’Join Line’in the context of Libre OfficeBase Table means
Graphical representation of relationship between tables
6.To expect a well formatted printable data from Libre OfficeBase database,we may use
Report
7.The data type suitable to the age of a person is:
Number (Numeric)
8.The data type suitable to the name of a person
Text:[VARCHAR]
9. The data type suitable to basic pay of employee
Number (Numeric)
10.The blank columns that represent columns in the Query results datasheet are called:
Design Grid
11.The results of Query can be displayed by clicking on
Run Button
12.ODBC stands for
Open Database connectivity:
13.Different ‘views ‘of a form
Form view, Layout view, Design view
14.In design view,name of columns are:
Field name, Data type
15.In datasheet view,what appears at the top of each column
Field name
16.Name of database object to hold data
Table
17.What field type is used to store picture in a table
OLE object
18.What criteria is used to get return a text starts with S
LIKE'S*'
19.A query criteria like '*Bimal*' returns all names that
Contains Bimal
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Step 6 : Create Relationship between the tables Tools Relationship
Add both tables to the relationship window and close the dialogue box.
Step 7 : In the Relationship window click on EMP_ID field of one table and drag and drop on to the
EMP_ID field of other table. Then a connecting line is formed between these two tables, which indicates the
relationships between these two tables.
Step 8: Click ' save' button and close the window
OUTPUT

LAB WORK 35
From the following details calculate Total cost and profit/lost of each quarter for the year 2016 - 2017
by using appropriate query.
QUARTER SALES COST ADM_EXP SELLING_ EXP TOTAL_COST PROFIT_LOSS
Q1 80000 45000 5000 2000
Q2 60000 35000 5000 3000
Q3 50000 30000 6000 4000
Q4 40000 30000 7000 5000
Procedure
Step 1 : In the database window select tables and click create table in design view' under the the tasks
section. A table creation screen will be opened.
Step 2 : Enter the field name and field types
Field Name Field Type
QUARTER TEXT[VARCHAR]
SALES NUMBER[NUMERIC]
COST NUMBER[NUMERIC]
ADM_EXP NUMBER[NUMERIC]
SELLING_ EXP NUMBER[NUMERIC]
Set QUARTER as primary key. Save table name as ‘TBL_SALES’ and close it
Step 3: Open the table’ TBL_SALES’ and enter the sales and cost details of each quarter as seen in the
question.
Step 4 : Create query
In the database window ,click on the queries button and under the task section, click ‘create
queries in design view’
Step 5 : Select the table ‘TBL_SALES’ and click add button. Close the window.
Step 6 : Select all the fields by double clicking on it.
Step 7 : In the next column against the field ,type the formula to calculate TOTAL COST
“COST” + “ADM_COST” + “SELLING_EXP”
and in the ‘alias’ column, type ‘TOTAL_ COST’
Step 8 : In the next column against the field, Type the formula to calculate Profit or Loss
“SALES”-(“COST” + “ADM_COST” + “SELLING_EXP”)
and in the ‘alias column , Type ‘PROFIT_LOSS’
Step 9 : Press F5 or click on Run Query button to display the result
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 OUTPUT

QUESTIONS

Simple Criteria for Text

Criteria Name Format Function
Contains LIKE'*x*' Searches for all values that contain x
Begins With LIKE'x*' Searches for all values beginning with x
Ends With LIKE'*x' Searches for all values ending with x
58 PREPARED BY: SIRAJUDHEEN M (HSST,COMMERCE)
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