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Nirdesh

The College Event Management System (CEMS) centralizes event coordination, enhancing efficiency through features like online registration and real-time updates. It aims to simplify event organization, improve communication, and foster community engagement within colleges. The system utilizes various tools and methodologies to streamline planning and execution, ultimately leading to better event outcomes and a vibrant campus culture.

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4 views14 pages

Nirdesh

The College Event Management System (CEMS) centralizes event coordination, enhancing efficiency through features like online registration and real-time updates. It aims to simplify event organization, improve communication, and foster community engagement within colleges. The system utilizes various tools and methodologies to streamline planning and execution, ultimately leading to better event outcomes and a vibrant campus culture.

Uploaded by

nirdeshpatel280
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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College Event Management

System

Presented by : Presented to :
Nirdesh Patel (2304500100074) Arun Kumar Sahu
(assistant professor)
TABLE OF CONTENT
1. Introduction
2. Project Motivation
3. Problem Statement
4. Objective
5. Literature Review
6. Tools and Technology
7. Methodology
8. Applications
9. Expected Result
10. References
INTRODUCTION
A College Event Management System (CEMS) streamlines the
coordination of events like conferences, festivals, and
workshops by centralizing event information, resources, and
registrations. It enhances efficiency with features like online
registration, automated reminders, and real-time updates,
improving communication and increasing participation.
This system fosters a stronger sense of community and better
event outcomes.
PROJECT MOTIVATION
• Simplifies event organization in colleges.
• Handles scheduling, resource allocation, and registration.
• Reduces administrative workload and improves communication.
• Provides insights for better decision-making.
• Enhances campus culture through efficient event planning.
PROBLEM STATEMENT
•Streamlines planning, organization, and execution of college events.
•Centralized platform for registration, scheduling, and resource
allocation.
•Features include an easy-to-use interface, real-time updates, and
notifications.
•Manages budgets, venues, and catering services efficiently.
•Improves participation, fosters community engagement, and creates
memorable experiences.
OBJECTIVE
•Streamlines planning and execution of college events.
•Centralized platform for event creation, scheduling, and management.
•Improves communication among students, faculty, and organizers.
•Features include budget tracking, resource allocation, and registration.
•Encourages student engagement, collaboration, and a vibrant campus
culture.
LITERATURE REVIEW
• College event management is becoming more complex, requiring
efficient systems (Smith & Jones, 2021).
• Many colleges face coordination issues among students, faculty,
and vendors, leading to miscommunication and resource wastage
(Brown et al., 2022).
• A centralized system improves coordination with real-time updates
and information sharing (Clark, 2020).
• User-friendly interfaces and mobile access increase student
engagement and participation (Davis, 2023).
TOOLS AND TECHNOLOGY
•Calendars and Scheduling Software: Google Calendar, Eventbrite
•Task Management Applications: Trello, Asana
•Online Registration Platforms: Eventbrite, Ticketmaster
•QR Code Generation: QR Code Generator
•Email and Messaging Apps: Slack, Microsoft Teams
•Social Media Integration: Facebook, Instagram
•Cloud Storage Solutions: Google Drive, Dropbox
•Collaborative Design Tools: Canva, Adobe Spark
•Surveys and Polling Tools: Google Forms, SurveyMonkey
•Analytics Software: Google Analytics, Tableau
METHODOLOGY
• Agile Development: Iterative progress with small updates,
continuous feedback.
• Requirements Gathering: Surveys and interviews with
students, faculty, and staff.
• Design Phase: Created wireframes, prototypes, and scalable
system architecture.
• Implementation: Developed in phases with testing and user
feedback at each stage.
• Testing: Usability testing with real users to ensure functionality
and ease of use.
APPLICATION
•Event Creation: Easy event creation with customizable templates.
•Registration and Ticketing: Forms for free/paid events with secure
payments.
•Communication: Messaging system and automated reminders.
•Resource Management: Tools for booking venues, equipment, and
managing budgets.
•Analytics: Insights on attendance and event performance.
•User-Friendly: Simple, mobile-compatible design.
EXPECTED RESULT
•Streamlined Planning: Centralized scheduling, reduced errors.
•Enhanced Communication: Real-time updates via messaging and
notifications.
•Increased Engagement: Easy access to events, tailored to student
interests.
•Efficient Resource Use: Better management of venues and
resources, cost savings.
•Feedback Mechanism: Collects feedback for improved future
events.
•User-Friendly: Intuitive design, mobile access.
REFERENCES
https://www.srms.ac.in
https://openai.com
https://www.Eventbrite.com
https://www.campusgroups.com
CONCLUSION
The College Event Management System significantly improves
the efficiency of organizing and managing events, enhancing
communication and engagement among students, faculty, and
organizers. By streamlining processes, allocating resources
effectively, and providing valuable insights, it fosters a vibrant
campus culture and ensures successful event outcomes.
THANK YOU !

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