Recent Research Reviews Journal (ISSN: 2583-7079)

https://irojournals.com/rrrj

Orphanoserve: Advancement in Orphanage

and Donation Management System using
PHP
Jayakrishnan M R.1, Rohit2, Salini S Kumar3, Sandhya U.4, Nisna
Haneefa K.5
1,2,3,4
Department of CSE, JCET, APJ Abdul Kalam Technological University, Palakkad, India
5
Assistant Professor, Department of CSE, Jawaharlal College of Engineering and Technology,
Palakkad, India
E-mail: 1jayakrish9539@gmail.com, 2rohitdilip392004@gmail.com, 3salini.machingal@gmail.com,
4sandhyasivankunnu@gmail.com, 5nisnaskh@gmail.com

Abstract

The system mainly deals with orphanages which get the things they need and allows
donors to easily donate. The research uses a website and the website is built with HyperText
Preprocessor (PHP). Donors can donate the requirements needed for the orphanages like
clothes, money by adding pictures of the things on the site. Orphanages can browse the
requirements uploaded by the donors and request what they need. The system provides
additional services for the emotional well-being of the students. Orphanage students can inform
the staff to schedule an appointment with a doctor. Overall, the research aims to address the
problems faced by orphanages, make the donation process easier, and help students receive
better care.

Keywords: Orphanages, Donations, Website, Donors, Pictures, Request, Emotional well-

being.

1. Introduction

Many orphanages struggle to provide essential items like clothes, books, and
educational materials for the students. The lack of requirements can hold students back from
reaching full potential. Many individuals often want to help the orphanage students but they

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DOI: https://doi.org/10.36548/rrrj.2024.1.012 169
© 2024 Inventive Research Organization. This is an open access article under the Creative Commons Attribution-Non-commercial International (CC BY-NC 4.0) License
 Jayakrishnan M R., Rohit, Salini S Kumar, Sandhya U., Nisna Haneefa K.

don't know how to reach the orphanages or in some cases the money sent by the donors will
not be used for the requirements of the orphanage because of fraudulent cases[3].

To solve the problem, the proposed study helps to bridge a gap with an absolute
solution. The Orphanage and Donation Management System using PHP is a user-friendly
technology to connect donors and orphanages in a secure and efficient way[5,6]. Donors can
donate the list of requirements needed for the orphanages by uploading the photos of the same
and also the donors can add a detailed description of the provided requirement. Orphanages
can go through the items uploaded in the website and can place an order of the items needed
for the orphanage students. The streamlined process ensures the resources get directly to the
orphanages in a proper manner without any kind of fault or delay [7-10].

The research provides an additional service. After visiting so many orphanages and
conducting surveys from the students, the team members interacted with the students
individually, realising the need of the orphanage students, and understood the importance of
emotional well-being. The students living in the orphanages mentioned so many difficulties
faced such as lack of clothes, books and other requirements. Additionally, students are not
receiving enough attention from the staff, and there is a lack of emotional support[11-13]. After
thorough research and identifications, the system assigns government trained employees or
psychologists for the emotional wellbeing to interact with the children through chat support
and if the orphanage students wish to talk to the doctor for any kind of support they can inform
the orphanage staff to schedule an appointment where the doctor can offer support and
guidance through the website in a chat support mode. By realising the emotional needs and
also the requirements needed for the students, the project offers a significant solution for
orphanages[14-17]. Overall, the project aims to make a great difference in the lives of
orphanage students. The project creates a massive way to manage the requirements, making
donations in an easier way and helps students feel supported and cared for.

2. Related Work

“Food Wastage Reduction through Donation”, by Divyesh Jethwa, Ayushi Agrawal,

and the other collaborators focus on the critical issue of food waste by proposing a web-based
solution. The research aims to address the challenges of food waste and food insecurity by
creating a digital platform that connects restaurants with surplus food to charity homes or

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households in need. The approach mainly looks forward on the power of technology for the
donation process, providing a direct channel for surplus food to reach for the individuals
needing it the most. Existing literature surveys issues the urgency of mitigating food waste and
the adverse effects on the environment and society. Studies have addressed the significant
volume of food discarded globally, leading to resource depletion and contributing to
greenhouse gas emissions. The proposed web-based system offers a promising solution by the
potential of digital connectivity to optimize food redistribution efforts, thereby minimizing
waste. [1]

Pawar, Prachi Jadhav, Sushant Bhosale, Mahesh Khatik, and Mrs. Gaytri Mujumdar
propose the “Modern Donation Hub”, a customizable Android application aimed at focusing
on the needs of orphanages by facilitating the delivery of essential items such as clothes, food,
and stationery. The system comprises three main modules: Admin, User, and Donator. The
Admin module ensures efficient management by providing tasks such as coordinating with
users and giving importance to donation management. Donors can easily manage the donations
through features like adding items for donation, selecting orphanages to receive donations, and
editing location details. The user module mainly provides user-friendliness. Registered users
can log in to view orphanages' needs, while orphanages can manage the profiles and donation
requests. The system improves the technology to streamline the donation process, providing
greater efficiency. [2]

S.Muthuselvan, E.Srividhya, S.Abdul Samad, D.Saranya, and S.R.Mridhula propose

"Support Orphans," a location-based orphanage application for Google Android phones,
aiming to facilitate donations of surplus foods and clothes to orphanages while also enabling
contributions or donations for the orphanages. The application comprises several main
modules: Register and Login, Donate Foods, Donate Clothes, and Donate Money. The Register
and Login module ensures user authentication and registration, securely storing user details in
the backend database. The Donate Foods module allows users to donate excess food to nearby
orphanages in need, while the Donate Clothes module facilitates the donation of both used and
unused clothing. Additionally, the Donate Money module enables users to contribute
financially to support orphanages. Through the system, users can actively engage in improving
technology to address the needs of orphanages efficiently and effectively. [9]

M. Selvaganapathi, M. Rakheshvarshan, R. Vijayakumar, Online Orphanage

Organization (OOO) , is an android application designed for orphanages and NGOs, containing

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various types of donations such as books, clothes, and money. The system mainly deals with
two main modules: Admin and User. In the Admin Module, administrators have full control
over all the processes happening in the system, with features including event organization and
access to donor details. The User Module allows individuals to log in or sign up, giving access
to donation procedures, orphanage details, GPS navigation, and communication with nearby
orphanage staff. Developed using XML on Android Studio, the application aims to streamline
the donation process and enhance communication between donors and orphanage
organizations. [4]

3. Proposed Work

The proposed system is built using PHP. The methodology mainly comprises an
administration section where the entire processing is controlled by the admin.There are three
categories in the system. In the Admin section, there’ll be a login page to get into the website
and for the Donor, there’ll be a login page in which the donor has to fill in the details such as
name, phone number, place, date of birth and other some factors needed. After login to the
website, there’ll be a dashboard where the donor can see the graph consisting of how much
requirements are needed for the orphanages. The donor can upload the photos of the
requirements that the donor has and also the donor can provide a detailed description about the
uploaded item.

Figure 1. Flow Diagram

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Orphanoserve: Advancement in Orphanage and Donation Management System using PHP

Next comes the Orphanage where the orphanage has to fill the details same as that
had done in the donor. After filling the details and login to the account, the orphanage staff can
go through the requirements uploaded and can request the items that’s necessary for the
students. After placing the order, the donor will send the item through courier service and that’ll
be free of cost. The orphanages can collect the items and the process seems to be done in a very
secure and efficient manner. The system can control the fraudulent cases happening. For
example, if a donor tries to get into the account with fake proof, the system can identify and
can restrict access. The most important and innovative approach in the research is providing an
emotional support service. Government trainers or psychologists deal with the students facing
a lot of struggles and traumas by chat support service. If a child is facing some kind of trauma
and needs emotional support, the child can inform the orphanage staff to fix an appointment
with the doctor. The doctor login to the account by providing his/her name, phone number, ID
number, and years of expertise. In case if the donor or orphanage accidentally opted the wrong
choice, instead of proceeding into the next stage, the system provides a popup notification
stating whether to confirm it or not. The methodology also provides the bank details of the
orphanages and the donors can contribute money to the orphanages by collecting the details
and payment is done on their own without any security issues. Throughout the development of
the project, Safety would be the top priority. The system would connect people who wish to
help and make a real difference in the lives of children.

Figure 2. Sequence Diagram

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a. Frontend

HTML provides the structure, CSS styles the elements, and JavaScript adds
interactivity. Bootstrap, a CSS framework, offers pre-designed components for responsive and
visually appealing web design. Together, these technologies form the core of frontend
development for this system.

b. Backend

PHP with MySQL is a streamlined stack for backend web development. PHP simplifies
web app creation with tools for built-in support for database integration, while MySQL offers
a lightweight, serverless database solution.

c. Project Requirements

• Hardware Specification

The specification refers to different hardware components used by the application.

Table 1. Hardware Specifications

No. Hardware Specification

1 Operating System Window 10

2 RAM 1GB

3 Memory 2 GB

4 Screen Resolution 1280x1024

5 Key Board Normal

6 Mouse Normal

7 Internet Connection Required

● Software Specifications

The specification refers to the different software components used for the software.
Software selection is an important work project development cycle. The minimum
specification as follows:
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Table 2. Software Specifications

No. Type Specification

1 Operating System Windows 2000 Server

2 Front End HTML, CSS, Javascript

3 Backend SQL Server 2008

4 PHP Version PHP 7.4 OR Newer

d. Tables

There are several tables used, some of which include user login, orphanage login,
requirement gathering, chat support etc.

User Login: The Table.3 is used for storing login details of the user.

Table 3. User Login Table

Field Name Data Type Description

Username varchar(50) Name of the User

Password varchar(50) Password of the user

Utype varchar(50) Type of the User

Orphanage Login: The Table.4 is used to store the login details of an Orphanage.

Table 4. Orphanage Login Table

Field Name Data Type Description

Orphname varchar(50) Name of the orphanage

Lino Int Orphanage license no

Address varchar(MAX) Address of the orphanage

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Phone varchar(50) Phone number of orphanage

Email varchar(50) Email of the orphanage

Username varchar(50) User name of the orphanage

Password varchar(50) Password of the orphanage

Admin registration: The Table.5 is used for storing the enrollment details of the persons.

Table 5. Admin Registration Table

Field Name Data Type Description

Adminid Int Id of the Admin

Fname varchar(50) First Name of the Admin

Sname varchar(50) Second Name of the Admin

Lname varchar(50) Last Name of the Admin

Phoneno varchar(50) Phone Number of the Admin

Username varchar(50) Username of the Admin

Password varchar(50) Password of the Admin

Doctor registration: The Table.6 is used to store the details of the Doctor.

Table 6. Doctor Registration Table

Field Name Data Type Description

Docname varchar(50) Doctor Name

Address varchar(50) Address of the Doctor

Doctorid nvarchar(50) Doctor ID

Design varchar(50) Designation of the Doctor

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Joiningdate varchar(50) Joining date of the Doctor

Licenseno Int License number of Doctor

Requirement Gathering table: The Table.7 is used for storing the details of the
requirements.

Table 7. Requirement Gathering Table

Field Name Data Type Description

Requirementid Int Id of the Requirement

Category varchar(100) Type of Requirement

Description text Detailed description of the

Requirement

Camera image Image of the Requirement

Donation payment Details: The Table.8 is used for storing the donation payment details.

Table 8. Donation Details Table

Field Name Data Type Description

DonationId Int Donation ID

Donorid Int Donor ID

Transactionid varchar(2000) Transaction ID

Chat support: The Table.9 is used to store the details of chat support between a doctor
and an orphanage student.

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Table 9. Chat Support Table

Field Name Data Type Description

Chatid Int Unique identifier for chat

Doctorid Int Doctor ID

Studentid Int Student ID

Message text Content of chat

4. Results and Discussion

The Orphanage and Donation Management System using PHP tests all the important
parts, the system makes sure the users can login securely and the complete processing will be
in an efficient manner. Moving on to the donation management features, the system smoothly
handled recording donation details, providing approximate details of what was received, and
managing the operations of the orphanage. To create the Orphanage and Donation
Management system using PHP, we started by setting up a simple database with mock data
representing donors, orphanages, doctor profiles, and chat messages. Next, we validated the
system's user authentication features to ensure accurate verification and access control. The
system accurately recorded donation details to verify contributions. We also evaluated the chat
support feature by creating doctor profiles and recording chats between doctors and orphanage
students. This system ensures efficiency and user-friendliness, providing secure message
delivery and facilitating effective communication between users. Below are images from the
website

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Orphanoserve: Advancement in Orphanage and Donation Management System using PHP

Figure 3. Orphanage and Donation Management System

5. Conclusion

The Orphanage and Donation Management System is not at all an ordinary software.
The proposed study deals with every individual living in the orphanages to come out from their
circumstances. Orphaned students are not at all getting their requirements, sense of affection
and most importantly happiness is a major concern. The research represents a significant step
towards providing moral support to orphanages and vulnerable children. Through user-friendly
interfaces and functionalities, the system addresses specific needs and makes contributions to
the wellbeing of the orphanage beneficiaries. The research is about creating moments that make
a real difference in a child's life. The user interface mainly tries to provide or to build a new
future where every orphanage children feels a very good atmosphere, by providing all the
resources and supporting kids to reach their dreams and also focuses on providing positive
change.

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Author's biography

Jayakrishnan M R, pursuing B. Tech in Computer Science and Engineering at APJ

Abdul Kalam Technological University, Kerala, India. He has been dedicated to this research
for Six Months. His area of interest is machine learning and AI.

Rohit, pursuing B. Tech in Computer Science and Engineering at APJ Abdul Kalam
Technological University, Kerala, India. He has been dedicated to this research for Six Months.
His area of interest is machine learning.

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 Jayakrishnan M R., Rohit, Salini S Kumar, Sandhya U., Nisna Haneefa K.

Salini S Kumar, pursuing B. Tech in Computer Science and Engineering at APJ Abdul
Kalam Technological University, Kerala, India. She has been dedicated to this research for Six
Months. Her area of interest is deep learning and image processing.

Sandhya U, pursuing B. Tech in Computer Science and Engineering at APJ Abdul

Kalam Technological University, Kerala, India. She has been dedicated to this research for Six
Months. Her area of interest is deep learning.

Nisna Haneefa K, Assistant Professor at JCET, Kerala, India. She has completed M.E.
in Computer Science and Engineering from Anna University, Tamil Nadu, India. Her area of
interest is AI.

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