S.SONI & CO.

Surveyors * Loss Assessors * Investigators Phone: 011-23710046,23710185

Flat no 204, Nilgiri Apartments, Mobile-9810117269, 9711995990
9, Barakhamba Road,
New Delhi.110 001 Email: ssonico@rediffmail.com
S.L.A.15006 Exp.04.02.2026 varunsoni952@gmail.com
Fellow Membership No. F/N/00059

SSC/24-25/8940/DLH DATED: 15.02.2025

To,

M/s RITES Ltd

Plot No-1, Sector -29
Gurgaon Haryana

Dear Sir,
This is reference to the captioned claim, you are hereby, requested to arrange for the following
requisite documents/ information listed below, so as to enable us to proceed in the matter:

1. Copy of Appointment of Architect and other consultancy services related to the above
Work along with chorological details & process of the Appointment of the Architect along
with relevant approvals & Prequalification criteria in this .

2. Copy of letters regarding submission of Building Plans & Approval Letter from the
concerned Authority regarding the Building Plans & Other Statuary Approvals.

3. Copy of the Tender issued to the architect/Consultant for the above work & also Agreement
with Architect/consultant regarding consultancy services with M/S RITES LTD

4. Copy of Process of Preparation of the Preliminary Estimate, Tender Process adopted by

Executing Agency along with PERT Chart Submitted to Client Delhi Police regarding the
Time Frame of Clause -3 if same is not achieved then reasons for same and is any
Penalty/Extension imposed/grant by client please provide the same along with the approval
copy of the Preliminary Estimate.

5. Copy of various SOP for CPWD Works Manual Adopted during the Pre- Construction
Period for the design services & tendering stages i.e as Preparation of Budget, Submission
of PE/RE for Grant of A/A and E/S for Re-Appropriation of Proposal, Submission of Audit
Paras relating to Internal Audit/ CAG Audit/PAC etc for the Pre-Construction which is
design & submission stages.

6. Copy of Detailed Fee Remitted by Client to Rites is same as per Clause No-4 and up to
what stage same is released to RITES please provide the details of same.

7. Copy of Basis of various Stages of Designs with copy of Approvals at various stages along
with details i.e. as Design Brief Reports etc i.e. Structural , MEP Works, Structural Model
Copy in Soft etc
8. Copy of Various Correspondences letters with the Architect/Consultant regarding the
adoption of design & approvals in this regards along with Design Development Reports
along with logs at various stage

9. Copy of the Design Proof Checked by Giani Zail Singh Punjab Technical Universty
Campus for structure and there observation & Comments on same.

10. Copy of the Drawing Register showing the details of drawings issued at various stages of
projects highlighting any revisions/amendments in Drawings.

11. Copy of Professional Indemnity from the Architect/Consultants involved in above project

12. Copy of Administrative Approval and Expenditure sanction Dated 02.05.2012

13. Copy of Project Monitoring committee letter No- 2342/ L &B cell/PHQ and Technical
Sanction of Competent Authority & Rites on 10.03.2014 along with TS
14. Copy of PQ Criteria of the Contractor qualified for the contract

15. Copy of NIT Published in New Paper & Website

16. Please comment about tendering procedure E-Tendering or Manual and SOP for above
Tender

17. Copy of letter regarding Submission of Deficient document dated 23.9.2013

18. Copy of the Justification of Tenders highlighting ALR & AHR Items

19. Copy of SOP Responsibilities of Officers for Scrutiny of Tenders

20. Copy of Financial Bid Opening along with approval copy of concerned Authority

21. Copy of SOP along with Procedure of Conducting Negotiations

22. Copy of the SOP along with Documents regarding Qualification of Technical /Financial
Bid which qualifies the Contractor for selection of same

23. Copy of the Acceptance of Tenders as per Contract between RITES & Client which is
Tender Committee.

24. Copy of Letter of Award with acceptance copy of contractor.

25. Copy of Tender Documents of work awarded to contractor M/s Jaycon

26. Copy of SOP along with Correspondence/letter regarding the progress of work, Quality &
other contractual letters during the period of contract.

27. Copy of SOP followed during the Co-ordination at Construction Stage.

28. Copy of SOP and detailed note about the Responsibilities of Officers for Quality of Work
along with periodic report and if they don’t execute the responsibilities as per Standard
SOP what action department higher authorities had taken against them.
29. Copy of SOP regarding Monitoring of Cement and Steel and other Materials and check
on their consumption along with periodic report and if they don’t execute the
responsibilities as per Standard SOP what action department higher authorities had taken
against them.

30. Copy of SOP of accounts & compliances i.e as applicable PF & ESI and check on their
deliverables as if not available or deposited there compliance report and action if any due
to non-submission of same especially when contractor become Insolvent

31. Copy of Performance Bank Guarantee with comments of Validity and what action taken
in this regards as contractors don’t perform and correspondence to contractor in this
regards by RITES Officials and what department due-diligence taken in this regards

32. Copy of SOP regarding the In-house & Outside/Independent Testing facilities
particular for RCC Cube testing & storing & usage of Steel at site Comments &
documentary evidence regarding same adhered at site

33. Copy of SOP along with List of Equipment’s along with Field test conducted at Site for
available Filed testing laboratory

34. Copy of SOP regarding payment of Mobilisation advance & Secured advances and also
give the status as all advances whether recovered or not as per tender conditions.

35. Copy of SOP for Payment of Sub-standard works and statements of Test Checking &
verifying of work even by senior officials and if they don’t execute the responsibilities as
per Standard SOP what action department higher authorities had taken against them.

36. Copy of SOP for Inspection Register and statement that work is inspected copy of report
and any recommendation of reduction of Rates / Instruction to contractor for rectify the
work after inspection for sub-standard work

37. Copy of COP regarding departmental Inquiry by CTE stands for Chief Technical Examiner
ever visits at site as if any departmental audits CTE, Inspection by Higher Officials regarding
Quality Control, work progress & financial issues occurred at site.

38. Copy of COP along with same regarding statement showing Quarterly Progress of Work
during contract period

39. Copy of SOP regarding the Payment made to contract along with copy of the Running Bill
along with authorisation authority approval for same

40. Copy of SOP adopted for Application of the Contractor for Extension of Time &
Rescheduling of Milestone & on what basis EOT is granted after 13.09.2015 copy of same
to be provided

41. Copy of COP regarding Show Cause Notice under Clause 3 of the agreement &
Final Action Under Clause-3 of Agreement if extension is not granted based on
Hindrances reasons for same

42. Copy of SOP regarding the availability of Technical staff of Rites & contractor available at
site along with evidence
 43. Copy of SOP regarding approvals of Samples along with the available Log in this regards

44. Contractor become Insolvent on 07.10.2019 & the process of the resolution Plan approved
on 23.0.2023 what is status during this period for above project also provide the copy of
correspondences and SOP in this case with Tenders

45. Copy of CVC Report had found various construction/ defects in the working

45.1 Cores for the Bottom reinforcement had been cut at site which comprised quality
under whose supervision these defective work done what action Vigilance
department had taken any departmental Inquiries code of conduct had been going on
please provide the Copy of Same.
45.2 Copy of EOT to be provided upto 28.08.2022 stating about delay need to be provided
without Levy of Liquidated Damages what action CVO had taken in this regards
provided the Copy
45.3 Copy of Approval of Sample Flats as per CVC Report what action CVO had taken
please provide the Copy
45.4 Base Indices of cement & steel not provided in contract what action cVO ahd taken in
this regards
45.5 Additional Steel Quantities Escalation is Paid then measurement done at site is the
recovery from contractor is made and what action against official who had paid extra
45.6 Copy of Action and comments required for many over payment items especially
steel what action CVO had taken is BBS (Bar-Bending Schedule) approved or checked by
Architect or field staff of RITES from BOQ Qty which is 1310.166 MT to 2392 MT also
is there any comment of Proof Consultant available
45.7 Copy of the Sample along with Core taken by CVC personal to Vigilance RITES
Official results and action against the officials who executed work & Contractor need to
be provided .

46. Please provide the action/Internal Report regarding findings of Structural Audit of IIT
Roorkee dated September 2023 indicating the conditions of the above building and what
actions RITES had taken against the Officials/ Architect and contractors in the above case

47. Please provide the Audit Report, C& A Reports , Vigilance Report & Internal Inquiry
Reports or any Vigilance Report on this matter of Delhi Police Flats .

48. Please Provide the View of the Client Delhi Police and copy of correspondence if any with
the Client M/S Delhi Police

Note: if there would be any other requirement apart from the above, the same
would be intimate to you.

Kindly provide the above documents at the earliest

For S. SONI & CO.

CA. SANJEEV SONI