Scribd
Upload
10 views3 pages

Business Documents 03-2

This document provides instructions on formatting email messages and using Microsoft Word tools for checking spelling and grammar. It includes step-by-step guides for composing emails and utilizing the Find and Replace functions in Word. Additionally, it outlines two assignments for practicing email message construction in Word, emphasizing proper formatting and proofreading.

Uploaded by

timmoh john
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
10 views3 pages

Business Documents 03-2

This document provides instructions on formatting email messages and using Microsoft Word tools for checking spelling and grammar. It includes step-by-step guides for composing emails and utilizing the Find and Replace functions in Word. Additionally, it outlines two assignments for practicing email message construction in Word, emphasizing proper formatting and proofreading.

Uploaded by

timmoh john
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 3

Business Documents 3 Page 1 of 3

Instructions: Read through this document and complete the two assignments.

Document Formatting | Email Messages


Emails are the most common form of business communication. To send an email message, you
must know the address of the computer user to whom you want to write. An email address
includes the user’s name, followed by the @ symbol and the domain; for example,
jsmith@outlook.com is a typical email address.
All email messages have similar formatting, however, the tone of an email message will vary
depending on whether the email is work related or personal. Always apply the rules of
netiquette—a code of behavior for people who send email messages—when composing an email.

Parts of an Email Message

WORD SKILLS
 Checking Spelling and Grammar
 Finding and Replacing Text

How to Check Spelling and Grammar

Microsoft Word 2013 has a dictionary of words against which all entered text is checked. Words
that are not in the dictionary display a wavy red line, indicating a possible misspelled word or a
proper name or an unusual word—none of which are in the Word 2013 dictionary.
To use Spelling & Grammar:
1. Press CTRL + HOME to position the insertion point at the beginning of the document.
2. On the REVIEW tab, in the Proofing group, click Spelling & Grammar.
3. In the Spelling pane, click Change to correct any errors.
Business Documents 3 Page 2 of 3

How to Find and Replace Text

Use the Find command to locate text in a document quickly. Use the Find and Replace command
to make the same change, or to make more than one change at a time, in a document.
To use the Find command:
1. Press Ctrl + Home to position the insertion point at the beginning of the document.
Because a find operation—or a find and replace operation—begins from the location of the insertion point and
proceeds to the end of the document, it is good practice to position the insertion point at the beginning of the document
before initiating the command.

2. On the HOME tab, in the Editing group, click Find.


The navigation pane displays on the left side of the screen with a search box at the top of the pane.

Alternate Method: Hold down Ctrl and press F.

To use the Replace command:


1. Press Ctrl + Home to position the insertion point at the beginning of the document.
2. On the HOME tab, in the Editing group, click Replace.
3. In the Find and Replace dialog box, in the Find what box, type the word you want to
replace, and then in the Replace with box, type the replacement word.
4. Click Replace All to replace all instances of the searched text.

Document Production | Email Messages

Assignment | Email Message 1

Although you will not be typing into an actual email form, which varies depending on the email software, practice
constructing an email by typing this email message in Word and using the following as a visual guide:
1. In Word, open a new blank document. Display formatting marks, and use the formatting shown on the next page
as your guide.
2. Type the text, letting the wordwrap feature end the lines until you reach the end of a paragraph. Press ENTER 1
time to begin a new paragraph.
3. Press CTRL + Home to move to the top of your document. On the REVIEW tab, in the Proofing group, click
Spelling & Grammar to check spelling, and then proofread your document. Note that many proper names are not
in Word’s dictionary. Press CTRL + P to view the Print Preview. In the upper left corner, click the arrow to return to
your document.
4. Save your document, using your own name, as Lastname Firstname Email Message 1 and submit it to your
instructor in Canvas.
Business Documents 3 Page 3 of 3

Assignment | Email Message 2

Type this email message in a blank Word document using the following guidelines:
1. Display formatting marks. Use proper punctuation.
2. As you type, let the wordwrap feature end the lines until you reach the end of a paragraph. Press ENTER 1 time
to begin a new paragraph. A new paragraph is indicated by the ¶ symbol.
3. Press CTRL + HOME to move to the top of your document. Use the spelling checker, proofread your document,
and then press CTRL + P to view the Print Preview.
4. Save your document, using your own name, as Lastname Firstname Email Message 2 and submit it to your
instructor in Canvas.

You might also like

pFad - Phonifier reborn

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.

Note: This service is not intended for secure transactions such as banking, social media, email, or purchasing. Use at your own risk. We assume no liability whatsoever for broken pages.


Alternative Proxies:

Alternative Proxy

pFad Proxy

pFad v3 Proxy

pFad v4 Proxy