done and of conditions and rates at which stores, tools and plant, etc.

will be issued to him by the

18. The competent authority on behalf of the CMD does not bind himself to accept the lowest or any
other tender and reserves to himself the authority to reject any or all the tenders received without
the assignment of any reason. All tenders in which any of the prescribed condition is not fulfilled or
any condition including that of conditional rebate is put forth by the bidder shall be summarily
rejected. The competent authority on behalf of CMD reserves to himself the right of accepting the
whole or any part of the tender and the bidder shall be bound to perform the same at the rate
quoted.

19. Canvassing whether directly or indirectly, in connection with tenders is strictly prohibited and the
tenders submitted by the bidders who resort to canvassing will be liable to rejection.

20. Agreement shall be drawn with the successful bidder on prescribed form. Bidder shall quote his
rates as per various terms and conditions of the said form, which will form part of the agreement.

21. The bidder should give a certificate as per the following that none of his/her relative is employed in
BSNL units as per Form ‘D’. In case of proprietorship firm, certificate will be given by the
proprietor and for partnership firm certificate will be given by all the Directors of the company.
a. Near relatives of all BSNL employees either directly recruited or on deputation are prohibited
from participation in tenders and execution of works in the different units of BSNL. The near
relatives for this purpose are defined as:
i. Members of a Hindu Undivided family.
ii. They are husband and wife.
iii. The one is related to the other in the manner as father, mother, son(s) & son's
wife(daughter-in-law), Daughter(s) & daughter's husband(son-in-law), brother(s) &
brother's wife, sister(s) & sister's husband(brother -in-law).
b. The company or firm or any other person is not permitted to tender for works in BSNL unit in
which his near relative(s) is(are) posted. The unit is defined as SSA/Circle/Chief Engineer/Chief
Archt./Corporate office for non-executive employees and all SSA in a circle including circle
office/Chief Eng./Chief Archt./Corporate office for executive employees (including those called
as Gazetted officers at present). The bidder should give a certificate that none of his/her such
near relative is working in the units as defined above where he is going to apply for
tender/work, for proprietorship, partnership firms and limited company certificate shall be given
by the authorized signatory of the firm. Any breach of these conditions by the company or firm
or any other person, the tender/work will be cancelled and earnest money/performance
guarantee will be forfeited at any stage whenever it is so noticed. BSNL will not pay any
damages to the company or firm or the concerned person. The company or firm or the person
will also be debarred for further participation in the concerned unit.

c. No employee in BSNL/ Govt. of India is allowed to work as a contractor for a period of two
years of his retirement from service without the prior permission. The contract is liable to be
cancelled if either the bidder or any of his employees is found at any time to be such a person
who had not obtained the permission as aforesaid before submission of tender and engagement
in the bidders service.

22. The tender for the work shall remain open for acceptance for a period of Ninety (90) days
from the date of opening of tenders. If any bidder withdraws his tender before the said period
or issue of letter of acceptance, whichever is earlier, or makes any modifications in the terms
and conditions of the tender which are not acceptable to the BSNL, then the BSNL shall, without
prejudice to any other right or remedy, be at liberty to forfeit 50% of the said earnest money as

Contactor NIT
Executive Engineer
Page |7
 aforesaid. Further the tenderer shall not be allowed to participate in the retendering process of
the work.

23. The agency has to comply with the provisions of EPF and miscellaneous provisions Act-1952
and employees provident fund scheme-1952 as amended up to date in respect of
labours/employees engaged by them for this work. Any consequence arising due to non-
complying of provisions as specified above shall be the sole responsibility of the firm only. The
agency shall give an undertaking to this effect as per Form ‘B’.

24. Extension of Validity of tender: In case, where the letter of award of work cannot be placed
within the validity period of the tender, the BSNL can request the bidder to extend the validity
of their respective tenders and the Earnest Money deposit by a reasonable period. In such
cases, extension of validity of Earnest Money deposit by 30 days beyond the extended validity
date of tender should also be asked for. While BSNL can make the request for extension, the
tenderer is free to either extend the validity or refuse the request to extend the validity.

25. Rates quoted by the contractor shall be firm and shall be valid for the currency of contract. No
cost escalation shall be permitted during the currency of contract.

26. This notice inviting tender shall form a part of the contract document. The successful bidder, on
acceptance of his tender by the Accepting Authority shall within 15 days from the stipulated
date of start of the work, sign the contract consisting of:-
a. The Notice Inviting Tender, all the documents including additional conditions,
specifications and drawings, if any, forming part of the tender as uploaded at the time of
invitation of tender, subsequent amendments issued and the rates quoted online at the time of
submission of bid and acceptance thereof together with any correspondence leading thereto.
b. Standard BSNL EW-8 form

Contactor NIT
Executive Engineer
Page |8
 General Instructions to the Bidders

1. The intending bidder must read the terms and conditions of BSNL-EW 6 carefully. He should
only submit his bid, if he considers himself eligible and he is in possession of all the documents
required.

2. Information and instructions for bidders posted on website shall form part of bid document.
3. Applicants are advised to keep visiting the above mentioned website from time to time (till the
deadline for bid submission) for any updates in respect of the tender documents, if any. Failure
to do so shall not absolve the applicant of his liabilities to submit the applications complete in
all respect including updates thereof, if any. An incomplete application may be liable for
rejection.

4. Those bidders not registered on the website mentioned above, are required to get registered
themselves beforehand. The intending bidder must have valid class-III digital signature to
submit the bid.

5. On opening date, the bidder can login and see the bid opening process. After opening of bids
he will receive the competitor bid sheets.
6. Bidder can upload documents in the form of JPG format or / and PDF format.

7. Bidder must ensure to quote rate of each item. The column meant for quoting rate in figures
appears in yellow colour. In addition to this, while selecting any of the cells a warning appears
that if any cell is left blank the same shall be treated as “0”.Therefore, if any cell is left blank and
no rate is quoted by the bidder, rate of such item shall be treated as “0” (ZERO)

8. Even though any bidder may satisfy the above requirements, he would be liable to
disqualification if he has:
a. Made misleading or false representation or deliberately suppressed the information in
the forms, statements and enclosures required in the eligibility criteria document.
b. Record of poor performance such as abandoning work, not properly completing the
contract, or financial failures / weaknesses etc.

9. If any information furnished by the bidder is found incorrect at a later stage, he shall be liable
to be debarred from tendering/taking up of works in BSNL. The BSNL reserves the right to
verify the particulars furnished by the applicant independently.

10. GST and any other tax applicable in respect of this contract shall be borne by the bidder
himself. The bidder shall quote his rates considering all such taxes. The TDS as per the Govt.
regulations will be recovered from the contractor.

11. Tender Evaluation :

(b) Vendors should furnish the correct GST Rate in the price schedule. If the Input Tax Credit is
found to be not admissible at any stage subsequently owing to wrong furnishing of GST Rate,
then the vendors will be liable to refund such non-admissible amount, if already paid, along
with penalty if charged by the concerned authority.

Contactor NIT
Executive Engineer
Page |9