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CSE 307 Lecture-2 Project Management Functions

The document outlines key concepts in project management, including project life cycles, organizational structures, and the importance of SWOT analysis. It details the stages of project management from initiation to closure and highlights factors contributing to project success and failure. Additionally, it explains the significance of understanding strengths, weaknesses, opportunities, and threats in strategic planning.

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6 views18 pages

CSE 307 Lecture-2 Project Management Functions

The document outlines key concepts in project management, including project life cycles, organizational structures, and the importance of SWOT analysis. It details the stages of project management from initiation to closure and highlights factors contributing to project success and failure. Additionally, it explains the significance of understanding strengths, weaknesses, opportunities, and threats in strategic planning.

Uploaded by

lubabaacademic
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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CSE 307 Project Management and Strategy

Project Management Functions


SWOT Analysis

Abir Hassan
Lecturer
Department of Computer Science & Engineering
University of Asia Pacific Bangladesh
2 Project Management Functions

According to the project definition, there are these activities involved


in this groundwork:
 The project, manager must determine the purpose, goals, and
constraints of the project.
 The project manager must establish basic management controls.
 Project planning puts together the details of how to meet the
project goals, given the constraints.
 Project Control includes activities that keep the project moving
forward
3 Project Life Cycle

 A project life cycle represents the linear progression of a


project, from defining it to making a plan, executing the work,
and closing out the project.
4 Project Life Cycles
 Define (Conceptualization) - The
development of the initial goal and
technical specifications.
 Planning – All detailed specifications,
schedules, schematics, and plans are
developed
 Execution – The actual “work” of the
project is performed
 Close–Out (Termination )– The project is
transferred to the customer, resources
reassigned, and the project is closed out.
5 Funnel Diagram

Investment

4
Preparing for
The Future
3
Business
2 Success
1 Impact on
Project Customer
Efficiency

Project Time
Completion
6 Product Life Cycle

• The four steps necessary to create a new product are known as the
product development life cycle.
• Requirements ,Design, Construct, and Operate
7
Product Life Cycle vs. Project Life Cycle

➢ The product life cycle describes the work required to create the product.
The project life cycle focuses on managing the work.

➢ A product development life cycle may contain many projects, each of


which must go through the full project life cycle.
Forms of Organizational Structure

➢ Functional organizations – group people performing similar activities


into departments

➢ Project organizations – group people into project teams on


temporary assignments

➢ Matrix organizations – create a dual hierarchy in which functions


and projects have equal prominence
Six Criteria for IT Project Success

• System quality
• Information quality
• Use
• User satisfaction
• Individual Impact
• Organizational impact
Why Projects Fail?

•Insufficient resources and/or time


•Unclear expectations
•Changes in the scope not understood or agreed upon
•Stakeholders disagree on expectations
•Inadequate project planning
•How do YOU define project success and failure?
•What are some common reasons for project success or failure
Project Success and Failure
• Deliverables include all agreed-upon features
• Outputs please customers
• Customers use the outputs effectively
• Completed on schedule and on budget
• Completed without heroics
• Learn new and/or refine skills
• Organizational learning
• Reap business-level benefits
1-12 What is SWOT Analysis?

 Acronym for Strengths, Weaknesses, Opportunities, and Threats.


 Technique is credited to Stanford University in the 1960s and 1970s.
 Planning tool used to understand Strengths, Weaknesses, Opportunities, &
Threats involved in a project / business.
 Used as framework for organizing and using data and information gained from
situation analysis of internal and external environment.
 Technique that enables a group / individual to move from everyday problems /
traditional strategies to a fresh perspective.
1-13 Strengths (What You’re Good At)

 These are the things you or your organization do really well. They
give you an advantage over others.
• Examples:
• Strong reputation or brand
• Skilled and experienced team
• Good relationships with customers
• Advanced technology or unique products
• Efficient processes that save time or money
1-14 Weaknesses (Areas to Improve)

 These are the things that hold you back or make it harder to
succeed. They are internal problems you can work on.
• Examples:
• Lack of certain skills or knowledge
• Limited budget or resources
• Poor marketing or weak brand recognition
• Outdated technology
• Bad time management or inefficient processes
1-15 Opportunities (Chances to Grow)

 Opportunities are external factors that you can take advantage of


to grow or improve. They are like doors that can open new
possibilities.
• Examples:
• Growing demand for your product or service
• New technology that can make work easier
• Expanding into new markets or customer groups
• Less competition in a specific area
• Government policies that support your work
1-16 Threats (Challenges You Might Face)

 Threats are external factors that could cause problems or risks. You
can’t always control them, but you can plan to handle them.
• Examples:
• Strong competitors offering better products
• Economic downturn affecting sales
• Changes in customer preferences
• New laws or regulations making work harder
• Security risks like data breaches or cyber-attacks
1-17 Who needs SWOT Analysis?
1-18 Why Is SWOT Important?

• Helps you understand where you stand


• Shows how to use your strengths to grow
• Guides you to fix weaknesses
• Helps you spot opportunities early
• Prepares you to face threats with a plan

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