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Tender Management Solution For MSME

The document outlines a Tender Management Solution for MSMEs developed using Node.js, React, and PostgreSQL, aimed at improving contract management for Pulpit Mobility. It addresses issues with manual processing, data management, and security, while providing features like automated invoicing and user authentication. Future enhancements include better analytics, mobile accessibility, and scalability to support growing business needs.

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27Dhruvil Sojitra
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24 views21 pages

Tender Management Solution For MSME

The document outlines a Tender Management Solution for MSMEs developed using Node.js, React, and PostgreSQL, aimed at improving contract management for Pulpit Mobility. It addresses issues with manual processing, data management, and security, while providing features like automated invoicing and user authentication. Future enhancements include better analytics, mobile accessibility, and scalability to support growing business needs.

Uploaded by

27Dhruvil Sojitra
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Tender Management Solution for MSME

A Node.js, React, and PostgreSQL Based Solution

Dhruvil Sojitra(202362003)
Industry Supervisor: Mr.Yogesh Sharma
Campus Mentor: Dr. Ashish Phophalia

Indian Institute of Information Technology Vadodara

November 26, 2024

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Table of Contents

1 Introduction

2 Problem Statement

3 Objectives

4 Methodology

5 System Architecture

6 User Authentication

7 Future Work

8 Conclusion

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Introduction

Pulpit Mobility, a cab service provider, manages a large number of


driver and vehicle contracts integral to its operations. To improve
efficiency and organization, they require a contract management
system that simplifies the process of handling contracts, vendor
assignments, and vehicle data.

The contract admin system will centralize contract management,


enabling the company to streamline their operations, manage
contract details, automate administrative tasks, and ensure secure
access to relevant information. This project focuses on developing a
robust backend and user-friendly interface to support the company’s
contract-related activities

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Problem Statement

Manually processing driver contracts and vendor assignments


increases burden and risk of errors.

Accurate contract management is challenging due to difficulties in


managing vendor and vehicle data.

There is no centralized system for tracking contracts, vendors, and


invoices, resulting in dispersed data and sluggish access to
information.

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Objectives

Create a complete system for effectively managing contracts, vendors,


and vehicles. This system will store and organize all contract-related
data, saving manual work and increasing operational efficiency.

Automate the process of invoice generation and payment tracking,


ensuring accurate billing and reducing human errors in financial
management.

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Objectives (cont.)

Implement robust and secure authentication mechanisms to protect


sensitive data and ensure authorized access to the system.

Incorporate sorting and pagination features for better data


management, allowing users to sort contracts by various criteria such
as date, vendor name, or status, and handle large datasets efficiently.

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Methodology

Backend: Node.js with Express.js for building RESTful APIs, utilizing


Sequelize ORM to efficiently interact with the PostgreSQL database.

Frontend: React.js for creating a dynamic and responsive admin


panel, providing an intuitive interface for managing contracts,
vendors, and vehicles.

Authentication: Secure JWT (JSON Web Token) implementation to


ensure authorized access to the system and protect sensitive data.

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System Architecture

Figure: System Architecture Diagram

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User Authentication

Secure Access: Implemented using JWT (JSON Web Token),


ensuring only authorized users can access the system.
Token-Based Authentication: Upon login, users receive a signed
token, which is sent with each request to verify their identity.

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User Authentication (cont.)

Figure: User Authentication

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Zoho Books API Integration

Automated Invoice Management: Integrated Zoho Books API to


sync and manage invoices efficiently.
Hourly Cron Job: Developed a scheduled task that updates new and
modified invoices in the database every hour.
Database Consistency: Ensured seamless synchronization to
maintain up-to-date and accurate invoice records.

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Product Features

Contract and Vendor Management: Users can add and update


contract and vendor details.
Advanced Filtering: Filter details by status, creation date, and end
date for easy management.
Search Functionality: Seamlessly search through all contracts and
vendor records.

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Product Features(cont.)

Figure: Product Features

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Product Features(cont.)

Figure: Product Features

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Product Features(cont.)

Figure: Product Features

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Product Analysis and Dashboard

Dashboard Overview: The dashboard provides a comprehensive view


of key metrics, including active, total, and newly added contracts and
vendors, enabling easy tracking of business performance and growth.
Payment Insights: It offers detailed insights into financial data, such
as expected revenue, pending revenue, total payable amounts, and
pending payables, helping users stay on top of their financial
obligations and forecasts.
Advanced Visualizations: The product includes advanced graphical
representations such as a cash flow diagram, allowing users to
visualize their financial health and track cash movement over time.
Other visualizations provide further clarity on various contract and
vendor metrics.

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Product Analysis and Dashboard(cont.)

Figure: Product Features

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Product Analysis and Dashboard(cont.)

Figure: Product Features

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Future Work

Enhanced Analytics Visualization: Add more detailed and


interactive visualizations to the dashboard for deeper insights.
Mobile Accessibility: Develop a mobile-friendly version to enhance
accessibility for users on the go.
System Scalability: Optimize the system to handle larger datasets
and support growing business needs.

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Conclusion

The system provides a scalable and secure solution for managing


contracts and vendors.
It addresses the challenges of manual handling and improves data
tracking.
Future integration with analytics will add more value to the system.

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Thank You
Dhruvil Sojitra

202362003@iiitvadodara.ac.in

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