FINANCE OFFICER JOB DESCRIPTION

Salary: BDT 54,996 per month plus benefits. Please see our Global Salary Scales for more
information. This role will be paid at the rate for Grade C in these scales.

Location: Dhaka, Bangladesh. Office based (some homeworking may be possible but the
majority of the time will be spent in the office)

Reports to: Finance Manager Asia, dotted line to Programme Team Lead Bangladesh

Benefits: 10% employer Provident Fund contribution (10% employee contribution will be
deducted monthly from your salary), annual festival bonus and gratuity (subject to service),
health cover (for you, spouse and one child) and group life insurance

Contract: Full-time (though we are open to considering applications from those who want to
work on a part-time or job-share basis)

Requirement: Bangla (Native Language) and English plus a right to work unrestricted in
Bangladesh

As an organisation that works with disability activists in Africa and Asia we are clear
that lived experience of disability is hugely important to our mission. Priority for this
role will be given to disabled people. We want to see you at your best and so please
let us know if there are any adjustments at all that we can make to the recruitment
process to ensure that it works for you. We are also committed to ensuring that we
continue to review and make adjustments throughout your employment with ADD.

About ADD International.

ADD is a participatory grant-maker for disability justice. Our Vision is for a world in which
ableism no longer exists, and disabled people can fully participate in society. Our Mission is
to strengthen disability rights activists and organisations through resourcing, and leadership
skills.

Our work is rooted in supporting disability rights activists in Africa and Asia to realise the
changes they want to see. We are getting back to our roots by sharing more power and
resource directly to them. We are transforming to become a participatory grant-maker in
order to move more funding directly to disability justice activists. Crucially, we will also give
disability justice activists greater decision-making power on who should receive funding and
how funding should be spent.

Job Purpose
Your role will be to ensure the provision of quality assurance that all financial transactions
relating to the work of ADD International in your country are processed. This would include
receiving and paying invoices, dealing with expenses, processing donations, liaising with the
bank and dealing with finance related admin such as validating any cash advances and any
other financial transaction processing. You will work closely with the Finance Manager who
manages you to make sure that we are documenting procurement processes effectively,
following all our agreed financial management principles and processes and documenting all
the information that we need about financial transactions for accounting and reporting
purposes.
Key Responsibilities

Finance (60%)
● To receive, create, and pay invoices and/or to work with other team members to do
this as required
● Maintain daily checking of payment, receipt and disbursement including preparation
of receipt, payment and general journal vouchers
● Ensure proper documentation of all transactions and maintain files of all supporting
documentation for accounting entries.
● Monitor the cash flow into and out of the local bank accounts to ensure that adequate
cash at all times is available for delivering ADD’s activities.
● Maintain appropriate financial records for programmes being implemented in your
country, validating and entering them into our accounting software (QuickBooks) and
ensure financial processes meet all statutory and funder requirements and that
financial information is timely, accurate and complete
● To manage expenses processes and any cash advances within the country-based
staff team
● To process donations that may arrive by post or need depositing with the bank
● Maintain petty cash, safeguard and update assets, office equipment and office
supplies filing system
● To make any international payments or transfers as required
● Monthly bank and cash reconciliation
● To ensure that we follow good practice and internal policy around these processes
● To document all of these transactions within our finance system using agreed virtual
processes to do so
● To ensure all procurement processes in the country are documented accurately
● To work closely with Finance Officers in other country teams to ensure cross
organisational consistency in our financial processing within our current system
(OuickBooks)
● Responsible for sub grant transfers and reviewing of the subsequent financial reports
● Coach other staff to support financial processing
● Undertake any other related duties as deemed or delegated by your line manager

Administration (25%)
● To work with the rest of the team to ensure that country related admin is undertaken
as required
● To help ensure a safe working environment for all those working for and within ADD
International offices in your country
● To keep and check records of vehicle movements.
● Assist in delivering logistics tasks, namely; procurement of office supplies, foreign
visitors and updating the inventory records of the organisation equipment, furniture
and fixture.

Human Resources Administration (15%)

● Ensure that adequate HR records are maintained and the HR system is kept up to
date for your country.
● Assist in preparing monthly staff payroll:
o Calculate allowances, benefits, salary, taxes and deduction
o Distribute salary and other benefits, timely and accurately
● Provide administrative support to recruitment processes within your country as
required, and in collaboration with other team members.
Governance (5%)
● Ensure all country-level registrations are up to date with the relevant authorities, i.e.
NGOAB
● Support the preparation and submission of all statutory reports relevant to the
country where you are based in a timely manner in line with relevant accounting
frameworks and protocols.
● Support undertaking efficient audits in your country of operation.

Safeguarding level.
We are committed to ensure we are a safe organisation, delivering safe programmes that
ensure we do no harm to people we work with. Our processes ensure all posts are graded,
based on interaction with children and vulnerable adults. This post is a Level 2 post. See
outline of all levels below:
• Level 1 - HQ based, no real direct access to children/vulnerable adults
• Level 2 - a travelling role, possible access to children/vulnerable adults but unlikely
to be alone
• Level 3 - regular access to children/vulnerable adults including on their own, or lead
responsibility for safeguarding within office/location

Person specification

● Degree in accounting, or equivalent level of experience

● Significant experience of managing financial processing ideally in an international
development context
● Experience of working with computerised financial systems, QuickBooks would be an
advantage but training will be given
● Knowledge of working with donor budgets and reports
● Knowledge of financial systems and processing
● Good numeracy and organisational skills
● The ability to liaise effectively with suppliers, donors and staff as required
● The ability to work effectively with colleagues across cultural differences
● Native Bangla speaker as well as a good standard of written and spoken English in
order to communicate with colleagues globally

How to apply.

Interested applicants should send the following attachments by email:

• Their CV (max 3 pages)
• Your answers to the below 3 questions (maximum 1,000 words)
• Completed equal opportunities form
• The names, contact numbers and addresses of 2 referees (please state if you are
not happy for them to be contacted at this stage)

Please also send your answers to the following questions in no more than 1,000
words or in an audio or video recording of no more than 6 minutes. Please note these will be
anonymised and reviewed before we look at the CVs of candidates (so please send as a
separate document within the same email, but do not include your name on this document).
Audio/video recordings will be transcribed before being shared with the recruiting panel to
maintain anonymity.
 • What motivated you to apply for this role?
• What experience would you draw on to fulfil the responsibilities of this role?
• ADD International is transforming how we work, to give more power and resources to
disability rights activists and organisations in lower-income countries. This will mean
this role will change as ADD works more directly with partners. What experience
have you had of working though periods of change in previous roles?

Please send your application to: recruitment@add.org.uk by the closing date specified
below.

If you need an accessible format, please contact recruitment@add.org.uk and specify which
format you require.

Application deadline: 19 February 2024 9am UK time

Interviews will be held: 27 February 2024

Incomplete applications will not be accepted. We are unfortunately only able to reply
to those shortlisted.

Equal opportunities.
We are keen to promote strong principles of equality and diversity and would welcome
applications from all backgrounds. Disabled people are strongly encouraged to apply and as
a ‘disability confident employer’ ADD guarantees to interview all disabled candidates who
meet the minimum criteria. For more information on this please see our Equal Opportunities
Policy.

Safeguarding.
The nature of ADD’s work is as an ally to the global disability movement promoting the rights
of all people with disabilities. It does mean that our staff, consultants, trustees and
volunteers may come into contact with children and vulnerable adults in some capacity or
another. ADD is committed to safeguarding and promoting the welfare of children and
vulnerable adults, and expects all staff, consultants, trustees and volunteers to share this
commitment.

At ADD, we’re committed to creating a safe and rewarding environment for all of our people
to work and volunteer, as well as for those we come into contact with through our work.

This means we have robust safeguarding policies and procedures to ensure everyone is
treated properly, and a whistle-blowing policy and process so people can raise any concerns
they have, confidentially.

For more information on this please see the safeguarding pages on our website.