COMMANDS OF WRITER

MENU BAR
1) MENU – FILE

1. NEW – Creates a new libre office document .

2. OPEN (Ctrl + O) – Opens a local or remote file. Opening multiple files is possible.

3. OPEN REMOTE – Opens a document located in a remote file service .

4. RECENT DOCUMENTS – Lists the most recently opened files . To open a file in the list , click

its name .

5. CLOSE – Closes the current document without exiting the program .

6. WIZARDS – Guides you through creating business and personal letters , faxes , agendas and

more.

7. TEMPLATES – Lets you organize and edit your templates , as well as save the current file as a

template.

8. RELOAD – Replaces the current document with the last saved version.

9. VERSIONS – Saves and organizes multiple versions of the current document in the some file .

you can also open , delete and compare previous versions .

10. SAVE (Ctrl + S) – Saves the current document .

11. SAVE AS (Ctrl + Shift + S) – Saves the current document in a different location , or with a

different file name or file type .

12. SAVE REMOTE – Saves a document located in a remote file service .

13. SAVE A COPY – Saves as a copy of the actual document with another name or location .
14. SAVE ALL – Saves all modified libre office documents .

15. EXPORT – Saves the current document with different name and formt to do a location that

you specify.

16. EXPORT AS PDF – Saves the current file as portable document format (PDF).

17. SEND – Sends a copy of the current document to different applications .

18. PREVIEW IN WEB BROWSER – Creates a temporary copy of the current document in HTML

format , opens the system default web browser , and displays the HTML file in the web

browser .

19. PRINT PREVIEW (Ctrl + Shift + O) – Displays a preview of the printed page or closes the

preview.

20. PRINT (Ctrl + P) – Prints the current document , selection , or the pages that you specify .

You can also set the print options for the current document.

21. PRINTER SETTINS – Selects the default printer for the current document and change printing

options .

22. PROPERTIES – Displays the properties for the current file , including statistics such as word

count and the data the file was created.

23. DIGITAL SIGNATURES – Adds and removes digital signatures to and from your document .

You can also use the dialog to view certificates.

24. EXIT LIBREOFFICE (Ctrl + Q) – Closes all libre office programs and prompts you to save your

changes .

2) Menu – edit
1. UNDO (Ctrl + Z) – Reverses the last command or the last entry you typed

2. REDO (Ctrl + Y) – Reverses the action of the last undo command

3. REPEAT (Ctrl + Shift + Y) – Repeats the last command. This command is available in

writer and calc.

4. CUT (Ctrl + X) – Removes and copies the selection to the clipboard.

5. COPY (Ctrl + C) – Copies the selection to the clipboard .

6. PASTE (Ctrl + V) – Inserts the contents of the clipboard at the location of the

cursor.

7. PASTE SPECIAL MENU – Inserts the contents of the clipboard into the current file

in a format you can specify.

8. SELECT ALL (Ctrl +A) – Selects the entire conent of the current file, frame or text

object.

9. SELECTION MODE – Choose the selection mode from the submenu : standard

selection mode , or block selection mode.

10. SELECT TEXT (Ctrl + Shift + I )- You can enable a selection cursor read – only text

document .

11. FIND (Ctrl + F) – Toggle the visibility of the find toolbar to search for text or

navigate a document by element.

12. FIND AND REPLACE (Ctrl + H) – Finds are replaced text or formats in the current

document.
13. GO TO PAGE (Ctrl + G) – Opens a dialog box to enter which page number should

be shown.

14. TRACK CHANGES – Lists the commands that are available for tracking changes in

file .

15. COMMENTS MENU – Shows a submenu that gives options to reply to commands

from other users , resolve and delete comments .

16. HYPERLINK – Opens a dialog that enables you to edit hyperlinks.

17. REFERENCE – A submenu that offers possibilities to edit footnotes, endnotes ,

index entries and bibliography entries.

18. FIELDS – Opens a dialog where you can edit the properties of a field .

19. EXTERNAL LINKS – You can change as break each link to external files in current

document. You can also update the content of the current file to the most

recently saved version of linked external file.

20. OLE OBJECT – Lets you edit a elected OLE object that you inserted from the

Insert-OLE Object sub – menu.

21. EXCHANGE DATABASE – Change the data sources for the current document.

22. DIRECT CURSOR MODE – Activates or deactivates the direct cursor . You can click

at the beginning , middle or end of any possible text line on a page and then

begin typing.
 23. EDIT MENU (Ctrl + Shift + M) – Enables you to edit a read – only document or

database table.

3) Menu – view

1. NORMAL LAYOUT – Displays now the document will look when you print it.

2. WEB LAYOUT – Displays new the document will look in a web browser. This is useful

when you create HTML documents.

3. USER INTERFACE – Opens the ‘Select Your Preferred user interface ‘dialog to let you

choose the users interface layout for Libre Office.

4. HTML SOURCE – Displays the source text of the current HTML document. This view is

available when creating a new HTML document or opening an existing one.

5. TOOLS BAR - Opens a submenu to show and hide toolbars. A toolbar contains icons and

options that let you quickly access LibreOffice commands.

6. STATUS BAR - Shows or hides the Status bar at the bottom edge of the window.

7. RULERS - Contains a submenu for showing or hiding the horizontal and vertical rulers.

8. SCROLL BARS - Show or hide the horizontal and vertical scroll bars that are used to

change the viewable area of a document that doesn't fit within the window.

9. GRID AND HELP LINES -Toggle the visibility of grid points and guide lines to help object

moving and precise position in the current page.

10. FORMATTING MARKS - Shows nonprinting characters in your text, such as paragraph

marks, line breaks, tab stops, and spaces.

11. TEXT BOUNDARIES - Shows or hides the boundaries of the printable area of a page. The

boundary lines are not printed.

12. TABLE BOUNDARIES - Shows or hides the borders of table cells that have no set borders.

The boundaries are only visible on screen and are not printed.

13. IMAGES AND CHARTS - Show or hide graphical objects like images and charts within a

document.

14. SHOW WHITESPACE - Displays the document with the top and bottom margins, header

and footer and a gap between pages. Uncheck to collapse all the elements cited and

display the document in a contiguous page stream. Hiding whitespace is only possible in

Single-page view.

15. SHOW TRACK CHANGES - Shows or hides recorded changes.

16. COMMENTS - Show or hide a document's comments and replies to them.

17. RESOLVED COMMENTS - Show or hide resolved comments.

18. FIELD SHADINGS - Shows or hides shadings around fields in your document like non-

breaking spaces, soft hyphens, indexes, and footnotes.

19. FIELD NAMES- Switches between showing fields as field names or field values. When

enabled the field names are displayed, and when disabled the field values displayed. Some

field contents cannot be displayed.

 20. FIELD HIDDEN PARAGRAPHS - Shows or hides hidden paragraphs. This option only affects

the screen display of hidden paragraphs, and not the printing of hidden paragraphs.

21. SIDEBAR - The Sidebar is a vertical graphical user interface that primarily provides

contextual properties, style management, document navigation, media gallery and more

features.

22. MANAGE STYLES- Use the Styles deck of the Sidebar to apply, create, edit, and remove

formatting styles. Double-click an entry to apply the style.

23. GALLERY - Opens the Gallery deck of the Sidebar, where you can select images and audio

clips to insert into your document.

24. NAVIGATOR - Shows or hides the Navigator window, where you can quickly jump to

different parts of your document.

25. DATA SOURCES - Lists the databases that are registered in LibreOffice and lets you manage

the contents of the databases.

26. FULL SCREEN - Shows or hides the menus and toolbars in Writer or Calc. To exit the full

screen mode, click the Full Screen button or press the Esc key.

27. ZOOM - Opens the Zoom & View Layout dialog to let you set the zoom factor to display

the current document.

4) Menu – insert

1. PAGE BREAK - Inserts a manual page break at the current cursor position and places the

cursor at the beginning of the next page.

2. MORE BREAKS - Submenu with additional row, column, and page breaks.

3. IMAGE - Opens a file selection dialog to insert an image into the current document.

4. CHART - Inserts a chart based on data from a cell or table range or with default data.

5. REDO -The submenu presents various sources that an image, audio or video can be insert

from.

6. OLE OBJECT - Inserts an embedded or linked object into your document, including formulas,

QR codes, and OLE objects.

7. SHAPE - This submenu contains common shapes like a line, circle, triangle, and square, or a

symbol shape like a smiley face, heart, and flower that can be inserted into the document.

8. SECTION - Inserts a text section at the cursor position in the document. You can also select a

block of text and then choose this command to create a section. You can use sections to

insert blocks of text from other documents, to apply custom column layouts, or to protect or

to hide blocks of text if a condition is met.

9. TEXT FROM FILE - Inserts the contents of another document into the current document at

the cursor position.

10. TEXT BOX - Draws a text box with horizontal text direction where you drag in the current

document. Drag a text box to the size you want anywhere in the document, and then type or

paste your text. Rotate the text box to get rotated text.
11. COMMENT - Inserts a comment around the selected text, presentation slide, drawing page

or at the current spreadsheet cursor position.

12. INSERT FRAME - This submenu contains both interactive and non-interactive means of

inserting a frame.

13. FONTWORK GALLERY - Opens the Fontwork dialog from which you can insert styled text not

possible through standard font formatting into your document.

14. CAPTION - Adds a numbered caption to a selected image, table, chart, frame, or shape. You

can also access this command by right-clicking the item that you want to add the caption to.

15. HYPERLINK - Opens a dialog that enables you to edit hyperlinks.

16. BOOKMARK - Inserts a bookmark at the cursor position. You can then use the Navigator to

quickly jump to the marked location at a later time. In an HTML document, bookmarks are

converted to anchors that you can jump to from a hyperlink.

17. CROSS-REFERENCE - This is where you insert the references or referenced fields into the

current document. References are referenced fields within the same document or within

sub-documents of a master document.

18. RUN MACRO - Allows a user to insert characters from the range of symbols found in the

installed fonts.

19. FORMATTING MARK - Opens a submenu to insert special formatting marks like no-break

space, soft hyphen, and zero-width space.

20. HORIZONTAL LINE - Inserts a horizontal line at the current cursor position.
21. FOOTNOTE AND ENDNOTE - The menu contains commands to insert a footnote or endnote

with or without additional user interaction.

22. TABLE OF CONTENTS AND INDEX - Opens a menu to insert an index or bibliography entry, as

well as inserting a table of contents, index, and or bibliography.

23. PAGE NUMBER WIZARD - Use this command to quickly insert a page number in the header

or footer of the current page style.

24. FIELD - The submenu lists the most common field types that can be inserted into a

document at the current cursor position. To view all of the available fields, choose More

Fields.

25. HEADER AND FOOTER - This submenu includes commands to add and remove page headers

and footers.

26. ENVELOPE - Creates an envelope. On three tab pages, you can specify the addressee and

sender, the position and format for both addresses, the size of the envelope, and the

envelope orientation.

27. SIGNATURE LINE - Insert a graphic box representing a signature line of the document.

5) MENU – FORMAT

1. TEXT - Opens a submenu where you can choose text formatting commands.

2. SPACING - Opens a submenu where you can choose text spacing commands.
3. ALIGN TEXT - Set the alignment options for the current text paragraph in its

container.

4. FORMAT PAINTBRUSH - First select some text or an object, then click this icon. Then

click on or drag across other text or click an object to apply the same formatting.

5. CLEAR DIRECT FORMATTING -Removes direct formatting from the selection.

6. SPOTLIGHT DIRECT CHARACTER FORMATTING

7. Spotlights direct character formatting applied in the text.

8. CHARACTER - Changes the font and the font formatting for the selected characters.

9. PARAGRAPH - Modifies the format of the current paragraph, such as indents and

alignment.

10. LISTS - Opens a submenu where you can choose commands to create and work on

lists.

11. BULLETS AND NUMBERING - Adds numbering or bullets to the current paragraph or

to selected paragraphs, and lets you edit format of the numbering or bullets.

12. THEMES - The bundling of color, font and format settings is possible under the

concept of Theme.

13. PAGE STYLE - Specify the formatting styles and the layout for the current page style,

including page margins, headers and footers, and the page background.

14. TITLE PAGE - Opens a dialog where you can design a title page.

15. COMMENTS - When comments are present, the character dialog is presented.

Changes to font and font formatting are applied to all comments.

16. ASIAN PHONETIC GUIDE - Allows you to add comments next to Asian characters to

serve as a pronunciation guide. These commands can only be accessed after you

enable support for Asian languages in Tools - Options - Languages and Locales -

General.

17. COLUMNS - Specifies the number of columns and the column layout for a page style,

frame, or section.

18. WATERMARK - Insert a watermark text in the current page style background.

19. SECTIONS - Changes the properties of sections defined in your document.

20. IMAGE - Opens a submenu where you can choose commands to manipulate images.

21. TEXT BOX AND SHAPE - Opens a submenu to edit the properties of the selected

textbox or shape.

22. FRAME AND OBJECT -Opens a submenu to link and unlink frames, and edit

properties of a selected frame.

23. NAME - Assigns a name to the selected object, so that you can quickly find the

object in the Navigator.

24. ALT TEXT - Assigns a text and an alt text to the selected object. These texts are

available as alternative tags in your document for use by accessibility tools. They are

also available as tags for images when you export the document.

25. ANCHOR - Shows anchoring options for the selected object.

26. WRAP - Specify the way you want text to wrap around an object. You can also

specify the spacing between the text and the object.

 27. ARRANGE - Changes the stacking order of the selected object(s).

28. ROTATE OR FLIP - Opens a submenu where you can rotate or flip a selected shape or

image. Text boxes can only be rotated.

29. GROUP - Groups keep together selected objects, so that they can be moved or

formatted as a single object.

6) MENU – TABLE

1. INSERT TABLE - Inserts a new table.

2. INSERT - Opens a submenu to insert rows and columns.

3. DELETE - Opens a submenu to delete columns, rows and the entire table.

4. SELECT - Opens a submenu to select cells, columns, rows and the whole table.

5. SIZE - Opens a submenu to resize columns and rows.

6. MERGE CELLS - Combines the contents of the selected cells into a single cell, retaining the

formatting of the first cell in the selection.

7. SPLIT CELLS - Displays the Split Cells Dialog where the split can be defined as either

horizontally or vertically and the number the each cell will be split into.

8. MERGE TABLE - Combines two consecutive tables into a single table. The tables must be

directly next to each other and not separated by an empty paragraph.

9. SPLIT TABLE - Splits the current table into two separate tables at the cursor position. You can

also access this command by right-clicking in a table cell.

10. PROTECT CELLS - Prevents the contents of the selected cells from being modified.
11. UNPROTECT - Removes the cell protection for all selected cells in the current table.

12. AUTOFORMAT STYLES - Use this command to apply an AutoFormat to a selected table area

or to define your own AutoFormats.

13. NUMBER FORMAT - Specify the formatting option for the selected variable or table cell with

numeric value.

14. NUMBER RECOGNITION - Toggles the setting for automatically recognizing numbers or dates

that you enter into a table cell, converting them from text to an appropriate number format.

15. HEADER ROWS REPEAT ACROSS PAGES - Repeat a table header on each new page that the

table spans.

16. ROW TO BREAK ACROSS PAGES - Allows a page break or column break inside a row of the

table. This option is not applied to the first row in a table if the Repeat Heading option is

selected.

17. CONVERT - Opens a submenu to convert a text to a table or a table to text.

18. EDIT FORMULA - Opens the Formula bar to create and insert calculations into a text

document.

19. SORT - Sorts the selected paragraphs or table rows alphabetically or numerically. You can

define up to three sort keys as well as combine alphanumeric and numeric sort keys.

20. PROPERTIES - Specifies the properties of the selected table, for example, name, alignment,

spacing, column width, borders, and background.

7) MENU – FORM

8) DESIGN MODE - Toggles the Design mode on or off. This function is used to switch quickly

between Design and User mode. Activate to edit the form controls, deactivate to use the

form controls.

9) CONTROL WIZARDS - Specifies whether to start the wizard automatically when inserting a

new control. This setting applies globally to all documents.

10) LABEL FIELD ICON LABEL FIELD - Creates a field for displaying text. These labels are only for

displaying predefined text. Entries cannot be made in these fields.

11) TEXT BOX ICON TEXT BOX - Creates a text box. Text boxes are fields in which the user can

enter text. In a form, text boxes display data or allow for new data input.

12) CHECK BOX ICON CHECK BOX - Creates a check box. Check boxes allow you to activate or

deactivate a function in a form.

13) OPTION BUTTON ICON OPTION BUTTON - Creates an option button. Option buttons

enable the user to choose one of several options. Option buttons with the same

functionality are given the same name (Name property). Normally, they are given a group

box.

14) LIST BOX ICON LIST BOX - Creates a list box. A list box lets users select an entry from a

list. If the form is linked to a database and the database connection is active, the List Box

Wizard will automatically appear after the list box is inserted in the document. This wizard

helps you create the list box.

15) COMBO BOX ICON COMBO BOX - Creates a combo box. A combo box is a single-line list box

with a drop-down list from which users choose an option. You can assign the "read-only"

property to the combo box so that users cannot enter other entries than those found in the

list. If the form is bound to a database and the database connection is active, the Combo Box

Wizard will automatically appear after you insert the combo box in the document.

16) PUSH BUTTON ICON PUSH BUTTON - Creates a push button. This function can be used to

execute a command for a defined event, such as a mouse click.You can apply text and

graphics to these buttons.

17) IMAGE BUTTON ICON IMAGE BUTTON - Creates a button displayed as an image. Aside

from the graphic representation, an image button has the same properties as a "normal"

button.

18) FORMATTED FIELD ICON FORMATTED FIELD - Creates a formatted field. A formatted field is

a text box in which you can define how the inputs and outputs are formatted, and which

limiting values apply.A formatted field has special control properties (choose Format -

Control).

19) MORE FIELDS - Date, time, numerical, currency and pattern form fields.

20) GROUP BOX

21) ICON GROUP BOX - Creates a frame to visually group several controls. Group boxes allow

you to group option buttons in a frame. If you insert a group frame into the document, the

Group Element Wizard starts, which allows you to easily create an option group.
22) Note: When you drag a group box over already existing controls and then want to select a

control, you have to first open the context menu of the group box and choose Arrange -

Send to Back. Then select the control while pressing Ctrl.

23) NOTE - Group boxes are used only for a visual effect. A functional grouping of option fields

can be made through the name definition: under the Name properties of all option fields,

enter the same name in order to group them.

24) IMAGE CONTROL ICON IMAGE CONTROL - Creates an image control. It can only be used to

add images from a database. In the form document, double-click one of these controls to

open the Insert Graphic dialogue to insert the image. There is also a context menu (not in

design mode) with commands for inserting and deleting the image.

25) Images from a database can be displayed in a form, and new images can be inserted in the

database as long as the image control is not write-protected. The control must refer to a

database field of the image type. Therefore, enter the data field into the properties window

on the Data tab page.

26) FILE SELECTION ICON FILE SELECTION - Creates a button that enables file selection.

27) TABLE CONTROL ICON TABLE CONTROL - Creates a table control to display a database

table. If you create a new table control, the Table Element Wizard appears.SPECIAL

INFORMATION ABOUT TABLE CONTROLS.

28) NAVIGATION BAR ICON NAVIGATION BAR - Creates a Navigation bar.The Navigation bar

allows you to move through the records of a database or a database form. The controls on
 this Navigation bar work the same way as the controls on the default Navigation bar in

LibreOffice.

29) CONTROL PROPERTIES - Opens a dialog for editing the properties of a selected control.

30) FORM PROPERTIES - In this dialog you can specify, among others, the data source and the

events for the whole form.

31) FORM NAVIGATOR - Opens the Form Navigator. The Form Navigator displays all forms and

subforms of the current document with their respective controls.

32) ACTIVATION ORDER - Opens the Tab Order dialog so you can modify the order in which

control fields get the focus when the user presses the tab key.

33) OPEN IN DESIGN MODE - Opens forms in Design Mode so that the form can be edited.

34) AUTOMATIC CONTROL FOCUS CONTENT CONTROLS - A content control is a placeholder

text in which the current content will be replaced when clicking into the control. Content

controls are individual controls to add and customize for use in templates, forms, and

documents. Content controls can provide instructional text and set controls to disappear

when users type in their own text.

35) MENU – MAIN TOOLS

1. SPELLING - Checks spelling manually.

2. AUTOMATIC SPELL CHECKING - Automatically checks spelling as you type, and

underlines errors.

3. THESAURUS - Opens a dialogue box to replace the current word with a synonym, or

a related term.

4. LANGUAGE - Opens a submenu where you can choose language specific commands.

5. REDACT

6. Redacting documents blocks out words or portions of a document for authorized use

or viewing.

7. AUTO-REDACT - Use automatic redaction to define words and patterns that are

automatically marked for redaction.

8. IMAGE MAP EDITOR - Allows you to attach URLs to specific areas, called hotspots, on

a graphic or a group of graphics. An image map is a group of one or more hotspots.

9. WORD COUNT - Counts the words and characters, with or without spaces, in the

current selection and in the whole document. The count is kept up to date as you

type or change the selection.

10. ACCESSIBILITY CHECK - Review common accessibility problems in the document, and

support for PDF/UA specifications in the PDF export dialog.

11. TRANSLATE - Translate the selected text or the whole document using DeepL

automatic translation.
12. AUTOCORRECT - Automatically formats the file according to the options that you set

under Tools - AutoCorrect Options.

13. AUTOTEXT - Creates, edits, or inserts AutoText. You can store formatted text, text

with graphics, tables, and fields as AutoText. To quickly insert AutoText, type the

shortcut for the AutoText in your document, and then press F3.

14. HEADING NUMBERING

15. Specify the numbering format used for automatic numbering of headings in the

current document.

16. LINE NUMBERING

17. Adds or removes and formats line numbers in the current document.

18. FOOTNOTES/ENDNOTES SETTINGS

19. Specifies the display settings for footnotes and endnotes.

20. MAIL MERGE WIZARD

21. Starts the Mail Merge Wizard to create form letters or send email messages to many

recipients.

22. BIBLIOGRAPHY DATABASE - Insert, delete, edit, and organize records in the

bibliography database.

23. ADDRESS BOOK SOURCE - Edit the field assignments and the data source for your

address book.
 24. UPDATE - Updates items in the current document that have dynamic contents, so as

fields and indexes.

25. PROTECT DOCUMENT - Toggles write protection for fields and bookmarks in the

document.

26. CALCULATE - Calculates the selected formula and copies the result to the clipboard.

27. SORT - Sorts the selected paragraphs or table rows alphabetically or numerically.

You can define up to three sort keys as well as combine alphanumeric and numeric

sort keys.

28. MACROS - Lets you record or organise and edit macros.

29. DEVELOPMENT TOOLS - Inspects objects in LibreOffice documents and shows

supported UNO services, as well as available methods, properties and implemented

interfaces.

30. XML FILTER SETTINGS - Opens the XML Filter Settings dialog, where you can create,

edit, delete, and test filters to import and to export XML files.

31. EXTENSION MANAGER - The Extension Manager adds, removes, disables, enables,

and updates LibreOffice extensions.

32. CUSTOMIZE - Customizes LibreOffice menus, context menus, shortcut keys, toolbars,

and macro assignments to events.

33. OPTIONS - This command opens a dialogue for a customised program configuration.

9) MENU – WINDOWS
1. NEW WINDOW - Opens a new window that displays the contents of the current

window. You can now view different parts of the same document at the same time.

2. CLOSE - Closes the current window. Choose Window - Close Window, or press

Ctrl+F4. In the print preview of LibreOffice Writer and Calc, you can close the current

window by clicking the Close Preview button.

3. DOCUMENT LIST - Lists the currently open documents. Select the name of a

document in the list to switch to that document.