Working with Text in Objects

Office 2007 allows you to add text to objects without creating a text box within an object.

Working with Text in Objects: Adding Text

NOTE: You cannot add text to shapes from the Lines or Connectors categories of the Shapes menu.

1. Right click the shape » select Add Text

note: If you have already added text to this object, the Add Text option changes to Edit Text
2. Type the text
3. optional: To format the font and size of the text, from the Home command tab, use the commands
in the Font group
4. optional: To format the color of the text, from the Home command tab, in the Font group, from
the Font Color pull-down list , select a color
5. When you are done entering and formatting the text, click anywhere outside of the object

Working with Text in Objects: Editing Text

You can always go back and edit text in an existing object.

1. Select the object that contains the text you want to edit
2. Click within the text to begin working with the text
note: Depending on the chosen shape, the I-beam may appear below the shape instead of within
the text.
3. Make the desired changes
4. When finished, to deselect the text, click outside the object

Working with Text in Objects: Text-Fitting Options

You have several options available to customize the fit of your text within the object.

1. Right click the shape » select Format AutoShape...

The Format AutoShape dialog box appears.
The Format Shape dialog box appears.
2. Select the Text Box tab
3. Select the desired options

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 Picture Tools
Pictures can be added to Word documents and then formatted to various ways. The
picture tools in Word 2007 make it easy to incorporate images into your documents and modify
these images in innovative ways.

➢ To insert a picture:
1. Place your insertion point where you want the image to appear.
2. Select the Insert tab.
3. Click the Picture command in the Illustrations group. The Insert Picture dialog
box appears.
4. Select the image file on your computer.
5. Click Insert, and it will appear in your document.

Left-click a corner sizing handle, and while holding down the mouse button resize the image.
The image retains its proportions.

Enhancing pictures
After you add your images, you may want to use the editing and enhancement tools in Word to
put a professional polish on them. Whether you want to do simple tasks like correct lighting
problems or crop out unnecessary elements—or stylize the images by adding shadows, frames,
and more—this is where the fun of working with images in Word really begins. We'll start with
the Picture Styles because they give you the most dramatic enhancements for the smallest
amount of effort.

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Applying Picture Styles to your images

Picture Styles work similarly to the other quick styles you'll find in strategic places throughout
Word. When you select a picture in your document, the contextual Picture Tools become
available on the Ribbon. The Picture Styles have their own group in the middle of
the Format tab.

➢ To Apply
A Picture Style:

1. Select the picture.

2. Select the Format tab.
3. Click the More drop-down arrow to display all of the
picture styles.
4. Hover over a picture style to display a live preview of the
style in the document.
5. Left-click a style to select it.
Figure 1. The Picture Styles gallery provides
you with many different ways to display an
image.
Adding a picture shape

If you want to create a unique effect, you can apply a shape to the picture so that the image
appears within the body of the shape.

➢ To Change The Shape Of A

Picture:

1. Select the picture.

2. Select the Format tab.
3. Click the Picture Shape icon. A menu
appears.
4. Left-click a shape to select it.
Figure 2. You can apply a shape to a picture
to create a cut-out effect for the image.

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Displaying a picture border

When you click Picture Border in the Picture Styles group, a color palette appears, enabling you
to choose the color of the border you want to apply, as well as the weight and style of the line
used to create the border.

➢ To Add A Border To A Picture Manually:

1. Select the picture,
2. Select the Format tab.
3. Left-click the Picture Border command, and select a
color.

OR Select the Weight from the menu and choose a

line weight.

Adding a picture effect

Picture effects give you a huge range of special formats you can apply to the selected picture.
You can choose from among a variety of shadow styles, apply a glow to the outer edges, display
a reflection of the image, soften the edges, create a beveled effect, and apply 3-D effects and
rotation.

➢ To Apply A Picture Effect:

1. Select the picture.
2. Click Picture Effects in the Picture
Styles group. (A palette of choices
appears. )
3. Point to the effects category you want
to apply (Preset, Shadow, Reflection,
Glow, Soft Edges, Bevel, and 3-D
Rotation). A palette of effects opens to
display your choice.
4. Left-click an effect to select it.
Figure 3 Use Picture Effects to enhance your pictures
by adding shadows, bevel effects, 3-D effects, and
more.

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 Editing and adjusting images
Word includes a number of image adjustment tools you can use to bring out the best in
your images. You'll find the whole set located in the Adjust group of the contextual Picture
Tools. To display the tools, click on the picture you want to change. The Picture Tools appear on
the Ribbon. The Format tab is automatically selected.

The Adjust group is located on the far

left. Depending on the type of change you want
to make to your picture, click one of the
following tools:

❖ Brightness: Changes the amount of light included in an image. When you click Brightness, a
palette of brightness options appears, with values ranging from +40% to -40%. You can use the
Live Preview feature to point to a setting and see how it will affect the selected image. When
you find a brightness level you like, click it to apply it to the image.
❖ Contrast: Controls the way in which items in your picture are defined. When you
click Contrast, a palette of contrast options appears. Experiment with the different settings until
you find the one that looks right in your picture
❖ Recolor: Enables you to apply a color wash to your
picture that may give it an old-fashioned feel (like a sepia-
toned image) or enable it to blend naturally with the color
scheme in the Theme applied to your document. When you
click Recolor, a palette appears offering you a number of
different color possibilities. Again, point to the ones you're
considering, and Live Preview will show you the results. Click
the one you decide on, and it is applied to the image in the
document.

❖ Compress Pictures: Reduces the file size of the image (not the actual size of
the image in the document) so that when you save the file, it will be as compact as
possible. When Word displays the Compress Pictures dialog box, click OK to compress all
images in the document. If you want to compress only the selected images, click
the Apply To Selected Pictures Only check box before you click OK.

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TIP: Click Options in the Compress Pictures dialog box to display additional choices for
compression. In the Compression Settings dialog box, you can choose to compress images on
save, delete image areas that have been cropped, or specify the type of compression you want
depending on the desired output for your document (screen, print, or e-mail).

❖ Change Picture: Displays the Insert Picture dialog box so that you can replace the
selected photo with a new one.
❖ Reset Picture: Reverses any modifications you've made to the original photo
and returns it to its original size, shape, and coloring.

Cropping pictures
Cropping images is a simple process which enables you to remove unnecessary elements from
the image.

To crop your photo, follow these steps:

1. Select the image.

2. Select the Format tab.
3. Click the Crop command. The black
cropping handles appear.
4. Left-click and move a handle to crop an
image.
5. Click the Crop command to deselect the
crop tool.

TIP: When you crop a photo, the rest of the image isn't gone; its display is merely suppressed.
This means that if you decide to move the photo to another part of the document and redisplay
the hidden part of the image, you can do that. Just select the Crop tool again and this time drag
the corner or side outward to reveal the rest of the hidden image. Note, however, that if you
have selected the Delete Cropped Areas Of Pictures check box in the Compression
Settings dialog box, the cropped portions of the image will be deleted when you save the
document.

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 Resizing pictures
Resizing a picture in Word is similar to resizing any object. To begin, click the image. Handles
appear around the edges of the object. If you want to enlarge the image, click in one corner of
the picture and drag the handle outward. When the image is the size you want, release the
mouse button.

If resizing your picture to a precise measurement is

important, use the Size command available in the
picture's options. Here's how:

1. Right-click the image in your document.

2. Choose Size from the options that appear.
3. In the Size dialog box, enter
the Height and Width settings. Additionally, you can
enter other positioning values, such
as Rotation and Cropping.
4. Click OK to save your settings, and Word resizes the
image according to your specifications.

*Use the Size dialog box when entering a

specific size for an image is important.
Rotating pictures
The rotate tool in Word enables you to simply drag a picture in the direction you want to rotate
it—very simple and easy to use. Instead of moving the image in predesigned increments, the
Rotate tool lets you be in control of how far you want the picture to rotate.

Start by clicking the picture in your document. You'll

notice that a round green handle appears in the top
center of your image. This is the rotate handle.
Position the mouse on that handle. The pointer
changes to a curved arrow, indicating that you can
drag the handle in the direction you want to rotate the
image.

TIP: When you apply shadows or frames or other

special picture effects to the image, Word
automatically takes the angle into account, with no
calculating required.

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