CHAPTER - IV

STATEMENTS AND RETURNS

1. CIVIL STATEMENTS AND RETURNS

(i) Monthly statements

C.L. No. 27/AD (E) dated 6th march, 1980 as modified by

C.L. No. 4/Admn. (E) dated 11th January, 1984

It prescribes revised proforma of the monthly statement of pending files of the courts of
District Judges, Additional District Judges, Civil Judges, Judges of the Small Cause Court and
Munsifs.

Remarks 22
Revision U/s 25 of the J.S.C.C. Act 21
Appeals from the

Revisions under the Panchayat Raj Act 20

Monthly Statement showing pending file of the Courts of District

Miscellaneous Appeals 19
Judges, Additional District Judges, Civil Judges, Judges of the

Revenue Appeals 18
decision of
………………….. Judgeship in the ……………………..

Ceiling Appeals 17
Munsif 16
Cases pending at the end of the month

Civil Judge 15
Miscellaneous S.C.C. 14
Regular 13
Execution S.C.C. 12
Regular 11
Court of Small Cause and Munsifs of

S.C.C. Suits 10
References under the Land Acquisition 9
Act
CHAPTER - XV RULE 415

Cases relating to claims under the 8

Motor Vehicles Act
Cases under E.E. Act 7
Regular suits Above Rs. 10,000/- 6
Upto Rs. 10,000 5
Powers Small Causes Court 4
exercised Regular 3
Name of Presiding Officers 2
Name of the Courts 1
C.L. No. 9/VIIf-125 dated 16th January, 1986

The District Judges are required to send monthly statements of the pendency and disposal
of cases filed under U.P. Urban Buildings (Regulation of Letting, Rent and Eviction) Act, 1972,
to the Court.

C.L. No. 22/Vh-14 dated 29th march, 1962

The number of Regular Suits and Civil Appeals which are stayed in the Courts of Civil
Judges and Munsifs on account of Consolidation of Holdings Act should also invariably be noted
in the remarks column of the monthly statement in future in Form no. 146 prescribed under
Courts‟ G.L. no. 17/T (b)-1-49, dated April 30, 1949 and modified by G.L. no. 10/Vh-4, dated
May 10, 1952.

C.L. No. 65 dated 31st October, 1962

Before the courts rise for the annual vacation or the Christmas or other holidays,
occurring at the end of the month, monthly statements should be prepared and dispatched to the
District Judge concerned on the evening of the last working day in that month. The office of the
District Judge will receive the same and incorporate them in the district return, which must be
submitted, to the High Court either during the vacation or the holidays if the offices are open or
at the commencement of the next month.
C.L. No. 39/Admn. (E) Sec.: dated 21 August, 1997
Regarding mentioning the categorywise total and Grand total of pending cases in the
monthly statement of pending Civil and Criminal Cases (Session Court and Magisterial
Court)
I am directed to say that the monthly statements of pending Civil and Criminal cases
(Session Court and Magisterial Court) are being sent by your Judgeship without mentioning the
categorywise Total and Grand Total of the pending cases for a very long time, which causes
inconvenience to the Hon‟ble Inspecting Judges.
I am, therefore, to request you kindly to direct the concerned dealing Assistant to furnish
the monthly statements of pending Civil and Criminal cases (Session Court and Magisterial
Court) mentioning the categorywise Total and Grand Total of the pending Civil and Criminal
cases (Session Court and Magisterial Court) in future.
(ii) Quarterly statements

C.L. No. 51 dated 20th April, 1976

The District Judges are required to send quarterly report about institution and disposal of
civil cases in the District Courts, in the prescribed proformas, to the Court by the end of the
month following the quarter.
 PROFORMA – 1

Statement showing the general results of trial of civil cases in civil courts of original jurisdiction
in State/Union Territory …………. During the quarter ending ……………….
Pending at the close of Miscellaneous cases (Col. 8 minus 18) 20
the quarter Regular suits (Col. 5 minus 17) 19
NUMBER OF CASES DISPOSED

Total Miscellaneous cases (col. 10, 12, 14 18

OF DURING QUARTER

and 16)
Regular suits (col. 9, 11, 13 and 15) 17
By transfer Miscellaneous cases 16
Regular Suits 15
After full trial Miscellaneous cases 14
Regular Suits 13
Without contest, Miscellaneous cases 12
Exparte, Admission of Regular suits 11
claims, compromised
and by arbitration
Without trial
Miscellaneous cases 10
Regular Suits 9
Miscellaneous Total (Col. 6 & 7) 8
cases Instituted and otherwise received during quarter including 7
transfer
Pending at the beginning of the quarter 6
Regular Suits Total (Col. 3 and 4) 5
Instituted and otherwise received during quarter including 4
transfer
Pending at the beginning of the quarter 3
No. of courts Doing both civil and criminal work and approximate time
devoted to civil work Doing civil work only and number of days 2
devoted

Class of 1*
courts

* 1. Munsif/Sub Judge (Junior); *2. Senior Civil Judge/Subordinate Judge (Senior); *3. Small Cause Courts; *4.
District /Additional District Judge.
 PROFORMA – II
Statement showing the business of the Civil Appellate Courts of the State/Union Territory of
……. During the quarter ending ………..

Pending at the
Miscellaneous (columns 8 minus 17) 18
No. of Appeals disposed of

close of the quarter

Regular columns 5 minus 15 17
Total
Miscellaneous (Columns 10, 12 and 14) 16
Regular (columns 9, 11, 13) 15
After full hearing Miscellaneous 14
Regular 13
during quarter

Transferred to other Miscellaneous 12

courts Regular 11
Dismissed or not Miscellaneous 10
prosecuted Regular 9
Miscellaneous Total (Columns 6 and 7) 8
Appeals Instituted and otherwise received during the quarter including 7
transfer
Pending at the beginning of the quarter 6
Regular Appeals Total (Columns 3 and 4) 5
Instituted and otherwise received during quarter including 4
transfer
Pending at the beginning of the quarter 3
Number of courts and number of days devoted in civil work 2
Class of Courts 1*
(a) Stayed cases
G.L. No. 9/167-4 dated 28th April, 1931
Suits are frequently postponed because the issue for decision is about to come before the
High Court in appeal in some other suit and the trial court, therefore, directs the proceedings to
be stayed until the appeal in the High Court is decided. If all District Judges direct trial courts
hearing original suits to send them information whenever a suit is adjourned for this reason and
to notify to them the number of the suit adjourned and the number of the appeal which is pending
before the High Court, it may be possible to have such appeals expedited. If a regular list is
maintained by District Judges and forwarded to the High Court with the quarterly statements it is
hoped that much more comprehensive arrangements may be made in the High Court in order to
prevent unnecessary delays in trial courts.

C.L. No. 79/VIIIb-74 dated 18th August, 1953

The above list should also contain information with respect to all cases the records of
which have been sent to the High Court.
All courts in a judgeship should send the information regarding the records submitted by
them directly to the High Court to the Record Room every quarter. The information will be
consolidated there and then sent to the High Court.
G.L. No. 43/167-4 dated 3rd October, 1933

*
1. Senior Civil Judge/Subordinate Judge (Senior); *2. District/Additional District Judge
 District Judges should also submit with quarterly statements a list of execution cases
pending in their judgeship, proceedings in which have been stayed by order of the High Court
when stay orders are over a year old. This will enable the Court to expedite the hearing of the
appeals in consequence of which proceedings in execution cases have been stayed for a
considerable time.
(b) Cases pending over a year
G.L. No. 1/44-5 dated 8th January, 1936 as amended by
G.L. No. 12/44-15 Dated 1st May, 1941 and
G.L. No. 68/VIIIb-236 dated 18th October, 1948
The delay statements of cases pending for over a year which are submitted to the High
Court with quarterly returns under Chapter XV rule 414 General Rules (Civil), 1957 take a
considerable amount of time of the Hon‟ble Judges of this Court and of the ministerial officers in
lower courts without any corresponding gain.
The following orders are, therefore, issued with a view to give a better idea about cases
pending for over a year and to show if presiding officers have methodically regulated the work in
their courts and properly controlled proceedings.
There are two classes of delays in disposal of cases (a) unavoidable and (b) avoidable.
The cases falling under class (a) may belong to one of the following categories:
(i) Death of parties.
(ii) Restoration of cases towards the end of the year or quarter.
(iii) Non-service of notices.
(iv) Where the hearing of a suit has been stayed under section 10 of the Code of Civil
(v) Procedure or postponed because the issue for decision is about to come before the
High Court in appeal.
Where execution or other proceedings have been stayed by order of the appellate court or
the High Court.
In these cases the delay is ordinarily beyond the control of the court though vigilance and
prompt action on the part of the presiding officer is effective to some extent to minimize delay
for causes mentioned in (i) and (iii).
No delay statements need be prepared in such cases. The object would be served equally
well by looking through such cases at the time of inspections by the Hon‟ble Judges or the
District Judges.
In other cases, which fall in class (b), delay statements in Form nos. 91 and 92 should be
submitted to the District Judge every quarter and not every month. He will himself scrutinize the
statements for officers other than the Munsifs and may ask one or more civil Judges to go
through the delay statements of the courts of Munsifs. The Civil Judges should submit a short
note to the District Judge for his information and orders about cases in which the proceedings are
noticed to be dilatory.
These delay statements will not be sent to the High Court but only a consolidated
statement in the following form should be submitted:
Name of the Number of cases pending more Number of cases pending more than a
Officer than a year at the close of the year at the close of the quarter of class (b)
quarter of class (a) in which in which delays are within the control of
delays are beyond the control of the officer
officer
Original suits Execution Original suits Execution application
applications
Sri ………
District Judge,
Sri ……….
Civil Judge,
Sri ………..
Munsif.
NOTE: (1) The number of suit and date of institution of three oldest cases and execution
applications of class (b) should also be furnished in the remarks column.
(2) As an officer who has not been sufficiently long in his post in a district cannot be
held responsible for the delay and for an unmethodical work of his predecessor the note of cases
in class (b) should be made in the name of the officer, if he has been in particular officer at a
place for three months at least, otherwise the figures should be shown against his predecessor
and the fact mentioned in the remarks column.
The above statement together with the list of cases delayed owing to proceedings in the
high Court as required under General Letter no. 9/167-4, dated April 28, 1931 and 43/167-4,
dated October 3, 1933, should be furnished in every quarter to the High Court.
The statement will be submitted to the Honourable Judge in the Administrative
Department and if he finds that any case has been pending too long, he would ask for the detailed
statement of that case and pass necessary orders.
A large number of cases of class (b) will be taken to indicate not only want of method
and proper control on the part of the presiding officer but also inefficient ineffectual supervision
on the part of the District Judges. The officers should be informed that the number of old cases
of class (b) would be noted against their names and would be one of the factors by which their
efficiency, would be judged. Additional information for 25 oldest cases of class (b) in the
following form should be submitted to the Court:
Name of the Particulars Last date Next date Reasons for Remarks
Officer or of the case fixed fixed adjournment and
Court purpose of next
date
1 2 3 4 5 6
The Presiding officers should be asked to scrutinize the figures of avoidable and
unavoidable delays themselves and to further classify cases of unavoidable delays into groups
mentioned above. These group wise figures may be indicated in the remarks column of the
quarterly statement prescribed above.
G.L. No. 78 dated 12th January, 1898
 In the first column of every form of the explanation of delay submitted with the quarterly
civil returns the name of the officer in whose court the case was instituted and the names of
officers, if any, to whom the case was from time to time transferred, may be written in red ink.
G.L. No. 2886/67-8 dated 30th June, 1914
Full particulars of the appeal in connection with which the record of a case pending for
over a year has been called for by the High Court and the explanation of delay in respect of
which cannot be submitted with the quarterly return, should be submitted in the form of an
explanation sheet so that the record may be traced in the office of the High Court without
difficulty.
(c) Out-turn
C.L. No. C-37/81 dated 30th May, 1981
Quarterly statements of “out-turn” of work of judicial officers should be sent to the Court
within a fortnight after the close of the quarter and the letters forwarding such statements should
be addressed to “the Registrar (Confidential Department)”.
G.L. No. 3/IVh-14 dated 29th January, 1955
Column no. 26 of the Form no. 168 (Now Form no. 167 vide notification no. 264/VIIIb-1
dated 23.8.61) of G.R. (Civil) 1957, Volume II is meant only for the purpose of indicating the
number of days devoted to judicial work as calculated according to the “Prescribed Minimum”.
As such in long cases occupying more than five days, the judicial officers should write the
number of days calculated according to the “Prescribed Minimum” in Column no. 26 and the
extra number of days the case took should be stated in the remarks column with cogent reasons
for the same i.e., indicating the number of witnesses, accused etc. This will be clear from the
following illustration. If, for instance, a Sessions Trial which should be finished in 3-1/2 days
according to the “Prescribed Minimum” actually takes 10 days for various unavoidable reasons,
these 3-1/2 days should be shown in column no. 26 and the remaining 6-1/2 extra days devoted
to the case should be indicated in the remarks column with necessary explanation conveying an
idea of the length of the case.
With regard to the work done by judicial officers which is not covered by the “Prescribed
Minimum” the same should also be shown in the remarks column of the statement. For instance
if a District Judge has not been able to finish a case towards the close of the quarter to which the
statement relates and the said case is carried over and completed in the next quarter, it should be
shown as part-heard in the remarks column of the quarterly statement concerned indicating the
actual number of days spent in the quarter in which the case was taken up and the remaining
number of days actually taken in the statement of the subsequent quarter, that is, the number of
days according to the standard should be shown in Column no. 26 and the balance out of the
actual number of days taken in the next quarter should be shown in the remarks column thereof.
Strict compliance of these directions is the personal responsibility of all judicial officers
who should also see that the calculations of judicial work done by them are correctly made by
their offices.
C.L. No. C-34/70 dated 23rd March, 1970
The statements of outturn for the quarter ending March 31 should be sent early so as to
reach the Court latest by April 17 each year to enable the Court to give annual remarks in time.
G.L. No. 1/IV-14 dated 18th October, 1960, read with
C.L. No. C-34/70 dated 23rd March, 1970
The statements are sometimes incomplete and erroneous in as much as the outturn of an
officer transferred to another station during the quarter is omitted or part-heard cases of one
quarter are shown in both the quarter without specifying the extra time devoted. The office of the
Court has to prepare a consolidated annual statement for the financial year on the basis of the
quarterly statements and the error consequently creeps in the annual statement too.
In order to avoid such omissions and mistakes it has been decided that in the statement of
outturn for the quarter ending March, each year, two column should be added to show the annual
outturn of work of each judicial officer and the actual number of days on which he worked
during the year excluding those devoted to miscellaneous work and inspections. A note about the
extra time devoted, if any, in respect of all the cases disposed of during the financial year and the
time spent in hearing part-heard cases during the quarter ending March only should be made in
the remarks column of the statement. Particular care should be taken that the outturn of the
officers transferred during the quarter is not omitted.
C.L. No. C-137/74 dated 5th September, 1974
The time devoted to the part-heard cases should be accounted for only in that financial
year in which such cases are concluded.
C.L. No. 11 dated 5th December, 1903
When any change of officers takes place within a quarter, the number of cases left
pending by the officer relieved should be shown in the remarks column of the statements.
(iii) Half yearly statements
C.L. No. 54/Ad (E) dated 2nd November, 1988 read with
C.L. No. 1/Admn. (E) dated 3rd January, 1989
District Judges are required to send half yearly statements for the half-year ending June
30, 1989 and onward periods in the revised proformas nos. 1 to 7, which have been prescribed by
Government of India Ministry of Law & Justice vide letter No. 37/32/87-JUS (M), dated 1st
September, 1988, appended herewith.
 STATEMENT –1

Statement showing court strength doing criminal and civil work in the State/Union
Territory of …………….. during the half year ending ………
Name Total number of courts Number of Number Approximate time (in Number
of the during the half year Courts of courts days) devoted by the of
Court Doing Doing doing courts doing both civil working
Sanctioned Working criminal civil both civil and criminal work days
strength strength work work and (Shown in column 6) during
only only criminal On criminal On civil the half
work work work year
1 2 3 4 5 6 7 8 9
1. District Judge/Sessions Judge
2. Additional District/Sessions Judge
3. Senior Civil Judge/Sub-Judge-Class I
4. Metropolitan Magistrates
5. Chief Judicial Magistrates
6. Judicial Magistrates (Class I)
7. Judicial Magistrates (Class II)
8. Special Judicial Magistrates
9. Executive Magistrates
10. Munsifs
11. Judge, Small Cause Courts
12. Any other Judicial Officer
NOTE: If a judicial officer is doing other than court work, the same may please be mentioned
with approximate time devoted by him to that work during the half year.
[NOTE:Columnwise instructions for preparing this statement is given at page 265 Ed.]

STATEMENT – 2

Institution, Disposal and Pendency of Criminal Cases in Session Courts in the State/Union
Territory of
…………for the half year ending ………………
Class Pending at Instituted Disposed Cases pending at the end of the half year
of the during of during (Period-wise break-up of pendency)
cases beginning the half the half
Less than Six to One to Three to Over Total of
of the half year year
six twelve three ten ten columns 5-
year
months months years years years 9
old old old old old
1 2 3 4 5 6 7 8 9 10
Cases under Section 302 IPC
Other IPC cases
Criminal Revisions
Criminal Appeals
Other Criminal Cases
Total
 STATEMENT – 3

Institution, Disposal and Pendency of Criminal Cases in Magisterial Courts in the

State/Union Territory of ……………. during the half year ending ………………
Class Pending Instituted Disposed Pendency of cases at the end of the half year
of at the during of during
cases beginning the half the half (Period-wise break-up of pendency)
of the half year year Less Six to One Three Over Total of
year than six twelve to to ten ten (Columns
months months three years years 5+6+7+8+9)
old old years old old
old
1 2 3 4 5 6 7 8 9 10
Police Challan cases
Complaint cases
Traffic cases
Food Adulteration cases
Other cases
Total

STATEMENT – 4

Institution, Disposal and Pendency of Civil Cases in District Courts in the State/Union
Territory of…………. during the half year ending ………………
(Original Jurisdiction)
Description Cases Cases Cases Cases pending at the end of the half year
of cases pending at instituted dispose
the during the d of (Period-wise break-up of pendency)
beginning half year during Less Six to 1-3 3-10 Over Total of
of the half the half than six twelve years years 10 (column
year year months months old old years s
old old old 5+6+7+
8+9)
1 2 3 4 5 6 7 8 9 10
Suits
Small Cause/Summary Suits
Land Acquisition Cases
Rent Control Cases
Matrimonial Cases
Other Cases
Total
 STATEMENT – 5
Institution, Disposal and Pendency of Civil Cases in District Courts in the State/Union
Territory of ……………. during the half year ending ………………
(APPELLATE Jurisdiction)
Description Pending at Instituted Disposed Pending at the end of the half year
of cases the during the of during
beginning half year the half (Period-wise break-up of pendency)
of the half year Less 6-12 1-3 3-10 Over Total of
year than six months years years 10 (columns
months old old old years 5-9)
old old

1 2 3 4 5 6 7 8 9 10
Regular Appeals
Acquisition appeals
Rent Control Appeals
Matrimonial Appeals
Other/Miscellaneous Appeals
Total

STATEMENT - 6
Institution, Disposal and Pendency of Civil Cases in Subordinate Courts in the State/Union
Territory of ………. for the half year ending …………………
Name Pending at Instituted Disposed Pending at the end of the half year
of the during the of during
Court beginning half year the half (Period-wise break-up of pendency)
of the half year Less Six to One to Three Over Total of
year than six twelve three to 10 ten (columns
months months years years years 5-9)
old old old old old

1 2 3 4 5 6 7 8 9 10

Total
STATEMENT - 7
Institution, Disposal and Pendency of District, Sessions and Subordinate Courts in the
State/Union Territory of …………. for the half year ending ……………
Name Pending at Instituted Disposed Pending at the end of the half year
of cases the during the of during
beginning half year the half (Period-wise break-up of pendency)
of the half year Less Six to One to Three Over Total of
year than six twelve three to ten ten (columns
months months years years years 5-9)
old old old old old

1 2 3 4 5 6 7 8 9 10
CIVIL
CRIMINAL
Total
 Columnwise explanations for preparing Statement No. 1 for Court Strength relating to
Districts Courts and Subordinate Courts doing Criminal and Civil Work
(1) Sanctioned strength (Column 2): Courts (Posts of Judges) sanctioned and it includes the
posts vacant also (Working strength + Vacant posts.)
(2) Working strength (Column 3): Courts (Posts of Judges) actually functioning (i.e.
Sanctioned Strength – Vacant posts).
(3) Doing Criminal work only (Column 4): the Courts exclusive meant for criminal work and
are not doing any civil work.
(4) Doing civil work only (Column 5): the Courts exclusively meant for civil work and are
not doing any criminal work.
(5) Number of Courts doing both Civil and Criminal work (Column 6): The Courts having
both civil and criminal work.
(6) Approximate time (in days) devoted by the courts doing both civil and criminal work
(Column 7) (On Criminal work): Time devoted on criminal work by the courts (shown in
column 6) doing both civil and criminal work.
(7) Approximate time (in days) devoted by the courts doing both civil and criminal work
(Column 8) (On Civil work): time devoted on civil work by the courts (shown in column
6) doing both civil and criminal work.
(8) Number of working days during the half year (Column 9): Working days means, the
actual days for which the courts remained open during the half year.
There are two types of courts namely: (1) Vacational Courts (2) Non-Vacational Courts.
(1) Working days for Vacational Courts: Days for which Vacational Courts remained
open should be in between 110-120 days. (The courts in a month considered to be
open only for 25 days and as such there should be 25x6=150 days during a half
year. Excluding vacation of 30 days, 120 days are left for Vacational Courts.
In case the working days are more than 120 days/less than 110 days, the
position may be indicated through a footnote.
(2) Non-Vacational Courts: Days for which non-vacational courts remained open
during a half year should be in between 130-140 days (The courts in a month
considered to be open for 25 days and as such there should be 25x6=150 days
during a half year. Excluding 10 holidays approximately, the working days might
be 140 days or less.
(9) In column 10 the following may be included:
(i) Time devoted on recording of statements, participation in identification parades,
attending to superior courts to give evidences in cases where the statements are
recorded; administrative functions such as inspections, participation in
Conferences to discuss ways and means of improving the disposals; (+) plus
period of leave availed by the Judges.
(ii) Information relating to other work may be shown in respect of all courts (shown
in columns 4, 5 and 6).

C.L. No. 30 dated 19th May, 1989

 Uniformity in the number of working days (Column no. 9) be maintained in all the
Subordinate Courts. As such the number of working days (approximately) for the half years
ending 30.6.1988 and 31.12.1988 have been calculated and are being sent herewith for preparing
the half yearly statement no. 1.
(i) For Non-Vacational Courts - 140 days (approximately) for the Half Year Ending 30.6.1988
(ii) For Vacational Courts - 115 days (approximately) for the half year ending 30.6.1988
(iii) For Non-Vacational and - 131 days (approximately) for the half year ending 31.12.1988
Vacational Courts
It also invites attention to Chapter XI of Subsidiary Rules, and rule 143 of Financial
Handbook Volume II at page 256 where it has been mentioned that except the Courts of Civil
Judges and Munsifs all other Courts are Non-Vacational Courts.
C.L. No. 22/Admn. (E) dated 21st April, 1989
The District Judge should give top priority to furnishing the information with regard to
Parliament questions and Half Yearly Statements.
(iv) Annual statements
(a) Preparation
G.L. No. 2/G-1 dated 19th January, 1940
The following directions are to be carefully observed by all subordinate courts in the
preparation of the annual civil returns:
Form nos. 85, 87, 93, 94 and 95
1. Unpaid tribunals. 2. Paid sub-divisional tribunals. 3. Small Cause Courts. 4.District Courts
other than Chief Courts of districts. 5.Chief Courts of district
1. (a) In column 1 of these forms the name the office of each judicial officer falling
under each of the abovementioned five heads noted in blocs should be shown under the
proper head. If, for example, a judicial officer has worked as a Civil Judge and has also
exercised the powers of a Judge, Small Cause Court at the time, his name and work as a
Civil Judge should be shown under the head “(4) District Courts other than Chief Courts
of districts” while his name and work as a Judge, Small Cause Court should be shown
under the head “(3) Small Cause Courts.”
(b) The total of each head should be shown under that head and a grand total under all
the heads should be shown at the end.
2. A skeleton form is appended below for facility of guidance on the above two points.
3. The number of cases shown as pending at the close of the year in Form no. 85 (i.e. the
total of column 28 of the said form) should agree with the total in form no. 86.
4. In submitting returns to the Court only up-to-date forms should be used. The practice of
pasting blank paper on the forms should be avoided. If necessary more than one form
may be utilized.
(Form referred to at para 2 ante)
1. Unpaid tribunals (Honorary Munsifs)
C.L.No. 2/6 dated 5th January, 1949
Sri …….. Honorary Munsifs ………. Bench of Honorary Munsifs …………… Total.
Paid Sub-divisional tribunals (Munsifs)
Sri ……… Munsifs ………………… from …………… to ………..
Sri …….... Additional Munsif …………………
From …………………………to ……………………………..
Total.
2. Small Cause Courts
Judge, Small Cause Court, exercising powers up to Rs. 1,000.
Sri ………. from …….to ….. Judge, Small Cause Court exercising powers up to Rs. 500.
Sri ….….. from …….. to … Judge, Small Cause Court exercising powers up to Rs. 250.
Sri ……………………… from …………………to ………………………
3. District Courts other than Chief Courts of districts
(Civil Judges)
Sri …………… Civil Judge ………………… from …………… to ………
Sri …………… Additional Civil Judge …………from ………..to ……… Total……….
4. Chief Courts of district (District Judges)
Sri …………. District Judge …………… from ……….to ……………
Sri ………. Additional District Judge ……….from…….. to …………. Total
5. Grand Total
C.L. No. 76 dated 11th December, 1963
While submitting the annual civil returns of the judgeship in Form no. 85 (showing the
general result of civil suits in the courts of original jurisdiction in respect of suits pending for
more than a year shown in Column nos. 31 and 32) the District Judges will see that the sttement
should, inter alia, contain the additional detailed information on the following points as well:
(1) Suits in which service of summonses on parties does not take place or parties die
and substitution proceedings have to be taken.
(2) Suits which are remanded for fresh hearing by appellate or revisional courts.
(3) Pending suits which are stayed, under orders of superior Courts, and
(4) Suits which are stayed due to special legislation like the Consolidation of
Holdings Act.
C.L. No. 2/IXg-1 dated 4th January, 1969
While submitting the annual Civil and Criminal statements to the Court, the following
further information should also be incorporated in the relevant statement.
(1) The actual periods for which each temporary court functioned during the year.
(2) The number of cases pending instituted and disposed of, under Encumbered
Estates Act and the Uttar Pradesh Agriculturists Relief Act, separately.
(b) Submission of statement with annual return
G.L. No. 47/41-78 dated 30th December, 1942
District Judges should submit with the annual statements another statement in the
following form showing the work done by judicial officers during the year.
Statement showing the work done by the judicial officer of the judgeship in U.P. during the
year …… year 19 year 19

Statement showing disposal of old and intricate cases

C.L. No. 66/VIIh-13 dated 12th May, 1952
In order to induce disposal of old cases, District Judges should require all presiding
officers in their judgeships to submit to them in April every year a statement in the form
appended to the letter noted in the bloc and pass such orders thereon as they may consider
prop
Name of the Appeals regular Total no. of cases pending over a Criminal work
er.
S.C.C. suits decided excluding transfers

judicial excluding year at the end of the year in which done

officer transfers delay is within the control of the
Original suits decided after full trial

together with officer

periods
A list
during which of all

cases decided by Munsifs

cases

Session trials or Criminal

they worked

Execution applications
in different held
Civil Judge‟s Appeals

capacities up
Revenue Apopeals
Munsif‟s Appeals

on
Original suits

acco

Revisions

Remarks*
unt

Appeals
of
cases
1 2 3 4 5 6 7 8 9 1 11 1
pendi
0 2
ng in
the High Court should be submitted to the Court at the same time with full references and
particulars of the cases pending in the Court to enable steps to be taken to expedite their disposal.
The list should indicate whether the cases in subordinate courts are stayed by orders of this Court
or are being delayed merely because the record has been sent for by this Court.
G.L. No. 1631 dated 22nd April, 1913
District Judges should submit with the annual civil returns of their judgeship a statement
showing the period during which each officer worked, in all cases where the work was done by
more than one officer during the year.
G.L. No. 15 dated 16th December, 1909
District Judges should not allow annual statements to be dispatched without satisfying
themselves that correct figures have been entered. The High Court looks to District and Sessions
Judges and District Magistrates to see that these instructions are fully carried out.

*
This column is to show the nature of any case, which is complicated, and the time it is likely to take. It should
also, in such cases, give the section or sections of charge and number of prosecution and defence witnesses.
C.L. No. 8 dated 6th February, 1962 read with
C.L.No. 13/VIIIa-90 dated 2nd February, 1961 and
C.L. No. 40/Xg-1 dated 26th August, 1967
The annual statements should be submitted to the Court by the prescribed date viz.,
February 15, each year according to Rules 419 and 420 Chapter XV of the General Rules (Civil)
1957.
C.L. No. 14/VIIIb-130 dated 2nd February, 1961
Inviting the attention of the District Judges to the provisions of rule 419 of Chapter XV,
General Rules (Civil) 1957, Volume I, they are required to submit correct statements positively
on or before the 15th day of February at the latest each year so that publication of the Report on
the Administration of Justice may not be unnecessarily delayed.
2. CRIMINAL RETURNS AND STATEMENTS
(i) Monthly statements
(a) In form no. 39
G.L. No. 20 dated 30th March, 1948
The following particulars should invariably be mentioned in the remarks column of the
session‟s statement in respect of each pending sessions trials –
(1) All the dates fixed for the hearing of the case.
(2) If the case has been heard in part, it should be so stated and the reasons for not
continuing its hearing from day to day and for its adjournment should also be shown.
(3) Where long dates are fixed in adjourned cases, the remarks column should contain
reasons therefore against such cases.
G.L. No. 67/VIIIa-14 dated 18th October, 1948 as amended by
C.L. No. 105/VIIIa-14 dated 16th October, 1951 and
C.L. No. 108/VIIIa-14 dated 23rd October, 1951 read with
C.L. No. 78/7-T (A-St.)-6-51 dated 25th July, 1951 and
C.L. No. 63/VIIIa-14 dated 7th June, 1972
The following instructions are issued for careful compliance while preparing monthly
statements of sessions trials concluded or pending in the courts of sessions:
(1) In Form no. 39 prescribed under rule 172, Chapter XVIII of the General Rules
(Criminal), 1957 (Now 1977 vide notification no. 504/vb-13 dated 5.11.83. (HCJ
Part IX, no. 64), additional information should invariably be furnished on the
points indicated below.
(2) The decided and pending sessions trials should be divided into three groups:
(a) Decided,
(b) Transferred (to other courts), and
(c) Pending; and
(d) Their particulars given separately on the same sessions statements. Cases
transferred shall thus be shown in the above return.
 (3) The first column of the form should contain the original number of sessions trials
and they should be arranged serially.
(4) Column no. 2 should ordinarily contain the name of the first accused and the
number of the rest.
(5) Column no. 8 should give the result of trial of all the accused individually or in
groups as may be necessary. The section or sections under which the accused are
convicted should also be mentioned in this column.
(6) Column nos. 9 and 10 should contain the number of witnesses for prosecution and
defence already examined in the case in red ink and also the number of witnesses
for prosecution and defence likely to be examined in the case on future dates in
blue ink.
(7) Column no. 11 should contain the number of days actually occupied in the trial,
with dates of hearing. For example, if the case was taken up on five dates but no
work was done on one day and half day‟s work on another day, the number of
days occupied would be only 3-1/2. The entry shall be made as follows:
March 15, 1948 (1); March 16, 1948 (1); March 17, 1948 (1); March 18, 1948 (0)
and March 19, 1948 (1/2); total 3-1/2 days work.
(8) All the future dates fixed for trial should be noted in the remarks column. If
record has not been received or if a date has not been fixed, it should be so noted
in this column.
(9) The remarks column should contain inter alia:
(a) in case of adjournments, work done on the previous date and reasons of
adjournment and reasons for fixing long dates if that be the case as
required above (Court‟s General letter no. 20, dated March 30, 1948);
(b) explanation in brief of Committing Magistrate for not sending the record
after commitment within the prescribed period. (The explanation need not
be repeated in subsequent monthly returns);
(c) the date and substance of the last report received from the mental hospital
in cases stayed under section 466* (Now Section 330 of Cr.P.C. 1973),
Criminal Procedure Code and a very brief summary of proceedings taken
and the date of last action taken in cases in which the accused is
absconding.
(10) Full particulars of the cases of the High Court on account of which proceedings in
sessions tirals are held up in the courts of session, i.e., the number, year and the
nature of proceeding pending in the Court or the number of the Court‟s letter, as
the case may be, due to which the cases are held up in the courts of session,
should invariably be indicated in the remarks column of the statement against
cases so stayed.

* Now Section 330 of Cr.P.C. 1973

 (11) The result should be tabulated in the following form at the bottom of the
statement:
(i) Pending at the end of the last month …………
(ii) Number of cases committed …………………
(iii) Number of cases received by transfer or otherwise …….
(iv) Number of cases decided ……………………………
(v) Number of cases transferred to other courts ……….
(vi) Pending at the end of the month …………………..
Fixed in the month of …… No ………. Date …… fixed …….. Record not
yet received …….
(12) The certificate of the presiding officer that the statement contains full and correct
list of all cases disposed of during the month, as well as those pending at the close
of the month as required under Chapter XVIII, rule 172 of General Rules
(Criminal), 1957* (Now 1977 vide notification no. 504/Vb-13 dated 5.11.83)
should be appended to the statement, in token of his having checked and verified
the statement.
(13) Copies of judgments in all cases decided during the month bound together with an
index should be dispatched before the prescribed date to the Registrar of the High
Court at Allahabad, or to the Joint Registrar** of the Lucknow Bench at Lucknow
depending upon where an appeal would lie against such decisions.
C.L. No. 73/VIIIa-14 dated 12th May, 1971
The directions contained in G.L. No. 67/VIIIa-14, dated October 18, 1948, should be
strictly followed and Form no. 39 should be correctly filled in the number of the accused, the
number of witnesses for prosecution and defence already examined, the number of days actually
occupied, all the future dates fixed for trial, etc, must clearly be mentioned.
(b) In Form no. 36
C.L. No. 125/IVh-50 dated 10th December, 1952
Figures of cases under section 6 (1) of the Criminal Law (Amendment) Act, 1952 should
also be given separately in Form no. 36 prescribed under rule 172, Chapter XVIII, G.R.
(criminal), 1957*.
C.L. No. 2 dated 7th January, 1964
Out of the figures of Sessions Trials pending at the end of the month shown in Column
no. 7 those triable by an Assistant Sessions Judge are to be shown separately in the remarks
column.
C.L.No. 18 dated 20th February, 1968
Monthly statements of pending criminal cases of the Courts of Chief Judicial Magistrates,
Judicial Officers+ and Munsif magistrates should be prepared and submitted to the Court in the

*
Now 1977 vide notification no. 504/vb-13, dated 5.11.83
**
Now Additional Registrar.
* Now 1977 vide Notification No. 504/vb-13 dated 5.11.1983
 first week of the following month with particulars duly filled in the form prescribed under the
C.L.
C.L. No. 117 dated 11th September, 1975 read with
C.L. No. 156 dated 23rd December, 1975
Consolidated monthly information of the judgeship and magistracy regarding institution
and disposal of criminal cases should be furnished to the Court regularly by the 10th day of
following month in the following forms for onward transmission to the Department of Justice,
Government of India, New Delhi:-
PROFORMA 1
CRIMINAL CASES
Sessions Court – Name of the Judgeship………….
Total no. of Nature of Total no. of cases Total no. of Total Total no. of Total no. of cases
courts cases pending at the cases instituted cases which remained
functioned beginning of the during the disposed of pending at the end
during the quarter quarter during the of the quarter
quarter of quarter
1 2 3 4 5 6 7
Original (Sessions Trials)
Appeals
Revisions
NOTE: (1) Total figures of the judgeship should be furnished and not court-wise.
(2) The figures should be properly checked before submission. The opening balance
must be maintained with closing balance of the previous quarter.
(3) Internal transfer of cases should not be treated as disposed of cases and they
should not be shown in column no. 6.
PROFORMA II
CRIMINAL CASES
Subordinate Courts – Names of the Judgeship …………..
Total no. of Nature Total no. of cases Total no. of Total no. of Total no. of Total no. of cases
courts of pending at the cases instituted cases brought cases disposed remained pending
functioned cases beginning of the during the to trial during of during the at the end of the
during the quarter quarter the quarter quarter quarter
quarter
1 2 3 4 5 6 7
Police challan cases
Complaint cases
NOTE:(1) Total figures of the judgeship should be furnished and not court-wise.
(2) Top priority should be given to this work and the statements mentioned above
should be sent separately and not stitched along with other monthly or quarterly
statements sent to the Court.
C.L. No. 50/VIIc-8 dated 16th April, 1975
District Judges should instruct all Magistrates and Judges to send a monthly progress
report about probation cases under section 360 Cr.P.C., in the prescribed form as given below.

+
Now Judicial magistrates
The report should be scrutinized by the District Judges concerned to see that the aforesaid
provisions of law have been complied with.
Statement showing details of first offenders whose cases were tried during the month of –
1. Serial no.
2. Name of the offender with parentage, religion, caste (if any) and address.
3. Age.
4. Case no.
5. Police Station.
6. Offences with crime, section and Act.
7. Date of decision.
8. Summary of order passed.
9. Let off on ……. Under section 360 of Cr.P.C. or placed under the supervision of
the Probation Officer under First Offenders Probation Act and if not state reasons.
C.L. No. 15 Admn. (E) dated 4th March, 1982
All the presiding officers shall prepare monthly statements relating to the fines imposed
and realized, of their respective courts and submit the same to the District Judge latest by the
second day of the following month without waiting for the clearance from the Treasury. The
statements thus received from the presiding officers should be compiled in the office of the
District Judge who, in turn, will prepare quarterly statements of the fines imposed and realized in
the Sessions and Magisterial Courts separately and submit the same to the Court latest by the
seventh day of the following month of each quarter.
C.L. No. 4/Admn. (B) dated 18th March, 1971
Munsif Magistrates should submit criminal return/statements to the Sessions Judge
through the Chief Judicial Magistrate.
(ii) Quarterly statements
C.L. No. 45 dated 15th April, 1976
The District Judges are required to send quarterly report to the Court, regarding
institution and disposal of cases in sessions and subordinate Courts, in the revised proformas.

CRIMINAL CASES PROFORMA –1

Sessions Court – NAME OF THE JUDGESHIP ………………………

Total Number of Courts Nature Total Total Total Total Total
functioned during the of number of number of number of number of
quarter of cases cases cases cases cases which
pending at instituted disposed of remained
the during the during the pending at
beginning quarter quarter the end of
of the the quarter
quarter
1 2 3 4 5 6 7
Doing Doing both
criminal Civil and
work Criminal
only and work
number approximate
of days time devoted
devoted to criminal
work
Original
(Sessions Trials)
Appeals
Revisions
Other Criminal Cases
NOTE:
1. Total figures of the Judgeships should be furnished and not courtwise.
2. The figure should be properly checked before submission. The opening balance must be maintain with
closing balance of the previous quarter.
3. Internal transfer of cases should not be treated as disposal of cases and they should not be shown in
Column No. 6.
 PROFORMA – II

STATEMENT SHOWING THE NUMBER OF CRIMINAL CASES INSTITUTED,

DISPOSED OF, PENDING AND THE RESULT OF TRIAL IN MAGISTERIAL
COURTS IN THE STATE/UNION TERRITORY OF …….... DURING THE QUARTER
ENDING ……….

No. of Cases pending at the beginning Cases instituted No. of Police challan cases disposed of during quarter by
Courts of quarter during quarter
Doing Doing both Police Comp- Police Comp- Final Compo- Com- Un- Con- Total
criminal civil and challan laint challan laint form or unding mitted contest- tested of
work criminal cases cases cases cases final or with- to ed trial trial col.
only work and report drawal Sessions (7+
and approx- received Court 8+
number imate time and 9+
of devoted to accepted 10+
days criminal 11)
devoted work

1 2 3 4 5 6 7 8 9 10 11 12

No. of complaint cases disposed of during quarter by Pending at the end of the quarter Remarks
Dis- Ab- Commit Un- Con- Total Police Challan Complaint cases
missal sence tal to cont- tested (13+14+
of com- Sessions ested trial 15+16 For want Pending Total Pending Pend Total
plaint, Courts trial and 17) of final other- (19 on -ing (22
with- report/ wise +20) account other +23)
drawal final form of -wise
or com- or enquiries
pound- charge- under
ing sheet section
202
Cr.P.C.

13 14 15 16 17 18 19 20 21 22 23 24 25

(iii) Of stayed criminal cases

C.L. No. 75/VIIIa-1 dated 6th September, 1956
A list of cases pending in the High Court on account of which proceedings have been
held up in criminal courts should also be submitted along with the quarterly returns to the High
Court by Sessions Judges in accordance with the directions contained in G.L. No. 9/167-4 of
1931 and C.L. No. 79/VIIIb-74, dated August 18, 1953.
(iv) Half yearly statements
C.L. No. 8 dated 23rd January, 1970
Total number of sessions‟ cases disposed of by the Sessions Judges should be furnished
to the Court after every six months i.e., at the end of September and March, alongwith the
statement of criminal work.
(v) Annual criminal statements
(a) In Form No. 35
C.L. No. 62 dated 11th November, 1954
While preparing the annual statement in Form no. 35, General Rules (Criminal), 1957
(Now 1977 vide notification no. 504/Vb-13 dated 5.11.83) showing general result of the trials in
original criminal courts, the figures relating to cases under the Criminal Law Amendment Act,
1952 should be shown separately below the figures of cases under the Indian Penal Code and
other laws.
(b) In Form no. 20
C.L. No. 19/Xg-1 dated 21st February, 1957
The figures relating to each of the three categories, namely, persons who died, escaped or
were transferred to another district required to be entered in Column 11 of the annual statement
in Form no. 20 of G.R. (Criminal), 1957 (Now 1977 vide notification no. 504/Vb-13 dated
5.11.83), showing the general result of criminal trials in the tribunals of various classes, should
be given separately and not collectively.
G.L. No. 15 dated 16th December, 1909
District and Sessions Judges and Magistrates should not allow the statements to be
dispatched without satisfying themselves that correct figures have been entered. The Court looks
to District Judges and District Magistrates to see that these instructions are fully carried out.
C.L. No. 41/Admn. (B) dated 3rd April, 1975
Statement of Criminal cases pending trial should be sent to the Court after ensuring its
correctness with the figures submitted by the Superintendent of Police.
3. GENERAL DIRECTIONS
(i) Monthly report of pending civil and criminal cases
C.L. No. 68/T(b) dated 12th August, 1968
District Judges should invariably submit monthly report about pendency of civil and
criminal cases in their judgeships so as to reach the Court by the 7 th of the succeeding month,
which is possible only when they dispatch the same from their office by the 3rd of that month.
C.L. No. 26 dated 1st March, 1976
As required by rule 172 of General Rules (Criminal) and rule 415 of General Rules
(Civil) monthly statements of pending cases in Form nos. 36 and 146 of Criminal and Civil cases
should be sent to the Court by the 7th of the following month. Directions contained in the Courts
letter referred to above should be strictly followed.

(ii) Preparation of statement of pending cases

G.L. No. 69/viiib-236 dated 18th October, 1948
Cases pending for more than six months or a year are prima facie of a duration exceeding
three months and consequently should be included in the lower time groups.
C.L. No. 66 dated 21st October, 1964
As such cases, pending for more than one year should be included in the two groups of
more than six months and three months duration and cases pending for more than six months in
those pending for more than three months.
(iii) Submission of statements on due dates
C.L. No. 13/VIIIa-90 dated 2nd February, 1961 read with
C.L. No. 9 dated 6th February, 1962 and
C.L. No. 40/Xg-1 dated 26th August, 1967 and
C.L. No. 7/Xg-1 dated 21st January, 1970
Annual civil and criminal statements as provided under rules 177 and 178 of General
Rules (Criminal) and rule 419 of General rules (Civil) should be submitted to the Court
positively by the February 15, next after the close of the year and in no case later than the
February 15, each year so that the publication of the Report on the Administration of Justice may
not be delayed unnecessarily. Failure to do so will be viewed with great concern. The statements
should be prepared correctly in the prescribed forms.
C.L. No. 75/Xg-1 dated 13th December, 1967
The officers concerned should take up and finish the work of compilation positively by
January 31, each year. If necessary they should not be allowed winter holidays and asked to do
compilation work during the holidays. The submission of correct annual civil and criminal
statements by the prescribed date is the personal responsibility of the District Judges and the
Additional District Judges not at headquarters.
C.L. No. 362/Xg-1 dated 1st March, 1977
It invites attention to the aforesaid circulars and to rule 178 of the General Rules
(Criminal) and rule 419 of the General Rules (Civil) regarding submission of annual civil and
criminal statements to the High Court.
The annual statements should be sent to the Court invariably by the 15th February every
year.
C.L. No. 2/Ten-E-5/Admn. ‘Ga’ dated 10th November, 1976
Annual returns and periodical statements should be submitted in Hindi (Devanagri).
C.L.No. 1/VIII-g-47/AD (E) dated 1st April, 1978
All the District Judges are requested to pay a personal attention to see that all statements
are submitted on the due dates. If for any reason any particular statement is not furnished, they
should immediately apprise the Court of the reason. In case any statement is submitted with
delay, it should be accompanied with an explanation for the delay.
C.L. No. 158/71 dated 22nd December, 1971
 The court feels that not only the disposal of an officer according to standard prescribed
but also the nature of the cases decided by him during a particular year should be looked into for
purposes of annual remarks. It is, therefore, necessary that a statement showing the total number
of various types of cases decided by the officer during the year be also submitted to the Court.
The statement should show the number of sessions trials, criminal appeals, criminal revisions,
regular suits, civil appeals, miscellaneous appeals, civil revisions, etc. In case of criminal
revisions and civil revisions the number of revisions dismissed summarily should also be
indicated. The statement containing these particulars may be sent along with the quarterly
statement of outturn for the last quarter of the year ending March 31.
4. BUDGET ESTIMATES, STATEMENTS AND RETURNS
(i) Submission of budget estimates
C.L. No. 6/X-B-2 (New Demands) dated 22nd January, 1968
Budget estimates and list of new demands are to be submitted to the Court invariably by
the first week of August every year after thorough examination and fully justifying the demand
item-wise. The new proposal of demands should not be submitted direct to the Government.
C.L. No. 69/Budget-Xb-2 dated 12th October, 1984
The preparation of annual budget, including supplementary budgets is an important
matter. It is necessary that budget estimates are prepared and sent to the Court well in time for
consideration, so as to enable the court to submit the consolidated budget to the Government
within the prescribed date.
In case proper budget estimates are not received from the District Judges in time, correct
position cannot be ascertained and proper demands cannot be made to Government. These
results in, inadequate budget provision by the Government. In these circumstances it becomes
difficult for the Court to allot funds demanded by the District Judges.
District Judges should ensure that the budget estimates are realistic and correct leaving
only small margins relatable to unexpected exigencies.
The importance of maintenance of correct accounts and proper and timely compliance of
the requirements of the Budget Manual should be impressed upon the officer-in charge and
officials entrusted with the work and strict control over the same should be kept by the District
Judge, so that the budget estimates prepared and submitted by him are fairly realistic.
G.L. No. 19/73-59 (2) dated 7th July, 1941 read with
G.O. No. A-1365/X-301 (a) dated 14th May, 1941
The Government has, with effect from the April 1, 1942, transferred to the High Court,
the duty of controlling the expenditure under the heads “Civil and Sessions Courts”, “Courts of
Small Causes‟ and Water tax on residential buildings” subordinate to the head “27-
Administration of Justice-Works-Maintenance and Repairs”, in accordance with paragraph 90-
95 of the Budget Manual. The budget provision for the heads mentioned above, will, with effect
from the financial year 1942-43, also be placed at the disposal of the High Court for distribution
to subordinate courts.
Abstract from G.O.
 District Judges should forward the budget estimates under the heads in question so as to
reach the court by the August 7, each year.

G.L. No. 7/CC dated 24th January, 1947

While submitting their budget estimates District Judges should see that separate figures
are given under “Works Maintenance and Repairs” (a) for Civil and Sessions Courts and (b) for
Small Cause Courts.

C.L. No. 49/Xb-2 dated 31st August, 1964

The budget estimates should be submitted in the usual budget form in accordance with
the Government Nyaya (Ka-1) Endorsement no. 4236 (ii) VII-A-1, dated April 2, 1964.

C.L. No. 38/CC dated 1st June, 1966

District Judges should invariably forward latest by the 7th day of October the budget
estimates for annual repairs, taxes, maintenance of electric installation, etc. to the Court
mentioning clearly and separately the amounts required for each of the aforesaid items. In this
connection it is also added that the amounts to be demanded for annual repairs should, as far as
possible, be based on the measurement book or Public Works Department schedule of rates.

C.L. No. 56/Xb-6 dated 28th May, 1968

Directions contained in G.Ls. and C.Ls. noted below should be strictly followed and it
should be ensured that demands are placed with the Court at the earliest and savings invariably
reported latest by the second day of March every year to facilitate allotment of funds in time and
appropriation of unutilized amounts for some urgent work elsewhere or ultimate surrender of
savings to the Government before the 25th day of March as required under paragraph 141 of the
U.P. Budget Manual:
1. C.L. no. 105, dated November 22, 1957
2. C.L. no. 11-73-41, dated March 22, 1939
3. C.L. no. 68/U, dated November 17, 1955
4. G.L. no. 19/73-59 (2), dated July 7, 1941 read with G.O. no. A-1365/X-301 (a),
dated May 14, 1941
5. C.L. no. 2/Xb-6, dated February 23, 1967

C.L. No. 147/Xb-2 (Budget) dated 29th November, 1971

Budget estimates should invariably be submitted to the Court in time so as to reach the
Court by the 7th of August each year and demands relating to new items of expenditures e.g.
purchase of furniture, typewriters, in addition to the existing stock should not be included in the
budget estimates and should invariably be submitted to the Court separately through the
“Schedule of New Demands” giving full facts and figures in justification of the demands.
NOTE: Please see Chapter III for instructions regarding budget estimates for court
compound and buildings etc.
(ii) Savings and expenditure to be reported to Court

C.L. No. 3 dated 6th January, 1949

District Judges should report annually the savings out of the allotments for maintenance
and repairs, maintenance of court compound and any other grant, which may be placed at their
disposal by this Court during the year. This information should reach the Court every year by 2 nd
March, or latest by 15th March, in exceptional cases.

C.L. No. 52/Xb-6 dated 13th July, 1965 read with

C.L. No. 11/Xb-9 dated 18th January, 1952

As provided in paragraph 141 of the U.P. Budget Manual (Fourth Edition) the District
Judges should surrender the savings to the Court as soon as they are known and in any case by
March 2.

C.L. No. 74/Xb-9 dated 30th October, 1950

As prescribed in paragraph 98 of the Uttar Pradesh Budget Manual (3rd Edition) it is

incumbent on the office of the High Court to send to the Accountant General each month a
statement showing totals of expenditure under each primary unit of grant of which the Court is
the controlling authority. District Judges should, therefore, submit statements of expenditure of
the grants allotted by the Court in the form appended hereto, before the 3rd of each month instead
of sending it once at the close of financial year as directed in the Court‟s circular letter no. 3 of
1949. Each allotment should be shown in the statement whether or not any expenditure has been
incurred against it.
District Judges should take immediate steps, when funds are allotted for a particular
work-other than annual repairs to have the work completed as early as possible and savings, if
any, reported immediately to the Court.
Name Courts‟ Amount Expenditure for the month of Balance Remarks
of allotment allotted available
grant order with Name of Number and date Amount in the
date treasury of voucher grant

NOTE:Such as „Temporary establishment‟, „Court Compound‟, Contingencies‟ other than that

for temporary courts, „Petty and Electrical Works‟, „Maintenance and repairs‟, „Annual
repairs on buildings‟. „Annual repairs on Small Cause Courts buildings‟, „Water-tax on
residential buildings‟.

C.L. No. 61/Xb-91 dated 28th June, 1968

Monthly statements of expenditure in respect of the allotments made from the head “21-
Administration of Justice – H. Works – (1) Original Works (2) Repairs (3) Other Charges”
should be submitted regularly in the proforma given below before the 3rd day of each month.
Head of account to which a charge is debitable should invariably be mentioned in the voucher
sent to the A.G. through the treasury and also in the statement of expenditure.
Name of Number Amount Head of Name of Expenditure for the month of
grant and date allotted Account Treasury
(purpose) of Courts to which
Allotment the charge Number Amount Balance Remarks
order is and date available
debitable of voucher

1 2 3 4 5 6 7 8 9

21-Administration of Justice –H-Works-

1. Original works
2. Repairs
3. Other charges
NOTE: (1) In column 4 strike out which is not applicable.
(2) In column 6 mention the voucher number and date as mentioned in
the voucher submitted to the Accountant General, U.P. through
treasury.
(3) Separate statements be sent in respect of the expenditures
desirable to the head “21 – Administration of Justice –
District and Sessions Court and E - Court of Small Causes.”
C.L. No. 37/Xb-2 dated 1st June, 1966

All the savings anticipated under the various items should be surrendered to the Court
invariably and the demand for additional grants, if any, under other items may be made to the
Court separately.

C.L. No. 3/Xb-6 dated 23rd February, 1967

District Judges should see that in respect of all surrenders made to the Court after March
2, every year, reasons for the delay with respect to each such item of surrender are reported to
the Court in the prescribed proforma either along with the proposal for surrender of savings itself
or immediately thereafter by the third week of March each year.
PROFORMA
Statement showing the Class in which savings were surrendered to
Government after the prescribed date

Serial Grant no. and Name of item Number and date Amount Reasons why savings
No. Major and under which of letters in which surrendered should not be
Minor head surrender surrender was reasonably foreseen
made made and surrendered by the
prescribed date
1 2 3 4 5 6
C.L. No. 128/Xb-6 dated 28th November, 1970
All savings must be reported to the Court as soon as they are known and should reach the
Court latest by the 1st of February. Non-reporting of the savings by the scheduled date or late
surrender of savings is a grave financial irregularity. Under the provisions of paragraph 141 of
the U.P. Budget Manual (IV Edition) and instructions issued by the Court, officers making
belated surrenders will be held responsible for the resultant financial irregularity. Works for
which money has been allotted should as far as possible be completed within a month from the
date of allotment order and a fortnightly progress report be sent to the Court. Where the work
cannot be completed within the stipulated time, reasons and justification should be furnished.
Non-utilization of allotted funds or their lapse to Government will be treated as administrative
inefficiency. As soon as the allotment order is received an acknowledgement maybe sent to the
Court. If the progress report is not received by the Court within a month, the money allotted will
be presumed as savings. Report regarding belated surrenders should be submitted in the
proforma prescribed by C.L., dated February 23, 1967 (given at preceding page).
C.L. No. 14/Xb-1 dated 9th February, 1970
For submission of monthly statements of expenditure the directions contained in C.L.
nos. 61/Xb-9, dated June 28, 1968 and 34/31 s(i)-63 dated May 9, 1963 should be strictly
followed. Expenses incurred on rent are chargeable to the head “Contingencies” only when
buildings are acquired on rent for short periods. Such expenses are otherwise debitable to the
head “H-Works-Repairs”-Special attention should be paid for debiting expenditures to proper
heads and sub-heads and the savings must be reported to the Court immediately after it is known.
C.L. No. 102/Xb-6 (Budget) dated 16th September, 1972
In compliance with Court‟s direction all final savings should invariably be surrendered to
the Court so as to reach the Court by 7th February each year positively.
C.L. No. 1/Xb-9 dated 3rd January, 1973
Strict compliance of directions contained in C.L. no. 61/Xb-9, dated June 28, 1968 and
14/Xb-9, dated February 9, 1970 for debiting the expenditure to proper heads and sub-heads
should be made. The statements of expenditure (both monthly and consolidated) in respect of the
allotment made by the Court from the head “21-Administration of Justice-G-Works” should
invariably be submitted by the 3rd day of each month in the prescribed proforma.
C.L. No. 101/Xb-6 (Budget) dated 16th September, 1972
Under G.O. no. B-1-3985/X-12-1971 (A), dated September 30, 1971, preliminary
statement of anticipated excess and savings is to be submitted by the Nyaya (High Court)
Anubhag to the Vitta Vibhag latest by 25th November each year. Utmost care should, therefore,
be taken in the preparation of such statement because any error may result in loss and
inconvenience to Government and also avoidable excess expenditure. The statement should,
therefore, be carefully prepared and sent to the Court latest by 15th November.
C.L. No. 73/Xb-9 dated 30th November, 1963
In the monthly reports about expenditure sent to A.G. and the Court the head from which
the allotment is actually made should be shown correctly.
(iii) Application for additional grant
C.L. No. 51/Xb-2 dated 7th July, 1965 read with
G.O. No. (i)/VII-610 (51)/62 dated 24th June, 1963
Applications for additional grants should in no case be submitted earlier than November
and should invariably be accompanied by a statement in the prescribed form, showing the
position of excess/savings under the various heads and the detailed reasons therefore.
(iv) Full description of works
C.L. No. 51 dated 23rd May, 1957
Full description of the work and particulars of the grants to which the expenditure is
debitable and which is specified in every allotment order issued by the Court should be given in
each bill sent to the treasury.
(v) Grants for purchase of books and furniture
C.L. No. 37/IXg-8 dated 26th May, 1955
A list of books and furniture required for each court along with their prices should be
submitted to the Court by the District Judges every year by 15th of May positively.
This list should contain only such items as are of urgent nature and cannot be met from
the provision made in the budget for the current financial year.
C.L. No. 29 dated 2nd May, 1964
Requirement for Bastas are also to be included in the estimate for furniture. As the funds
at the disposal of the Court are meager only minimum demand for essential articles is to be
included in the budget estimates.

C.L. No. 74/IXg-8 dated 13th May, 1971

During the period of shortage of furniture attempt should be made to make complete
pieces of furniture out of the defective or damaged ones.
(vi) Estimate for house building advance

C.E. No. 79/X6-28 dated 18th September, 1968

According to G.O. no. B-25629/ten-184/64, dated February 28, 1967, para 3 District
Judge should ensure that the estimate of amount needed for house building advance is sent to
Finance (Budget) Department direct.
(vii) Budget Estimate of Local Purchase of Stationery

G.L. No. 4270/budget-II dated November 21, 1991

Budget estimate of Local Purchase of Stationery

I am directed to invite your attention to the G.O. No. 1750/VII-Nayaya-2-86-G/91; dated
27.4.91 addressed to all heads of department and to say that the Government has authorized all
the heads of department to purchase the stationery locally. Only few items will be supplied by
the Government Press directly every year.
 I am also to request you to send your annual demand of stationery with number of Courts
for the year 1992-93 and onwards according to the monetary allotment of your judgeship as fixed
by the Government press alongwith requirement of articles of stationery itemwise with lowest
market price, to the Court within 15 days from the date of the receipt of the letter.
The matter may please be treated as most urgent.
(viii)

C.E. No. 41/VIIIe-15/Admn.(F) dated April 5, 1990

5. STATEMENTS OF EXPENDITURES, ACCOUNTS

(i) Expenses
(a) Exhibition of losses in Government accounts and appropriation accounts

G.L. No. 6/46-146 dated 16th November, 1934

The annual statement relating to the extra-statutory remissions of revenue and

abandonment of claims to revenue sanctioned during each financial year concerning District
Judges‟ courts should always be submitted to the Court before the 30th April each year. The
statement should include the figures for small causes courts also. In case there are no remissions
of revenue or abandonment of claims during any year „nil‟ statement for that year should be sent.

C.L. No. 64/Xb-2 (E-S) dated 27th April, 1974

For explaining the reasons for excesses and savings shown by the Accountant General in
the Appropriation Accounts it is necessary to ascertain if there were variations between the
number of courts for which provision was made in the budget estimates and the number of courts
which actually functioned during the year and the amounts for which provisions was made in the
budget estimates and the amount of actual expenditure during that year, a statement in the form
prescribed under this C.L. should be sent to the Court after the close of each financial year.
(b) Expenditure over temporary and additional District and Sessions Courts.

C.L. No. 42-B/50 dated 29th July, 1950

Under the Constitution of India no expenditure can be incurred unless and until a
provision for it has been made in the budget and sanctioned through an Appropriation Act. It is,
therefore, necessary that a strict watch should be kept over the progress of expenditure made
over temporary courts of Additional District and Sessions Judges.
 In order to enable the Court to control the expenditure and take necessary action at the
proper time it is necessary that District Judge should intimate to the Court at the end of each
month in the form given below, the expenditure incurred over temporary courts of Additional
District and Sessions Judges in his judgeship. The columns of the form are based on the budget
grant, and the exact expenditure under each head should be given separately and accurately
under the head.
This statement should be sent by the 7th of the month following the month to which it
relates.
Statement showing the expenditure incurred over the temporary Court of Additional District
and Sessions Judge for the month of ……….. 19 …….

Name of Pay of the Pay of the Allowances and Honoraria Contingencies Total
the Presiding Establishment
temporary Officer
court with
the name House Dearness Other
of its Rent Allowance Allowance
Presiding
Officer

Grand Total
(c) Expenditure over temporary and additional civil courts

C.L. No. 82/15-A dated 6th August, 1951

To enable the Court to control the expenditure incurred over the staff, contingencies, etc.
of the additional courts of Civil Judges and Munsifs, the District Judges should submit a
statement in the form appended below by the 7th of the month following that to which it relates:
Statement showing the expenditure incurred over the temporary Courts of Civil Judges/Munsifs
for the month of ………. 19 ………….
Name of the Pay of establishment with ALLOWANCES Contingencies.
temporary Court details of staff
Dearness C.C.
Allowances
Grand Total

(d) Quarterly statement of payments made by disbursing officers

C.L. No. 53/IXa-16 dated 31st May, 1957

Each disbursing officer should forward to the Assistant Director, Collation Branch,
Poonamalee, High Court, Madras, quarterly statements of payment of Rs.250/- and above made
by them to the contractors and other non-officials with full addresses of the payees, dates of
payments etc. in the proforma sent with the C.L. noted in the bloc.
(e) Proper maintenance, preparation and submission of the accounts of expenditure
pertaining to courts

G.L. No. 746/Budget B-2 dated February 24, 1990

Proper maintenance, preparation and submission of the accounts of expenditure

pertaining to court below under the Head 2104-Admn. Of Justice of each month positively
by the 5th of the succeeding month to the High Court
With reference to Court‟s Circular Letter issued from time to time on the subject noted
above, I am directed to invite your attention to the provisions contained in the Budget Manual
and to say that the statement of expenditure of each month relating to your Judgeship must be
sent by the Fifty of the succeeding month positively. The Statement should be clear, correct and
accurate and complete and should include all the sub-heads i.e. District Judge, Civil Judge,
Munsif, P.S. charges, R.R. & copying making charges, Judge Family Court, Judge Anti-
corruption, Criminal Courts, Railways Magistrates, J.S.C.C. Each and every item of the sub-
heads be mentioned separately.
I am further to say that quarterly statements of expenditure of each three months i.e.
April to June, July to September, October to December and January to March be also sent to the
Court regularly. In each statement whether monthly or quarterly, the items under District Judges
Sub-Head i.e. “O.E.”, “T.E.”, “Maintenance of Motor Vehicles and Petroleum Charges”,
“Original Works”, “Repairs”, “Improvement of Court Compound” and “Rent Rates and Taxes”
should be, at any Cost, be omitted.
 I am further to say that any lapse in this regard with be the personal responsibility of the
District Judge/Officers Incharge, Nazarat.
(ii) Accounts
C.L. No. 47/Xb-2 dated 16th April, 1976
In order to maintain correct accounts, it is necessary that the District Judges should
invariably report the figures of expenditure to the Treasuries and take care to debit the
expenditure under the correct heads strictly in conformity with those specified in the allotment
orders. A chart showing the different heads under which the expenditure has to be booked and
reported to the Court is enclosed herewith. Separate statements are to be sent in respect of
expenditure pertaining to the Courts of District Judges and Additional District Judges under the
head “District and Sessions Judges” subordinate to the main head “214-Administration of
Justice. Non-plan-B-Civil and Sessions Court”. Similarly expenditure pertaining to Civil Judges
and Additional Civil Judges and Munsifs and Additional Munsifs has to be shown in the
respective statements of „Civil Judges‟ and „Munsifs‟. There will be separate statements for
Judge Small Causes, process-serving staff, record room and copy-making charges.
Separate statements will also have to be sent to the High Court in regard to the
expenditure on criminal courts, viz., those of Chief Judicial Magistrates, Judicial Magistrates,
Honorary Magistrates and Railway Magistrates.
The Court may be moved in all such matters together with estimates etc., duly verified by
the competent (P.W.D.) authorities for obtaining necessary sanction of the Court.
APPENDIX ‘A’
Statement of expenditure incurred in the month of ………. 19 ……… relating to the judgeship
………….
Head and items Treasury Challan Amount Remarks

Voucher Number Date

214 – Administration of Justice – Non- Plan

B. Civil and Sessions Courts –
District & Sessions Judges
1. Pay
2. Wages of Servants
3. Dearness Allowance
4. Travelling Expenses
5. Other Allowances
6. Office Expenses
7. Expenses on Telephone
8. Other Charges –Diet to Witnesses
---------------------------------------
TOTAL
----------------------------------------
(b) Civil Judges
1. Pay
2. Wages of Servants
3. Dearness Allowance
4. Travelling Expenses
 5. Other Allowances
6. Office Expenses
7. Expenses on Telephone
------------------------------------
TOTAL
----------------------------------------
(d) Munsifs
1. Pay
2. Wages of Servants
3. Dearness Allowance
4. Travelling Expenses
5. Other Allowances
6. Office Expenses
7. Expenses on Telephone
………………………………………..
TOTAL
……………………………………….
Process serving charges (Judicial)
1. pay
2. Dearness Allowance
3. Travelling Expenses
4. Other Allowances
5. Office Expenses
……………………………………….
TOTAL
……………………………………….
(g) Record Room and Copy Making Charges
1. Pay Dearness Allowance
2. Dearness Allowance
3. Travelling Expenses
4. Other Allowances
5. Office Expenses
………………………………………..
TOTAL
………………………………………..
DISTRICT JUDGE
(c) Anti-corruption Judge
1. Pay
2. Dearness Allowance
3. Travelling Expenses
4 Other Allowances
5. Office Expenses
………………………………………..
TOTAL
……………………………………….
JUDGE, ANTI-CORRUPTION, LUCKNOW
APPENDIX ‘B’
Statement of expenditure incurred in the month of ….19… relating to the judgeship …
Head and Items Treasury Challan Amount Remarks
 Voucher Date
Number
214 – Administration of Justice – Non-Plan
C. Judges Small Cause Courts.
1. Pay
2. Dearness Allowance
3. Travelling Expenses
4. Other Allowances
5. Office Expenses
…………………………………
TOTAL
…………………………………
DISTRICT JUDGE
APPENDIX ‘C’
Statement of expenditure incurred in the month of ……….. 19 …………..
relating to the judgeship …………………..
Head and Items Treasury Challan Amount Remarks
Voucher Date
Number

214 – Administration of Justice – Non-Plan

B. Civil and Sessions Courts
(a) District & Sessions Judges
8. Original works
9. Repairs
(a) Annual
(b) Special
(c) Quadriennial
(d) Improvement of Court Compound
10. Rent, Rates and Taxes
11. Other Charges
(Agra, Faizabad and Kanpur)
…………………………………………….
TOTAL
……………………………………………
C. Judges Small Causes Courts
6. Rent, Rates and Taxes
……………………………………………
TOTAL
……………………………………………
DISTRICT JUDGE

APPENDIX ‘D’
Statement of expenditure incurred in the month of ……….. 19 …………..
relating to the judgeship …………………..
Head and Treasury Challan Amount Remarks
Items Voucher Number Date
289 – Special and Backward Areas, Hill Areas,
(d). Other Expenses
10. Administration of Justice -
8. Original works
9. Repairs
(a) Annual Repairs
(b) Special Repairs
(c) Quadriennial Repairs
(d) Improvement of Court Compound
10. Rent, Rates and Taxes
11. Other Charges
…………………………………………….
TOTAL
……………………………………………
DISTRICT JUDGE

APPENDIX ‘E’
Statement of expenditure incurred in the month of …. 19 …relating to the court of …
Head and Treasury Challan Amount Remarks
Items Voucher Number Date
214 – Administration of Justice – Non-Plan
D. Criminal Courts
I. Permanent Establishment
1. Pay
2. Dearness Allowance
3. Travelling Expenses
4. Other Allowances
5. Office Expenses
6. Other Charges-Diet to witnesses
………………………………………….
TOTAL
…………………………………………
II. Courts of Honorary Magistrates
1. Pay
2. Dearness Allowance
3. Other Allowances
4. Office Expenses
………………………………………….
TOTAL
…………………………………………
III. Railway Magistrate Establishment
1. Pay
2. Dearness Allowance
3. Travelling Expenses
4. Other Allowances
5. Office Expenses
………………………………………….
TOTAL
……………………………………………
Grand Total of Criminal Courts
……………………………………………
DISTRICT JUDGE

APPENDIX ‘F’
Statement of expenditure incurred in the month of ….. 19 ..relating to the court of …..
Head and Items Treasury Challan Amount Remarks
Voucher Date
Number
299 – Special and Backward Areas -
Hill Areas (d) Other Expenses
(10) Administration of Justice
Civil Court
1. Pay
2. Wages
3. Dearness Allowance
4. traveling Expenses
5. Other Allowances
6. Office Expenses
7. Expenses on Telephone
(11) Payment for Professional and Special Services
(12) Other Expenses – Diet for Witnesses
………………………………………….
TOTAL
….…………………………………………
DISTRICT JUDGE
APPENDIX ‘G’
Statement of expenditure incurred in the month of ….. 19 ..relating to the court of …
Head and Items Treasury Challan Amount Remarks
Voucher Date
Number
299 – Special and Backward Areas,
Hill Areas (d) Other Expenses
(10) Administration of Justice-Criminal Court
1. Pay
2. Wages
3. Dearness Allowance
 4. Travelling Expenses
5. Other Allowances
6. Office Expenses
7. Expenses on Telephone
(11) Payment for Professional and Special Services
(12) Other Expenses – Diet for Witnesses
………………………………….
TOTAL
…………………………………
DISTRICT JUDGE
*
NOTE
The various heads and sub-heads mentioned in the aforesaid circular letters have been
changed by Government Order No. B1-165/10-118/82 dated 1.2.1987 and the heads and sub-
heads etc. have been numbered as follows. This mode of indication has been made operative
with effective from 1.4.1987. Illustrative examples are given at the foot of the list. A list of
standard items of expenditure is also appended indicating their new heads.

*
By Ed.
VI

VI
C.l. No. 116/Xb-2/Budget dated 5th July, 1977

Since the courier system has been introduced, accounts knowing man maybe sent to the
Court who, after handing over the dak in the Court, may go to the office of the Accountant
General, U.P. with complete and verified accounts (from treasury accounts) and verify the
figures of expenditure of the whole judgeship and income from court compound with those
booked in that office. After removing all the differences between the accounts (of Distt. Judge‟s
Office and that of A.G.‟s Office) hand over the verified figures to the office of the Court. The
office of the Court will then compile the figures of all the judgeships and verify the same with
those booked in the office of the Accountant General, U.P. The District Judges who send the dak
under courier system to Lucknow Bench may send the accounts knowing assistant to the office
of the Accountant General, U.P., Allahabad with the direction that he should verify the figures in
question with those booked in that office and after verification hand over the same to the office
of the Court.

C.L. No. 118/Xb-2/B-II dated 21st October, 1978

The statement may be sent to the court through the dealing assistant so that mistakes, if
any, may be told to him and he may be able to remove the differences in the account and
mistakes may not occur again.

C.L. No. 110/Xb-2 (Budget) dated 25th September, 1979

The accounts in respect of the 24 courts of Additional Sessions Judges and 84 courts of
Munsifs Magistrates in the State to be established w.e.f. October 1, 1979, on the
recommendation of the VII Finance Commission report should be maintained separately.
The progressive figures of expenditure of the said courts with voucher number and date
may also be sent to the Court regularly by 5th of each month.

C.L. No. 64/Xb-2/Budget-II dated 11th June, 1980

Statement showing figures of expenditure under each sub-head should be submitted to the
Court positively by 5th of each month.

C.L. No. 78/Budget/Xb-2 dated 10th December, 1981

In order to avoid the chances of wrong classification and to minimize the difficulties in
verification and reconciliation of accounts it is necessary that each and every voucher should
bear separate seal with correct head OR sub-head viz., District Judge, Civil Judge, Munsif,
Process Serving Charges, Record Room and Copy Making Charges, Criminal Courts, Honorary
and Special Criminal Courts, Railway Magistrates, Judge Small Causes Courts and Judge Anti-
Corruption, Higher Criminal Courts and Lower Criminal Courts created on the recommendation
of the VII Finance Commission, so that correct booking under proper heads of Account may be
made in accounts and records maintained in the office of A.G., U.P., Allahabad.
 The statements of expenditure should be submitted to the Court in the prescribed
proforma positively by the 5th of each month, duly prepared in accordance with the above
directions.

C.L. No. 27/Budget/Xb-2, dated 27th April, 1983

It is very essential that each and every voucher should bear separate seal with correct
heads or sub-heads of account viz. “District Judge”, OR District and Sessions Judge-VII Finance
Commission”, “Munsif” OR “Munsif-VII Finance Commission”.
The account in respect of the “District and Sessions Judge VII Finance Commission” and
“Munsif Magistrate-VII Finance commission” should invariably be maintained separately and
properly.
In future the statements of expenditure should be submitted to the Court in the prescribed
proforma by the 5th of each month positively so that there may not be delay in the work of
reconciliation of figures of expenditure with those booked in the office of the A.G., U.P.
6. MISCELLANEOUS STATEMENTS AND RETURNS
(i) Annual stock returns and statements

C.L. No. 35/IXg-46 dated 9th April, 1951

Stock registers of furniture should be properly kept in all districts, showing court wise,
the number of articles of each kind in hand at the beginning of the year, the number of articles
purchased during the year, the number of articles condemned during the year and the number
remaining in hand with a brief note as to the condition and location of each article.
It is essential that the stock is carefully checked every year. A report about such checking
should be communicated to the Court by April 15, each year.
In this connection, reference is invited to the rules relating to the maintenance of stock
books of government property forwarded to all District Judges under G.O. no. 3128/XVIII-340-
30, dated Novermber 24, 1934.

C.L. No. 31 dated 2nd May, 1962

A separate number for each article of furniture should be given in the stock book
maintained in the judgeship. For example, if there are 238 chairs they should bear 238 different
numbers and similar should be the case with all other articles of furniture. This procedure
facilitates checking because it is easy to note in the stock book the serial number of the particular
article which are allotted to a particular Court-room or to the residence of a particular officer.
The expenses involved in numbering the articles of furniture are to be met from the
contingent grant.

C.L. No. 25 dated 11th April, 1962

In order to facilitate verification of the furniture and other government property supplied
to one particular room or office, a separate page should be allotted to each room or office in the
distribution list maintained under rule 8 of paragraph 801 of the M.G.Os. and on that page all
kinds of furniture and other government property supplied to that room or office should be
entered.

C.L. No. 92/Main L dated 8th September, 1969

Statement of local purchase of stationery, in duplicate should be submitted to the Court

latest by April 15, each year as required under the amended para 67 (5) of the Printing and
Stationery Manual.
(ii) Employment returns and statements
(a) To the Adviser and director of Statistics

C.L. No. 5100/Xf dated 9th May, 1950 as modified by

C.L. No. 65/Xf-35 dated 14th October, 1950

District Judges should send direct to the Economic Adviser and Director of Statistics,
Uttar Pradesh, Sarojini Naidu Marg, Lucknow, information regarding the number of persons
employed under them (including themselves) on the last working day of March and September.
The number of persons employed should be classified in the pay groups as indicated below. For
this purpose the pay should be taken as actual pay including special pay and personal pay, if any,
but excluding allowances. Persons on leave as well as those working in leave vacancies should
be included but a person who worked for a part of the month but was not employed on the last
day of the month should not be included. Part time government servants working on the last day
of the month should be included. Statements should be sent regularly in the form given below so
as to reach the Economic Adviser and Director of Statistics by the 15th of April and the 15th of
October respectively every year.
Any difficulty or doubt in the matter may be referred to the Economic Adviser and
Director of Statistics, Uttar Pradesh, Lucknow.
NUMBER OF PERSONS EMPLOYED IN THE OFFICE OF ...ON...19...

Group No. Pay groups (Pay includes special pay and personal Number of persons
pay but excludes all allowances) employed
(i) Below Rs. 50 per month
(ii) Rs. 50 or above but below Rs. 100 per month.
(iii) Rs. 100 or above but below Rs. 200 per month.
(iv) Rs. 200 or above but below Rs. 300 per month.
(v) Rs. 300 or above but below Rs. 400 per month.
(vi) Rs. 400 or above but below Rs. 500 per month.
(vii) Rs. 500 or above but below Rs. 750 per month.
(viii) Rs. 750 or above but below Rs. 1000 per month.
(ix) Rs. 1000 or above.
[Note: The pay groups have since been changed to the onces given below]
(i) Below Rs. 201 per month.
(ii) Rs. 201 and above but below Rs. 251 per month.
 (iii) Rs. 251 and above but below Rs. 301 per month.
(iv) Rs. 301 and above but below Rs. 401 per month.
(v) Rs. 401 and above but below Rs. 501 per month.
(vi) Rs. 501 and above but below Rs. 701 per month.
(vii) Rs. 701 and above but below Rs. 901 per month.
(viii) Rs. 901 and above but below Rs. 1001 per month.
(ix) Rs. 1001 and above but below Rs. 1201 per month.
(x) Rs. 1201 and above but below Rs. 1601 per month.
(xi) Rs. 1601 and above but below Rs. 1801 per month.
(xii) Rs. 1801 and above but below Rs. 2001 per month.
(xiii) Rs. 2001 and above but below Rs. 2251 per month.
(xiv) Rs. 2251 and above but below Rs. 2501 per month.
(xv) Rs. 2501 and above but below Rs. 2751 per month.
(xvi) Rs. 2751 and above but below Rs. 3001 per month.
(xvii) Rs. 3001 and above but below Rs. 3501 per month.
(xviii) Rs. 3501 and above but below Rs. 4001 per month.
(xix) Rs. 4001 and above but below Rs. 5001 per month.
(xx) Rs. 5001 and above.
------------------------------------------------------------
TOTAL
-------------------------------------------
(b) To High Court

C.L. No. 79 dated 15th September, 1956

District Judges should submit to the Court by the first week of August each year the
particulars in the following form about each member of the staff that may be working in their
judgeship with the Courts of Additional Civil Judges or Additional Munsifs created either under
the Greevan scheme or as a result of increase in the Provincial Judicial cadre. If there is no such
court in the judgeship, a blank statement should be submitted.
FORM
Name of Name of Date of Rate of Rate of pay to which the official
Court post appointment of pay would be entitled in the next
present occupant financial year

C.L. No. 45 dated 19th September, 1967

Annual statements of establishment should be sent strictly in accordance with G.O. no.
AI/5641/X-15 (7)-62, dated February 24, 1965 in the prescribed form.
(c) To Government
C.L. No. 51/Ve-94/Admn. (D) dated 24th July, 1987
 Whenever any informations or statements are sought for by the Government or the
Commissioner, Scheduled Castes and Scheduled Tribes the same should be sent to the
Government direct under intimation to the Court.
C.L. No. 84/Admn. (E) dated 20th December, 1982

It invites attention to Government letter no. 7451/VII-SC-82, dated November 25, 1982,
which requests all the District Judges to submit monthly statements of monitoring cell meetings
to the Government latest by the 10th of every succeeding month positively.
(iii) Annual statement regarding loss of documents
C.L. No. 114 dated 21st December, 1957
In order to have full information of the comparative position regarding loss of papers
from the record of cases in subordinate courts prevailing in respective judgeships, the Court has
decided that District Judges should submit a statement showing the loss of papers and files
during the preceding year and the action taken thereon by 15th January each year in the following
proforma:
Particulars of the case Details of loss Remarks

(iv) Report regarding inspection of courts

C.L. No. 30/H dated 6th April, 1956
While submitting their annual statements District Judges should report to the Court
whether all the courts in their judgeship and all the branches of their offices have been inspected
in that year. If not, reasons for the omission should be given.
(v) Submission of quarterly statement to vigilance commission
C.L. No. 18 dated 5th March, 1965

Attention of District Judges is invited to Government‟s C.L. (Secret) No. 4939/VIII-A-II-

591/64, dated November 13, 1964 and they are directed to send the statements in the proforma
prescribed by the vigilance commission direct to the Commission every quarter under intimation
to the Court.