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Tender 1.4.2025

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0% found this document useful (0 votes)
42 views11 pages

Tender 1.4.2025

Uploaded by

yadhukts
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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STORES/SHELL/ICF

TENDER DOCUMENT
Tender No: 02242096 Closing Date/Time: 01/04/2025 14:15

PCMM acting for and on behalf of The President of India invites E-Tenders against Tender No 02242096
Closing Date/Time 01/04/2025 14:15 Hrs. Bidders will be able to submit their original/revised bids upto closing
date and time only. Manual offers are not allowed against this tender, and any such manual offer received shall
be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal


Contract type Goods Contract Category Expenditure
Tender No 02242096 Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference
No Not Applicable
Required Date Time
Tendering Section P2
Inspection Agency TPI Agency Publishing Date / Time 06/03/2025 12:24
Item Category General Bidding to be Done on IREPS
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 01/04/2025 14:15
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 932230.00

Tender Title Frame Work and Back Pieces

2. ITEM DETAILS

S.No. PL Code Item Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) Type NonStock For Eval Agency Agency Allowed Rate
GST(Y/N)
1 33552095 Goods (Y) Stock --- Yes TPI Agency INR
Description :One Coach set of Frame Work and Back Pieces to LSCN/BW2 (753) Coaches to Drg Nos. 1
) Frame work to Drg No 75314007, Alt 'Nil' - 1 No. 75314014, Alt 'Nil' - 1 No. Items in Col I in the Drgs a
bove to be supplied as loose. 2) Back pieces for ACP interior to Drg Nos 75314009, Alt 'Nil'- 1 No. and 7
5314010, Alt 'Nil'- 1 No. To be supplied in Coach Set. Special Condition : PACKING DRAWING AS PER ICF
/J&T/SK-1865 Alt 'a' [ Warranty Period: 30 Months after the date of delivery ]
[Quantity Tolerance (+/-): 5 %age , Item Category : Normal , Total PO value variation
Permitted: Max 8 lacs ] ]
Consignee Shell Depot/ICF,Chennai, ICF Tamil Nadu 181.00 Set
Inspection
Stage Inspection Not Required
Details

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

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STORES/SHELL/ICF
TENDER DOCUMENT
Tender No: 02242096 Closing Date/Time: 01/04/2025 14:15

For all items Completion : On or before 31-DEC-26 80 Sets, to be


supplied after
01.04.2025 but
before 31.12.2025 at
the rate of 9 sets per
month approximately
and Balance after
01.04.2026 but
before 31.12.2026 at
the rate of 12 sets
per month
approximately.

Payment Terms

S.No Description
Payment Terms
1 As per Clause 16.0 of Section -II of ICF Bid Document.

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central
Governments in respect of the items stipulated in the contract (and not the raw materials thereof),
within the original delivery period stipulated in the contract, or last unconditionally extended delivery
period shall be to Railways' account. Only such variation shall be admissible which takes place after the
tender opening date. No claim on account of statutory variation in respect of existing tax/duty will be
accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his
quoted rate. No claim on account of statutory variation shall be admissible on account of miss
classification by the supplier/ contractor.

Option Clause

S.No Description
1 Purchaser shall be entitled to increase the ordered quantity by 30 percent anytime during the currency
of the contract such that the contractor has reasonable time/ notice for executing such increase. The
increase in quantity with respect to the tender quantity can be done even at the time of ordering and
the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The
purchaser shall be entitled to exercise plus 30 percent option in one or more than one instalment as
long as the total variation in quantity does not exceed the limit of 30 percent of ordered quantity. For
detail please refer Clause 17.0 of Section-II of ICF Bid Document.

Standard Governing Conditions

S.No Description
1 Unless modified, applicable as detailed in this tender document and in ICF Bid Document, special
conditions/annexures attached with the tender document (if any), and conditions mentioned in
technical specification/STR/Drawings uploaded along with this tender. For contracts, IRS conditions of
contract wherever specifically not modified in the above said documents shall apply.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Template Condition Confirmation Remarks Documents


Applicability Required Allowed Uploading

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STORES/SHELL/ICF
TENDER DOCUMENT
Tender No: 02242096 Closing Date/Time: 01/04/2025 14:15

1 a) Bulk Order:- "Approved Vendors in Normal Applicable to Yes Yes Allowed


RCF Vendor Directory for Set of side all bidders (Mandatory)
wall assembly, Lavatory side wall and
roof for LHB Coaches".

(OR)

Bulk procurement will be made from


the firms who have supplied the
tendered item OR similar item (Similar
means Stainless Steel Side wall/ SS
Body Shell items/ SS Partition
frames/SS Frame work for any build of
coach) individually OR as components
of kits/ assemblies, to ICF/RCF/MCF.

1. to the extent of 20% of the tendered


quantity against a single regular
purchase order during the last three
previous financial years and the
current financial year upto the date of
opening of tender or minimum 50
coach sets in past, whichever is higher.

(OR)

2. to the extent of 35% of the tendered


quantity against multiple purchase
orders (all types of orders) during the
last three previous financial years and
the current financial year upto the date
of opening of tender or minimum 50
coach sets in past, whichever is higher.

Document to be submitted for


compliance of EC- Firm has to submit
summary statement of past supply
performance of same/ similar items
(Similar means Stainless Steel Side
wall/ SS Body Shell items/ SS Partition
frames/ SS Frame work for any build of
coach) duly indicating PO details, item
description, quantity supplied and date
of supply duly enclosing the proof of
supply to ICF/RCF/MCF in the form of
PO copies along with inspection
certificate/R-notes. The responsibility
to upload proof of supply rests solely
and entirely with the tenderer.
However, purchaser reserves the right
to utilize the record of supplies made
to ICF, if readily available.

Page 3 of 11 Run Date/Time: 06/03/2025 12:24:52


STORES/SHELL/ICF
TENDER DOCUMENT
Tender No: 02242096 Closing Date/Time: 01/04/2025 14:15

2 b) Developmental order: - Normal Applicable to Yes Yes Allowed


"Developmental Vendors in RCF Vendor all bidders (Mandatory)
Directory for Set of Side Wall Assembly,
Lavatory Side Wall and Roof for LHB
Coaches".

(OR)

Other sources {Past suppliers of same/


similar items (Similar means Stainless
Steel Side wall/ SS Body Shell items/ SS
Partition frames/ SS Frame work for
any build of coach) who are not eligible
for Bulk order and new / untried
sources} can be considered for
placement developmental order for the
quantity up to 20% of the NPQ.

1. Past suppliers who are not eligible


for Bulk order can be considered for
placement of developmental order
provided they should submit along with
their offer, PO copies along with
receipt notes/ inspection certificate/
work completion certificate of same or
similar item (Similar means Stainless
Steel Side wall/ SS Body Shell items/ SS
Partition frames/ SS Frame work for
any build of coach) to
ICF/RCF/MCF/Zonal Railways. The
responsibility to upload proof of supply
rests solely and entirely with the
tenderer. However, purchaser reserves
the right to utilize the record of
supplies made to ICF, if readily
available.

2. New /untried sources can be


considered for Limited Quantity
Developmental orders provided they
should submit along with their offer
details of available M&P along with
statement of clause wise compliance of
STR: ICF/MD/SPEC-313 Issue Status:01
Rev.00 dated 27.02.2017. Such
tenderers are to note that non
submission of such documents shall be
taken as their not having capacity/
capability of manufacturing tendered
item, and their offer is liable to be
rejected and no back reference in this
regard will be made.
3 As per Public procurement (Preference Normal Applicable to Yes Yes Allowed
to Make in India) order 2017, as all bidders (Optional)
amended, tendered item is to be
procured from Class-I Local Suppliers
only and the vendors who do not
qualify to be Class-I Local Suppliers
should not quote in the tender as their
offers shall not be considered for any
ordering.

5. COMPLIANCE CONDITIONS

Check List

S.No. Description Template Condition Confirmation Remarks Documents


Applicability Required Allowed Uploading

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STORES/SHELL/ICF
TENDER DOCUMENT
Tender No: 02242096 Closing Date/Time: 01/04/2025 14:15

1 In case of indigenous bidders, whether Normal Applicable to No No Not Allowed


you are Large scale Industry or all bidders
consortia of MSEs formed by NSIC, if
yes, have you indicated quantum of
sub contracts given to Micro and Small
Enterprises (in percent of order value)?
2 Have you gone through the Eligibility Normal Applicable to No No Not Allowed
Criteria and submitted all the all bidders
documents mentioned therein?
3 Have you submitted the EMD or Normal Applicable to No No Not Allowed
claimed exemption duly uploading all bidders
documentary evidence in support of
your claim along with Bid securing
declaration as per clause 6.1 of
section-I of Instructions to Tenderers of
ICF Bid Document.
4 Have you confirmed for compliance of Normal Applicable to No No Not Allowed
Public Procurement orders of all bidders
Department of Expenditure regarding
countries sharing land border with
India?
5 Have you furnished the statement of Normal Applicable to No No Not Allowed
Equipment & Quality Control? all bidders
6 Have you furnished tender specific Normal Applicable to No No Not Allowed
letter of authority (if manufacturer has all bidders
not quoted directly) to bid on behalf of
manufacturer as per Annexure-II of ICF
bid document.
7 Have you kept your offer valid for the Normal Applicable to No No Not Allowed
validity period as mentioned in NIT all bidders
header?
8 Have you submitted the details of Normal Applicable to No No Not Allowed
location(s) at which local value all bidders
addition is made/proposed?
9 Have you submitted self-declaration Normal Applicable to No No Not Allowed
with respect to non-debarment under all bidders
any provisions of DPIIT rules?
10 Have you submitted translated copy Normal Applicable to No No Not Allowed
into English, for all documents in all bidders
language other than English and all
such documents should be signed by
the authorised translator and notarized
in India?
11 Have you submitted declaration for Normal Applicable to No No Not Allowed
passing on the input tax credit as per all bidders
para 2.8 and 2.9 of section-II of ICF Bid
Document.
12 Have you submitted authenticated Normal Applicable to No No Not Allowed
copy of the document authorizing the all bidders
signatory to submit offer and commit
on behalf of tenderers?
13 New/Untried sources, have you Normal Applicable to No No Not Allowed
submitted clause wise compliance to all bidders
STR?

Commercial-Compliance

S.No. Description Template Condition Confirmation Remarks Documents


Applicability Required Allowed Uploading
1 Public Procurement (Preference to Normal Applicable to Yes Yes Allowed
Make in India) policy is applicable as all bidders (Optional)
per Clause 16 of Section-I of ICF Bid
Document. The procurement shall be
done in accordance with the extant
instruction of DPIIT (Department of
Promotion of Industry and Internal
Trade) for Make in India policy.

Page 5 of 11 Run Date/Time: 06/03/2025 12:24:52


STORES/SHELL/ICF
TENDER DOCUMENT
Tender No: 02242096 Closing Date/Time: 01/04/2025 14:15

2 Firms are advised to submit the offer Normal Applicable to Yes Yes Not Allowed
from their IREPS ID which is listed in all bidders
the vendor directory of RDSO/ICF/RCF
and other vendor approving agencies
for the tendered item.
3 EARNEST MONEY DEPOSIT (EMD): - Normal Applicable to Yes Yes Allowed
all bidders (Optional)
(i) Regarding EMD, please refer to
clause 6.1 of section I Instructions to
tenderer of ICF Bid Document attached
to the tender. Tenderers seeking
exemption from payment of EMD must
upload the requisite documentary
evidence in support of their claim for
exemption from payment of EMD along
with the offer.

ii) Traders/ Distributors/ Sole Agent/


Works Contract are not exempted from
payment of EMD as they are excluded
from the purview of the MSE Policy.

iii) In reference to condition No.6.1 (vi)


of section I of ICF Bid Document, the
exemption of EMD is applicable only to
the vendors having current and valid
registration with PCMM of any Zonal
Railways/ Production Units for any of
these trade groups 0034, 0035, 0036,
3119, 3365, 3369, 3114, 3109. Firm
should submit valid Registration
Certificate for proof.

(iv) Approved/ Developmental vendors


of RCF for Set of side wall assembly,
Lavatory side wall and roof for LHB
Coaches shall also be eligible for
EMD/SD exemption for all categories of
orders.

Page 6 of 11 Run Date/Time: 06/03/2025 12:24:52


STORES/SHELL/ICF
TENDER DOCUMENT
Tender No: 02242096 Closing Date/Time: 01/04/2025 14:15

4 (i) In case of MSE firm willing to claim Normal Applicable to Yes Yes Allowed
the benefits under Public Procurement all bidders (Optional)
Policy (Preference to MSE) order 2012,
the firm should upload with their offer,
the proof of their being MSE registered
with the agency mentioned in clause
13.1 of section-I of ICF Bid document,
failing which such offers will not be
liable for consideration of benefits
detailed in para 13.3 of section-I of ICF
Bid document.

(ii) As per Gazette notification no.


S.O.4926(E) dated 18.10.2022
amending notification no.S.O.2119(E)
dated 26.06.2020 circulated vide
Railway Board letter no.
2020/RS(G)/363/1 dated 03.11.2022
regarding re-classification of
enterprises and Udyam registration, "In
case of an upward change in terms of
plant and machinery or equipment or
turnover or both, and consequent re-
classification, an enterprise shall
continue to avail of all non-tax benefits
of the category it was in before the re-
classification, for a period of three
years from the date of such upward
change." In such cases, the tenderer
claiming such benefits shall submit
necessary documentary evidence
along with offer.

(iii) Tenderers shall upload Udyam


Registration detail showing that the
enterprise is owned by Scheduled
Castes (SC)/ Scheduled Tribes (ST)/
women entrepreneurs to claim the
benefit under this sub-classification.
5 The bidders should quote the Normal Applicable to Yes Yes Allowed
applicable HSN codes and it is the all bidders (Mandatory)
responsibility of the tenderer to quote
the correct HSN code and upload the
document.
6 Goods & Services Tax (GST): Will be Normal Applicable to Yes No Not Allowed
applicable as per Clause 2.0 and all all bidders
sub clauses of Section-II of ICF Bid
Document.
7 Passing the benefits of ITC: Normal Applicable to Yes No Not Allowed
all bidders
I hereby confirm following:

"We hereby declare that in quoting the


above price, we have taken into
account the full effect of Input Tax
Credit available under GST. We, further
agree to pass on any financial gain/
benefit as may become available in
future in respect of all the input tax
credit on the date of supply by way of
reduction in price and advise the
purchaser accordingly. We also
undertake that we are aware of the
provisions of section 171 of the CGST
Act and consequences thereof if we fail
to comply with the same."

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STORES/SHELL/ICF
TENDER DOCUMENT
Tender No: 02242096 Closing Date/Time: 01/04/2025 14:15

8 It will be presumed that the firms who Normal Applicable to Yes No Not Allowed
have submitted the e-bid have gone all bidders
through and accepted all the terms and
conditions of tender, until and unless
firms specify the deviations from those
conditions and so indicated
specifically, under the headings -
"Technical Deviation Statement" and
"Commercial Deviation Statements".
And if space available is not adequate,
tenderers can upload a Statement of
Deviations and a reference of uploaded
deviation statement shall be given in
"Technical or Commercial Deviation
Statement". If there is any
contradiction between any techno
commercial terms and conditions
quoted in e-offer and documents
attached along with the e-offer, the
terms & conditions quoted in e-offer
will prevail over that of quoted in
attached documents. Tenderers in
their own interest are advised not to
quote any techno commercial terms &
conditions in attached documents.
9 Please submit the details of the Normal Applicable to Yes Yes Allowed
location at which the local value all bidders (Mandatory)
addition is being made.
10 It is certified that the item offered Normal Applicable to Yes Yes Allowed
meets the local content requirement all bidders (Optional)
for "Class-I local supplier".
11 The tenderers shall indicate the details Normal Applicable to Yes Yes Allowed
of their Jurisdictional Assessing Officers all bidders (Optional)
(Designation, address & email id) for
GST.
12 Please enter the percentage of local Normal Applicable to No Yes Allowed
content in the material being offered. all bidders (Optional)
Please enter 0 for fully imported items,
and 100 for fully indigenous items. The
definition and calculation of local
content shall be in accordance with the
Make in India policy as incorporated in
the tender conditions.

General Instructions

S.No. Description Template Condition Confirmation Remarks Documents


Applicability Required Allowed Uploading
1 Standard Force Majeure Clause will be Normal Applicable to No No Not Allowed
applicable. all bidders
2 Material to be supplied at Shell Normal Applicable to No No Not Allowed
Depot/ICF. all bidders

Other Conditions

S.No. Description Template Condition Confirmation Remarks Documents


Applicability Required Allowed Uploading
1 INSPECTION: BY Third-Party Inspection Normal Applicable to No No Not Allowed
(TPI). Please refer attached conditions. all bidders

Special Conditions

S.No. Description Template Condition Confirmation Remarks Documents


Applicability Required Allowed Uploading
1 Security Deposit: Please refer clause Normal Applicable to No No Not Allowed
13.0 of Section-II of ICF Bid Document. all bidders
2 Quantity splitting clause: Applicable as Normal Applicable to No No Not Allowed
per Clause 11.2 section-II of ICF Bid all bidders
Document regarding Splitting criteria.

Page 8 of 11 Run Date/Time: 06/03/2025 12:24:52


STORES/SHELL/ICF
TENDER DOCUMENT
Tender No: 02242096 Closing Date/Time: 01/04/2025 14:15

3 No manual submission of documents is Normal Applicable to No No Not Allowed


permitted. Tenderers shall upload all all bidders
the documents related to financial bid
and techno-commercial bid in IREPS
portal only.
4 Tenders to refer the list of mandatory Normal Applicable to No No Not Allowed
and optional certificates to be all bidders
submitted along with the offer as per
ICF Bid documents.
5 The minimum local content for the Normal Applicable to No No Not Allowed
local supplier of the tendered item to all bidders
be categorised as "Class-I local
supplier" shall be 50 percent.
6 Purchaser reserves the right to change Normal Applicable to No No Not Allowed
the inspection agency or to accept the all bidders
material based on WTC at post
contract stage, in case of extreme
emergencies/urgencies.

Technical-Compliances

S.No. Description Template Condition Confirmation Remarks Documents


Applicability Required Allowed Uploading
1 Tenderer to indicate the address and Normal Applicable to Yes Yes Allowed
place of inspection for TPI. all bidders (Mandatory)
2 Tenderers are advised to go through all Normal Applicable to Yes Yes Allowed
the clauses of this document, ICF Bid all bidders (Optional)
Document and other documents
attached and submit necessary
documents, certificates, attachments,
etc. along with the offer to establish
their credentials in support of their
claim. If required, clarifications will be
sought only on the documents
submitted and no additional
documents shall be entertained post
tender opening.

Undertakings

S.No. Description Template Condition Confirmation Remarks Documents


Applicability Required Allowed Uploading
1 I/We have gone through the all clauses Normal Applicable to No No Not Allowed
of this tender document and other all bidders
documents such as ICF Bid document,
special condition of tenders, check list
and technical specification uploaded
along with this tender. It is understood
that the tenderer submitting their offer
is fully aware of all the clauses of the
above said documents and undertake to
abide by submitting this offer.

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STORES/SHELL/ICF
TENDER DOCUMENT
Tender No: 02242096 Closing Date/Time: 01/04/2025 14:15

2 The eligibility for a bidder from a Normal Applicable to No No Not Allowed


country which shares a land border with all bidders
India to participate in the tender shall
be as per Public Procurement Orders of
Ministry of Finance, Department of
Expenditure. Please refer Clause 9.8
(sub clause 9.8.1 to 9.8.10) Section-I of
ICF Bid Document.

In this regards I certify that:


"I have read the clause regarding
restrictions on procurement from a
bidder of a country which shares a land
border with India: I certify that this
bidder is not from such a country or, if
from such a country, has been
registered with the Competent Authority
(If applicable, evidence of valid
registration by the Competent Authority
shall be attached). I hereby certify that
this bidder fulfills all requirements in
this regard and is eligible to be
considered."

Note:
(1) If no valid registration by the
Competent Authority is enclosed, then it
will be presumed that bidder is not from
such a country.
(2) If a bidder whose bid is accepted is
found to be false, this would be a
ground for immediate termination and
further legal action in accordance with
law.
3 The definition of cartel would be as per Normal Applicable to No No Not Allowed
The Competition Act 2002 (12 of 2003). all bidders
I/We declare that I/We are not a part of
cartel with other vendors and have
offered competitive rates in the tenders.
In the event of my/our offer suspected
to be of collusive bidding and cartel
formation, I/We understand that
purchaser reserves the right to
summarily reject the offer and to ban
my/our firm from dealing with Railway.
In the event of my/our offer confirming
to any aspect of the definition of Cartel,
I/We understand that the purchaser
reserves the right to refer the matter to
the Competition Commission of India
(CCI), which is a statutory body
constituted under this Act, for providing
necessary relief to the purchaser who
represent Central Government
Organization serving the public. In
addition, I/We are aware of the Chapter
VI of the Act, which deals with penalties.
I/We understand that this will be in
addition to other rights and remedies
available to the Railway Administration
under the Contract and the Law of the
land.

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STORES/SHELL/ICF
TENDER DOCUMENT
Tender No: 02242096 Closing Date/Time: 01/04/2025 14:15

4 I/We have carefully gone through the Normal Applicable to No No Not Allowed
IRS conditions of contract (included and all bidders
uploaded along with the bid document)
particularly Para 2500 pertaining to
"Code of Integrity, Misdemeanor and
Penalties". I/We hereby certify that no
other sister concerns or affiliates (such
as having common
partner/director/promoter/owner/holding
company decision control etc.) have
participated in this tender which can
give rise to a conflict of interest or fall
under anti-competitive practices. We
understand that the offers of all such
sister concerns including ours are liable
to be rejected as per relevant provisions
of IRS terms and conditions. I/We, affirm
that we shall abide by the Code of
Integrity in general, with specific
reference to conflict of interest [Para
2502 (e)], anti-competitive practices
[Para 2502(c)] and obligation to
proactive disclosures [Para 2503]. I/We
understand that we are fully responsible
for the above declaration and it shall
not be the Railway's responsibility to
verify the same. I/We are aware that we
shall be liable for all consequences of
violation of Code of Integrity, if
detected, at any stage.

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description


1 5295691.pdf ICF BID DOCUMENT VERSION-11 DATED:28.01.2025
2 5311539.pdf STR NO:ICF/MD/SPEC-313 IS:01 Rev:00
3 5295692.pdf DRAWING AND SPEC
4 4368708.pdf TPI - SPECIAL CONDITIONS FOR INSPECTION

7. RESPONSIVENESS

S.No. Description
Validity of Offer: No deviation from the offer validity period stipulated in the NIT header of this tender
1 document is permitted. For additional conditions please refer Clause 12.0 of Section -I of ICF Bid
Document.

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,
Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by
Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate
provisions of GFR regarding procurement through GeM.

Digitally Signed By

Dy.CMM/P/SHELL ( NIKHIL K G )

Page 11 of 11 Run Date/Time: 06/03/2025 12:24:52

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