INTERNATIONAL TRAVEL & CULTURAL EXCHANGE (ITCE)

Suite 1A, Ardenne House, 11 Ardenne Road, Kgn10

GENERAL GUIDELINES & PROCEDURES (2024 -2025)

All documents contained in this online package along with the registration fee and orientation
$70 USD non-refundable, full Program fee of $1860 USD or deposit fee of $530 USD should be
submitted by deadline November 30th, 2024. The self-placed cost of $1660 USD or deposit of $830
USD becomes due November 30th, 2024 in order to meet the early batch deadline. As of December 1st,
2024 a late fee of $30 USD will be added to the program fee.
st
Dec 1st – Dec 31 ‘ITCE’s Program fee becomes $1890 USD
January 1st –January 31st ‘ITCE’s Program fee becomes $1920 USD (and so on…).This is also applicable
to self-placed (please note that all late fees are non-refundable).
A $30 USD late fee will be applied each month as of December 1st if a student did not register and pay at
least half of their program fee from the initial date of payment.
As of December 1st, 2024, students who fail to pay the registration fee and half or more of their
program fee, will incur a $30 USD fee each month until they have paid half or more of the NEW
program fee for the current month.

The early batch deadline for full payment of the Program fee of $1860 USD, which includes
(SEVIS fee of $35.00 USD, health insurance, administrative costs, certificate of eligibility (DS-2019
form), along with job search fee of $100.00 USD, is Due by November 30th, 2024. If you are providing
your own job, the program fee is $1660 USD and the aforementioned deadline of November 30 th, 2024
will also apply. Failure to pay by the deadline without approval, ‘ITCE’ reserves the right to give your
space to someone else. Full payment is necessary for us to commence processing your certificate of
eligibility (DS-2019 FORM).

If necessary, several Job Fairs will be held between October and March where you will receive a
presentation of the jobs available and an orientation from our partners and/or your employers. You may
be required to pay a job fair fee of $60 USD. Our team will provide you with an honest assessment of the
job you have selected to help with your decision. Changing jobs will attract a $250.00 USD penalty fee.

After the programme fee is received in full, your certificate of eligibility will be prepared. It takes
approximately 6 to 8 weeks to process your certificate of eligibility. Upon its arrival you will be contacted
and informed as to the date of your embassy interview.

If a student cancels or is cancelled for any reason including but not limited to inevitable
circumstances beyond ITCE’s control after picking a job or submitting an independent job offer, 75% of
their program fee will be refunded after all non-refundable fees have been deducted. However, the
cancellation fees will be calculated on the cost of the full program fee and all other charges incurred
and not on the total payment at the time of cancellation. If a participant is refused a visa, the amount to
be refunded is subjected to the sponsor’s refund, considering that all non-refundable fees have been
deducted. If a student wishes to cancel from the program, that student must provide ITCE with a letter
outlining their request to cancel. Students who are assigned to Spirit Cultural Exchange are required to
sign a separate refund policy. No refund will be paid out prior to November 1st 2025.

Embassy interviews will be scheduled in January-May. Please call us within 48 hours after your
interview at the embassy. All tickets must be booked through ‘ ITCE’ and there may be a $30 USD
charge if a credit card is not provided. If the visa was not granted, the DS-2019 form and all other
documents provided by ITCE MUST be returned to ITCE’s office IMMEDIATELY to commence the
processing of your refund. No refund will be issued if the DS-2019 form and its supporting documents are
not returned.

Please note that a $50 USD itinerary security deposit will be required prior to the scheduling of your embassy
appointment. Once your itinerary is submitted at least twenty-one (21) days prior to your departure date, you have
attended the ITCE pre-departure orientation, and you have completed your sponsor’s online orientation, a full
refund of the $50 USD will be made to you. However, if the above requirements are not met, no refund of the $50
USD itinerary security deposit will be given. On the other hand, if the itinerary is submitted outside of the required
twenty-one (21) days prior to your departure date, a $15 USD refund will be applicable. If you are qualified for an
itinerary security deposit refund, it must be redeemed by December 31, 2025. If it not collected by the said date, it
will no longer be redeemable.

If a participant’s original DS start date is changed or the participant decides to travel after their DS start, a written
confirmation from the employer must be provided to ITCE. No itinerary refund is applicable if the participant fails
to provide the confirmation.

On returning to Jamaica, each student must report to the office in person to confirm their return.
Please email pictures and comments for our archives of the program during and after the summer period.

I have read and understood the above guidelines and procedures, and agree to be bounded by the clauses
therein.
 INTERNATIONAL TRAVEL & CULTURAL EXCHANGE (ITCE)
Suite 1A, Ardenne House, 11 Ardenne Road, Kgn10
Tel: (876) 631-9852 Cell:(876) 378-3876
Email social@goitce.com
Website: www.goitce.com

International Travel and Cultural Exchange (ITCE) Elucidation Contract

I hereby understand that ITCE is solely responsible for collecting, reviewing and submitting documents and funds
required by my sponsor, along with coordinating the necessary activities and procedures for the safe arrival to the
specified country and site of activity, which has been assigned to me.

I completely understand that ITCE’s fees and contractual terms are subject to change at any time without notice. I
also comprehend that ITCE fees are highly dependent on the contractual agreement between ITCE and its US
Sponsors, which are also dependent on their US governmental fees.

As a self-placed applicant, I understand that my job may take up to twenty-one (21) days to be vetted by my sponsor.
ITCE will then inform me whether or not my job was approved. Upon my job being approved all payment deadlines
will apply.

I understand that I have a maximum of 10 days after electronically signing this contract to submit all documents
required by ITCE to initiate and complete my J1 processing. However, the status letter can be submitted within 14
days if difficulties arise in obtaining it from my institution. These documents should be uploaded to ITCE’s online
database or submitted in person if any challenges arise when uploading to the database. Failure to do so, ITCE
reserves the right to cancel or charge me a non-refundable $25 US fee per document that was not submitted within
the above-mentioned time frame. Additionally, a $250 JMD fee will be charged for each document submitted in
office.

I agree that once, I commit to being enrolled as a lifeguard; I will be entered in ITCE’s lifeguard training course. If I
decide to cancel, or is cancelled for any reason I am aware that the life guard training company fee plus 25% of the
program fee and all non-refundable fees will be deducted. I am aware that the cancellation fees will be calculated on
the cost of the full program fee and all other charges incurred and not on the total payments at the time of
cancellation. If I complete the training and no longer decide to be a lifeguard or wish to participate in the program,
ITCE will deduct the aforementioned fees. All deductions will come from the program fee paid.

I comprehend that ITCE remains my primary method of communication with my sponsor while in Jamaica, and my
sponsor will become my main source of communication upon entering the US. Therefore, I should not contact my
sponsor while in Jamaica for any reason at all without the authorization from ITCE. Failure to comply, ITCE
reserves the right to cancel me from the program.

I understand that I am required to submit my Cultural Exchange Visitor Program Application (EVP USA form) no
later than 2 weeks prior to my job interview. Failure to do so, ITCE reserves the right to cancel my interview/job,
which may be given to someone else who has submitted their completed EVP application form on time.

I agree that it is mandatory that ITCE schedules my embassy appointment. It is my responsibility to ensure that all
program fee payments, visa appointment fee, ITCE service charge and itinerary security deposit (along with all late
fees where applicable) is completed within 7 days after selecting my job, so that my embassy appointment date
can be scheduled on or before April 25, 2025. For self-placed applicants, the aforementioned will apply once your
job has been vetted and approved. ITCE reserves the right to charge me a $45 USD fee for not meeting this deadline.
If a total of thirty days have elapsed and the above mentioned payments have not been completed, a $85 USD
expedited fee will be charged. Additionally, ITCE reserves the right to CANCEL me from the job if I have not
completed payment of all fees, in five (5) days (excluding Sundays and public holiday) prior to my job interview.

I comprehend that ITCE reserves the right to charge me a $250 USD fee if I arrive late for or do not attend my job
interview.

I understand that if housing is not provided with the job I chose or is enrolled in, it is my responsibility to seek such
housing and provide the housing information to ITCE no later than 35 days prior to my DS 2019 start date. Failure
to do so, ITCE reserves the right to charge a $30 USD fee for late submission.

I understand it is my responsibility to report the results of my embassy interview to ITCE via email, no later than 48
hours after my interview. Failure to do so, ITCE reserves the right to cancel my DS-2019 and its affiliated
documents or charge me a $25 USD fee.

I understand that once a DS 2019 form has been issued and I want to cancel thereafter I must do so before the job
start date that was issued on the DS 2019 form. Failure to cancel before the start date of my job will therefore make
me ineligible for a refund.

I agree that I will have to select a job preference when the job list is released upon being received from our
sponsor(s). I am also aware that I will be placed in accordance to the time I completed payment of my program fee.
This is possible only if a complete payment is made or otherwise agreed upon by the administrator of (ITCE). I
understand that I might not be placed in the job selected if others who completed payments before me have filled
those spaces and I will have to choose again.

I understand that if I display any ill-mannered behavior toward the ITCE staff, or at ITCE’s office, I WILL be
subjected to cancellation.
I will give the sponsor at least two weeks from the date a complaint has been submitted, to either correct the issue
with the employer or to assist me in locating another site of activity in the same area. It is quite clear that if the
condition does not improve within two weeks of complaint submission, the sponsor might have to move me to a new
location, which might be another state; In fact, I may be required to pay my expenses to that new location. I
understand that ‘ITCE’ may assist with relocation fee at a maximum of US$250 at their discretion.

I agree that I will completely exempt ITCE from all liabilities in the event that my sponsor files for bankruptcy or
due to circumstances beyond their control is unable to refund monies paid over to them by ITCE.

I understand that ITCE will not be responsible for refunding monies paid to my sponsor in event that the
aforementioned occurs.

I understand that it is within my right to seek legal advice on the terms or stipulations of this contract before
electronically signing the document.

I agree to Release, indemnify and hold harmless ‘ITCE’, its officers, shareholders, affiliates and employees
(collectively ‘ITCE’) from and against any claims, causes of action and liability for any financial or other loss,
damage, personal injury, illness or death suffered or incurred by me or by a participant, whether based on theories of
tort, breach of contract or any other theory. In addition, I agree to release, indemnify and hold harmless ‘ITCE’ from
its (‘ITCE’s) own negligence.

I understand that this is a Cultural Exchange program established by the US Department of State in 1961. It was
initiated, to allow students from other countries to expose themselves to the culture of the US. I understand that
despite the program having great success stories of financial returns, there are unforeseen occurrences on all
programs island wide where students had difficulties in acquiring a second job which is solely their own
responsibility. I understand that the purpose of the employment as stipulated by the Department of State is to cover
my expenses while staying oversees and not to be solely a profit making venture/initiative.
 INTERNATIONAL TRAVEL & CULTURAL EXCHANGE (ITCE)
Suite 1A, Ardenne House, 11 Ardenne Road, Kgn10
Tel: (876) 631-9852 Cell:(876) 378-3876
Email: social@goitce.com
Website: www.goitce.com

Programme Policy Addendum

I .......................................................................... , agree to the following program policies outlined by International

I agree to submit all documents on time and to adhere to all registration and payment
deadlines.

I understand that participation in ITCE arranged seminars are mandatory. If for any reason I am unable to
attend a seminar, I will not hold ITCE responsible for any consequences that may ensue.

I understand that it is my duty to keep abreast of all information posted on the website and all social media
platforms.

I understand that all flight arrangements will be handled by ITCE (unless otherwise agreed upon).

I agree that my first job takes priority and I can only have a second job that is accommodating to the first,
and my sponsor approves it. Changing jobs without ITCE’s and/or my sponsor’s permission will result in
immediate cancellation of my program.

I understand that no changes in housing or job arrangements can be made unless approved by a sponsor
and/or an ITCE representative.

I agree to arrive in the US, prepared with sufficient funds ($US 1000 minimum) to Cover all expenses
prior to earning an hourly stipend.
I understand that I am responsible for costs related to daily living including, rent, utilities, furnishings,
groceries, etc.

I understand that I am not entitled to a refund if any of my documents and information provided to ITCE
have been falsified.

I understand that ITCE is not obligated or responsible to source jobs closely located to where my
relatives live.

I understand that I am on a J1-visa and I will return to my home country at the end of the program.
Failure to do this, I will be prosecuted and if necessary, imprisoned.

I agree that unless payments have been made to ITCE for job placement, I am solely responsible to
arrange my own job and accommodations and will be expected to complete a job offer letter template
provided by ITCE.
 I agree to report to my pre-assigned sight of activity and fulfil my work commitment to the employer. I
also understand that if I do not follow this rule, I will be reported to the Federal Government and will be
subjected to deportation.

I understand that if I am involved in any legal matter, I am responsible for any necessary legal action as well
as any and all expenses incurred.

I am aware that the United States has total power to grant or deny visas, I therefore cannot hold ITCE responsible
if I’m denied a J-1 visa.

I understand that all documents submitted become the property of ITCE and will not be returned to the applicant
under any circumstances.

I am aware that ITCE reserves the right to refuse or cancel any application not considered to be in the best interest
of the company or program.

I understand that I am not eligible for a refund once I have been granted/issued a visa and is therefore eligible
to enter the U.S. ITCE’s no refund policy after entering the USA includes changing of jobs, termination of
employment and/or early departure from the U.S. back to my home country.

I understand that the US embassy is solely responsible for issuing all appointment dates and will not hold ITCE
responsible for any delays.

I understanding that it is within the right of the US to implement a vaccine mandate for foreign nationals
entering their country. Therefore, I understand that I may be required to become fully vaccinated in order to
enter the US.

I authorize ITCE to share my contact information with other participants who will be working for the same
Host employer. This allows the ease of communication when making travel arrangements.
 TERMS AND CONDITIONS

This agreement is made…………… day of .......................................................... 20…… between The International Travel
and Cultural Exchange, a private company operated under the laws of Jamaica with office at Suite 1A, Ardenne House, 11
Ardenne Rd, Kgn 10 (hereinafter called "ITCE") and
……………………………………..of............................................................................................................................................................
..............
. ................................................................. address (hereinafter called "prospective participant"), of the other part.
Whereas ITCE co-sponsors Cultural Exchange Visitor programs to the USA: and
Whereas ITCE is required to furnish its respective co-sponsors, abroad with funds for processing of applications of prospective
participants by a specified date each program year; and
Whereas ITCE requires the cooperation of the participants to ensure the success of the programme: This agreement
witnesses the following covenants on the part of the participant:
1. That ITCE is not responsible for securing employment for me and that I have no right to require, request or demand of
such unless I have paid the required fee.
2. That ITCE’s registration fee is non-refundable and non-transferable.
3. That I will make all relevant payments and submit all the required documents by the stated deadlines in order to be eligible
to participate
4. That if I make programme fee payment without submitting the required documents and I am later denied a VISA at the
US Embassy, I waive the right to any refund of such payment which is subjected to the return of DS Forms (subject to
each US Designated Sponsors’ refund policy) and their affiliated documents: In the event of
non-participation caused by my own failure or neglect to submit the required documents, or for any other reason SAVE
AND EXCEPT by reason of circumstances in Clauses 5 & 6 herein.
5. That I may exercise a right to cancel. If no job has been selected or the details for my self-placement offer have not been
submitted for processing, a $200 USD fee will be deducted from my program fee excluding the registration fee and any
other non-refundable fee incurred. I understand that once I cancel after a job has been selected I will not be entitled to any
refund without a penalty of 25% along with all nonrefundable fees. However, the cancellation fees will be calculated on the
cost of the full program fee and all other charges incurred and not on the total payment at the time of cancellation. Also
that notice of cancellation will be in writing and submitted to ITCE.
6. That I am fully responsible to bear all fees associated with the request for an extension of my DS2019 Form. I agree
further to repay ITCE if the fees associated with such extension were covered by ITCE on my behalf.
7. To abide by ITCE’s absolute discretion in exercising its right to reject a
v3n application which fails to meet programme eligibility criteria and /or is not considered being in the best
interest of the organization.
8. To understand and acknowledge that the relevant Embassy or High Commission has the authority to deny or approve the
issuance of a visa or entry clearance, and to be guided accordingly. I further understand that in the case of refusal it is my
responsibility to obtain the necessary documents from the embassy or High Commission and submit to ITCE in order to
obtain a refund from ITCE. I also understand that I will have to wait until ITCE has been refunded by the co-sponsor
before I will receive a refund of the programme fee.
9. To allow only ITCE to make all travel arrangements on my behalf.
10. To attend all meetings, pre-departure orientation and post departure orientation where required.
11. To report physically to ITCE at the end of the programme with my passport and immigration card.
12. To travel with the required funds to the respective host country.
13. To purchase health insurance with respect to participation to any programme as directed by ITCE.

I have read the above information in the terms and conditions and agree as laid out on the pages marked terms and conditions
overleaf. I accept the conditions and agree to be bounded by the clauses therein. I further agree to pay the non-refundable
registration fee as required.

I agree to the above program policies, and hereby affix my name as confirmation to this agreement.